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Home My WebLink About20122803.tiff RESOLUTION RE: APPROVE CORE SERVICES PROGRAM PLAN AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Core Services Program Plan from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Department of Human Services, Division of Child Welfare Services, commencing June 1, 2010, and ending May 31, 2013, with further terms and conditions being as stated in said plan, and WHEREAS, after review, the Board deems it advisable to approve said plan, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Core Services Program Plan from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, to the Colorado Department of Human Services, Division of Child Welfare Services, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said plan. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 3rd day of October, A.D., 2012 BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: -,,figs.. Er Sean P. Co i Weld County Clerk to the Board ( 4��'` ' / William F. Garcia, Pro-Tem 41 BY: 4/441 I. �s �/ �►�c' =, deputy Clerk o the Bo r � ` 's �� `� �� c Lsl `� L____ Trbara Kirkmeyer APPROVED� '�! R , �i11 \ `� `'�; r,,.I avid E. Long UY Cou• Attorney �c'._ /7(9) -k-coccak 0,, is (t JJ J Douglds Rademacher Date of signature: /Se/ /�Gi2ci c') Ld-Qa2y /c/yjc/y? ea'; NS10 /c).-,,-,i9 -a/' "- 2012-2803 HR0083 � MEMORANDUM DATE: October 1, 2012 V — ? Y 71 TO: Sean P. Conway, Chair, Board of County Commis ners GQ_ -T � CCC Lt.s , FROM: Judy A. Griego, Director, Human Ser,�i�Ces Departmen J RE: Weld County Department of Human Services' 2012- 2013 Core Plan Enclosed for Board approval is the Department's 2012-2013 Core Plan. This Corp Plan was reviewed at the Board's October 1, 2012, Work Session. This Plan is for year three of a three-year period. The Department's allocation for year 2012-13 is $1,955,366. The distribution of the allocation is based upon prior years' data and anticipated usage. The Department is not submitting a waiver to increase the SEA amount per family maximum. We are maintaining the $400.00 per family/per year maximum. The State gave the option this year to increase the amount from $400.00 to up to $800.00; however, the Department cannot expend beyond last year's allocation ($10,000.00). The increase to $800.00 would decrease our funds much quicker and serve fewer families. The Department is not submitting a plan for PA3 at this time. We will consider PA3 services once Trails functionality is in place. The Department is not submitting a Core II Plan as there are no additional monies available at this time. If you have any questions, give me a call at extension 6510. 2012-2803 CORE SERVICES PROGRAM THIRD OF A THREE YEAR PLAN SFY 2010 - 2011 SFY 2011 - 2012 SFY 2012 - 2013 FOR Weld COUNTY(IES) All Counties: Entire Plan Modifications - Budget and/or County Designed Programs have changed. (Please proceed to complete signature page, all corresponding Core Services Plan and budget pages, and then submit for approval.) REQUEST FOR STATE APPROVAL OF PLAN Since this is the second of a the three year Core Services Plan, this page needs to be signed by a Core Service Program county representative. This Core Services Plan is hereby submitted for Weld [Indicate county name(s) and lead county if this is a multi- county plan], for the period contract years June 1, 2010, through May 31, 2013, fiscal years July 1, 2010, through June 30, 3013. The Plan includes the following: > Completed "Statement of Assurances"; ➢ Completed Statement of the eight (8) required Core services to be provided or purchased; a list of county optional services, County Designed Program Services (indicate Evidenced Based Services to Adolescents Awarded County Designed Programs), to be provided or purchased; ➢ Completed program description of each proposed "County Designed Service"; ➢ Completed"Information on Fees"form; Completed "Reunification Issues"form; > Completed "Direct Service Delivery"form; )" Completed "Purchase of Service Delivery"form; ➢ Completed "Projected Outcomes"form; > Completed "Overhead Cost"form; Completed "Final Budget Page" form; ➢ Completed"State Board Summary"; and, Ie Completed "100% Funding Summary" form. This Core Services Program Plan has been developed in accordance with State Department of Human Services rules and is hereby submitted to the Colorado Department of Human Services, Division of Child Welfare Services for approval. If the enclosed proposed Core Services Program Plan is approved, the Plan will be administered in conformity with its provisions and the provisions of State Department rules. The person who will act as primary contact person for the Core Services Plan is, Tobi Veqter and can be reached at telephone number 970-352-1551, x6392, and e-mail at vegterta(a co.weld.co.us. If two or more counties propose this plan, the required signatures below are to be completed by each county, as appropriate. Please attach an additional signature page as needed. Signs e, (ARO' , C JNTY PARTMENT OF HUMAN/SOCIAL SERVICES / /ATE I� ` Sign re, CHAIR, PLACEMEN ALTERNATIVES OMMISSION DATE 6C c---- 0CT 0 3 2012 Signature, CHAIR, BOARD OF COUNTY COMMISSIO PR- DATE Please check here if your county does not have a Placement Alternative Commission: O 2 & CORE SERVICES STATEMENT OF ASSURANCES Weld County(ies)assures that, upon approval of the Core Services Program Plan the following will be adhered to in the implementation of the Plan: Core Services Assurances: • Operation will conform to the provisions of the Plan; • Operation will conform to State rules; • Core Services Program Services, provided or purchased, will be accessible to children and their families who meet the eligibility criteria set forth in Rule Manual Volume 7, at 7.303.13; • Operation will not discriminate against any individual on the basis of race, sex, national origin, religion, age or mental/physical disability who applies for or receives services through the Core Services program; • Services will recognize and support cultural and religious background and customs of children and their families; • Out-of-state travel will not be paid for with Core Services funds; • All forms used in the completion of the Core Services Plan will be State prescribed or State approved forms; • Core FTE/Personal Services costs authorized for reimbursement by the State Department will be used only to provide Core Services authorized in the county(ies)' approved Core Services Plan; • The purchase of services will be in conformity with State purchase of service rules including contract form, content, and monitoring requirements; and • Information regarding services purchased or provided will be reported to the State Department for program, statistical and financial purposes. 3 CORE SERVICES TO BE PROVIDED/PURCHASED Place an "X" to indicate which of the following Core Services Program Services will be provided/purchased in accordance with State Department rules: X Home Based Intervention X Intensive Family Therapy X Sexual Abuse Treatment Services X Day Treatment X Life Skills X Special Economic Assistance X Mental Health Services X Substance Abuse Treatment Services List below "County Designed Service" that will be provided/purchased in accordance with State Department rules. Please indicate which, if any, of the County Designed Service are provided through the Evidenced Based Services to Adolescents earmarked funding: - Foster Parent Consultation Program (F.P.C.,Various Providers) - Functional Family Therapy (F.F.T.,Various Providers) - Multi-Systemic Therapy (M.S.T.,Various Providers) (Evidenced Based Services to Adolescents Funding) - Teamwork, Innovation, Growth, Hope and Training (T.I.G.H.T.) (Evidenced Based Services to Adolescents Funding) Additional Funding for Evidenced Based Services to Adolescents If the county received additional funding from the additional $4,028,299 million dollars appropriated to fund evidenced based services to adolescents, and would like to continue to receive the same funding for the same expansion or created of the evidenced based county designed program to adolescents, please indicate that above, as well as on the Core Plan under County Designed. The County Designed Program may be renewed/re-approved at the sole discretion of the State Department, contingent upon funds being appropriated, budgeted and otherwise made available and other contract requirements, if applicable, being satisfied. If the county did not receive an award or did not apply, the county is welcome to apply by following the requirement set forth in Agency Letter CW-03-21-A. Please submit the Request For Proposal with the Core Services Plan, due August XX, 2012. 4 FAMILY STABILITY SERVICES TO BE PROVIDED/PURCHASED Due to budget reallocations for state fiscal year 2012-2013, funding is not available for the Family Stability Services (FSS) based on Senate Bill 01-012. If a county would like to provide Family Stability Services as outlined in Colorado Department of Human Services Rule Staff Manual Volume 7, at 7.310, with Child Welfare Block, Temporary Assistance to Needy Families(TANF), or county only funds, please contact Melinda Cox at 303.866.5962 for details and plan requirements. A. Respite Care: a service to provide temporary care to children who are not in an out-of-home placement through the county departments of social/human services and to their families who request a short break in parenting in order to stabilize family environment. Respite may occur outside of the home and in the home settings for less than 24 hours. The family may choose appropriate respite care providers including, but not limited to, kin, friends and licensed providers depending on the needs of the family and available resources. B. In-home Services: short-term, solution-focused services provided to children who are not in an out-of- home placement through the county departments and to their families, based on their unique needs in order to strengthen the home environment so that children do not need a higher level of intervention or out- of-home placement. C. Reintegration Services: transition services to assist children and families to reintegrate following an out- of-home placement. Service elements would prepare children and their families for successful reunification. 5 CORE SERVICES COUNTY DESIGNED SERVICE Optional services approved as a part of the county's Core Services Plan are approved on an annual basis. For a County Designed Service to be extended beyond one year, this portion of the plan must be submitted and approved annually by the State Department. Given that County Designed programs are not standardized across counties, it is important to provide detailed information as outlined below. This information can be use to justify continued funding of the program with the legislature. The information listed below is to be completed for each County Designed Service to be included in the County(ies)' Core Services Program Plan. Service Name: Foster Parent Consultation (F.P.C.) 1. Describe the service and components of the service; define the goals of the program. This program provides foster care consultative services in the areas of(1)consultation and foster parent support specific to a child placed in the home, (2) mandated corrective action consultation specific to a child placed in the home, and (3) mandated critical care consultation specific to a child placed in the home. Through consultation,foster care children are being maintained in the least lowest level of care and least restrictive setting when out-of-home placement is necessary. 2. Indicate if a new Trails service detail is necessary for this County Designed Program or that the service detail is already an option in Trials. The service detail already exists in Trails. 3. Define the eligible population to be served. These services are open to any child placed in a Weld County foster home. 4. Define the time frame of the service. Foster children are referred for the service through the assigned County Foster Care Coordinator. Duration is initially three (3) months with the option to review the service for renewal through the staffing team. 5. Define the workload standard for the program: • number of cases per worker, The number of cases per worker varies and is dependent upon the availability of the provider and the need for services at any given time. • number of workers for the program, and Weld County currently contracts with six(6) providers. • worker to supervisor ratio. 1:1 6. Define the staff qualifications for the service, e.g., minimum caseworker III or equivalent, see 7.303.17 for guidelines. 6 All contracted providers are Masters level clinicians,or higher,with extensive experience and training in the area of foster care and Child Welfare. 7. Define the performance indicators that will be achieved by the service, see 7.303.18. A. "Family Conflict Management": The foster family shall demonstrate capacity to resolve conflicts and disagreements contributing to child maltreatment, running away,status offenses and delinquent behavior. B. "Parental Competency": Foster parents will show ability to maintain sound relationships with the children placed in the home and provider care, nutrition, hygiene, discipline, protection, instructions, and supervision. F. "Academic, Behavioral and Emotional Competency": Children involved in school or day treatment settings will demonstrate ability to meet school requirements,to control behavior, and to control and communicate feelings. 8. Identify the service provider. Various providers. 9. Define the rate of payment(e.g., $250.00 per month). The cost per hour for this service ranges from $82.00 to$125.00. Service Name: Functional Family Therapy (F.F.T.I 1. Describe the service and components of the service; define the goals of the program. F.F.T. is an intensive family-based treatment that addresses the pervasive patterns of relational dysfunction known to be determinants of conduct disorder, violent acting out,and substance abuse among youth 10-18 years of age. F.F.T. address the multiple factors known to be related to delinquency and therefore strives to enhance both the safety of the youth and family directly receiving F.F.T. services as well as the safety of the greater community in which the youth resides. 2. Indicate if a new Trails service detail is necessary for this County Designed Program or that the service detail is already an option in Trails. The service detail already exists in Trails. 3. Define the eligible population to be served. The target population for this service is youth ages 10-18 who are conduct disordered, violent or have issues with substance abuse, and are at risk of out-of-home placement. Youth must meet Core Service Criteria as identified in Volume 7. 4. Define the time frame of the service. The average length of service is two(2)to five (5) months which can be lengthened for youth deemed appropriate for extended services. 5. Define the workload standard for the program: • number of cases per worker, NRBH: Up to 15 cases/therapist. Savio: Up to 10 cases/therapist. • number of workers for the program, and 7 NRBH: Three(3)therapists currently. Savio: Six(6)therapists currently. • worker to supervisor ratio. NRBH: 2:1 Savio: 8:1 6. Define the staff qualifications for the service, e.g., minimum caseworker III or equivalent, see 7.303.17 for guidelines. F.F.T.therapists are Masters level clinicians or equivalent. All therapists have completed the nationally recognized F.F.T.training program and strictly adhere to the accepted program model. 7. Define the performance indicators that will be achieved by the service, see 7.303.18. A. "Family Conflict Management": The foster family shall demonstrate capacity to resolve conflicts and disagreements contributing to child maltreatment, running away,status offenses and delinquent behavior. B. "Parental Competency": Foster parents will show ability to maintain sound relationships with the children placed in the home and provider care, nutrition, hygiene,discipline, protection, instructions, and supervision. E. "Personal and Individual Competency": Families will show awareness in terms of self-esteem, victim awareness, peer relationships enhancement,establishing appropriate physical and emotional boundaries,demonstrating assertive behavior and assuming responsibility for one's own behavior. 8. Identify the service provider. North Range Behavioral Health Savio House 9. Define the rate of payment(e.g., $250.00 per month). NRBH: $650.00/month Savio: $780.00/month Service Name: Multisystemic Therapy(M.S.T.) 1. Describe the service and components of the service; define the goals of the program. M.S.T. is a nationally recognized evidence,family and community-based program model that focuses on chronic juvenile offenders, ages 12 to 17,who have extensive criminal histories. M.S.T.therapists work closely with families in their home to assist the youth and family in controlling the youth's behaviors, maintaining focus on school, engaging in pro-social activities and obtaining job skills. The program utilizes Cognitive Behavioral Therapy, behavior management training,family therapy and community-based resources. 2. Indicate if a new Trails service detail is necessary for this County Designed Program or that the service detail is already an option in Trails. The service detail already exists in Trails. 3. Define the eligible population to be served. 8 The target population for this service is youth ages 12-17 with antisocial behavior and who have extensive criminal histories. Youth must meet Core Service Criteria as identified in Volume 7. 4. Define the time frame of the service. The average length of service is two(2)to five (5) months which can be extended for youth deemed appropriate for extended services. 5. Define the workload standard for the program: • number of cases per worker, NRBH: Six(6) per therapist. Savio: Five(5) per therapist. • number of workers for the program, and NRBH: Four(4)therapists. Savio: Two(2)therapists. • worker to supervisor ratio. NRBH: 4:1 Savio: 2:1 6. Define the staff qualifications for the service, e.g., minimum caseworker III or equivalent, see 7.303.17 for guidelines. M.S.T.therapists are Masters level clinicians or equivalent. All therapists have completed the nationally recognized M.S.T.training program and strictly adhere to the accepted program model. 7. Define the performance indicators that will be achieved by the service, see 7.303.18. A. "Family Conflict Management": The foster family shall demonstrate capacity to resolve conflicts and disagreements contributing to child maltreatment, running away,status offenses and delinquent behavior. B. "Parental Competency": Foster parents will show ability to maintain sound relationships with the children placed in the home and provider care, nutrition, hygiene, discipline, protection, instructions, and supervision. E. "Personal and Individual Competency": Families will show awareness in terms of self-esteem, victim awareness, peer relationships enhancement,establishing appropriate physical and emotional boundaries, demonstrating assertive behavior and assuming responsibility for one's own behavior. 8. Identify the service provider. North Range Behavioral Health Savio House(also M.S.T. Problem Sexual Behavior) 9. Define the rate of payment(e.g., $250.00 per month). NRBH: $1,750.00/month Savio House: $1,575.00/month -MST, $2,537.00/month-MST PSB Service Name: Teamwork, Innovation, Growth, Hope and Training (T.I.G.H.T.) 1. Describe the service and components of the service; define the goals of the program. 9 TIGHT is a collaborative effort involving Youth in Conflict and Employment Services. The goal of the TIGHT is to delay or eliminate the need for out-of-home placement by exposing participating youth to a variety of projects within their community. These include educational opportunities, pro- social activities, and exposure to information on topics such as sexually transmitted diseases,job skills, and other worthwhile information. These projects promote a healthy growth in self esteem and a sense of community, with the hope that participating youth identify and choose positive alternatives in their community. 2. Indicate if a new Trails service detail is necessary for this County Designed Program or that the service detail is already an option in Trails. The service detail already exists in Trails. 3. Define the eligible population to be served. Youth ages 15-18 who are at risk of out-of-home placement and who exhibit delinquent/maladaptive behaviors, primarily truancy issues and expulsion from school. 4. Define the time frame of the service. Youth participate in the program for six(6) months. 5. Define the workload standard for the program: • number of cases per worker, A T.I.G.H.T. crew consists of six(6)youth per one(1)crew leader. • number of workers for the program, and Two (2) crew leaders. • worker to supervisor ratio. 2:1 6. Define the staff qualifications for the service, e.g., minimum caseworker III or equivalent, see 7.303.17 for guidelines. Staff providing the therapeutic component of the service Master's level clinicians, or higher,with training and experience in program models such as F.F.T.or M.S.T. 7. Define the performance indicators that will be achieved by the service, see 7.303.18. A. "Family Conflict Management": The foster family shall demonstrate capacity to resolve conflicts and disagreements contributing to child maltreatment, running away, status offenses and delinquent behavior. B. "Parental Competency": Foster parents will show ability to maintain sound relationships with the children placed in the home and provider care, nutrition, hygiene, discipline, protection, instructions, and supervision. E."Personal and Individual Competency": Families will show awareness in terms of self-esteem, victim awareness, peer relationships enhancement,establishing appropriate physical and emotional boundaries, demonstrating assertive behavior and assuming responsibility for one's own behavior. 8. Identify the service provider. Collaborative effort with Employment Services of Weld County 10 9. Define the rate of payment(e.g., $250.00 per month). Therapeutic component is handled through F.F.T. or M.S.T. and rates are defined under those service areas above. 11 INFORMATION ON CORE SERVICE FEES Please check all that apply: 'X Fees will not be assessed for Core Services Program Services. *Note: Weld County continues to consider the collection of Core Services Fees. If Weld County chooses to assess fees at any point during the course of the year an amendment to the Core Plan will be submitted that will detail the required fee scale, methodology and policy. If above line is checked, STOP. Remainder of information does not need to be completed. Fees will be assessed for the following services: Check those that apply: Home Based Intervention Intensive Family Therapy Sexual Abuse Treatment Day Treatment Life Skills Special Economic Assistance Mental Health Services Substance Abuse Treatment Services County Designed Service(List Services Below) _ Fee assessment formula is the same for all services. 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C i7 �' > > W " a ri• r., o u o e W ao o • » a In to 0CAa 9 z ca > > Z p W 3 O y CJ U � 2Ew " v V] r% .. o y Poi 0 o d ui C o W Q 6 U W F W " e» W Axe b F :4 W a e °o .W` t ' c Z C4 C 9 • O 69 O U H o , U R oQ .0 o a x u o ' o N. v en a 8 y o .. O w o O O OD rnrn Oen o a v w 6 i 3 Th- C y ln 9 c > .. C C " 2 .o > (75 O O 0 C) NI.H p u. `m ro �, > > C O II a S XN N E a U) 0) _ z° ~ O CCo O CO " o a a g F71 = 0 "_ i _ w. a ma mLLO a PROJECTED CORE SERVICES OUTCOMES FOR PERFORMANCE INDICATORS Service Over 85%' 85%-25%2 Under 25%3 Total Clients Served Home Base 80 1 14 6 200 Intensive Family 19 27 2 48 Therapy Life Skills 86 123 6 215 Day Treatment. 18 26 2 46 Sexual Abuse 8 10 I 19 Treatment Mental Health 81 115 6 202 Treatment Substance Abuse 37 53 3 93 Treatment Special Economic 21 29 2 52 Assistance County Design(List) 0 Foster Parent 12 17 1 30 Consultation(F.P.C.) Functional Family 4 4 1 9 Therapy(F.F.T.) Multisystemic Therapy 12 17 I 30 (M.S.T.) 0 0 0 0 '-Client meets 86% or more of the treatment goals 2-Client meets between 85%-25% of the treatment goals 3-Client meets 24% or less of the treatment goals CORE SERVICES PROGRAM OVERHEAD COSTS 1. Direct service A. Total Salary/Fringe/Travel/Operating Cost of LineService Workers and their Immediate Supervisors B. Formula Percentag Allowed for Overhead Cost 15% C. Provided Service Overhead Cost(AxB) $ - 2. Purchased Service A. Purchased Service dollar C. Allowed Amounts Amount for Overhead Costs $ 1,955,366.00 (A x B) $ 23,464.39 B. Formula Percentage allowed D. Based for Overhead Cost Overhead cost 0.012 Allowed $ 500.00 Use this formula to determine Box E. Purchased 8 Service Overhead $0-$50,000=5% Costs (C +D) $ 23,964.39 $50,000-$100,000=4.9% For each additional$50,000(in total expenditure)increase the overhead decreates by.1% Total Overhead costs(1C+2E) $ 23,964.39 DISTRIBUTION OF OVERHEAD COSTS AMONG SERVICES* SERVICE Provided Service Purchased Service Total Overhead Overhead Costs Overhead Costs Costs 1.Home Based Intervention 0 $ 4,387.82 $ 4,387.82 2.Intensive Family Therapy 0 $ 144.00 $ 144.00 3.Sexual Abuse Treatment 0 $ 336.00 $ 336.00 4.Day Treatment (1 $ 2,944.34 $ 2,944.34 5.Life Skills 0 $ 4,336.34 $ 4.336.34 6.County Designed Service 0 $ 4,968.91 $ 4,968.91 * Formula to determine overhead cost by service: Step I: total provided service cost(by service)x 15%=provided service overhead cost Step 2: total purchased service cost(by service)x% listed in 28=V $500 divided by the number of purchased service=Z,then V+Z=overhead cost Step 3: Provided service overhead cost plus purchased service overhead cost equals total overheat CA 0 0 0 0 0 0 0 0`0 0 0 O. 0 0 0 0 0 0 o o o o . o h o ra 't o o a o $ N 8 W �O O M M O O .; O 0 O eft �.. . b r vn .N-E b V• N O' H 00 O M coM viit M en N N en on O.. 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