HomeMy WebLinkAbout20121135.tiff THE WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD
TUESDAY, March 26th, 2012, 10:30 AM
Pawnee Conference Room 1150 O Street
The Weld County Regional Communications Advisory Board met in session in on Tuesday, March
27th, 2012 at 10:30 a.m. in the Public Works Conference Room.
ROLL CALL:
The meeting was called to order by Chairman Sean Conway. Present were board members Sean
Conway, David Montgomery, Dave Bressler, Rich Strang, Carl Harvey, Jay McDonald, Ken
Poncelow, Mark Lawley, Hugh Kane, Jack Statler, Duane McDonald and Phil Tiffany. Staff
members present were Mike Savage, Anita Scrams, Robert Olsen, Jon Lunsford and Susan
Johnson. Other present included Barbara Kirkmeyer, Roy Rudisill, Mitch Wagy, Tom Beach, Blake
Abercrombie, Bob Choat and Malinda Loera.
MINUTES:
Dave Bressler moved Dave Montgomery seconded a motion to approve the minutes of
the February 28th, 2012 Communications Advisory Board meeting, motion carried
unanimously.
OLD BUSINESS:
1. Staff Report: Robert Olsen presented the February, 2012 staff report [refer to Sgt.
Mathis' February 2012 WCRCC Monthly Report].
• 911 calls up 6.7%; non-911 calls up 3.58% for the year; 6.14% for the
month (possibly due to users calling with MDT and Spillman questions)
• 2 dispatchers in call-taking training, one law dispatcher in training
• New supervisor Jon Lunsford was introduced
• EMD calls down 14.77% compared to last year
2. Spillman Update: Anita reported:
• Jail scheduled for go-live April 2n°
• Patch was applied this morning to fix issues
• Still having problems with rip and run, scheduled to fix in April
• We are still covered by the Tiburon Maintenance Agreement.
• The fire community expressed frustration at the last Chiefs meeting. It is
frustrating to know if problems are from Spillman or from Dispatch. (e.g.
no station tones in Eaton)
• Anita will publish a list of known problems
o Tom Beach is the designated Fire contact who will forward
problems on to ACS.
o The matter will be discussed at tomorrow's User's group
meeting.
3. Long Range Planning: Barbara Kirkmeyer and Mike Savage reported:
• Handout — Draft of RFP scope. The draft was finalized today. If anyone
has input contact Mike Savage.
• The E-911 board agreed to fund the study last week, anticipating the cost
around $50,000 to $75,000
• Will use the County procurement process.
• Need a selection committee from members of E-911 and Comm Board
• The results of the survey will be presented to E-911 and Comm Boards,
�CGG'uCl 4 eventually Weld Fire Chiefs and Police Chiefs
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4. Back up Center: Per Mike Savage, the permit project pushed the project back a
bit; therefore the finish date will also be delayed. The project will begin in April.
NEW BUSINESS
1. MOU with schools: Attorney Bob Choat with the Weld County Attorney's Office
has been working on an MOU template for use with local school districts which want
use of the DTRS through Weld County. A lengthy discussion followed:
• Phil Tiffany and Ken Poncelow have been approached by the Ft Lupton
superintendent, asking about using the DTRS for transportation radios.
He is writing a grant for radios. Phil and Ken will facilitate a meeting
between RE-8 schools and Mike Savage.
• The issue not only involves the Comm Board, but also the Board of
County Commissioners because it involves the county tower
• This may be an opportunity to have school districts drill with responders —
the drill at Severance Middle School demonstrated the need for better
communication. We can build requirements for training and emergency
drills into the MOU.
• What impact will school communications have on our system? What do
the schools bring to the system? What will the schools do with these
radios? Does this affect the number of radios we are allowed?
• The Interoperable Communications Bill does not specify access to
emergency responders by radio. Access could be through the EOC or
other means
Ken Poncleow moved, Jack Statler seconded a motion to table the item and
have the attorney look at it some more and come back with a recommendation.
Motion carried unanimously.
2. Controlled Burns Policy: Jon Lunsford reported on the current dispatch policy of
paging controlled burns out to fire departments but they do not receive RP names
or numbers. Mike Savage stated that the Center wants controlled burns handled by
the local Fire Departments. Mark Lawley recommended that the Center add RP
name and number to the page and inform the Fire Department so they can contact
the RP directly. Then before hanging up with the RP advise them that if they start a
fire and damage occurs, they are liable for it.
INFORMATION
After Action Report: Due to windy and dry conditions, the Center has handled two fire
days in the past week with around 30 fire calls in a short time. The Fire Chiefs were
frustrated with management of the talk groups and ground channels. An after action task
force is being organized to understand the situation, review protocols and make
recommendations. Anyone and everyone is welcome to participate. Tom Beach, Phil
Tiffany, Barry Schaffer, Dave Montgomery, and Mitch Wagy volunteered.
Meeting adjourned at 11:45.
Minutes recorded and submitted by Susan Johnson
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