HomeMy WebLinkAbout20121823.tiff RESOLUTION
RE: APPROVE 2012 CONTRACT FOR TRACTOR PULL AND AUTHORIZE CHAIR TO SIGN-
COLORADO GARDEN TRACTOR PULLERS ASSOCIATION
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with the 2012 Contract for Tractor Pull between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Weld County Fair Board, and the Colorado Garden Tractor Pullers
Association, commencing from the date of execution by the Board of County Commissioners and
ending July 28, 2012, with further terms and conditions being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the 2012 Contract for Tractor Pull between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Fair Board, and the Colorado Garden Tractor Pullers Association, be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 16th day of July, A.D., 2012.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:��,,a
Sean P Qor way, Chair
Weld County Clerk to the Board /
ill m F. rci
a, Pr Tem
BY: 1 • ;�. . /-� ��
Deputy�C�le&to th Board LAVE/
ra Kirkmeye /
D AS •. •RM: �� p
s to ';�;r avid E. Long
( a
C6unty Attorney lft s �O C LJ
Dougla4 Radema er
Date of signature: c /crl8'
CC
- 9O -t a 2012-1823
EX0026
2012 Contract for Tractor Pull
Colorado Garden Tractor Pullers Association
(AKA "CGTPA")
Ralph Lauffer,President
1301 Lindenwood Drive
Fort Collins,CO 80524-2233
970-556-7528 cell/days
970-493-5787 fax
A. CGTPA is responsible for the following:
1. Provide garden tractor pulling sled with weights. An operator will handle operation of
the sled during the event. CGTPA is responsible for transportation of the sled to and
from the event.
2. Provide distance measuring equipment and crew as necessary.
3. Provide a track flagman, with red and green flags.
4. Mark track boundary using cones and/or limed lines. CGTPA personnel will layout tack
boundaries prior to start of tractor pull,and remove cones when pull is complete.
5. Provide scale equipment to weigh all tractors with drivers competing in the event. Scales
will be positioned behind track starting line. All tractors will be weighed prior to their
first hook in each class in which they are entered. CGTPA personnel will monitor
weighing.
6. Provide entry forms for competitors as needed, and order of pull sheets describing classes
and order of pullers in each class.
7. Provide pit pass armbands as necessary for CGTPA competitors, crew members, and
event personnel.
8. Collect entry fees per class entered from each participant. In addition, collect insurance
fee from each competing tractor driver to cover cost of$1 million liability policy carried
by CGTPA thru Allied Specialty Insurance of Treasure Island, Florida.
9. Include the pull on the CGTPA pull schedule, and promote the event to CGTPA
members.
10. Obtain entries from CGTPA members, and prepare an order of pull for contestants.
Conduct competition portion of pull in approx 3 hour time frame(time frame is impacted
by number of entries, etc).
11. Provide CGTPA competitor and other event related written information to the
announcer's booth for use during the event as appropriate. Transmit puller distance
measurements to the announcer's booth. Provide experienced CGTPA announcer
personnel.
12. Arrange for Ron's Equipment of Fort Collins to provide a skidsteer with operator.
Coordinate operation of skidsteer for track preparation,track maintenance, and sled
pullback.
13. Encourage CGTPA members to participate in fair sponsored parade held prior to event, if
applicable.
14. Conduct event in accordance with rules, classes,etc as described in the CGTPA rulebook.
15. Provide awards for each class run, based on CGTPA rulebook.
16. Provide public address system for CGTPA announcer.
B. Weld County Fair Board is responsible the following:
1. Advertise and promote the event in advance, as appropriate,with advertising for other
fair events, including the fair book.
2. Provide a level track area approximately 100' — 150' long and 25' wide, including 20'
open space minimum at each end. Note: actual competition portion of track is 100' long,
and 15' wide—additional space is used to position the sled and pullback skid steer(or
tractor), sled weights, maintenance equipment, etc.
2012-1823
MAR 13 2012
RECEIVED
3. Allow CGTPA access to pull area and pit area approx 2 hours before scheduled
competition start time, and 5 hours after scheduled competition start time. Provide track
watering hose.
4. Limit access to track area to CGTPA competitors, crew members,track and event
personnel only.
5. Disallow any and all alcoholic beverages, including beer and wine, from the pit and track
area at all times by all persons (immediately before, during, and immediately after the
pull).
6. (Deleted.)
7. Provide a designated pit area where CGTPA pullers can park their trucks,trailers, etc.
used to haul tractors, sled, and related equipment to the event.
8. Agree to conduct the event in accordance with the rules and regulations of the CGTPA.
9. Provide spectator seating.
10. (Deleted.)
11. Provide restroom facilities for CGTPA personnel and for spectators.
12. Make arrangements for acceptance of CGTPA pit passes to allow CGTPA competitors
and other CGTPA personnel access to the fairgrounds and the tractor pull arena, parking,
etc as appropriate.
C. Classes will be run according to the current CGTPA rulebook.
D. Pull Schedule Information:
Pull Date 07/28/12
Arena Access Start Time 8:00 AM or earlier
Pulling Competition Start Time 9 :00 AM
Completion of Arena Access Time 12:00 Noon
Location Island Grove Regional Park, Main Grandstand Arena City Greeley, CO
Fair Board Name Weld County Fair Board Phone 970-304-6535X2085
E-mail Address jkonkel@co.weld.co.us
Website Address www.co.weld.co.us/Weld CountvFair
Contact Person Name Janet Konkel Phone 970-304-6535X2085
Special considerations:
See Section"E." below - $25.00 booking fee to be paid at time of contract
signing, $370.00 balance due at completion of pull.
E. Costs to Fair Board or Other Event Sponsor:
CGTPA Sanction Fee $ 395
Class awards Included Above
Use of Sled, Scale, Other Equipment Included Above
Transportation of sled, scale & other equipment Included Above
Total $ 395
F. Read,approved,and accepted:
Fair Board Representative Signature: / i Date 57.3/47
Printed/typed name / off �7 ✓cGv Gt
CGTPA President Signature: : il'l, Date odig,Z-
R ph L ffer, Preside GTPA
2
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: ) • O
��, — an P. Conway, Chair YL 1 6 2012
Weld County Clerk to e Bo d ,.
BY:
'`
Deputy Cler o the BoardyouViii;, ;ki:\
de/or? -A
2012 WELD COUNTY FAIR GARDEN TRACTOR PULL
RELEASE,HOLD HARMLESS AND INDEMNIFICATION
PARTICIPANT acknowledges that his or her participation in the competition put on by the
Colorado Garden Tractor Pullers Association carries with it certain risks of injury, damage, or other loss,
including death or permanent disability. The operation of a motorized vehicle pulling weights, involves
risks to the PARTICIPANT, or third persons, including, but not limited to, rolled over and being
crushed, run over, burned, killed, or temporarily or permanently disabled.
With complete understanding of the risks of participation in the competition,PARTICIPANT
hereby voluntarily releases and agrees to hold harmless and indemnify, on his or her own behalf and on
behalf of his or her heirs, successors, and assigns,the Fair Board; the County of Weld and its employees
and officers; the Board of County Commissioners of the County of Weld; Weld County Extension; and
their employees and officers (the "Releases"), from any and all claims and liability, past, present, or
future, for any injury or damage to PARTICIPANT, or to his or her property, resulting from any cause
whatsoever occurring in the course of the Competition, excepting only such injury or damage resulting
from the willful and wanton acts of the Releases. The PARTICIPANT also agrees to hold harmless and
indemnify the Releases from any and all claims and liability, past, present, or future, for any injury or
damage to third parties, resulting from the negligent or intentional acts of the PARTICIPANT occurring
in the course of the Performance and/or Re-enactment.
PARTICIPANT further understands that the Releases may be immune to liability pursuant to
C.R.S. §§ 24-10-101, et. seq., by virtue of their governmental status. PARTICIPANT acknowledges
and agrees that this Release, Hold Harmless and Indemnification herein stated, is not intended to
circumvent or replace such immunities.
By signing this Release, Hold Harmless and Indemnification herein stated,the Participant and/or Parent
or Guardian acknowledges that he or she has read and understands all of the provisions contained herein.
The following Participants signed this RELEASE,HOLD HARMLESS AND INDEMNIFICATION on
the 28th day of July,2012:
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The following Participants signed this RELEASE,HOLD HARMLESS AND INDEMNIFICATION on
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