HomeMy WebLinkAbout20122242.tiff WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
June 19, 2012
The Weld County E-911 Emergency Telephone Service Authority Board met in session on Tuesday, June 19th
2012 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were Board Members Barbara
Kirkmeyer, Mitch Wagy, Kevin Halloran, Jack Statler, Brian Skaggs, Gary Sandau and Steve Reams. Juan
Cruz represented Jack Statler. Staff members present were Mike Savage, Dave Mathis, Anita Scrams, Marc
Patterson, Ginnette Rusch and Susan Johnson. Monica Mika, Patrick Groom, Brooke Petersen, Barb Connolly,
Darryl Branson, Blake Abercrombie and WCRCC Medical Director Dr. Kitagawa were also present. A quorum
existed.
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board. Gin Rusch thanked the Board for her recent
training opportunity.
MINUTES:
Kevin Halloran moved, Mitch Wagy seconded a motion to approve the May 15th, 2012 minutes. Minutes
approved unanimously. Jack Statler moved, Steve Reams seconded a motion to approve the May 29`h, 2012
special meeting minutes. Minutes approved unanimously.
OLD BUSINESS:
1. Colorado 911 Resource Center Report: Darryl Branson from the Colorado 911 Resource Center
introduced himself and explained the role and function of the resource center.
• Colorado PSAP leaders are planning for Next Gen 911. Barbara Kirkmeyer is our PSAP
representative; she is also Chair of the committee. Next Gen 911 will replace 40 year old telephone
equipment with an IP based system which will enable citizens to reach 911 via text message and to
submit photos or videos to 911 digitally
• Mandates will be placed on the carriers, not the PSAPs.
• Barbara Kirkmeyer inquired how PSAPs would know how many cellular & wireless phone providers
are in our PSAP and how to know if they are remitting the correct amounts to the E-911 fund. Darryl
suggesting checking wirelessadvisor.org and to contact the PUC if a collection problem is suspected.
2. Staff Report: Dave Mathis presented Dispatch stats and staff report for May, 2012 [refer to Sgt.Mathis'
"May 2012 WCRCC Monthly Reports "].
• Telephone activity is up
• CAD Radio log entries by MDT users has surpassed radio log entries by dispatchers. This means the
MDTs are being used and helping control radio time.
• Call Processing Time is still not as good as it was last year. This is likely due to speed in Spillman.
Blake is working with Spillman—including address maintenance to improve service
3. Spillman CAD project update: Blake reported progress on Spillman Implementation:
• A list of action items has been compiled. Spillman will take 5 items at a time and fix them with a
patch, and then evaluate the success.
• GIS is working on addressing issues at trailer parks, apartments and unit numbers
• Fire community is implementing ERS; South East Fire Protection is the pilot program. Ft Lupton is
getting ready for the interface.
• Full Spillman is being added to PC's - $200 Net Motion licenses will still be required.
Cernonti7,71-
/7- <9O,7- o?D/,7 2012-2242
• Working on reports
• County Commissioners have just signed an amended contract with ACS to provide Public Safety
Network I.T. A position has been added for desktop support. The desktop position will be cost
shared between City and County.
4. Back up 911 Center on 35'h Ave: Mike Savage provided an update on the Back up 911 Center. The
walls & roof are up, HVAC going in. The project is on time and under budget. The 911 phone switch
failed upon testing. The original back-up center was never capable of handling non-911 telephone calls.
• Currently doing an assessment of phone systems and phone lines to determine what can be fixed,
purchased or moved to have complete phone service at the back-up center. Susan Quick is working
on solutions for non-911 lines to run into the back-up center/or an alternative site. 911 phones will
divert to Loveland at this time if the phones at the main 911 center are switched.
• Early estimates for replacing the 911 switch running $1.2 M to $1.8 M. Steve Reams commented that
it doesn't make sense to spend money on a new switch at the back-up center and we should look at
having new equipment at the main center instead.
• Barbara Kirkmeyer expressed frustration that the County was spending money on a building and
back-up center where the non-911 phones were not connected and the 911 phone switch was down.
The County does not allow other people to own phone lines going into their buildings.
• Staff will be researching telephone options, including cost to have Next Gen 911 at both premises,
lease/purchase options, budget considerations. Jack Statler moved, Brian Skaggs seconded a
motion to direct staff to research costs to get both the alternate and primary facilities next gen-911
capable and to prepare a draft RFP for this project. Motion carried unanimously. Patrick Groom will
work with County administration to determine ownership, usage and liability of 911 lines into County
buildings.
5. U Wave link/Tri town tower: Per Anita this project is on schedule and should be complete in August.
6. Long Range Planning: Mike Savage advised that 4RFP proposals had been submitted. These will be
narrowed down by committee after the 911 meeting.
NEW BUSINESS:
1. Treasurer Reports: Steve Reams presented the Treasurer's report.
• Kevin Halloran moved, Jack Statler seconded a motion to approve the Treasurer's report.
Motion carried.
• Travel Expenses: The City pays travel expenses per diem while the County pays for actual travel
expenses with receipts. The E-911 Board discussed how E-91 I would like to proceed. The Board
decided to pay actual from this point. Steve Reams moved, Gary Sandau seconded a motion to
pay per diem for any expenses that have already occurred and from this point on to pay actual
expenses. Motion carried unanimously. Dave Mathis will pass the info on to staff.
• Century Link has agreed to pay the remainder of the money they owe by the end of February.
• The additional $278,000 income from Century Link is not in the budget. We will need to do an
appropriation by amendment in September to supplement budget vs. income.
2. P.O. Requests: Dave Mathis requested the following:
• CARA enterprises $135 and $375 (for a total $510) for FCC licenses. Gary Sandau moved,
Kevin Halloran seconded a motion to approve $135 and $375 for FCC licenses. Motion carried
unanimously.
• New computers necessary for the Back-Up 911 Center— discussion deferred until next month.
3. Invoice requests: Barbara Kirkmeyer presented an invoice of$1,780.00 from Patrick Groom for
attorney fees. Mitch Wagy moved, Brian Skaggs seconded a motion to approve the invoice in the
amount of$1,780 —motion carried unanimously.
4. WCRCC Medical Director: Dr. Kitagawa was present to explain that he will no longer be with
NCMC as of this weekend. The E-911 Board's contract is with Dr. Kitagawa, not NCMC and will not
expire for several months. Dr. Kitagawa wishes to continue service to WCRCC and the E-911 Board
wishes to continue having him as the Medical Director. He will send a copy of his contract with E-911
to Patrick Groom.
5. 2013 budget discussion: Brooke distributed copies of 2013 E-911 Budget v. June 18, 2012.
• Actual revenue has been updated by Don Warden, increase of$150,000
• The Motorola contract line item 6379 is now one contract.
• Increase in small items of equipment is due to 14 PC's needed for the back-up center.
• Training has been raised $15,000
• Any items increased need to have justification attached.
• At the next meeting, Brooke will bring the breakdown of cost between City, County and E-911.
• A new phone system is not in the 2013 budget, may figure into the budget if planned.
Meeting adjourned at 1:50. Minutes taken by Susan Johnson
Hello