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Home My WebLink About20121452.tiff RESOLUTION RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE PROGRAM AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for the Victim Witness Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office,and the Victim's Assistance and Law Enforcement(VALE)Board, commencing July 1,2012, and ending June 30, 2013, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado,that the Contract for the Victim Witness Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the 19th Judicial District Attorney's Office, and the Victim's Assistance and Law Enforcement (VALE) Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 11th day of June, A.D., 2012. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Sean P.'Con Chaeyir Weld County Clerk to the Board 4. Weld BY: 397U- Eze William F. Garcia, Pro-Tem Deputy C rk to the Boar ar�K.irkme(er APP D AS F d�J uti Cs' ® ;' David E. Long ttorney Douglat Rademacher Date of signature: '9-/0-I O- a O rip 4o Jc.) �hn 2012-1452 (s-I ' -I2- av _ ) .a DA0023 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee: District Attorney's Office PO Box 1167 Greeley, CO 80632 Grant Number: 2012-8 Project Title: Victim Witness Assistance Program Grant Period: July 1, 2012 through June 30, 2013 Amount of Grant Award: $125,755.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. 3. The grant recipient is required to submit four quarterly Financial Reports by October 31,2012,January 31,2013,April 30,2013 and July 31, 2013. Each quarterly report is cumulative and the final report must reflect the financial activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grant recipient is required to submit four quarterly Narrative Program Reports by October 31,2012,January 31, 2013,April 30,2013,and July 31,2013. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out in 4 quarterly installments of $31,438.75: 1s' payment in July 2012 after the signed contract is received, and 2"d, 3rd and 4`h payments after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report due October 30, 2012,January 31, 2013,and April 30, 2013 . 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee. 2012-1452 Post Office Box 1167—915 Tenth Street—Greeley,CO 80632-(970)356-4010-FAX(970)352-8023 PAGE 2 OF 3 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grant recipient are as follows: a. Subgrantee must notify the 19`h JD VALE Board if the agency has obtained funding for a specific 19th JD VALE grant funded position which totals more than 100% of the total cost for that position. The agency must resolve the allocation of funds to the satisfaction of the 19`h JD VALE Board. b. Subgrantee must notify the 19`h JD VALE Board immediately in writing, via e-mail or regular mail, of any 19th JD VALE grant funded personnel changes or position that is vacant for 45 days, or any change of an official and/or employee who is listed as a responsible signatory on this 19th JD VALE grant funded project. c. Attend VRA Training after new legislation is enacted. d. Attend 19th JD Victim Compensation Training. 8. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 9. In the event all of the monies paid to the grant recipient are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 3, 2013 if the grant recipient will have any remaining funds at the end of the grant period. All unused funds shall be returned to the local VALE Board unless the grant recipient makes a request in writing for use of the funds beyond the grant period and such request has been approved, in writing, by the local VALE Board. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as to the extension of the grant period by June 30, 2013. 10. The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 11. The grant recipient agrees to comply with all applicable non-discrimination legal mandates. 12. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 13. All grant recipients shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. 2 • PAGE 3 OF 3 14. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 15. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each party to this application are required. Please use BLUE INK to distinguish the original documents from copies Project Director: Signature: A Date: v �I Printed Nam a d Title: JoAnn Holden, Director of Victim Services, Weld County District Attorney's O ' e Financial Officer: Signature: taSta l U1 /11a4 V Date: JUN 1 12012 Printed Name and Title: Barbara Connolly, Financial Officer Authorized Official: JUN 1 1 2012 Signature: < Date: Printed Name and Title: Sean P. Conway, Choir Bo i of County Commissioners VALE Board �7 Signature: .154.4-6,11-#1-_ Date: Printed Name and Titl Gary Barbour, Chair of VALE Board • The Project Director:The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project, and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds,verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. 3 WAQ //Ss' • Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency;for example, if the funded agency is one of the following,then the corresponding authorized official is as follows: state agency- department or division director; city-mayor or city manager; county-chairperson of the county commissioners; sheriffs department-chairperson of the county commissioners; police department -mayor or city manager;courts-chief judge;district attorney's office-district attorney; institution of higher education-president of the institution or chair/dean of the appropriate department; private non-profit agency-president or chairperson of the board of directors; school district- superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 4 • • VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns 1, 2, and 3. ROUND TO THE NEAREST DOLLAR New Applicants fill out Column 2 only. Continuation Applicants ALL APPLICANTS Continuation (Column 1) (Column 2) Applicants (Column 3) Current Grant Award Requested Budget Increase or Decrease PERSONNEL PERSONNEL (+/-) Job Position Job Position/NAME VW Director(Holden) 26,452 VW Director(Holden) 29,290 +2838 VW Assistant(Lopez) 25,086 VW Assistant(Lopez) 36,656 +11,570 VW DVFT/Cty Intern(Murley) 12,290 VW DVFT/Cty Intern(Murley) 13,182 + 892 VW Clerical(Sutliff) 15,086 VW Clerical(Sutliff) 16,062 + 976 VW Assistant(Joseph) 9,992 -9,992 Fringe Benefits 30,094 Fringe Benefits 30,565 + 471 Subtotal 119,000 Subtotal. 125,755 +6755 SUPPLIES AND OPERATING SUPPLIES & OPERATING EXPENSES (+/-) EXPENSES Subtotal Subtotal IN-STATE TRAVEL IN-STATE TRAVEL (+/-) d, Subtotal Subtotal PROFESSIONAL SERVICES PROFESSIONAL SERVICES Subtotal Subtotal TOTAL FUNDS: 119,000 TOTAL FENDS REQUESTED: 125,755 L,/ +6755 17 • b) Who(give name and title) in your agency is responsible for reviewing agency bank statements against agency financial reports for accuracy of financial information? Barbara Connolly, CPA, is the Weld County Government Controller who supervises all functions dealing with county finances which would include reviewing bank statements. SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 10. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. • OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims during the 12-month grant period. EST. NO. EST. NO. VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME 210 Child Physical Abuse 0 Adults Molested as Children 65 Child Sexual Abuse 10 Survivors of Homicide Victims 40 DUI/DWI —Victims of vehicular assault or 45 Robbery homicide, DUI/DWI crashes, or careless driving resulting in death 920 Domestic Violence 525 Assault 40 Adult Sexual Assault 230 Other violent crimes 50 Elder Abuse (including economic 165 Other: — Burglary of a dwelling, indecent exploitation and fraud crimes) exposure, VOP SA case, At Risk Juvenile TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 2300 Refer to Application Instructions for information on how to count victims. 4 • OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12-month grant period. EST. NO. EST. NO. VICTIMS SERVICES VICTIMS SERVICES Civil Legal Advocacy/Court Individual Therapy Accompaniment Civil Legal Attorney Assistance 725 Information/ Referral (in person) 1320 Criminal Justice Support/ 1550 Information / Referral (by phone) Advocacy/Court Accompaniment 200 Crisis/Counseling Intervention (in person) 80 Language Services (interpretation) 250 Crisis/Counseling Intervention (by phone) Shelter/ Safehouse 40 Emergency Financial Assistance Transitional Housing 1270 Follow-up (in person, by phone, or written) Transportation Forensic Exam 2300 Victim Compensation Assistance (required) 175 Victim/Survivor Advocacy Group Treatment/Support 2300 Victim Rights Act Services Hospital/Clinic Response Refer to Application Instructions for the definitions of the services listed in the chart. 5 e 11.PROJECT-SPECIFIC GOALS AND OBJECTIVES: Add no more than four additional goals with objectives. Use format provided below. GOAL 2:Provide direct assistance to victims of domestic violence by providing Victims'Rights information and education,referral to community services,updates on the status of the prosecution and support throughout the court process. Objective 1.By June 30,2013,provide services to 760 primary victims of misdemeanor domestic violence and 160 primary victims of felony domestic violence. Objective 2. By June 30,2013,have"meaningful consultation"with 70%of misdemeanor domestic violence victims the next working day after the crime which should result in a 25%disposition rate. On a quarterly basis,recap the results including a review of victim surveys to identify the positive and negative aspects of the program and make any needed changes. Objective 3. By June 30,2013,have contact with 68%of the primary victims of felony domestic violence prior to defendant's Advisement Hearing to provide information,support,and referrals.On a quarterly basis,recap the results including a review of victim surveys to identify the positive and negative aspects of the program and make any needed changes. GOAL 3: Provide victim and witness services: VRA notifications,court hearing call offs and Trial support. Objective 1. By June 30,2013,send 20,000 VRA Notification letters to victims. Objective 2.By June 30,2013, call off 3000 victims and witnesses(non-officers)to avoid them traveling to court to testify in a hearing. Objective 3.By June 30,2013,provide trial support for 230 trials;District Court 70 trials;County Court 130 trials,and Juvenile 50 trials. GOAL 4: Collaborate with Law Enforcement Agencies,Probation,and Victim Service Agencies to coordinate efforts in serving victims and respond to victim client feedback on service received. Objective 1. Participate in monthly or quarterly meetings of Domestic Violence Coalition,Coordinating Committee for Victims of Crime,Advocate Meeting with A Woman's Place. Look for opportunites to increase knowledge and resources by meeting with community agencies that provide services and interpretation for victims from diverse cultural and ethnic backgrounds. Objective 2. By June 30,2013,have VW Unit staff attend 10 trainings(if monetarily possible)and participate in providing 7 trainings. Report on both activities. Objective 3. Achieve an 80%approval rating on all returned victim surveys and on a quarterly basis, provide a summary of results of the victim surveys evaluating client satisfaction and uncover positive and negative aspects of the programs and any need for change. '1 1 6 Hello