HomeMy WebLinkAbout20120551.tiff 1861 Memorandum
TO: Sean P. Conway, Chair
1011-- Board of County Commissioners
T Y
G0 �_N- r FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment D�k�I.
�M� 'ly
DATE: January 16, 2012
SUBJECT: Agreement for purchase of professional
services.
Enclosed for Board review and approval is the agreement for professional services between Jill
Hunsaker-Ryan, MPH, Silver Street Consulting, LLC, and the Weld County Department of
Public Health and Environment for technical assistance to complete the 2012 —2015 Strategic
Plan based on the Public Health Improvement Plan for Weld County.
The time period for the agreement is January 10, 2012—February 29, 2012. Reimbursement for
services will not exceed $4000.00 for the time period.
I recommend your approval.
Enclosure
‘‘ On.ot }o \G �a 2012-0551
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DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1861 <a 1555 N. 17t Avenue
c------- Greeley, CO 80631
i PublicHealth
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j Web: http Uweldhealth.org
Health Administration Public Health&Clinical Environmental Health Communication,di
Emergency Preparedness
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IV�I Tele 970.304.6410'If ,' Vital Records Services
9]0.304.6420 See 9 0304.6415 Education
e e:9 U3046470 Planning ee:Response
0.304.6420
G O I N Tit Fax. 9]0.3046412 Fax: 970 304 Fax: 970 304 Fax: 9]0304.6952 Fax: 9703046469
U Our vision:Together with the communities we serve,we am working to make Weld County the healthiest place to bye,learn,work and play.
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT is made by and between the County of Weld, State of Colorado, whose address is 1150 O
Street, Greeley, Colorado, 80631 ("County"), and Jill Hunsaker Ryan, Silver Street Consulting, LLC, whose
address is 0023 Silver St., Edwards, CO 81632, ("Contractor").
WHEREAS, County desires to retain Contractor as an independent contractor to perform services as more
particularly set forth below; and
WHEREAS, Contractor has the time available to timely perform the services, and is willing to perform the
services according to the terms of this Agreement.
NOW THEREFORE, in consideration of the mutual promises and covenants contained herein,the parties
hereto agree as follows:
1. Engagement of Contractor. County hereby retains Contractor, and Contractor hereby accepts engagement
by County upon the terms and conditions set forth in this Agreement.
2. Term. The term of this Agreement shall be from January 10, 2012 through and until February 29, 2012.
3. Services to be Performed. Contractor agrees to perform the Services listed or referred to in Exhibit A,
attached hereto and incorporated herein.
4. Compensation. County agrees to pay Contractor for services performed as set forth on Exhibit A at the rate
of$100.00 per hour. Charges shall be based on the time actually spent performing the services and include
travel time at a rate of$50.00 per hour. Contractor shall not be paid any other expenses unless set forth in this
Agreement. Payment to Contractor will be made only upon presentation of a proper claim by Contractor,
itemizing services performed and mileage expense incurred. Payment for services and all related expenses
under this Agreement shall not exceed $4000.00.
5. Additional Work. In the event the County shall require changes in the scope, character, or complexity of
the work to be performed, and said changes cause an increase or decrease in the time required or the costs to the
Contractor for performance, an equitable adjustment in fees and completion time shall be negotiated between
the parties and this Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the
Contractor for adjustment hereunder must be made in writing prior to performance of any work covered in the
anticipated supplemental Agreement. Any change in work made without such prior supplemental Agreement
shall be deemed covered in the compensation and time provisions of this Agreement.
6. Independent Contractor. Contractor agrees that Contractor is an independent contractor and that neither
Contractor nor Contractor's agents or employees are, or shall be deemed to be, agents or employees of the
County for any purpose. Contractor shall have no authorization, express or implied, to bind the County to any
agreement, liability, or understanding. The parties agree that Contractor will not become an employee of
County, nor is Contractor entitled to any employee benefits from County as a result of the execution of this
Agreement.
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• 7. 'Warranty. Contractor warrants that services performed under this Agreement will be performed in a
manner consistent with the professional standards governing such services and the provisions of this
Agreement.
8. Reports County Property. All reports, test results and all other tangible materials produced in connection
with the performance of this Agreement, whether or not such materials are in completed form, shall at all times
be considered the property of the County. Contractor shall not make use of such material for purposes other
than in connection with this Agreement without prior written approval of County.
9. Acceptance of Product not Waiver. Upon completion of the work, Contractor shall submit to County
originals of all test results, reports, etc., generated during completion of this work. Acceptance by County of
reports and incidental material furnished under this Agreement shall not in any way relieve Contractor of
responsibility for the quality and accuracy of the work. Acceptance by the County of, or payment for, any
services performed under this Agreement shall not be construed as a waiver of any of the County's rights under
this Agreement or under the law generally.
10. Insurance and Indemnification. Contractor shall defend and indemnify County, its officers and agents,
from and against loss or liability arising from Contractor's acts, errors or omissions in seeking to perform its
obligations under this Agreement. Contractor shall provide necessary workers' compensation insurance at
Contractor's own cost and expense.
11. Termination. Either party may terminate this Agreement at any time by providing the other party with a
10 day written notice thereof. Furthermore, this Agreement may be terminated at any time without notice upon
a material breach of the terms of the Agreement. In the event of an early termination, Contractor shall be paid
for work performed up to the time of notice and County shall be entitled the use of all material generated
pursuant to this Agreement.
12. Non-Assignment. Contractor may not assign or transfer this Agreement, any interest therein or claim
thereunder, without the prior written approval of County.
13. Access to Records. County shall have access to Contractor's financial records as they relate to this
Agreement for purposes of audit. Such records shall be complete and available for audit 90 days after final
payment hereunder and shall be retained and available for audit purposes for at least five years after final
payment hereunder.
14. Time of Essence. Time is of the essence in each and all of the provisions of this Agreement.
15. Interruptions.Neither party to this Agreement shall be liable to the other for delays in delivery or failure
to deliver or otherwise to perform any obligation under this Agreement, where such failure is due to any cause
beyond its reasonable control, including but not limited to Acts of God, fires, strikes, war, flood, earthquakes or
Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in writing and shall be mailed or
delivered to the other party at that party's address as stated above.
17. Compliance. This Agreement and the provision of services hereunder shall be subject to the laws of
Colorado and be in accordance with the policies, procedures, and practices of County.
18. Non-Exclusive Agreement. This Agreement is nonexclusive and County may engage or use other
contractors or persons to perform services of the same or similar nature.
19. Certification. Contractor certifies that Contractor is not an illegal immigrant, and further, Contractor
represents, warrants, and agrees that it has verified that Contractor does not employ any illegal aliens. If it is
discovered that Contractor is an illegal immigrant, employs illegal aliens or subcontracts with illegal aliens,
County can terminate this Agreement and Contractor may be held liable for damages.
20. Entire Agreement/Modifications. This Agreement contains the entire agreement between the parties with
respect to the subject matter contained in this Agreement. This instrument supersedes all prior negotiation,
representation, and understanding or agreements with respect to the subject matter contained in this Agreement.
This Agreement may be changed or supplemented only by a written instrument signed by both parties.
21. Funding Contingency. No portion of this Agreement shall be deemed to create an obligation on the part
of County to expend funds not otherwise appropriated or budgeted for.
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22..No Conflict. No employee of Contractor nor any member of Contractor's family shall serve on a County
Board, committee or hold any such position which either by rule, practice or action nominates, recommends,
supervises Contractor's operations, or authorizes funding to Contractor.
23. Severability. If any term or condition of this Agreement shall be held to be invalid, illegal, or
unenforceable,this Agreement shall be construed and enforced without such provision,to the extent that this
Agreement is then capable of execution within the original intent of the parties.
24. Governmental Immunity. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess.
25. No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of the terms and
conditions of this Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to
the undersigned parties and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express intention of the undersigned
parties that any entity other than the undersigned parties receiving services or benefits under this Agreement
shall be an incidental beneficiary only.
IN WITNESS WHEREOF,the parties have executed this Agreement as of the date and year written below.
Contract is Sign4ture: /
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COUNTY OF WELD, STATE OF
COLORADO M�
5sL
ATTEST:
By: t -7,4 Sean P. Conway Chair, )
�� '=�Board of County Commissioners
/t/a`471-"
Deputy Clerk t e Board
FEB 2 7 2012
Date
3
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} Silver Street Consulting, LLC
www.silverstreetconsulting.net
December 30, 2011
Proposal: Strategic Planning
Weld County Department of Public Health and Environment
The Weld County Department of Public Health and Environment (WCPHE) desires a one-day
strategic planning process that involves senior management and produces a three-year plan.
Scope of Work: In designing the process, Silver Street Consulting will review materials from the
WCDPHE 2007 strategic planning session, discuss goals of the 2012 process with WCDPHE
Executive Director, and plan the process with input from relevant WCDPHE personnel including
those involved with the agency's public health improvement plan.
The strategic planning process will take place on February 10th (unless otherwise stipulated by
WCDPHE) in Weld County, and occur over an eight-hour period.
Silver Street Consulting will then develop a report that includes a meeting summary, goals, a time
line, recommendations for next steps, persons responsible and any structures identified (e.g. task
forces) for working toward the goals. WCDPHE personnel may advise Silver Street Consulting
on information to be captured in the report.
Timeline: Planning for the strategic planning meeting will begin January 2012, after both parties
agree upon the scope of work. The strategic planning meeting is scheduled to occur on February
10th. A report will be developed and provided to WCDPHE by February 29, 2012.
Bid: Contract not to exceed $4,000. A cost breakdown is attached.
V
Jill Hunsaker Ryan, MPH, Principal
Silver Street Consulting, LLC • 0023 Silver St., Edwards CO, 81632
Silver Street Consulting, LLC
Client: Weld County Department of Public Health and Environment
Project: Strategic Planning
Proposed Scope of Work and Associated Costs
Presare
• 2012 Time
Activity, ' #a Hours Frame Rate/Hr Teat
Review past process 2 Jan $100
Gather input from Dr. Wallace 2 Jan $100
Gather input from other staff 3 Jan $100
Develop/propose agenda 8 Jan $100
Integrate feedback 2 Jan $100
Develop pre-session information for staff 2 Feb $100
TOTAL 19 $100 $1,900
Conduct Session
2012 Time
Activity # Hours" Frame Rate/Hr Total
Travel: Edwards to Greeley and Back 6 10-Feb $50 $300
Facilitate Meeting 8 10 Feb $100 $800
TOTAL 14 $1,100
Devetb• Re,oft
2012 Time
Activity # Hours Frame Rate/Hr Total
Synthesize information into report 10 29 Feb $100 $1,000
TOTAL 10 $10O $1,000
Grand Total 42 6;a'50, 36x$100 $4,000
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