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FINAL BUDGET
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WELD COUNTY
FEDERAL MINERAL LEASE DISTRICT
P.O.Box 758
Greeley, Colorado 80632
Phone(970)356-4000,Ext 4245
October 22, 2012
Division of Local Government
1313 Sherman Street
Room 520
Denver, CO 80203
Dear Sirs:
Enclosed please find the following documents relating to the Weld County Federal Mineral Lease
District:
Certification of 2013 budget copy
2013 Budget Message
• Description of Service
• Budgetary Accounting Basis
• Lease/Purchase Agreements
• Summary of Resources and Estimated Expenditures
• Line Item Revenue, Operating Expenses and Capital Equipment
Affidavit of Publication
Resolution to Adopt 2013 Budget
2013 Resolution to Appropriate Sums of Money
Because the District is supported by Federal Mineral Lease revenues, no property tax is levied or
authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of
Budget and Management Analysis, at (970)336-7215, Extension 4218.
V truly yours,
David E. Long
Chair,
Weld County Federal Mineral Le District
Budget Message
Service:
The Weld County Federal Mineral Lease Act District (the"District") was established on August 17,
2011, nunc-pro-tunc, June 29, 2011, by the Board of County Commissioners of Weld County.
The District Board shall distribute, on an annual basis, all of the funding that the District receives
from Colorado Department of Local Affairs(DOLA),except such funds as expended or reserved for
administrative expenses, as permitted by C.R.S. § 30-20-1307 (l)(b), to areas within the
unincorporated areas of Weld County that are socially or economically impacted by the
development, processing, or energy conversion of fuels and minerals leased under the Federal
"Mineral Lands Leasing Act"of February 25, 1920,as amended. In doing so,the District Board may
review any reports or studies made, or may seek any additional reports or studies it deems
necessary, regarding the distribution of funding in the District. The term, "on an annual basis", as
referred herein, shall mean within one year from the date the funds are actually received from
DOLA.
After the annual receipt of Federal Mineral lease funds, the District Board shall solicit projects to
fund from eligible entities which fit the above criteria.
The District Board may cooperate or contract with any individuals or entities, and any governmental
entity, and any other district formed under the Act,through the intergovernmental agreement("IGA")
process authorized by C.R.S. § 29-1-201 et seq., and the Colorado Constitution to provide any
function or service, including without limitation, administrative or treasury functions lawfully
authorized to each of the cooperating or contracting districts, including the sharing of costs, as long
as the cooperation or contracts are authorized by each district with the approval of each district's
board of directors. Any such contract shall set forth fully the purposes, powers, rights, obligations,
and responsibilities,financial or otherwise, of the contracting parties. Where other provisions of law
provide requirements for special types of intergovernmental contracting or cooperation, those
special provisions shall control.
The Weld County Federal Mineral Lease District is a separate legal entity responsible for the
administration of all of the funding that the District receives from Colorado Department of Local
Affairs for the purpose distributing the funds to areas within the unincorporated areas of Weld
County that are socially or economically impacted by the development, processing, or energy
conversion of fuels and minerals leased under the Federal "Mineral Lands Leasing Act" of
February 25, 1920, as amended.
The primary funding resource for the District is the funds it receives from the Colorado Department
of Local Affairs from the Federal "Mineral Lands Leasing Act" of February 25, 1920, as amended.
Per the Colorado Department of Local Affairs since all the revenue for the District is from a federal
source the District is not subject to TABOR revenue or property tax limitations. Therefore, no three-
percent TABOR reserve is required since the TABOR revenue amount to calculate the reserve is
zero.
Budgetary Accounting Basis:
The Basis of Accounting refers to when revenue and expenditures or expenses are recognized in
the accounts and reported in financial statements. The Basis for Accounting relates to the timing of
the measurements made regardless of the measurement focus applied.
Revenue and expenditures or expenses are accounted for using a modified accrual method. This
method recognizes revenue in the year in which it becomes both measurable and available as net
current assets or,when revenue is of a material amount, planned for but not yet received. Revenue
in the modified accrual method primarily consists of the funds it receives from the Colorado
Department of Local Affairs from the Federal"Mineral Lands Leasing Act"of February 25, 1920, as
amended. Expenditures are generally recorded when the related fund liability is incurred.
Lease-Purchase Agreements:
The following supplemental data regarding lease purchase agreements involving real property
pursuant to Section 29-1-104(2)(d), C.R.S., 1973, as amended:
$ 0 A. The total amount to be expended during the ensuing fiscal year
for payment of obligations under all lease-purchase agreements
involving real property.
$ 0 B. The total maximum payment liability of the local government
under all lease-purchase agreements involving real property over
the entire terms of such agreements, including all optional
renewal terms.
$ 0 C. The total amount to be expended during the ensuing fiscal year
for payment obligations under all lease-purchase agreements
other than those involving real property.
$ 0 D. The total maximum payment liability of the local government
under all lease-purchase agreements other than those involving
real property over the entire term of such agreements, including
all optional renewal terms.
Weld County Federal Mineral Lease District
for the period
January 1, 2013, to December 31, 2013
Actual Estimated Proposed Final
Resources 2011 2012 2013 2013
Beginning Fund Balance $ 0 $ 848,637 $ 1,096,720 $ 1,096,720
Estimated Revenue
Federal Mineral Lease 845,882 1,092,565 1,000,000 1,000,000
Interest 3.578 4,000 4,000 4.000
Total Resources $ 849,460 $ 1,945,202 $ 2,100,720 $ 2,100720
Estimated Expenditures
Operations
Salaries $ 486 $ 2,400 $ 2,400 $ 2,400
FICA 30 148 148 148
Medicare 7 34 34 34
Other Supplies 0 100 100 100
Publications 0 200 200 200
Auditing Services 0 5,000 3,000 3,000
Contract Payments 0 840,000 1,080,000 1,080,000
Miscellaneous 300 600 1,500 1,500
Grants
Grants and Donations $ 0 $ 0 $ 0 $ 0
Equipment
Equipment $ 0 $ 0 $ 0 $ 0
Contingency 0 0 0 0
Emergency Reserve 0 0 0 0
Total Expenditures $ 823 $ 848,482 $ 1,087,382 $ 1,087,382
ENDING FUND BALANCE $ 848,637 $ 1,096,720 $ 1,013,338 $ 1,013,338
Weld County Federal Mineral Lease District
2013
7900- 2011 2012 2013 2013
90100 District Operations Actual Estimate Proposed Final
6112 Salaries $ 486 $ 2,400 $ 2,400 $ 2,400
6140 FICA 30 148 148 148
6146 Medicare 7 34 34 34
6249 Other Supplies 0 100 100 100
6330 Publications 0 200 200 200
6373 Contract Payments 0 840,000 1,080,000 1,080,000
6375 Auditing Services 0 5,000 3,000 3,000
6570 Miscellaneous 300 600 1,500 1,500
6710 Grants and Donations 0 0 0 0
Total Expenditures $ 823 $ 848,482 $ 1,087,382 $ 1,087,382
Weld County Federal Mineral Lease District
2013
7900- 2011 2012 2013 2013
90100 Equipment Actual Estimate Proposed Final
6952 Equipment $ 0 $ 0 $ 0 $ 0
Total Expenditures $ 0 $ 0 $ 0 $ 0
7900- 2011 2012 2013 2013
90100 Reserves Actual Estimate Proposed Final
6940
CONT Contingency $ 0 $ 0 $ 0 $ 0
6940
EMGY Emergency Reserve 0 0 0 0
Total Expenditures $ 0 $ 0 $ 0 $ 0
Weld County Federal Mineral Lease District
2013
7900- 2011 2012 2013 2013
90100 Revenues Actual Estimate Proposed Final
4312 Federal Mineral Leasing $ 845,882 $ 1,092,565 $ 1,000,000 $ 1,000,000
4610 Earnings on Deposit 3,578 4,000 4,000 4,000
Total Revenue $ 849,460 $ 1.096,565 $ 1,004,000 $ 1,00'_000
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE WELD
COUNTY FEDERAL MINERAL LEASE DISTRICT AND ADOPTING A BUDGET FOR THE WELD
COUNTY FEDERAL MINERAL LEASE DISTRICT AND, FOR THE CALENDAR YEAR
BEGINNING ON THE FIRST DAY OF JANUARY, 2013, AND ENDING ON THE LAST DAY OF
DECEMBER, 2013
WHEREAS,the Board of the Weld County Federal Mineral Lease District has instructed the
Weld County Federal Mineral Lease District Clerk to prepare and submit a proposed budget to said
governing body at the proper time, and
WHEREAS, Weld County Federal Mineral Lease District Clerk, has submitted a proposed
budget to this governing body for its consideration, and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public hearing
was held on October 22, 2012, and interested citizens were given the opportunity to file or register
any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE WELD COUNTY
FEDERAL MINERAL LEASE DISTRICT AND:
Section 1. That estimated expenditures for the fund are as follows:
Weld County Federal Mineral Lease District General Fund $ 1,087,382
Section 2. That estimated revenues for the fund are as follows:
From unappropriated surplus $ 83,382
From sources other than general property tax 1,004,000
From general property tax levy 0
TOTAL REVENUES $ 1,087,382
Section 3. That the budget,as submitted,amended,and summarized above by fund, hereby
is approved and adopted as the budget of the Weld County Federal Mineral Lease District for the
year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the Chairman
of the District Board and made a part of the public records of the District.
ADOPTED this 22nd day of October, A.D., 2012.
ATTEST: (1/1_(-ne--'C sC,N1
SECRETARY CHAIR
DISTRICT BOARD DISTRICT BOARD
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE WELD COUNTY
FEDERAL MINERAL LEASE DISTRICT GENERAL FUND, IN THE AMOUNT AND FOR THE
PURPOSE AS SET FORTH BELOW, FOR THE WELD COUNTY FEDERAL MINERAL LEASE
DISTRICT, FOR THE 2013 BUDGET YEAR
WHEREAS, the District Board, on October 22, 2012, has adopted the annual budget in
accordance with the Local Government Budget Law, and
WHEREAS,the District Board has made provision therein for revenues in an amount equal
to, or greater than, the total proposed expenditures as set forth in said budget, and
WHEREAS, it is not only required by law, but also necessary, to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the operations
of the District.
NOW, THEREFORE, BE IT RESOLVED BY THE DISTRICT BOARD OF THE WELD
COUNTY FEDERAL MINERAL LEASE DISTRICT:
That the following sums are hereby appropriated from the revenue of the Weld County
Federal Mineral Lease District General Fund for the following purposes:
Federal Mineral Lease District General Fund
Current Expenses $ 1,087,382
Capital Outlay 0
Contingency 0
Emergency Reserve 0
TOTAL FUND $ 1,087,382
ADOPTED this 22nd day of October, A.D., 2012.
ATTEST: (24,A,-;-)(1716c-,-._eic oa,SCRETARY - CHAI
DISTRICT BOARD DISTRICT BOARD
NOTICE AS TO PROPOSED BUDGET
NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County
Federal Mineral Lease District Board for the ensuing year of 2013. A copy of the proposed
budget has been filed in the Weld County Office of the Clerk to the Board, located at 1150 O
Street, Greeley, Colorado, where same is open for public inspection. The proposed budget will
be considered at a regular meeting of the District Board to be held in the Pawnee Conference
Room, located within the Weld County Administration Building, 1150 O Street, Greeley,
Colorado 80631, on October 22, 2012, at 3:00 p.m. Any interested citizen within such Weld
County Federal Mineral Lease District, which includes all of unincorporated Weld County, may
inspect the proposed budget and file or register any objections thereto at any time prior to the
final adoption of the budget.
WELD COUNTY FEDERAL MINERAL
LEASE DISTRICT BOARD
DATED: October 12, 2012
POSTED: October 12, 2012, in the Weld County Administration Building
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