HomeMy WebLinkAbout20122239.tiff WELD COUNTY E-911 EMERGENCY TELEPHONE
SERVICE AUTHORITY BOARD
April 17, 2012
The Weld County E-911 Emergency Telephone Service Authority Board met in session
on Tuesday, April 17th 2012 at noon.
ROLL CALL:
The meeting was called to order by Chairperson Barbara Kirkmeyer. Present were Board
Members Barbara Kirkmeyer, Mitch Wagy, Jack Statler, Brian Skaggs, Gary Sandau and
Steve Reams. Kevin Halloran was excused absent. Staff members present were Mike
Savage, Dave Mathis, Anita Scrams, Marc Patterson and Susan Johnson. Monica Mika,
Patrick Groom, Bruce Barker and Sean Conway were also present. A quorum existed.
PUBLIC COMMENTS:
The public was invited to comment on business of the E-911 Board, no comments heard.
Sean Conway announced that Weld County Paramedic Services will be transferred to
NCMC Inc. on May 7th. Everyone at the meeting received a Press Release dated 4/17/12.
MINUTES:
Steve Reams moved, Mitch Wagy seconded a motion to approve the March 20th, 2012
minutes. Minutes approved unanimously.
OLD BUSINESS:
1. E-911 Attorney Selection: The attorney selection committee(Barb Kirkmeyer,
Bruce Barker, Sean Conway, and Mike Savage) introduced Patrick Groom—the
new E-911 Attorney. He counsels on general civil litigation & land use, he
represents charitable organizations and his office represents Weld County School
District 6 and the Library Board. Thanks to Bruce Barker for all of the work he
has done for the E-911 Board, especially in the past year.
2. Staff Report: Dave Mathis presented Dispatch stats and staff report for March,
2012 [refer to Sgt.Mathis' "March 2012 WCRCC Monthly Reports "].
• Dispatch has 2 vacancies: one from the supervisor promotion and one
dispatcher is moving to New Mexico.
• E-911 calls are up 9%
• Non-911 calls are up nearly 5%
• The number of 911 calls answered within 10 seconds went down from 88.48%
last year to 85.39%this year
• Fire and EMS dispatching times are taking longer than last year, from 69.97%
in a minute or less last year to 44.82% in a minute or less this year. This is
most likely due to system limitations as dispatchers are now trained on
Spillman.
3. Spillman CAD proiect update: Anita Scrams reported that the jail went live with
Spillman on April 2"d. The system went down with no notice twice last week, and
was taken down Friday to install a patch to fix the connection problem.
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4. Backup 911 Center on 35`h Ave: Mike Savage reported that they will be
breaking ground next week; the project should be done in July.
5. U Wave link: Anita advised that she and Mike have weekly phone meetings
with WAC, the majority of equipment has been delivered and it will be installed
on the County's Grader shed in June.
6. Long Range Planning: Dave Mathis has been working with Rose Everett on the
RFP process, using the County's procurement process. Rose has the RFP.
• Publicizing RFP: The RFP will be publicized in the County's official paper
(Ft Lupton) and it will be placed in the web site. We already have a handful of
companies recommended which will receive the packet. Dave will advertise
the RFP on the APCO and NENA websites
o Steve Reams moved, Gary Sandau seconded a motion to approve
up to $500 total to advertise for RFP on professional organization
websites. Motion carried unanimously.
• Pre-bid meeting: Dave, Mike, Rose and Susan will hold a pre-bid meeting for
prospective vendors to ask questions about the RFP process. The board would
like to see the proposals within 60 days of RFP.
• Bid opening: time period when bids can be submitted but cannot be opened.
• Selection process: The evaluation criteria handout was edited, striking D, E
and G. F was amended to "Demonstrated ability to construct a project such as
this to meet cost, schedule and quality goals."
• Ranking the proposals: A team to rank the proposals (Mike, Dave, Anita,
Susan, Rose, members from each board, law, fire and ems representatives)
will rank the bids and recommend those that would be worth viewing.
• Interview group: The interview group will consist of members of the
Oversight Board, E-911 board, Comm board, User's group, Law, Fire, EMS
representatives. Barbara Kirkmeyer will serve on this board.
• Selection - the final selection will be a vote at the E-911 Board, Barbara
Kirkmeyer will invite an Oversight Representative from the City of Greeley.
NEW BUSINESS:
1. Treasurer Reports: Steve Reams presented the Treasurer's report. He and Barb
Connolly put together a spread sheet recording the telephone provider and
when/how much they are paying into the 911 fund. Patrick Groom was asked to
assist with this project. Century Link did not make payments in January and
February. The Board would like to see the current revenue payment separated
from the payments they are making from incorrect billing in the past.
o Mitch Wagy moved, Jack Statler seconded a motion to approve
the Treasurer's report. Motion carried.
2. P.O. Requests: Dave Mathis requested the following:
• TO Priority Dispatch $3,100.00 FOR 2 day Q class
Jack Statler moved, Gary Sandau seconded a motion to approve payment
of$3,100 to Priority Dispatch for the recent Q class. Motion carried.
• TO Dell $8,316.00 FOR 10 Stand alone replacement PC's
Steve Reams moved, Brian Skaggs seconded a motion to approve
purchase of 10 PC's from Dell at $8,316.00. Motion carried.
• TO Midwest Teltron $919.50 FOR 10 replacement headsets
Gary Sandau moved, Brian Skaggs seconded a motion to approve
purchase of 10 replacement headsets from Midwest Teltron. Motion
carried.
• TO Dr. David Christiansen $1600 FOR Two/4 hour training sessions
Steve Reams moved, Brian Skaggs seconded a motion to approve $1,600
payment to Dr. David Christiansen for training. Motion carried.
• TO Spillman Convention (Approx) $7,159.84 FOR Convention X 4 pp1.
Mitch Wagy moved, Jack Statler seconded a motion to approve up to
$8,000 for travel and expenses for four individuals to attend the Spillman
Convention in September. Motion carried.
3. Invoice requests: No requests presented.
4. NG 911 Steering Committee: Barbara Kirkmeyer represents the Weld County
PSAP on the Colorado NG911 Steering Committee, she also chairs the
committee. At the last meeting the group appointed 3 sub committees (History
subcommittee, Fiber sub committee and governance and funding subcommittee.)
Each PSAP needs an alternate representative. Jack Statler volunteered to be the
alternate from Weld's PSAP. Steve Reams moved, Mitch Wagy seconded a
motion to appoint Jack Statler the Weld PSAP alternate on the State NG911
Steering committee. Motion carried.
5. Talk Groups: Weld County fire chiefs would like additional talk groups.
Presently we have 6 designated ground channels and 5 available to assign. On
busy days it is a safety issue. The issue will be discussed at the Comm Board.
Information:
Per Dave Mathis Weld County has 3,200 people opted in for emergency notifications.
Our success rate on the recent grass fire was around 83%, which is very high. Several
phones went unanswered and several calls were left on answering machines.
Per Barbara Kirkmeyer we will start to work on the 2013 budget at the next meeting, so
that the other funding entities can also be planning their expenses for WCRCC.
Meeting adjourned at 11:45. Minutes taken by Susan Johnson
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