HomeMy WebLinkAbout20122364.tiff RESOLUTION
RE: APPROVE MODIFICATION OF JUSTICE ASSISTANCE GRANT (JAG) AWARD FOR
NORTHERN COLORADO REGIONAL FORENSIC LABORATORY CAPACITY
ENHANCEMENT
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Modification of a Justice Assistance Grant
(JAG)Award for the Northern Colorado Regional Forensic Laboratory Capacity Enhancement from
the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Sheriffs Office,to the Colorado Division of Criminal Justice, Office of Adult
and Juvenile Justice Assistance,to commencing October 1, 2011, and ending September 30, 2012,
with further terms and conditions being as stated in said modification, and
WHEREAS,after review,the Board deems it advisable to approve said modification,a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Modification of a Justice Assistance Grant(JAG)Award for the Northern
Colorado Regional Forensic Laboratory Capacity Enhancement from the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Sheriff's Office, to the Colorado Division of Criminal Justice, Office of Adult and Juvenile Justice
Assistance, be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 5th day of September, A.D., 2012, nunc pro tunc October 1, 2011.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY COLORADO
61)ATTEST: � � ti+l � c `
ean P. Con Chair
Weld County Clerk to the Bo —_
6 t�;�0� ..��II =m F"Garcia, r• em
Deputy Cler to the Board a - Kirk eyw
APP VED AS RM: `
David E. Long
ounty ttorney
Douglas ademacher
Date of signature: 9/a�oi2W
SOr(,Qon ) 2012-2364
9-a7 aoid SO0033
COLORADO DIVISION OF CRIMINAL JUSTICE
DCJ FORM 4-D - MODIFICATION OF OTHER GRANT AGREEMENTS
SUBGRANTEE: Weld County Sheriffs Department GRANT NUMBER: 11-DJ-06-49-1
PROJECT TITLE: Regional Forensic Lab Capacity Enhancement PROJECT DURATION:
From: 10/1/2011 To: 9/30/2012
PREPARED BY: Ronald Arndt PHONE: (970)356-4015 ext 3638 DATE: 08/08/2012
This MODIFICATION OF OTHER GRANT AGREEMENTS form is limited only to addition or deletion ofgoals/objectives
or Special Conditions for the above-referenced grant number. Please note that major deviation from the original goals
and objectives (scope of work) approved for this project may require issuance of a new Statement of Grant Award.
A Grant Modification is not authorized until it is approved in writing by the Division of Criminal Justice.
To request approval for change, submit two signed forms, one with original signature. One approved copy will be
returned for your records. See reverse side for full instructions.
A. The purpose of this request is to: (please mark one selection)
x Add, Modify, or Delete Goal(s) and Objective(s)
❑ Add, Modify, or Delete Special Conditions
B. Description of modification, including explanation and justification of the need to change: (Continue on plain bond
paper as necessary.)
Stated goal in the original Application.
Expand the capacity of the latent print section of the Northern Colorado Regional Forensic Laboratory
through the purchase of equipment and software that will be implemented upon delivery and
validation.
Weld County made its request and followed with an appeal. The county was awarded $8,000 to
purchase of a server to assist the latent print unit in the storage of latent prints for further searches
duing the analysis process. The current storage capacity within the facility that latent print section
resides does not have the capacity to add a server. Alternate soluitons were examined that would
allow for its use in the current site and also in the new sits to be built in 2012/13.
(See additional information)
All other terms and conditions of the original grant with any approved modifications remain in full force and effect.
1, hereby c t th e con n f this form, other than the data entry required, has not been altered.
xyzz
z-A—
PROJE DIRECTOR Signature DATE
***Division of Criminal Justice Use Only***
This request is: 0 Approved ❑ Denied (see attached)
PROGRAM SPECIALIST, DCJ DATE
DIRECTOR, DCJ DATE
STATE CONTROLLER DESIGNEE DATE
Rev.8/29/2012 DCJ4DW2000.doc
Continued:
As I looked at alternate solutions a Network Attached Storage (NAS) was determined to be a viable
option and specifically a Netgear 4 TB Ready/NAS Pro4 with 8 port switch and optional wireless access
port was identified. The cost for this device is around $2700, which results in a $5,500 surplus.
In the original response to the solicitation there were other items related to this project that were
denied. After contacting vendors and viewing options at a recent IAI conference I was able to put
together a similar package that would provide for the lab the items and software needed to allow us to
complete our projected goals.Those items and costs are noted in the table below.
ITEM QUANTITY COST/UNIT TOTAL COST
Monitor 5 $600 $ 3,000
NIK Card 5 $ 120 $ 600
SOFTWARE 5 $ 300 $ 1,500
CAT 6 cord 100 feet $ 2/foot $ 200
TOTAL $ 5,300
The state goal of the project was to expand the capacity of the latent print section. This expansion takes
the current working model of manual examination and brings it in line with the trend of using
computers to assist in the process.This will result in more identifications, better work flow and
therefore greater efficiencies.All of this will lead to a reduced turnaround time and quicker response
back to the submitting agencies, which in turn can lead to quick response on arrests. A more effective
lab system will improve the safety of the public and so this project, even as it is expanded will fit within
the overall goals of the JAG Byrne grants.
We recognize the change in the budget categories, but there is no longer a need for a server of over
$5,000 so there is no longer a need for the equipment line. Hopefully this will be acceptable and we can
move forward with the project.
Summation of the request from the Crime Lab to modify the following
existing grants and to submit the information to the individual grant
program managers for approval and changes:
1. JAG grant 11- DJ-06-49-1
The following will be submitted to the program manager to request the
budget category and to allow for the lab to spend the $8,000 to purchase
a server and other related items. .
The stated goal in the original Application:
Expand the capacity of the latent print section of the Northern
Colorado Regional Forensic Laboratory through the purchase of
equipment and software that will be implemented upon delivery
and validation.
Weld County made its request and followed with an appeal. The county
was awarded $8,000 to purchase of a server to assist the latent print unit in
the storage of latent prints for further searches duing the analysis process.
The current storage capacity within the facility that latent print section
resides does not have the capacity to add a server. Alternate soluitons were
examined that would allow for its use in the current site and also in the new
sits to be built in 2012/13. As I looked at alternate solutions a Network
Attached Storage (NAS) was determined to be a viable option and
specifically a Netgear 4 TB Ready/NAS Pro4 with 8 port switch and optional
wireless access port was identified. The cost for this device is around $2700,
which results in a $5,500 surplus.
In the original response to the solicitation there were other items
related to this project that were denied. After contacting vendors and
viewing options at a recent IAI conference I was able to put together a
similar package that would provide for the lab the items and software
needed to allow us to complete our projected goals. Those items and costs
are noted in the table below.
ITEM QUANTITY COST /UNIT TOTAL COST
Monitor 5 $600 $ 3,000
NIK Card 5 $ 120 $ 600
2012-2364
SOFTWARE 5 $ 300 $ 1,500
CAT 6 cord 100 feet $ 2/foot $ 200
TOTAL $ 5,300
The state goal of the project was to expand the capacity of the latent
print section. This expansion takes the current working model of manual
examination and brings it in line with the trend of using computers to assist
in the process. This will result in more identifications, better work flow and
therefore greater efficiencies. All of this will lead to a reduced turnaround
time and quicker response back to the submitting agencies, which in turn
can lead to quick response on arrests. A more effective lab system will
improve the safety of the public and so this project, even as it is expanded
will fit within the overall goals of the JAG Byrne grants.
We recognize the change in the budget categories, but there is no
longer a need for a server of over $5,000 so there is no longer a need for
the equipment line. Hopefully this will be acceptable and we can move
forward with the project.
BOARD OF COUNTY COMMISSIONERS
WORK SESSION COVER LETTER
Department/Office: Weld SO/Crime Lab August 12, 2012
Person requesting work session: Ronald Arndt Extension: 3638
Has your commissioner coordinator/elected official approved the work session?
I have pursued this request for a work session with Bureau Chief Reams and Sheriff
Cooke. They have been copied on the email requesting the work session and have been
asked to respond in kind to the request.
Recommended length of time needed for discussion: 30 min
In addition to yourself and the board, who should attend? Barb Connolly and Alan
Caldwell.
Brief description of the issue:
In October of 2011 the Weld County Commissioner's accepted funds from three different
grants: the 2011 Coverdell grant, 2011-CD-BX-0070, the 2011 Coverdell formula grant
and the 2011 JAG grant. At this time I would like to briefly cover each one separately.
The 2011 Coverdell formula grant was awarded to provide funds for training for the
regional lab staff. At this time all but one class has been attended and we are in the
process of securing that training once the dates have been set. However, the funds spent
to date have come in lower than expected and there remains an expected $2,300 in
training funds available to be spent. I have identified a class for Daren Ford to attend to
assist the lab in preparation for ISO accreditation. The class is scheduled for October of
this year. If the commissioners approve this spending request then I will request a grant
modification to allow use to spend the funds for this training.
The JAG grant allowed for the funding of a server as part of a project to update the
current fingerprinting process. The commissioners approved the purchase of a server to
assist in this upgrade. In the process of identifying the system that would best serve the
lab in its current environment and also in the future in the new facility, a system was
examined. Once the idea was presented to me I reviewed it with staff from ACS and was
told that the process would in fact work. It does reduce the cost from the original $8,000
requested to approximately $2,700 for a Network Attached Server (NAS). The additional
57)e.7)33
pieces of the project that still need to be funded are an upgrade of monitors to allow for
high resolution and optimization of the software to be used to allow this technology to be
set up. Looking at the current staff of 5 examiners the following items would need to be
purchased:
ITEM QUANTITY COST/UNIT TOTAL COST
Monitor 5 $600 $ 3,000
NIK Card 5 $ 120 $ 600
SOFTWARE 5 $ 300 $ 1,500
CAT 6 cord 100 feet $ 2/foot $ 200
TOTAL $ 5,300
If the Commissioners approve this request to add the listed items to the request for the
server then I will request a grant adjustment to purchase the items and once approved will
request assistance from ACS to secure the best prices for the items requested.
Finally, the competitive Coverdell grant was approved with the condition from the
commissioners that I bring this back to another work session. The original grant request
was for the purchase of a server, computers, docking stations, and software to improve
the efficiencies of the regional lab. These items will be used by examiners in their current
lab environment and more importantly they were ultimately designed to be part of the IT
functions in the new facility. Below is a list of the items originally requested in the grant:
Description Quantity Cost per unit Total Cost
FRED-C server(Digital Media Section) 1 $ 65,000 $65,000
Computer Tablets 15 $ 2,100 $31,500
Computer Work stations 4 $ 1,150 $4,600
Docking stations Port Replicator 24 $ 200 $4,800
Scanners 4 $ 500 $ 2,000
Monitors 20 $ 350 $ 7,000
Bar code readers 4 $ 250 $ 1,000
SIGAR shoe and tire software 1 $ 15,000 $15,000
$ 130,900
Below are the original request and the changes requested to meet the needs of the lab now
and when it moves to the new location.
First request Changes with brief summary
FRED-C server(Digital Media Section) After this was submitted the CBI provided a
FRED-C for use by the digital media unit so
this is no longer a need at this time.
Computer Tablets The technology has changed rapidly and I am
concerned that support for what may be
needed will not be available. Computer work
stations will be purchased and set up in the
lab work stations.
Computer Work stations This is still a need but the numbers of work
stations needed has increased relative to the
decrease in the number of tablets needed
below.
Docking stations Port Replicator The number of docking stations required is
dependent on the final design of the new
facility as these stations will be placed as
needed within the workstations of the lab. No
change.
Scanners No change
Monitors This number will be reduced by 5 with the
purchase of monitors for latent prints.
Bar code readers The older bar code readers for Tiburon will
suffice for the LIMS system provided by CBI
so this will not be a need.
SIGAR shoe and tire software After this request was made Jan attended an
IAI conference and learned of a site that he
could use to obtain the same information at no
cost. Therefore this is no longer a need for the
lab.
This is a summary of the change in cost and resulting dollars available for purchase of
other needs within the lab.
Description Original Total Cost- New Total Cost- Balance
Quantity Original Quantity New remaining
FRED-C server(Digital 1 $ 65,000 0 $ 0.00 $ 65,000
Media Section)
Computer Tablets 15 $ 31,500 0 $ 0.00 $ 31,500
Computer Work stations 4 $ 4,600 27 $ 32,400 ($ 27,800)
Docking stations Port 24 $ 4,800 0 $ 0.00 $ 4,800
Replicator
Scanners 4 $ 2,000 6 $ 3,000 ($1,000)
Monitors 20 $ 7,000 0 $ 0.00 $ 7,000
Bar code readers 4 $ 1,000 0 $ 0.00 $ 1,000
SIGAR shoe and tire 1 $ 15,000 0 $ 0.00 $ 15,000
software
$ 130,900 $ 35,400 $ 95,500
These changes leave a balance of $95,500 from the original requested $130,900
available to meet other needs in the regional lab.
Description Category Quantity Unit cost Total Cost
Upgrade of current AVID system Equipment 1 $ 18,000 $18,000
FTK MPE Software 2 $7,000 $14,000
Macbook Pro and accessories for field Supplies 3 $ 3087 $ 9,261
work
Win 7 for the Macbook Pro Software 2 $ 180 $ 360
Norton Security Software 2 $ 80 $ 160
Encase portable Software 2 $ 360 $ 720
Tableau USB write Blocker and reader Supplies 1 $ 353 $ 353
RAID 5 Subsystem Supplies 1 $ 1,700 $ 1,700
Forensic closure device STE3000FAV Supplies 1 $ 2,495 $ 2,495
CSIpix for latent prints-enterprise Software 1 $10,000 $ 10,000
FRED-D Equipment 2 $ 8,000 $ 16,000
Ninhydrin Chamber Equipment 1 $ 10,450 $ 10,450
VIzX processing System software Software 1 $ 20,200 $ 20,200
TOTAL $ 95,500
The current structure of the grant has spending available in the categories of Equipment
Supplies and Other and to keep the scope of the request consistent with the grant new
requests must remain within these categories.
Below is a breakdown of the items being requested on the Coverdell grant 2011-BX-DN-
0070 to meet the needs of the laboratory.
Computer Work stations: When we move into the new facility the CBI will be providing
a Laboratory Information Management System that we will use to coordinate the
processing of all evidence within the laboratory. The computer work stations will be used
as the means of tracking the evidence once it enters the door, the work flow process as
each examiner works the evidence and then as they write their reports. These
workstations will also be the means whereby a central repository of information,
worksheets, report standards etc. are shared among all of the lab staff. These computer
workstations will allow for the coordination of all staff in the lab. We will be able to
share information directly and maintain the required communication and accessibility to
documents that must be a part of a forensic laboratory. These workstations will not be
linked to the Weld County network.
Scanners: These scanners will be available to the latent print examiners so scans can be
made of latent lifts and 10-print cards. The additional scanner will be located at the
evidence counter to scan the chain of custody forms and cover letters received in the lab.
Upgrade of current AVID system: The current AVID system is obsolete and is no longer
supported by the manufacturer. WE have identified a suitable replacement which will
serve the needs of the lab for considerably less than a new AVID. WE will need to retain
some of the components of the system as they cannot be replaced, i.e. VCR, breakout
box, etc.
FTK MPE: This is the primary software used in the lab to examine traditional digital
evidence with the expanded ability to examine cell phones based technologies. It is
specifically designed for forensic use and will be loaded on the Macbook Pro.
Macbook Pro and accessories for field work: The Macbook Pro is used by the computer
forensic examiners to process cases which involve the Macintosh based operating
systems. The most accurate way to process digital evidence involving a Macintosh based
operating system is to use a Macintosh product.
Win 7 for the Macbook Pro: This Operating system expands the capabilities of the
Macbook Pro.
Norton Security: This is software to be loaded on the Macbook Pro
EnCase Portable: This is a forensic software tool that is used by the examiners on the
scene of a search warrant to identify potential evidence. This software assists in
identifying what items need to be seized and what items can be left at the residence.
EnCase Portable will also capture volatile data (RAM) which can be lost if the data is not
collected on scene. Once the computer is shut down the volatile data/potential evidence
will disappear and cannot be recovered. The captured volatile data for EnCase Portable
can be taken to the lab for further processing if needed.
Tableau USB write Blocker and reader: This hardware device is used to forensically
capture digital data without altering or destroying the original evidence.
RAID 5 Subsystem: This portable hardware device provides multiple Terabytes of
storage which can be used during on scene process for search warrant or it can be used to
store large volumes of data in the lab.
Forensic closure device STE3000FAV: This (2x2x2 feet) enclosure isolates hand held
digital devices such as cell phones and iPads for a cellular network. Recently we have
had items submitted to the lab for processing which have been remotely wiped of all
digital data because the device was still connected to the cellular network. This enclosure
insures the data contained on the evidence will be maintained during the examination
process.
CSIpix for latent prints-enterprise: This is data collection and processing software that
will be used by the latent print examiners as we move into a process of transition from
manual to digital review of fingerprints. The level of clarity with computers increases the
opportunities to match a questioned latent print to a known suspect and thereby increase
the number of hits and arrests. It also increases the efficiency of the examiners so that
cases can be turned around quicker to the submitting agency.
FRED-D: The request is for one FRED-D to increase the capacity and efficiency of the
digital media section. This computer equipment is specifically designed to handle the
forensic software suites used during the examination process.
Ninhydrin Chamber: Advances in latent fingerprint development have been made to
increase the potential of developing latent prints on porous items. These items are more
difficult to obtain latent prints and the use of this chamber greatly increases the chance
for obtaining latent prints.
VIzX processing System software: This is software that has been in use in Europe for
several years and has a proven record in effectively capturing images related to child
pornography. The value of this software is in its capacity to view large volumes of data
and quickly distill the information, removing the unwanted data and focusing on those
images that are known to contain child pornography. For example a two hour movie can
be viewed in 2 minutes and any notable images are set aside for review by the examiner.
In addition, the software can be set to view specific images such as a room and if that
room appears anywhere else all those images can be set aside. This is an extremely
valuable tool in identifying individuals that are producing child porn and then hiding the
images in movies and large documents.
Options for the board:
Approve of all, some or none.
Recommendation to the board:
The request is approved to submit grant adjustment notifications (GANs) for the three
grants allow for the following items to be purchased based upon the foundations laid out
in this work session. Additionally, a GAN will be submitted to extend the Coverdell
grants to December 31, 2012. The request still falls within the scope of the original grant
request, and it takes into consideration the future needs of the lab based upon a single
facility.
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