HomeMy WebLinkAbout20121276.tiff MEMORANDUM
TO: Clerk to the Board DATE: July 10,2012
FROM: Leon Sievers,Public Works Department
SUBJECT: BOCC Consent Agenda
Agreement for professional future appraisal services with Messick Bowes in reference to doc
#2012-1276.
Attached is one original agreement.
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS Agreement is made by and between the Board of County Commissioners of Weld
County, State of Colorado, whose address is 1150 "O" Street, Greeley, Colorado, 80631, by and
on behalf of Weld County Department of Public Works ("County"), and Messick Bowes, whose
address is 1020 15th Street—38E, Denver, Colorado 80202, ("Contractor").
WHEREAS, Contractor has the time available to timely perform the services, and is
willing to perform the services according to the terms of this Agreement, and
WHEREAS, County desires to retain Contractor as an independent contractor to perform
from time to time, the professional services described in the Scope of Services attached hereto
and referred to herein as "Exhibit B," in accordance with the terms set forth in a"Work Order,"
in substantially the form shown on the attached"Exhibit A,"
NOW THEREFORE, in consideration of the mutual promises and covenants contained
herein,the parties hereto agree as follows:
1. Engagement of Contractor. County hereby retains Contractor, and Contractor
hereby accepts engagement by County upon the terms and conditions set forth in this Agreement.
2. Term. The term of this Agreement shall be for a one year period beginning July 1,
2012,through and until June 30, 2013. This Agreement may be extended for additional one-year
periods, not to exceed three (3) additional one-year periods, upon mutual written agreement of
the parties. Chjpges in compensation for extension terms shall be negotiated by and agreed to
by both parties; however, in no event shall such change exceed the Denver - Boulder CPI-U as
published by the Colorado State Planning and Budget Office.
3. Services to be Performed. Contractor agrees to perform the Services listed or
referred to in Exhibits A and B, attached hereto and incorporated herein, in accordance with the
terms of Work Orders (Exhibit A), issued pursuant to this Agreement by County's Department of
Public Works.
4. Compensation.
a. County Department agrees to pay Contract Professional for all services
performed hereunder as follows: the Professional Services shall be provided at the rates
set forth in Exhibit B, as may be modified or limited by Exhibit A, (Work Order). All
compensation amounts payable after the current fiscal year are contingent upon funds for
that purpose being appropriated, budgeted, and otherwise made available. Charges shall
be based primarily on the time actually spent performing the services.
b. Mileage may/may not(circle one)be charged to and from any required job
site at a rate of cents per mile.
1
c. Contractor shall not be paid any expenses other than those specifically set
forth in this Agreement.
c. Payment to Contractor shall be made only upon presentation of a proper
claim by Contractor, itemizing services performed(and mileage expense) incurred.
d. Payment for services and all related expenses under this Agreement shall
not exceed Fifty Thousand and no/100 Dollars ($50.000.00).
5. Additional Work. In the event the County shall require changes in the scope,
character, or complexity of the work to be performed, and said changes cause an increase or
decrease in the time required or the costs to the Contractor for performance, an equitable
adjustment in fees and completion time shall be negotiated between the parties and this
Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the
Contractor for adjustment hereunder must be made in writing prior to performance of any work
covered in the anticipated supplemental Agreement. Any change in work made without such
prior supplemental Agreement shall be deemed covered in the compensation and time provisions
of this Agreement.
6. Independent Contractor. Contractor agrees that Contractor is an independent
contractor and that neither Contractor nor Contractor's agents or employees are, or shall be
deemed to be, agents or employees of the County for any purpose. Contractor shall have no
authorization, express or implied, to bind the County to any agreement, liability, or
understanding. The parties agree that Contractor will not become an employee of County, nor is
Contractor entitled to any employee benefits from County as a result of the execution of this
Agreement.
7. Warranty. Contractor warrants that services performed under this Agreement will
be performed in a manner consistent with the professional standards governing such services and
the provisions of this Agreement.
8. Acceptance of Product Not a Waiver. Upon completion of the work, Contractor
shall submit to County originals of all test results, reports, drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder etc., generated
during completion of this work. Acceptance by County of all such aforesaid reports and
incidental material furnished under this Agreement shall not in any way relieve Contractor of
responsibility for the quality and accuracy of the work. Acceptance by the County of, or
payment for, any services performed under this Agreement shall not be construed as a waiver of
any of the County's rights under this Agreement or under the law generally.
9. Reports County Property. All reports, test results and all other tangible materials
produced in connection with the performance of this Agreement, whether or not such materials
are in completed form, shall at all times be considered the property of the County. Contractor
shall not make use of such material for purposes other than in connection with this Agreement
2
without prior written approval of County.
10. Insurance and Indemnification. Contractor shall defend and indemnify County, its
officers and agents, from and against loss or liability arising from Contractor's acts, errors or
omissions in seeking to perform its obligations under this Agreement. Contract Professional
shall be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by Contract Professional and shall, without additional
compensation, promptly remedy and correct any errors, omissions, or other deficiencies.
Contract Professional shall maintain commercial general liability insurance in the amount of
$500,000.00, combined single limits and errors and omissions insurance in the amount of
$250,000.00. Contractor shall provide necessary workers' compensation insurance at
Contractor's own cost and expense.
11. Termination. Either party may terminate this Agreement at any time by providing
the other party with a 10 day written notice thereof. Furthermore, this Agreement may be
terminated at any time without notice upon a material breach of the terms of the Agreement. In
the event of an early termination, Contractor shall be paid for work performed up to the time of
notice of termination. Irrespective of whether this Agreement is terminated early, County shall
be entitled the use of all material generated pursuant to this Agreement.
12. Non-Assignment. Contractor may not assign or transfer this Agreement, any
interest therein or claim thereunder,without the prior written approval of County.
13. Access to Records. County shall have access to Contractor's financial records as
they relate to this Agreement for purposes of audit. Such records shall be complete and available
for audit 90 days after final payment hereunder and shall be retained and available for audit
purposes for at least five years after final payment hereunder.
14. Time of Essence. Time is of the essence in each and all of the provisions of this
Agreement.
15. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this Agreement,
where such failure is due to any cause beyond its reasonable control, including but not limited to
Acts of God, fires, strikes,war, flood,earthquakes or Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in writing
and shall be mailed or delivered to the other party at that party's address as stated above.
17. Compliance. This Agreement and the provision of services hereunder shall be
subject to all federal laws and regulations and to the laws of the State of Colorado, and be in
accordance with the policies,procedures, and practices of County.
3
18. Non-Exclusive Agreement. This Agreement is nonexclusive and County may
engage or use other contractors or persons to perform services of the same or similar nature.
19. Certification. Contractor certifies, warrants, and agrees that it does not
knowingly employ or contract with an illegal alien who will perform work under this contract
and will confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Agreement,through participation in
the E-Verify program of the Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c).
Contractor shall not knowingly employ or contract with an illegal alien to perform work under
this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor
that the subcontractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement. Contractor (a) shall use E-Verify Program or Colorado program
procedures to undertake pre-employment screening or job applicants while this Agreement is
being performed, (b) shall notify the subcontractor and Weld County within three (3) days that
Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal
alien and (c) shall terminate the subcontract if a subcontractor dues not stop employing or
contracting with the illegal alien within three (3) days of receiving notice, and (d) shall comply
with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S.
§8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor
participates in the Department program, Contractor shall deliver to County, a written notarized
affirmation that the legal work status of such employee has been examined, and all of the other
requirements of the Department program shall be complied with. If Contractor fails to comply
with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate
this Agreement for breach, and if so terminated, Contractor shall be liable for damages.
20. Entire Agreement/Modifications. This Agreement contains the entire agreement
between the parties with respect to the subject matter contained in this Agreement. This
instrument supersedes all prior negotiation,representation,and understanding or agreements with
respect to the subject matter contained in this Agreement. This Agreement may only be changed
or supplemented only by a written instrument signed by both parties.
21. No Conflict. No employee of Contractor nor any member of Contractor's family
shall serve on a County Board, committee or hold any such position which either by rule,
practice or action nominates, recommends, supervises Contractor's operations, or authorizes
funding to Contractor. The signatories to this Agreement aver that to their knowledge, no
employee of Weld County has any personal or beneficial interest whatsoever in the service or
property which is the subject matter of this Agreement. Contractor has no interest and shall not
acquire any interest direct or indirect, which would in any manner or degree with the
performance of its services, and Contractor agrees that it shall not employ any person having
such known interests. During the term of this Agreement, Contractor shall not engage in any in
any business or personal activities or practices or maintain any relationships which actually
conflict with or in any way appear to conflict with the full performance of its obligations under
this Agreement. Contractor's failure to ensure compliance with this provision may result in the
immediate termination of this Agreement, in County's sole discretion.
4
22. Funding Contingency. Financial obligations of County payable after the current
fiscal year are contingent upon funds for that purpose being appropriated, budgeted and
otherwise made available. By execution of this Agreement, County does not warrant that funds
will be available to fund this Agreement beyond the current fiscal year.
23. Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable, this Agreement shall be construed and enforced without such provision,
to the extent that this Agreement is then capable of execution within the original intent of the
parties.
24. Governmental Immunity. No term or condition of this contract shall be construed
or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
25. No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
26. Attorneys Fees/Legal Costs. In the event of a dispute between Weld County and
Contractor, concerning this Agreement, the parties agree that Weld County shall not be liable to
or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of
Contractor.
27. Board of County Commissioners of Weld County Approval. This Agreement
shall not be valid until it has been approved by the Board of County Commissioners of Weld
County, Colorado or its designee.
IN WITNESS WHEREOF,the parties have executed this Agreement as of the date and
year written below.
CONTRACTOR:
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ATTEST: % 1'' BOARD OF COUNTY
CLERK TO THE BOARD e OMMISSIONERSOF WELD COUNTY
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By: < By:
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Deputy Cle to the BoardY�
JUL 16 2012
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MEMORANDUM
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13 Co=u.N? Y TO: Clerk to the Board DATE: July 10, 2012
FROM: Leon Sievers, Public Works Department
SUBJECT: BOCC Consent Agenda
Agreement for professional future appraisal services with Foster Valuation Company LLC in
reference to doc #2012-1276.
Attached is one original agreement.
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS Agreement is made by and between the Board of County Commissioners of Weld
County, State of Colorado, whose address is 1150 "O" Street, Greeley, Colorado, 80631, by and
on behalf of Weld County Department of Public Works ("County"), and Foster Valuation
Company LLC, whose address is 910 54`h Avenue, Suite #2110, Greeley, Colorado 80634,
("Contractor").
WHEREAS, Contractor has the time available to timely perform the services, and is
willing to perform the services according to the terms of this Agreement, and
WHEREAS, County desires to retain Contractor as an independent contractor to perform
from time to time, the professional services described in the Scope of Services attached hereto
and referred to herein as "Exhibit B," in accordance with the terms set forth in a "Work Order,"
in substantially the form shown on the attached "Exhibit A,"
NOW THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree as follows:
1. Engagement of Contractor. County hereby retains Contractor, and Contractor
hereby accepts engagement by County upon the terms and conditions set forth in this Agreement.
2. Term. The term of this Agreement shall be for a one year period beginning July 1,
2012, through and until June 30, 2013. This Agreement may be extended for additional one-year
periods, not to exceed three (3) additional one-year periods, upon mutual written agreement of
the parties. Changes in compensation for extension terms shall be negotiated by and agreed to
by both parties; however, in no event shall such change exceed the Denver - Boulder CPI-U as
published by the Colorado State Planning and Budget Office.
3. Services to be Performed. Contractor agrees to perform the Services listed or
referred to in Exhibits A and B, attached hereto and incorporated herein, in accordance with the
terms of Work Orders (Exhibit A), issued pursuant to this Agreement by County's Department of
Public Works.
4. Compensation.
a. County Department agrees to pay Contract Professional for all services
performed hereunder as follows: the Professional Services shall be provided at the rates
set forth in Exhibit B, as may be modified or limited by Exhibit A, (Work Order). All
compensation amounts payable after the current fiscal year are contingent upon funds for
that purpose being appropriated, budgeted, and otherwise made available. Charges shall
be based primarily on the time actually spent performing the services.
b. Mileage m may no (circle one) be charged to and from any required job
1
site at a rate of cents per mile.
c. Contractor shall not be paid any expenses other than those specifically set
forth in this Agreement.
c. Payment to Contractor shall be made only upon presentation of a proper
claim by Contractor, itemizing services performed (and mileage expense) incurred.
d. Payment for services and all related expenses under this Agreement shall
not exceed Fifty Thousand and no/100 Dollars ($50.000.00).
5. Additional Work. In the event the County shall require changes in the scope,
character, or complexity of the work to be performed, and said changes cause an increase or
decrease in the time required or the costs to the Contractor for performance, an equitable
adjustment in fees and completion time shall be negotiated between the parties and this
Agreement shall be modified accordingly by a supplemental Agreement. Any claims by the
Contractor for adjustment hereunder must be made in writing prior to performance of any work
covered in the anticipated supplemental Agreement. Any change in work made without such
prior supplemental Agreement shall be deemed covered in the compensation and time provisions
of this Agreement.
6. Independent Contractor. Contractor agrees that Contractor is an independent
contractor and that neither Contractor nor Contractor's agents or employees are, or shall be
deemed to be, agents or employees of the County for any purpose. Contractor shall have no
authorization, express or implied, to bind the County to any agreement, liability, or
understanding. The parties agree that Contractor will not become an employee of County, nor is
Contractor entitled to any employee benefits from County as a result of the execution of this
Agreement.
7. Warranty. Contractor warrants that services performed under this Agreement will
be performed in a manner consistent with the professional standards governing such services and
the provisions of this Agreement.
8. Acceptance of Product Not a Waiver. Upon completion of the work, Contractor
shall submit to County originals of all test results, reports, drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder etc., generated
during completion of this work. Acceptance by County of all such aforesaid reports and
incidental material furnished under this Agreement shall not in any way relieve Contractor of
responsibility for the quality and accuracy of the work. Acceptance by the County of, or
payment for, any services performed under this Agreement shall not be construed as a waiver of
any of the County's rights under this Agreement or under the law generally.
9. Reports County Property. All reports, test results and all other tangible materials
produced in connection with the performance of this Agreement, whether or not such materials
are in completed form, shall at all times be considered the property of the County. Contractor
2
shall not make use of such material for purposes other than in connection with this Agreement
without prior written approval of County.
10. Insurance and Indemnification. Contractor shall defend and indemnify County, its
officers and agents, from and against loss or liability arising from Contractor's acts, errors or
omissions in seeking to perform its obligations under this Agreement. Contract Professional
shall be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by Contract Professional and shall, without additional
compensation, promptly remedy and correct any errors, omissions, or other deficiencies.
Contract Professional shall maintain commercial general liability insurance in the amount of
$500,000.00, combined single limits and errors and omissions insurance in the amount of
$250,000.00. Contractor shall provide necessary workers' compensation insurance at
Contractor's own cost and expense.
11. Termination. Either party may terminate this Agreement at any time by providing
the other party with a 10 day written notice thereof. Furthermore, this Agreement may be
terminated at any time without notice upon a material breach of the terms of the Agreement. In
the event of an early termination, Contractor shall be paid for work performed up to the time of
notice of termination. Irrespective of whether this Agreement is terminated early, County shall
be entitled the use of all material generated pursuant to this Agreement.
12. Non-Assignment. Contractor may not assign or transfer this Agreement, any
interest therein or claim thereunder, without the prior written approval of County.
13. Access to Records. County shall have access to Contractor's financial records as
they relate to this Agreement for purposes of audit. Such records shall be complete and available
for audit 90 days after final payment hereunder and shall be retained and available for audit
purposes for at least five years after final payment hereunder.
14. Time of Essence. Time is of the essence in each and all of the provisions of this
Agreement.
15. Interruptions. Neither party to this Agreement shall be liable to the other for delays
in delivery or failure to deliver or otherwise to perform any obligation under this Agreement,
where such failure is due to any cause beyond its reasonable control, including but not limited to
Acts of God, fires, strikes, war, flood, earthquakes or Governmental actions.
16. Notices. Any notice required to be given under this Agreement shall be in writing
and shall be mailed or delivered to the other party at that party's address as stated above.
17. Compliance. This Agreement and the provision of services hereunder shall be
subject to all federal laws and regulations and to the laws of the State of Colorado, and be in
accordance with the policies, procedures, and practices of County.
3
18. Non-Exclusive Agreement. This Agreement is nonexclusive and County may
engage or use other contractors or persons to perform services of the same or similar nature.
19. Certification. Contractor certifies, warrants, and agrees that it does not
knowingly employ or contract with an illegal alien who will perform work under this contract
and will confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Agreement, through participation in
the E-Verify program of the Colorado program established pursuant to C.R.S. §8-17.5-102(5)(c).
Contractor shall not knowingly employ or contract with an illegal alien to perform work under
this Agreement or enter into a contract with a subcontractor that fails to certify with Contractor
that the subcontractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement. Contractor (a) shall use E-Verify Program or Colorado program
procedures to undertake pre-employment screening or job applicants while this Agreement is
being performed, (b) shall notify the subcontractor and Weld County within three (3) days that
Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal
alien and (c) shall terminate the subcontract if a subcontractor dues not stop employing or
contracting with the illegal alien within three (3) days of receiving notice, and (d) shall comply
with reasonable requests made in the course of an investigation, undertaken pursuant to C.R.S.
§8-17.5-102(5), by the Colorado Department of Labor and Employment. If Contractor
participates in the Department program, Contractor shall deliver to County, a written notarized
affirmation that the legal work status of such employee has been examined, and all of the other
requirements of the Department program shall be complied with. If Contractor fails to comply
with any requirement of this provision or of C.R.S. §8-17.5-101 et seq., County, may terminate
this Agreement for breach, and if so terminated, Contractor shall be liable for damages.
20. Entire Agreement/Modifications. This Agreement contains the entire agreement
between the parties with respect to the subject matter contained in this Agreement. This
instrument supersedes all prior negotiation, representation, and understanding or agreements with
respect to the subject matter contained in this Agreement. This Agreement may only be changed
or supplemented only by a written instrument signed by both parties.
21. No Conflict. No employee of Contractor nor any member of Contractor's family
shall serve on a County Board, committee or hold any such position which either by rule,
practice or action nominates, recommends, supervises Contractor's operations, or authorizes
funding to Contractor. The signatories to this Agreement aver that to their knowledge, no
employee of Weld County has any personal or beneficial interest whatsoever in the service or
property which is the subject matter of this Agreement. Contractor has no interest and shall not
acquire any interest direct or indirect, which would in any manner or degree with the
performance of its services, and Contractor agrees that it shall not employ any person having
such known interests. During the term of this Agreement, Contractor shall not engage in any in
any business or personal activities or practices or maintain any relationships which actually
conflict with or in any way appear to conflict with the full performance of its obligations under
4
this Agreement. Contractor's failure to ensure compliance with this provision may result in the
immediate termination of this Agreement, in County's sole discretion.
22. Funding Contingency. Financial obligations of County payable after the current
fiscal year are contingent upon funds for that purpose being appropriated, budgeted and
otherwise made available. By execution of this Agreement, County does not warrant that funds
will be available to fund this Agreement beyond the current fiscal year.
23. Severability. If any term or condition of this Agreement shall be held to be invalid,
illegal, or unenforceable, this Agreement shall be construed and enforced without such provision,
to the extent that this Agreement is then capable of execution within the original intent of the
parties.
24. Governmental Immunity. No term or condition of this contract shall be construed
or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits,
protections or other provisions, of the Colorado Governmental Immunity Act §§24-10-101 et
seq., as applicable now or hereafter amended.
25. No Third Party Beneficiary. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action relating to
such enforcement, shall be strictly reserved to the undersigned parties and nothing in this
Agreement shall give or allow any claim or right of action whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity
other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
26. Attorneys Fees/Legal Costs. In the event of a dispute between Weld County and
Contractor, concerning this Agreement, the parties agree that Weld County shall not be liable to
or responsible for the payment of attorney fees and/or legal costs incurred by or on behalf of
Contractor.
27. Board of County Commissioners of Weld County Approval. This Agreement
shall not be valid until it has been approved by the Board of County Commissioners of Weld
County, Colorado or its designee.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date and
year written below.
CONTRACTOR:
By: n Title:04.4 /�2 a )
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ATTEST 4 tL 2, BOARD OF COUNTY
CLERK TO THE BOAR ,f' COMMISSIONERSOF WELD COUNTY
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By
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Deputy Cle to the Board vL t l s Y Sean P. Conway, Chairman
JUL 1 6 2012
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MEMORANDUM
TO: Monica Mika, Director of Finance &Administration
DATE: June 1, 2012
• FROM: Wayne Howard, RE., County Engineer/CIP
COLORADO
SUBJECT: Appraisal Services; Bid #B1200094
Bids were received an opened on May 17`h, 2012 for appraisal services for right of way acquisitions. This
is a one year contract renewable for up to three additional years, at Weld County's discretion. The bids
were based on 4 separate appraisal scenarios. We received bids from two vendors; Foster Valuation
Company for $20,500 and Messick-Bowes for $26,000. Both firms have performed satisfactorily in
previous contracts.
Public Works is recommending award to both Foster Valuation Company and Messick-Bowes. Two
firms are required we have found that these firms usually are carrying a backlog of work and we may
need to wait several months to get them to work on our projects. The majority of our projects cannot
afford this delay and we usually determine on a project by project basis which firm can best fit our work
into their schedule. Also, Foster Valuation is not able to perform work on CDOT projects as they are
currently under contract with CDOT for reviews and they cannot review their own work. Having both
firms available with give PW the best chance to meet the tight ROW acquisition deadlines.
WELD COUNTY PURCHASING
1150 O Street Room 107, Greeley CO 80631
E-Mail: mwaltersCci).co.weld.co.us
E-mail: reverett(a2co.weld.co.us
c a'U rt T Y, Phone: (970) 356-4000, Ext 4222 or 4223
Fax: (970) 336-7226
DATE OF BID: MAY 17TH, 2012
REQUEST FOR: FUTURE APPRAISAL SERVICES
DEPARTMENT: PUBLIC WORKS DEPT
BID NO: #81200094
PRESENT DATE: MAY 21ST, 2012
APPROVAL DATE: JUNE 4111, 2012
TOTAL AMOUNT
VENDOR (Based on 4 separate scenarios)
FOSTER VALUATION COMPANY LLC $20,500.00
910 54TH AVENUE SUITE#210
GREELEY CO 80634
MESSICK-BOWES $26,000.00
1020 15TH STREET#38E
DENV ER CO 80202
** THIS BID WILL BE AWARDED TO TWO DIFFERENT VENDORS. THE CONTRACT WILL BE FOR
ONE YEAR, RENEWABLE FOR UP TO THREE ADDITIONAL YEARS AT THE DESCRETION OF
WELD COUNTY. THE TWO VENDORS WILL SHARE IN THE APPRAISAL DUTIES FOR THE
COUNTY THROUGHOUT THE CONTRACT PERIOD.
2012-1276
5/V2w/o7
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BID REQUEST NO. B1200094
Page 6
Monica Mika
Director of Finance & Administration
1150 O Street
P.O. Box 758
Greeley CO 80632
Dear Monica:
The undersigned, having become familiar with the specifications for APPRAISAL SERVICES for the
Public Works Dept., hereby proposes to quote on the following services:
DESCRIPTION OF REQUIREMENTS:
• Must be qualified to prepare partial acquisition appraisal reports for the Colorado Department
of Transportation
• Must be capable of preparing a complete appraisal report in conformance with USPAP and the
Colorado Department of Transportation standards.
• Must be familiar with Weld County's partial acquisition process.
• Must be extremely familiar with land values, differing land types and the various farming
practices throughout Weld County.
• Provide a cost to prepare a partial acquisition appraisal report for each the four parcels listed
below. Include a breakdown of the anticipated costs to do the actual appraisal report, including
estimated hours and hourly rates for each person who would be involved in the preparation of
the report. Include misc. costs and fees on reimbursable expenses associated with the
appraisal report preparation. This cost breakdown will be the basis of work orders for future
appraisal assignments.
• Award will be based on the two lowest bids presented. The two lowest responsible bidders will
each be given a one year contract, renewable for up to three additional years. (The two lowest
bidders will share in the appraisal duties for the County throughout the contract period)
PRICING:
Determine the cost of preparing an appraisal report providing an opinion of just compensation for the
reasonable market value of the property actually taken in the 4 examples listed below.
Parcel #1:
This is a partial acquisition of a 20' wide strip of land one-half mile in length from a 160 acre
dry land farm located within a few miles of the town of Briggsdale. There is presently a county
road along the edge of the property and this road is to be widened causing the need for this
acquisition. The widening will destroy an existing 5 strand barbed wire fence. There are no
other issues with this land.
Total cost for an appraisal report of Parcel #1 $-
BID REQUEST NO. B1200094
Page 7
Parcel #2
This is a partial acquisition of a 30' wide strip of land one-half mile in length from a 160 acre
irrigated farm located within a few miles of the town of Kersey. There is an existing road along
the side of the farm that is being widened and is the reason for the acquisition. A fence along
the existing right of way line will be destroyed. Irrigation is a center pivot irrigation system,
which when operating in a full circle and perpendicular to the road, the end gun is directly
above the existing right of way fence in the area of the take. The farmer is not pleased with the
take and is expecting full compensation for all damages. The main access to this field is from a
driveway located on the existing roadway. This driveway will be removed as part of the
construction and will not be reinstalled. A new driveway could be constructed off an adjoining
county road on the other side of the farm but would be inconvenient and would be in a contrary
direction when removing the crops from the field. Presently corn has been planted and will not
be harvested before construction begins.
Total cost for an appraisal report of Parcel #2 $
Parcel #3
This is a partial acquisition of an irregular shaped parcel off of a Recorded Exemption lot of 7
acres. The land is a typical 'sprinkler corner' and was sold within the last year in an arms
length transaction. The lot is between Frederick and Fort Lupton and is in Frederick's growth
boundary. The take will be about 1 acre and will include 6 trees that were planted 4 years ago,
13 bushes also planted 4 years ago. The 1 acre take will remove approximately 1/2 of her
underground sprinkler system for her lawn. It will also take the entire length of a split rail fence
which the owner wants the money to replace it herself. The take does not affect the existing
sanitary or water system. The new roadway will be significantly lower than the current roadway
causing a very steep driveway entrance. If the driveway was moved to a different location,
preferably on the neighbor's property, the grade of the driveway would be considerably less.
The neighbor is in agreement with the driveway and will give an easement, approximately '/
acre, but wants full land value compensation. His land is the irrigated farmland.
Total cost for an appraisal report of Parcel #3 $
Parcel #4
This is a partial acquisition of Recorded Exemption lot of 3 acres. A new road will pass through
the lot leaving a small .6 acre parcel of little or no value to the owner on one side of the road
and a remaining 1.7 acre lot on the other. There are absolutely no services to this lot, ie.
electricity, water, gas and not expected to be for a long time to come. There are no structures
or any type of improvement to the property.
Total cost for an appraisal report of Parcel #4 $
Total cost for an appraisal report on all 4 parcels $
BID REQUEST NO. B1200094
Page 8
I certify that the above quotation is exclusive of any federal excise taxes and all other state and local
taxes. I further certify that the items offered for intended use by Weld County will meet all the
specifications it has so indicated in this bid form.
The Board of Weld County Commissioners reserves the right to reject any or all bids, to waive any
informalities in bids, and to accept the bid that, in the opinion of the Board, is to the best interests of
the Board and of the County of Weld, State of Colorado.
The Board of Weld County Commissioners shall give preference to resident Weld County bidders in
all cases where the bids are competitive in price and quality.
FIRM BY
(please print)
BUSINESS
ADDRESS DATE
CITY, STATE, ZIP CODE SIGNATURE
TELEPHONE NO FAX TAX ID #
EMAIL ADDRESS
WELD COUNTY IS EXEMPT FROM COLORADO SALES TAXES. CERTIFICATE OF EXEMPTION
NUMBER IS #98-03551-0000.
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