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Home My WebLink About20131401.tiffRESOLUTION RE: APPROVE VICTIM ASSISTANCE L CATION FORLAW LAW ENFORCEMENT VICTIM'S ENFORCE(VALE) SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Victim Assistance and Law Enforcement (VALE) Grant Application for the Law Enforcement Victim's Services Unit from the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Weld County Sheriff's Office, 19th Judicial District, to the VALE Board, commencing upon execution of signature, and ending August 14, 2013, with further terms and conditions being as stated in said application, and WHEREAS, after review, the Board deems it advisable to approve said application, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Victim's Assistance and Law Enforcement (VALE) Grant Application for the Law Enforcement Victim's Services Unit, from the County of Weld, State of Colordo, by s of Weld Conty, on WeldaCountyaSheriff's Office, 19th Judicialoard of District, toy ' the rVALE Board, be, and hereby half of the nd through theherebyis, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 10th day of June, A.D., 2013. BOARD OOFUNTY COMMISSIONERS WELD C N COLORADO ATTESy'.•N Weld County Clerk to the Board o nt orney Date of signature: JUN 18 2013 Et Gar Chair can P. Conway Mike Freema Barbara irkmeyer (,C; SD of r- 2013-1401 SO0034 ***************************************************************** VICTIM ASSISTANCE AND LAW ENFORCEMENT GRANT APPLICATION Short Form Grants $7,000.00 or less 19th JD District 915 Tenth Street PO Box 1167 Greeley, CO 80632 (970) 356-4010 VALE USE ONLY Grant #: Amount Requested: Amount Funded: VALE Grants, $7,000.00 or less, are for one time expenditures for equipment (EX: computers, TTY, phones, translation equipment, furniture, facility remodeling, security, and technical equipment directly related to the immediate individual physical safety of crime victims). Only one application will be accepted per agency. Refer to the ANNOUNCEMENT OF FUNDS, REQUEST FOR PROPSAL for full eligibility requirements. Please be advised that any contract/grant may be revoked by the board if used inappropriately. The application must be typed or printed in blue or black ink. Please submit one (1) original and (8) copies of your application. I. APPLICANT AGENCY Weld County Sheriffs Office II. PROJECT TITLE Weld County Law Enforcement Victim Services - uniforms The title should specifically reflect what is being funded. PROJECT DIRECTOR Donald Patch PHONE 970-356-4015x2853 ADDRESS 1950 O Street Greeley, CO 80631 EMAIL dpatchaco.weld.co.us III. AMOUNT REQUESTED $1215.00 IV. NON-PROFIT STATUS: YES XX NO IN PROGRESS TAX ID NUMBER GOVERNMENT AGENCY XX YES NO Checklist for assuring application is complete: ❑ Section I Justification ❑ Section II Budget Summary ❑ Section III Victim Rights Acknowledgement ❑ Section IV Signature Page 1 2013-1401 I. JUSTIFICATION 1. Briefly describe the type of equipment being requested and how it will be utilized. The Victim Specialists and volunteer advocates are being outfitted in a uniform shirt and jacket for call outs and community -outreach events. 2. What are your needs and objectives in pursing this equipment? Please be specific. There are two Victim Specialists and ten volunteer advocates. The Victim Specialists are being provided five shirts for their work week and the volunteers are being provided one shirt each. Each member of the Victim Services Unit will be receiving a jacket. Five extra shirts and three extra jackets are being ordered to outfit any new volunteers during the year. 3. What is your time frame for implementing your goals and objectives? (NOTE: Funds awarded must be spent by August, 14, 2013.) Upon receipt of grant funding, the shirts and jackets will be ordered and distributed to the advocates. 4. Who will benefit from this grant application and how will it affect your services to victims of crimes? If applicable, list any other agency that would benefit. The shirts and jackets will have logos to designate the wearer as a victim advocate. This will benefit victims and officers by making the advocates readily identifiable on a scene. It will also standardize their appearance so when a different advocate conducts follow up; the victim will recognize the uniform. 5. What will your agency do if the funding is not approved? The volunteer advocates will not receive shirts or jackets unless an alternate funding source is located. A budget request will be submitted for the Victim Specialists during the next budget process, delaying the uniform project until at least January of 2015. 6. How does this grant request relate to victim services and/or law enforcement needs outlined in the VALE statute? See C.R.S. 24-4.2-105 (3), (4) (a — m), (4.3) (a), (4.3) (b) This request relates to C.R.S 24-4.2-105 (3) by providing equipment that makes the advocate readily identifiable to victims; the uniform creates a professional appearance, which promotes open communication during the advocacy process. 2 II. BUDGET SUMMARY 1. Total amount requested: $1215.00 2. Will this amount provide full financial support? XX Yes No If no, will matching funds be available? $ matching funds Yes No Cash Match: This is a specified amount of non -grant dollars that the agency has budgeted to be sued as match for the project. Cash match, (e.g. agency's budget paying for personnel, supplies, operating expenses, fund-raiser dollars) must be related to the specific request. 3. Provide an itemized budget by description and amount. Attach itemized documentation to support your request. If applicable, list any items that are specifically cash match. NOTE: Costs for warranties and insurance are not eligible expenses. If they are included in the package cost at no extra charge, please indicate this on the documentation below. Item Amount 5 - % sleeve Polo shirt w/embroidery 20 - Polo shirt w/embroidery 15 - Hero 24/7 Jacket w/embroidery $30.00 ea = $150.00 $27.00 ea = $540.00 $35.00 ea = $525.00 Total = $1215.00 a. Indicate how the request involved comparison pricing. An internet search of different outlets for comparable shirts and jackets was conducted with a result of similar pricing for similar items. These items are priced through vendors we typically use. 3 III. VICTIMS RIGHTS ACKNOWLEDGEMENT VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD GRANT APPLICANT MEMORANDUM OF UNDERSTANDING CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following: A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304. SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH WRITTEN ACKNOWLEDGMENT. The prospective grantee certifies to the VALE Board, by submission of this completed Grant Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims, that the agency or person described herein has read and understands the rights afforded to crime victims as required by C.R.S. 24-4.2-105 (4.7). PROJECT DIRECTOR: Donald Patch TITLE: Commander + PROJECT: Weld County Law Enforcement Victim Services Unit - uniforms AGENCY: Weld County Sheriff's Office ADDRESS: 1950 O Street, Greeley, CO 80631 EMAIL: dpatch@co.weld.co.us SIGNATURE:tJ 3 % f DATE: June 5th, 2013 COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE GRANT RECIPIENTS UPON REQUEST. 4 IV. SIGNATURE PAGE VALE Grant Application Signature Page Applicant Agency: Weld County Sheriff's Office Project Title: Weld County Law Enforcement Victim Services Unit - uniforms We hereby certify that the information contained herein is true and correct to the best of our knowledge and belief. The following signatories understand and agree that any grant received as a result of this application shall incorporate and be subject to the statements made within the above described VALE Grant Application (The Application). Furthermore, the signatories certify that they have each read The Application and are fully cognizant of their duties and responsibilities for this project. Original signatures of each party to this application (i.e., Project Director, Financial Officer and Authorized Official) are required. Please use BLUE INK to distinguish the original documents from copies. Project Director: Name: Donald Patch Position/Title: Commander Agency (including Division or Unit): Weld County Sheriffs Office - Investigations Division Mailing Address: 1950 O Street, Greeley, CO 80631 Phone: (970)3 6-4015 Fax 70)304-6468 E -Mail: dpatch@co.weld.co.us Signature: // iU 1 Date: JUN 1 0 7013 Financial Officer: Name: Barbara Connolly Position/Title: Controller Agency (including Division or Unit): Weld County Government - Accounting Mailing Address: P.O. Box 578, Greeley, CO 80631 Phone: (970)336-7240 Fax: Signature @ &ODate: Authorized Official: Name: William Garcia E -Mail: bconnolly@co.weld.co.us JUN 1 0 2013 Position/Title: Chair of the Board of County Commissioner Agency (including Division or Unit): Weld County Government — Board of County Commissioners Mailing Address: P.O. Box 578, Greeley, CO 80631 Phone: (970)336-7204 y^)Fax: E -Mail: wgarcia@weldgov.com Signature: Jf/ Date: 'JUN 1 0 9nf3 In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record. 5 Be certain to designate the appropriate persons as signing authorities. • The Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project, and is responsible for meeting all reporting requirements. The Project Director must be a person other than the Authorized Official or the Financial Officer. • Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. • Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the corresponding authorized official is as follows: state agency - department or division director; city - mayor or city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district attorney; institution of higher education - president of the institution or chair/dean of the appropriate department; private non- profit agency - president or chairperson of the board of directors; school district - superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 6 • • • BOCC STAFF USE Date Set Time: BOARD OF COUNTY COMMISSIONERS WORK SESSION COVER LETTER Department/Office: Slits a (tt Date: o 6 05 { 3 Person requesting work session: w P M-ch Extension: 9%5 3 Has your commissioner coordinator/BOCC chair approved the work session? Yes, commissioner coordinator Yes, BOCC chair Recommended length of time needed for discussion: 1' 15 minutes 20 minutes 30 minutes other (list) In addition to yourself and the board, please list who should attend: Brief description of the issue: (please select one) ❑Informational only ,dAction needed APe no -AL- VAi (htAr - -fro pu2LIA45 51n(s,\-s 4 gkc-ktts trAhw. AcwocAt-t s Options for the board: A p tc J t orc DPo Recommendation to the board: 4PhoIJkL. BOARD CHAIR USE Results/Outcomes: Hello