HomeMy WebLinkAbout20132649.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 18, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, September 18, 2013, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of September 16, 2013, as printed. Commissioner Kirkmeyer seconded the
motion, and it carried unanimously.
El CERTIFICATION OF HEARINGS: Commissioner Rademacher moved to approve the
Certification of Hearings conducted on September 16, 2013, as follows: 1) Consider Service Plan for
Platte Valley Recreation District. Commissioner Conway seconded the motion, which carried
unanimously.
AMENDMENTS TO AGENDA: Commissioner Rademacher moved to add the following as Item
#4, under NEW BUSINESS: Authorization To Pay Building Permit, Plan Check, Drainage Impact,
Septic and Demolition Fees Repairs and Reconstruction on Behalf of Weld County Property Owners
Impacted by the 2013 Flood Emergency Disaster, and to delete Item #2, Revoke License Agreement
with Charles Lee for Use at no Charge of Weld County Well Water in Keota, Colorado. Seconded by
Commissioner Conway, the motion carried unanimously.
CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as
printed. Commissioner Conway seconded the motion, and it carried unanimously.
PRESENTATIONS:
1) RECOGNITION OF SERVICES, COMMUNITY CORRECTIONS BOARD - ED PHILLIPSEN:
Commissioner Conway thanked Mr. Phillipson, noting that he also served on the Greeley City Council
Minutes, September 18, 2013 2013-2649
Page 1 BC0016
and the Greeley/Weld Airport Authority, he has really given a lot to this community and citizens of Weld
County are grateful. Chair Garcia said that the criminal justice community also appreciated
Mr. Philipson. Sharon Berhens accepted the certificate on his behalf.
PUBLIC INPUT: Milt Tokunaga, Mayor of the Town of Milliken, thanked the County and the
Board for all of their help during this flood event and for their continuing assistance. He said Milliken,
with limited capacity and resources would not have been able to withstand this without the County's
help. He reviewed some of the measures the County took to help out with access and logistics.
Commissioner Rademacher thanked Mayor Tokunaga for having patience and the Mayor replied that
the composure, resilience and resourcefulness from everyone have been inspiring. He said this type of
event is affecting all of us and the County extended their limited resources to everyone as best as
possible. Commissioner Conway noted that Commander Garcia has been of tremendous assistance in
the EOC. Mayor Tokunaga said Mayor Holton in Fort Lupton has also been a great help. He thanked
the Board for their loan of Janet Carter, Department of Public Works traffic engineer, who is a resident
of Milliken, noting that her composure provided initial calm and stability for everyone and praised her
competence. Commissioner Kirkmeyer also said last year the Board took people from around the
County to training in Washington, D.C., with FEMA, and it really paid off. Commissioner Conway also
thanked the Town Board of Milliken for providing good leadership; he said many of the Town's
residents have lost everything, but their positive attitude is a reflection of their faith in their community
and its leadership. Commissioner Kirkmeyer said she called Julie Cozad of Noble Energy, who
immediately said they would take Milliken; Anadarko Petroleum Corporation served Firestone and
Frederick. Noble Energy brought 10 trucks full of emergency supplies and water. Mayor Tokunaga
expressed gratitude that the groundwork had already been laid for these relationships and so help was
immediate when it was needed.
Doug Meyer asked that the Board consider the mental health issues that will arise as a result of
this flooding; he related a family story. Chair Garcia said that North Range Behavioral Health is at the
shelter providing some of those services. Commissioner Conway said that one of the lessons learned
from the Windsor Tornado was the need for mental health services, and he thanked Mr. Meyer for
reminding the Board of that important aspect of the recovery process.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway extended an invitation to
the Public for two community forums, the first will be at the Rocky Mountain Christian Church at 6:00
p.m.; Commissioners will be there to listen to constituents and provide information. He reported the
County is working hard to get all the roads opened and repaired; there were 140 roads impacted in
Weld County. He mentioned that the Weld County Facebook page has received rave reviews, and
Jennifer Finch as done a wonderful job. The other meeting is at the Weld County Administration
Building at 6:30 p.m. He noted Commissioner Kirkmeyer attended the 1-25 Coalition Meeting with
CDOT; obviously, this will take a backseat for some time in terms of the rebuilding process, but the
groundwork is laid for long-term planning. Commissioner Rademacher said rather than try to name
everyone; he thanks everyone for their great work, including the municipalities and state officials such
as CDOT and the State Patrol. Commissioner Kirkmeyer agreed wholeheartedly and thanked all the
staff that went above and beyond. She noted that the County took over dispatch on September 7,
2013, and has also done a fantastic job. She noted that Johnny Olsen, CDOT Engineer, is taking over
disaster recovery operations for CDOT in this region. She said it was decided at the aforementioned
meeting to put the 1-25 RAMP project on hold for eight months. Commissioner Freeman thanked Roy
Rudisill, Director of Emergency Management, for his leadership, and Commissioner Conway thanked
all the community organizations, private entities and churches that stepped up to provide emergency
shelter.
Minutes, September 18, 2013 2013-2649
Page 2 BC0016
BIDS:
1) APPROVE BID #B1300154, ONLINE TAX LIEN SALES - TREASURERS OFFICE: Rose
Everitt, explained this is paid for by the investors at no cost to the County. Commissioner Rademacher
moved to approve staff's recommendation. The motion was seconded by Commissioner Conway, and
it carried unanimously. John Lefebvre, Treasurer, said the vendor who responded is the current vendor
from a very limited pool of providers, and this vendor does the vast majority of the online auctions in the
State of Colorado. He expressed satisfaction with Real Auction, Inc.'s services and the quality of their
technology since 2006.
El 2) PRESENT AND APPROVE BID #B1300164, DELINQUENT TAX LIST ADVERTISEMENT -
TREASURER'S OFFICE: Mr. Lefebrve said this year the only bidder was the Greeley Tribune (the low
bidder for several years) so the Treasurer's Office plans to contract for automatic renewal for the next
five years. He said the Tribune puts the insert in all the other papers around the County as well, which
is over and above requirements. Commissioner Conway moved to approve staff's recommendation
and waive the ten-day waiting period. Seconded by Commissioner Freeman, the motion carried
unanimously.
NEW BUSINESS:
El 1) CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND
MAINTENANCE OF CR 55 AND AUTHORIZE CHAIR TO SIGN - NOBLE ENERGY, INC.: Don Carroll,
Department of Public Works, reviewed the location, noted that all adjacent property owners have been
contacted with no responses, and requested approval. Commissioner Conway thanked Mr. Carroll for
conscientiously working out issues with applicants and land owners before bringing these agreements
before the Board.
2) CONSIDER ITEMIZED LIST OF LEGAL HOLIDAYS DURING CALENDAR YEAR 2014:
Monica Mika, Director of Finance and Administration recommended approval of the 2014 staff holidays.
Commissioner Kirkmeyer moved to approve said holiday list. Seconded by Commissioner
Rademacher, the motion carried unanimously.
`' 3) CONSIDER LICENSE AGREEMENT FOR USE OF COUNTY PROPERTY AND AUTHORIZE
CHAIR TO SIGN - GREELEY-EVANS SCHOOL DISTRICT 6: Toby Taylor, Director of Buildings and
Grounds, introduced Bob Billings, Coordinator of Schools for School District 6, who explained this is a
cross-country race route. He said the Andy Meyers Invitational was historically run at Montfort Park,
but their desire is to expand and improve the race; the route will be from Island Grove, 1.5 miles onto
county land, then back to the Poudre Trail and Island Grove. Commissioner Conway said this could
potentially become one of the premier youth events in the state. He mentioned that recently, due to
weather and flooding a regional site has been compromised at Lyons and they may use this course as
well. Commissioner Conway noted the liability issues are all worked out. Ms. Mika commented that the
5A Championship is looking at hosting the state cross-country meet using this course due to the
conditions in Lyons, which would bring youth from around the state to Weld County. Commissioner
Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was
seconded by Commissioner Conway, and it carried unanimously.
4) CONSIDER AUTHORIZATION TO PAY BUILDING PERMIT, PLAN CHECK, DRAINAGE
IMPACT, SEPTIC AND DEMOLITION FEES REPAIRS AND RECONSTRUCTION ON BEHALF OF
WELD COUNTY PROPERTY OWNERS IMPACTED BY THE 2013 FLOOD EMERGENCY DISASTER:
Tom Parko, Director of Planning Services, said this resolution will help flood victims by offsetting these
fees, which would be an added burden after all this chaos and damage. Commissioner Kirkmeyer
noted that citizens have paid these fees up front and shouldn't have to pay them again due to a
Minutes, September 18, 2013 2013-2649
Page 3 BC0016
disaster. Commissioner Conway thanked the Planning Department for bringing this idea forward in
such a timely manner, noting this is not the norm; Weld County is probably the first to do this and it is a
good way to signal the start of recovery.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:45 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD C , COLORADO
ATTEST:
Weld County Clerk to the Board
William F. Garcia, Chair
ara Kirkmeyer
Minutes, September 18, 2013 2013-2649
Page 4 BC0016
Hello