HomeMy WebLinkAbout20133276RESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION FOR DISASTER NATIONAL EMERGENCY
GRANT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization for the
Disaster National Emergency Grant (NEG) between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment, with terms and conditions being as stated in said expenditure authorization, and
WHEREAS, after review, the Board deems it advisable to approve said expenditure
authorization, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization for the Disaster National Emergency Grant
(NEG) between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Employment
Services of Weld County, and the Colorado Department of Labor and Employment be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorization.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 25th day of November, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD CF UNTT1f, COLORADO
Weld County Clerk to the Board
BY:
Deputy Cle
APP
DEC 0 6 2013
Date of signature:
Attorney
C
Willis . Garcia, Chaa''[.,
Douglas Rademacher, Pro-Tem
Sean P. Conway
c) _
ike Freeman
Barbara Kirkmeyer
,`C ci, M fr C-iG, OChit 17mfcn NS.D
2013-3276
HR0084
BC0045
MEMORANDUM
DATE: November 21, 2013
TO: William F. Garcia, Chair, Board of y C9p1mip iQners
FROM: Judy A. Griego, Director, Human
RE: Weld County Department of Human Services Expenditure
Authorization (EA) Request for the Disaster National
Emergency Grant (NEG)
Enclosed for Board approval is the Department's Employment Services Expenditure Authorization
(EA) for the Disaster National Emergency Grant (NEG). This Expenditure Authorization was
reviewed under the Board's Pass -Around Memorandum dated October 22, 2013, and approved for
placement on the Board's Agenda.
This Expenditure Authorization requests the initially authorized $391,450.00 of the $987,127.00
total award of PY 2013 Disaster NEG funds to commence with implementation of the Weld
County Flood Recovery Community Corps (WCFRCC) program.
This program focuses on providing subsidized temporary employment opportunities for 50
workers who are temporarily or permanently dislocated due to the disaster, long-term unemployed
or workers who were dislocated prior to the disaster. These individuals will work in temporary
subsidized job placement positions supporting clean-up, restoration, and humanitarian efforts
within the affected communities. The temporary jobs are up to six months or 1,040 hours. The
funds will cover wages, fringe benefits, job related supplies, equipment, etc., and limited
supportive services. The WCFRCC program will follow policies and procedures under the
Workforce Investment Act (WIA) program.
The term for this is October 7, 2013 through September 30, 2014.
If you have any questions, please contact me at extension 6510.
2013-3276
Exhibit B
FY14 WDP Agreement - Local Plan
Signature Page
Workforce Region: Emplolyment Services of Weld County
CMS # 54599
Address: PO Box 1805
City/State/Zip Greeley, CO 80632
The Program Year 2013 Local Plan Modification approved by the State and the Local Workforce Region
remains effective for the time period of July 1, 2013 through June 30, 2014.
We agree that this approved Program Year 2013 Local Plan covers our programs operated pursuant to the
FY14 WDP Agreement for the time period of October 1, 2013 through June 30, 2014 and meets the
requirements of the Workforce Investment Act of 1998 (WIA) to cover this interim period until the
Program Year 2014 Local Plan modification is approved for July 1, 2014.
We certify that all planned activities approved under the Program Year 2013 Local Plan shall be
integrated with the programs and planned activities operated under this FY14 WDP Agreement for the
time period of October 1, 2013 through June 30, 2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
NOV 2 5 2013
William F. Garcia, Chair Date
By:
/////�/3
Ma ryG rietag, Cit./air Date
Weld County Workforce Development Board
//-fir-ili
nda Perez, Division •ad Date
Employment Service of Weld County
ATTEST:
Weld County Clerk to the Board
BY:
Deputy Clerk to the Boa
6D>3- 3?719
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
EXPENDITURE AUTHORIZATION (EA)
This Expenditure Authorization (EA) covers the following Funding Streams:
Workforce Region- WELD
CMS# 54599
Funding Source
Term
Vax #
$ Amount
PY13 Federal NEG- Disaster Grant 1
10/7/13 through 9/30/14
2414
$391,450.00
Total EA
$391,450.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid
until it has been moved by the State Controller or designee.
By:
By:
By..
NOV 2 5 2013
William F. Garcia Date
Chair, Board of Weld County Commissioners
By: �p 2 2 5 -/3
William B. Dowling, Direc r Date
Division of Employment and Training
Colorado Dept. of Labor and Employment
3 By:
Ma F (itag, Chair ( Date Date
Weld County Workforce Investment board Title:
//,0-72
Linda Perez, Division Plead Date
Employment Services of Weld County
By:
Date
Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement,
the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.
By
Date
Date
TATE CONTROLLER:
T JAR CPA, A, JD
1
-5)-(1
Of this amount, $25,832.00 may be spent on local administration costs.
Page 1 of 11
A013 -37b
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
NFA# 14-01
I. BUDGET CHARTS:
Workforce Region: WELD
CMS# 54599
Funding Source
Term
Vax #
$ Amount
PY13 Federal NEG- Disaster Grant'
10/7/13 through 9/30/14
2414
$391,450.00
Total EA
$391,450.00
II. BUDGET INFORMATION:
A. X This EA covers a Discretionary Grant.
1. X The Line Item Budget for this Grant is included in the Attached Disaster NEG
Project Plan. See Attachment 1.
III. STATEMENT OF WORK:
Project Contact Information:
Region Project Coordinator
Name: Tami Grant
Phone: 970.353.3800 x6754
CDLE Project Coordinator
Name: Mona Barnes
Phone: 303.318.9253
A. El The Statement of Work for this EA is as follows:
1. Describe the services, program activities, and/or training that will be provided using these
funds. Identify whether the primary focus is participant services, program planning, capacity
building, supportive services, training, etc., and/or if there are specific intended outcomes.
2. Program Integration. If this is a discretionary grant, describe how this discretionary grant is
leveraged by and integrated with other workforce development and/or other partner
programs. Include a description of the value added as a result of this leveraging and
integration.
B. X The Statement of Work for this EA is included in Attachment 1, Disaster NEG Project
Plan.
Refer to page numbers:
Pages 1-7
C. X The Performance Outcomes and Project Activities Charts for this EA are included in
Attachment 1, Disaster NEG Project Plan
Refer to page numbers:
Page 8
Page 2 of 11
AC/3-337E°
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
IV. EA MODIFICATION(S):
A. ❑ This EA Increases the amount of funding.
B. ❑ This EA Decreases the amount of funding.
C. ❑ This EA Modifies the Budget
1. The Purpose and Rationale for this modification is:
D. ❑ This EA modifies the Budget Line items for the Discretionary Grant as shown in the
Table Below:
Budget Line Items
Planned Expenditures
Salaries, Fringe Benefits, Travel
Equipment
Supplies
Subcontracting arrangements
Operating/Overhead
Direct Training & Program Related Supportive Services
Other Participant Related Services
Total Cumulative Expenditures
E. ❑ This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the Delivery of Services, Program Activities, and Training
is:
F. ❑ Changes to the Performance Outcomes are shown in the modified Program Charts in
Section VII of this EA or here in the Alternative Performance Outcomes Chart required by
the specific discretionary grant.
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
The services provided and work performed as described in this EA document shall be completed
pursuant to the terms and conditions of the WDP Agreement, the attached Disaster NEG Project
Plan, and any Federal and State laws and requirements, including, but not limited to, Federal
guidance documents, relevant State -issued Policy Guidance Letters, Program Information and
Operations Manuals, and/or specifications identified in the Notice of Fund Availability (NFA) or in
the funding provisions below.
A. X The following Additional Funding Provisions apply to this EA:
Colorado Disaster: Severe Storms and Flooding September 2013
Disaster National Emergency Grant (NEG)
Dislocated Workers National Reserve - Emergency
CFDA# 17.277
A. GENERAL PROVISIONS
Page 3 of 11
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
The Local Workforce Region shall provide services pursuant to the terms and conditions of the WDP
Agreement and any Federal and State laws and requirements, including, but not limited to, Federal guidance
documents, relevant State -issued Policy Guidance Letters (PGLs), Program Information, and/or specifications
identified in the provisions below.
B. DISASTER NEG GRANT PROVISIONS
1.1 Statutory Reference: Workforce Investment Act (WIA) of 1998, Title I, Section 173, as amended,
effective August 7, 1998; applicable Federal Training and Employment Guidance Letters (TEGLs),
specifically, TEGL 16-03 National Emergency Grant (NEG) Policy Guidance; and WIA Title I Program and
Administrative Regulations at 20 CFR Part 671 for National Emergency Grants, which (subject to the
exceptions specified in 20 CFR Part 671) refers to the general WIA administrative and program regulations at
20 CFR Part 667, Subpart B - Administrative Rules, Cost, and Limitations and to 20 CFR Part 663 - Adult
and Dislocated Worker Activities.
1.2 Purpose of Funding: Disaster NEG funding may only be used to provide temporary subsidized job
placements for the clean-up, demolition, repair, renovation, and reconstruction of destroyed public structures,
facilities, and lands within Federal Emergency Management Agency (FEMA) designated disaster areas. Work
is also allowable on nonprofit facilities in some cases, as specified below in paragraph 1.3.d. Temporary
subsidized jobs are aimed to support the restoration of public infrastructure and services so that regular
business and employment activities can be resumed in the FEMA-designated area.
Funds may also be used to provide temporary subsidized job placements in humanitarian assistance jobs that
provide, for example, distribution of food, clothing, shelter, and other types of humanitarian assistance for
disaster victims.
1.3 Disaster NEG Program Elements:
During the period of performance for this grant, the Local Workforce Region shall do the following:
• Coordinate a subsidized temporary employment program that supports clean-up, restoration and
humanitarian assistance efforts in their FEMA-designated region;
• Work collaboratively across public agencies at all levels and with relevant community -based
organizations to establish worksites where authorized clean-up, restoration and humanitarian
assistance activities will be performed;
• Certify and periodically monitor established worksites to verify that the work carried out by
participants is performed solely for authorized disaster response purposes in their FEMA-designated
region and complies with all other program requirements;
• Enroll participants who are either temporarily or permanently dislocated due to the disaster, long-term
unemployed or workers who were dislocated (per WIA definitions) prior to the disaster;
• Assist participants in obtaining authorized temporary subsidized jobs with public agencies and
nonprofit entities for up to six months, or 1,040 hours, whichever comes first; and
• Identify an employer of record who will establish an employer/employee relationship with the
temporary subsidized employees and assume liability for workers compensation and all other legally
required liabilities. The employer of record may be a private for-profit organization such as a payroll
service, staffing agency, or a public or private nonprofit organization.
a. Program Eligibility
1. Participants shall meet one or more of the following criteria to be eligible for temporary job
placement:
• Workers who have been temporarily or permanently dislocated as a result of the disaster
event qualifying for public assistance, pursuant to the date of FEMA Declaration of
Eligibility for Public Assistance which occurred on 09/14/2013;
Page 4 of 11
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
• Eligible dislocated workers as defined in WIA Sec. 101 (9) who are unemployed and not
receiving unemployment compensation (UI) or other types of income support; and
• Individuals who are long-term unemployed as defined by the State pursuant to WIA Section
173(d)(2).
Priority to participate in the grant shall first be given to those workers who have experienced
temporary or permanent job loss as a result of the covered disaster.
National Emergency Grants are subject to priority of service to veterans and certain spouses. To
obtain priority of service, a veteran shall meet the program's eligibility requirements.
2. Residency of Participants. There is no eligibility or selection criteria based on workers' place
of residence. Participants may live outside of a FEMA-designated area as long as the temporary job
placement occurs within FEMA-designated areas. Preference should be given to those individuals
who lost their jobs (temporarily or permanently) as a result of the covered disaster.
3. Local Workforce Regions are encouraged to contact Unemployment Insurance (UI) claimants
who are currently receiving extended benefits to recruit participants for the Disaster NEG program.
4. Each participant shall be determined eligible and enrolled in the Disaster NEG Program prior
to the Local Workforce Region expending funds for that participant.
b. Temporary Subsidized Job Placements. Participants may be placed in temporary subsidized jobs that
provide the following services:
1. Disaster clean-up, such as: demolition, clean-up, debris removal, repair, renovation and
reconstruction of damaged and destroyed public structures, facilities and lands (such as, public roads,
bridges, culverts, parks, libraries, schools, etc.) that are located in the areas designated by FEMA for
Public Assistance under the PA -A category.
2. Humanitarian assistance, such as: delivering food, clothing, shelter and related services to
support humanitarian assistance, including data entry, clerical work and other administrative
functions that are specific to the disaster (for example, assisting with building permits related to
disaster recovery, helping individuals with Small Business Administration loan applications, or
answering incoming calls from people seeking assistance with disaster recovery matters). Worksites
for humanitarian assistance jobs may be distribution centers, community -based organizations, or
public agency offices.
3. These temporary jobs may be integrated into public agencies' response efforts, and can be
used to augment staffing to administer this Disaster NEG (under the supervision of a permanent
employee), to supervise worksites, to serve as a safety coordinator for the project, or to assist in
handling increased demand for public services as a result of the disaster, including services offered by
the workforce centers in the FEMA-designated areas.
c. Selection of Participating Employers and Participant Job Placements
1. The Local Workforce Region shall select public sector and/or private nonprofit employers
(i.e. State, County, or municipal governments, school districts, public institutions or community -
based organizations) within their FEMA-designated disaster area to develop the temporary subsidized
job placements.
2. The employer must be willing to train participants to prepare them for the work activities
required of the job.
3. An employer -employee relationship shall exist. The temporary job placement shall not be in a
commission -only job nor have independent contractor status during the temporary subsidized job
placement period.
Page 5 of 11
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
4. The Local Workforce Region may subcontract with a for-profit staffing company to handle
payroll and benefits for temporary subsidized jobs as long as job placements are with public sector
and/or private nonprofit employers for disaster recovery work performed on public lands, facilities
and structures or for humanitarian assistance purposes, and all other program requirements are met.
d. Eligible Types of Worksites.
1. The first priority type of worksite is for public facilities which have been most severely
damaged by the disaster. The second priority type of worksite is for private nonprofit facilities which
have the highest impact on providing needed temporary services and/or restoration of public services.
Worksites shall primarily be limited to public and private nonprofit facilities and property where non-
participant state and local government employees and employees of applicable nonprofit agencies are
employed in the clean-up effort.
2. Work on private property may be allowed, under two circumstances:
a. Clean-up activities on private property may be performed by NEG Disaster participants if
workers from units of general local government are also authorized to conduct such work and are
performing such work; or
b. As determined by the extenuating circumstances of the disaster, repair and restoration
activities are authorized on the private property of economically disadvantaged individuals who
are eligible for the federally -funded weatherization program with priority given to services for the
elderly and individuals with disabilities. Such worksites shall meet additional criteria established
in Federal guidance. The Local Workforce Region shall request and receive special approval from
the State prior to placing a participant in a temporary subsidized job placement on private
property.
e. Allowable Costs
1. Wages and Fringe Benefits: Disaster NEG funds support wages and fringe benefits for
temporary subsidized jobs as described above in paragraph 1.3b. Allowable costs are participant
wages in an amount up to $12,000 and fringe benefits up to $3,000, not to exceed a total of $15,000
in wages and benefits per participant for up to six months or 1,040 hours, whichever comes first.
2. Program Staff: The Local Workforce Region may hire additional program staff for the period
of grant operations to perform a variety of functions necessary to implement the Disaster NEG
program, and charge them to the program cost category based on the functions they perform, in
accordance with 20 CFR 667.220.
3. Job -related Supplies, Materials, Equipment and Training: The Disaster NEG may cover costs
of personal protective equipment (e.g. boots, respirators, hard hats and high -visibility clothing), small
equipment and tools (e.g. chain saws, hand tools, ropes, chains and other materials needed for debris
removal work), and safety training for work crews.
4. Supportive Services. Costs for child care, transportation to and from the worksite, work -
related physical examinations and medical treatment not covered by other sources, and other services
which enable an individual to participate in this project are allowable.
5. Equipment Lease/Purchase: The Local Workforce Region may be allowed to lease or
purchase trucks, transport vans and heavy equipment if justified for debris removal, with prior
approval from the United States Department of Labor (USDOL).
6. Costs for a subcontract with a for-profit staffing company or payroll service to handle payroll
and benefits for temporary subsidized jobs are allowable as long as job placements are with public
sector and/or private nonprofit employers for work performed on public lands, facilities and
structures. These costs shall be classified as administrative costs.
Page 6 of 11
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
g.
7. Administrative Costs. Local Workforce Region's administrative costs are limited to 6.6% of
their total actual expenditures. However, should the Region elect to provide Needs Related Payments,
administrative costs are limited to 6.6% of their total actual expenditures less any costs for the Needs
Related Payments (see PGL# 02-18-WIA, Needs Related Payments for Adults and Dislocated
Workers under WIA).
Project Oversight and Management
1. The Local Workforce Region shall be responsible for local -level coordination and monitoring
of the project for compliance with these funding provisions and achievement of grant performance
goals.
2. The Local Workforce Region shall conduct on -site visits to certify worksites and monitor
them and provide technical assistance to participating businesses and organizations, as needed.
3. The Local Workforce Region shall provide staff assisted services to participants, businesses
or organizations as needed to implement the grant in accordance with all the requirements of these
funding provisions.
4. There may be instances in which a project will operate in multiple local workforce areas
covering the same company dislocation. To the extent possible, local projects should be designed and
managed to operate under a consistent set of service policies and procedures that are agreed to by all
of the local boards involved.
Partnerships. The Local Workforce Region shall make maximum use of assistance and resources
available through their One -Stop Partners, public employers, and other state and local government
agencies.. In the event that allowable activities occur across multiple workforce regions through the
same employer, the Local Workforce Region shall design and manage the project to operate under a
consistent set of service delivery policies and procedures with input and mutual agreement among all
of the local workforce investment boards involved.
h. Performance Outcomes. During the time period of the initial Disaster NEG funding term, the Local
Workforce Region is not required to meet the Federal common measures typically required of WIA
National Emergency Grants. They will only be required to meet the enrollment, subsidized job
creation and placement, and expenditure goals established for their region.
Reporting.
1. Bi-Weekly Reporting. During the first three (3) months of the period of performance
through December 31, 2013, the Local Workforce Region shall provide bi-weekly reports which
shall include the following information:
• Total cumulative participants enrolled in the project, to date;
• Total participants currently working in temporary jobs;
• Types of activities and services being provided by participants in temporary jobs;
• A description of any significant event that has occurred during the reporting period and has
impacted the project;
• Total accrued expenditures to date with amounts broken out by amount of participant wages,
participant fringe benefits, and local -level program and administrative expenses paid for the prior
month; and
• The number of worksite monitoring visits and names of those worksites/employers visited
• Total participants receiving supportive services, exiting the program, and entering employment
upon exit.
Page 7 of 11
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
J.
2. Quarterly Reporting. Beginning in January 2014, the Local Workforce Region shall
provide quarterly reports which shall include the following information:
• Total cumulative participants enrolled in the project, to date;
• Total participants currently working in temporary jobs;
• Types of activities and services being provided by participants in temporary jobs;
• A description of any significant event that has occurred during the reporting period and has
impacted the project;
• Total accrued expenditures to date with amounts broken out by amount of participant wages,
participant fringe benefits, and local -level program and administrative expenses paid for the prior
month; and
• The number of worksite monitoring visits and names of those worksites/employers visited
• Total participants receiving supportive services, exiting the program, and entering employment
upon exit.
3. Closeout Report. A Project Close-out Report shall be submitted to the State within 30 days
of the end of the project. A brief narrative outlining the highlights, problems encountered, and
recommendations regarding the effectiveness of this type of approach and any changes to be
considered should be included with this final report.
Additional Federal Grant Requirements — Disaster NEG
1. Fish and Wildlife Service (FWS). The Local Workforce Region shall monitor employer
worksites and cleanup activities in order to ensure compliance with the National Environmental
Policy Act (NEPA) and the Endangered Species Act (ESA). To protect valuable habitats and
endangered species, all disaster projects where participants will be entering or impacting natural areas
shall ensure that activities are not negatively affecting endangered species or their habitats. NEPA and
ESA require that employers either affirm to FWS that there are no endangered species or habitats
within the project area, or that they consult with FWS to mitigate negative impacts where there are
endangered species or protected habitats before beginning any work in those areas.
2. Safety Training. The Local Workforce Region shall monitor selected employers to ensure
compliance with the Occupational Safety and Health Act of 1970 and to assure safe working
conditions for all temporary job participants. The Local Workforce Region shall ensure that
employers are providing temporary job participants with appropriate safety training to be in
compliance with OSHA.
Where a participant is engaged in activities not covered under the Occupational Safety and Health Act
of 1970, as amended, the participant shall not be required or permitted to work, be trained, or receive
services in buildings, surroundings, or working conditions that are unsanitary, hazardous, or
dangerous to the participants' health or safety. A participant trained for inherently dangerous
occupations, e.g. fire or police jobs, shall be assigned to work in accordance with reasonable safety
practices.
3. Workers' Compensation. The Local Workforce Region shall ensure that workers'
compensation benefits are available to all participants. Where a participant is not covered under a
state workers' compensation law, the participant shall be provided with adequate on -site medical and
accident insurance for work -related activities. For work -related activities, income maintenance
coverage is not required for the participant (WIA Sec. 181 (b)(4)).
4. Health Benefits. The Local Workforce Region shall ensure that all participants shall be
provided with benefits and working conditions at the same level and to the same extent as other
employees working a similar length of time and doing the same type of work for the selected
employers (WIA Sec. 181 (b)(5)). If the employer has different policies for temporary employees
Page 8 of 11
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
than for full-time employees, these policies may apply to these participants since the job placements
under this grant are classified as temporary.
k. Restrictions on Funding.
1. Funds shall be used only for the stated purpose identified in these funding provisions; in
modifications to funding provisions as provided in subsequent NFAs; as defined in an executed EA;
and/or pursuant to any other Federal and State directives covering these Disaster NEG funds.
2. During the first six (6) months of the period of performance of the original EA, funds may
not be used for permanent job placement services or for training services unrelated to temporary
subsidized job placements. These costs may be allowable subject to a modification of the funding
provisions in subsequent NFAs and/or pursuant to an executed formal EA modification.
1. Safeguarding Data Including Personally Identifiable Information. The Local Workforce Region shall
maintain the confidentiality of personally identifiable information (P11) and other sensitive data of all
participants pursuant to State and Federal guidelines. (see Federal Training and Employment
Guidance Letter (TEGL) No. 39-11 June 28, 2012).
Persomially Identifiable Information is information that can be used to distinguish or trace an
individual's identity, either alone or when combined with other personal or identifying information
that is linked or linkable to a specific individual.
Sensitive date is any unclassified information whose loss, misuse, or unauthorized access to or
modification of could adversely affect the interest or the conduct of Federal programs, or the privacy
to which individuals are allowed under the Federal Privacy Act.
The Local Workforce Region shall take the following steps to protect PII and sensitive data:
1. The Local Workforce Region shall secure transmission of PII and sensitive data developed,
obtained, or otherwise associated with this grant.
2. To ensure that such PII and sensitive data is not transmitted to unauthorized users, all PII and
sensitive data transmitted via email or stored on CDs, DVDs. thumb drives, etc., shall be encrypted
using a Federal information Processing Standards (FIPS) 140-2 compliant and National Institute of
Standards and Technology (NIST) validated cryptographic module. The Local Workforce Region
shall not e-mail unencrypted PII and sensitive data to any entity, including the State, USDOL or
contractors.
3. The Local Workforce Region shall take the steps necessary to ensure the privacy of al PII
and sensitive data obtained from participants and/or other individuals and to protect such information
from unauthorized disclosure. The Local Workforce Region shall maintain such PII and sensitive data
in accordance with the Federal standards for information security provided in TEGL No. 39-11, and
any updates to such standards provided by USDOL.
4. The Local Workforce Region shall ensure that any PII and sensitive data used during the
performance of this Grant has been obtained in conformity with applicable Federal and State laws
governing the confidentiality of information.
5. A The Local Workforce Region further acknowledge that all PII and sensitive data obtained
through this grant shall be stored in an area that is physically safe from access by unauthorized
persons at all times and the data will be processed using Local Workforce Region -issued equipment,
managed information technology (IT) services, and designated locations approved by USDOL.
Accessing, processing, and storing of data on personally owned equipment, at off -site locations (e.g..
employees home), and non -Local Workforce Region managed IT services (e.g.. Yahoo mail), is
strictly prohibited unless approved by USDOL.
Page 9 of 11
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
6. Local Workforce Region employees and other personnel who will have access to PII and
sensitive data shall be advised of the confidential nature of the information, the safeguards required to
protect the information, and that there are civil and criminal sanctions for noncompliance with such
safeguards that are contained in Federal and state laws.
7. The Local Workforce Region shall have their policies and procedures in place under which
Local Workforce Region employees and other personnel, before being granted access to PII and
sensitive data, acknowledge their understanding of the confidential nature of the data and the
safeguards with which they shall comply in their handling of such data as well as the fact that they
may be liable to civil and criminal sanctions for improper disclosure.
8. Access to any PII and sensitive data created by this grant shall be restricted to only those
employees of the Local Workforce Region who need it in their official capacity to perform duties in
connection with this grant.
10. All PII and sensitive data shall be processed in a manner that will protect the confidentiality
of the records/documents and is designed to prevent unauthorized persons from retrieving such
records by computer, remote terminal, or any other means. Data may be downloaded to, or
maintained on, mobile or portable devices only if the data are encrypted using NIST validated
software products based on FIPS 140-2 encryption. In addition, wage data may only be accessed from
secure locations.
11. PII and sensitive data obtained by the Local Workforce Region through a request from
USDOL shall not be disclosed to anyone but the individual requestor except as permitted by the State.
12. The Local Workforce Region shall permit USDOL to make onsite inspections during regular
business hours for the purpose of conducting audits and/or conducting other investigations to assure
that the Local Workforce Region is complying with the confidentiality requirements described herein.
In accordance with this responsibility, the Local Workforce Region shall make records applicable to
this grant available to authorized persons for the purpose of inspection, review, and/or audit.
13. The Local Workforce Region shall retain data received from the State or USDOL only for the
period of time required to use it for assessment and other purposes, or to satisfy applicable Federal
records retention requirements, if any. Thereafter, the Local Workforce Region agrees that all data
will be destroyed, including the degaussing of magnetic tape tiles and permanent deletion of
electronic data.
B. ❑ This EA includes the following subcontracting arrangements for delivery of services:
(See definition in the EA PGL Attachment A).
C. ❑ This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
D. O This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
Page 10 of 11
Exhibit C
Local Workforce Region: Weld
WDP Agreement CMS#:54599
VI. PROJECTED QUARTERLY EXPENDITURES - CUMULATIVE
The Projected Quarterly Expenditures for this project are included in Attachment 1, Disaster NEG
Project Plan
Refer to page numbers:
Page 8
VII. PLANNED PARTICIPATION SUMMARY — CUMULATIVE
The Planned Participation Summary for this project is included in Attachment 1, Disaster NEG Project
Plan
Refer to page numbers:
Page 8
VIII. PLANNED PROGRAM ACTIVITIES - CUMULATIVE
The Planned Program Activities for this project are included in Attachment 1, Disaster NEG Project
Plan
Refer to page numbers:
Pages 1-7
Page 11 of 11
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
Local Workforce Region NEG Project Plan - Narrative
The Weld County FRCC program is in response to the Colorado flood disaster of September 2013.
1. PARTICIPANTS AND RECRUITING STRATEGY:
a. Explain the steps that have been taken to recruit participants for this project. If participants have
yet to be recruited, share the strategy that will be used for recruitment and the expected timeline
for recruitment.
Employment Services of Weld County (ESWC) has been proactive in recruiting eligible participants
from a variety of applicant pools. For the WCFRCC program, priority enrollment will be given to
individuals who have filed for Disaster Unemployment Assistance or Unemployment Insurance and
have self -identified as workers dislocated as a result of the disaster. In addition to recruitment
through these programs, ESWC is working to identify eligible workers receiving Extended
Unemployment Compensation or Unemployment Insurance from leads provided by CDLE that also
qualify as long-term unemployed subject to State definition in the NEG PGL. Additionally, individuals
in the Dislocated Worker and Trade Adjustment Assistance programs may qualify for participation.
ESWC also has a group of veterans who are currently receiving Unemployment Insurance and may
qualify as long-term unemployed. The local DVOP has begun identifying potential candidates; any
eligible veterans will be given priority of service. Once ESWC has identified eligible participants,
individuals will be organized by their ONET code and desired types of work so that worksite
employers can be matched with qualified temporary employees. Potential employees may be
contacted as early as November 18, contingent on the development and approval of the
Expenditure Authorization and Project Plan. As eligible participants are identified, they will be
provided a list of eligible worksites (approved by CDLE) to identify potential placement options.
Worksites will be invited and encouraged to participate in the selection process of potential
participants whenever possible; however, ESWC assumes responsibility for interview, selection, and
placement processes. If select worksites need temporary employees with specific skills, i.e. truck
drivers, backhoe operators, etc., Connecting Colorado and other websites will be utilized for
recruitment of these special skill sets.
b. Outline the staffing plan for this project. Identify staff positions that will be added and provide
the job title, full-time equivalency, and salary and benefits for each, along with a brief description
of the role the position will play in the project.
ESWC will utilize current staff to meet the needs of this project and does not plan to take on any
additional staff as case managers. Total overall staff time charged to the project is anticipated to be
1.5 FTE. ESWC anticipates that current case managers currently working in the various WIA
programs will assist in identification of potential participants, application, enrollment, worksite
1
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
development, monitoring, and other processes to meet the needs of the program. The lead
manager for the program will be Tami Grant.
ESWC anticipates to use a total of 2.25 FTE for crew leader and case managers activities for the
operation of the project (approximate cost of $106,179.50); .25 FTE for administrative funds to
cover related costs for project management and fiscal related costs for the processing payroll, etc.;
and 1 FTE for crew leader (selected from eligible participants ) to supervise and operate one of the
clean-up crews (the wages, fringe, etc for this position are reflected in the participant wages
category).
2. WORKSITE INFORMATION Provide details about each planned worksite, including:
a. County in which the worksite is located (for regions serving more than one county):
ESWC anticipates we will only serve worksites located in Weld County
b. Type of worksite—public, private nonprofit, or private (if private, explain how work is allowable
and justified under the Disaster NEG):
Although worksites are not fully developed at this time, the primary worksites for participants will
include Weld County Government, and the city governments within the County affected by the
flood including the cities of Greeley and Evans, and the towns of Kersey and Milliken. Worksites
may include other public or private non-profit agencies such as United Way, Weld County Food
Bank, Weld County Department of Social Services, Red Cross, and other agencies providing disaster
support or relief. A priority will be to contact those agencies who are hardest hit by both the flood
and the upcoming holiday season where higher demand for services will be seen. ESWC does not
anticipate working on private property but will follow the Disaster NEG guidelines should such an
opportunity arises in partnership with a government entity effort. In this event, CDLE would be
provided with appropriate information to ensure compliance with federal guidelines.
c. Description of impact to the worksite as a result of the disaster:
For a majority of the worksites, employment is justified due to an increased workload as a result of
the disaster. For positions related to debris clean-up, participants will perform clean-up and repair
of public grounds damaged by the recent flooding event. At this time, Weld County plans to use a
corps model for temporary jobs. Crews of 6-8 temporary employees (total number of individuals
served is approximately 24 individuals) will work primarily in debris clean up in partnership with the
government agencies to restore public grounds including trails and waterways damaged by
flooding. One debris corps will be out -stationed to towns and municipalities such as Evans, Milliken,
and Weld County to work as individuals or in smaller groups on specific flood -related tasks. For
example, the City of Evans needs trained engineers to help with restoration of the water plant. The
remaining 26 project participants will be out -stationed at various humanitarian sites to provide
assistance in meeting the needs of those worksites who have an identified flood related need and
2
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
who completes a temporary worker worksite request. Efforts will be made to match eligible
participant skills with the needs of each worksite.
d. Nature of work to be performed (clean-up or humanitarian assistance)
ESWC plans to have participants in both debris clean-up and humanitarian assistance efforts at this
time. Conversations have taken place with worksites and we anticipate participants will be able to
select which area they want to be involved in.
e. Specific jobs to be performed and the wage levels to be paid for each:
At this time specific wage levels have not been determined however we do anticipate debris clean-
up and humanitarian positions will be paid in the proximity of an average of $11.53/hr. We
anticipate wages will vary according to the nature of the work performed and that they will be
comparable to those paid at the worksite for temporary positions, and the experience level of
participants.
f. Fringe benefits provided to participants placed at this worksite:
Fringe benefits provided to participants placed at worksites shall include FICA, Workers
Compensation, and Unemployment Insurance. All worksite supervisors will receive training on time
sheets, Workers Compensation, safety measures, and the appropriate rules and regulations
applicable to worksite supervisors.
g•
Number of supervisors/crew leaders and ratio of supervisors/crew leaders to workers:
For Debris Clean-up Corps, ESWC will ensure the locus of control for each crew leader/supervisor is
a crew of 6-8 participants. Supervision for Humanitarian worksites will vary according to the
number of participants needed at each site. Some supervisors may oversee multiple participants.
Each site agreement will identify an on -site supervisor.
h. Employer of Record for the workers:
Weld County Government
i. Description of pre -employment activities required for participants placed at this worksite
(background checks, drug tests, employment -related medical exams, etc.):
Background checks, drug tests, and employment -related medical exams will be conducted as
needed and appropriate to the worksite and in accordance to the temporary employment policies
of Weld County and the worksite. Other pre -employment activities may be required according to
the needs of individual worksites.
3
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
j•
Description of worksite training that will be provided to workers (as part of the job or as pre-
employment activities):
Worksite training will be provided according to the needs of each worksite and could include
activities such as CPR/AED and OSHA training. Each worksite will be responsible the training of the
temporary workers job tasks and work site and job specific safety training Participants engaged in
debris clean-up will also receive safety training.
k. Supplies required to perform the work (for example, Personal Protective Equipment, hand tools,
rakes, non -fitted gear such as high visibility vests, gloves, etc.):
Participants employed in debris clean-up activities will be provided with the following equipment
as needed:
Personal Protective Equipment: Waterproof steel -toed boots, safety glasses, gloves (work or
winter), earplugs, hardhats, reflective vests
Expendable Participant Items: Shirts (Long-Sleeve/Short-Sleeve), coveralls, coat, pants, socks
Non -expendable Participant Items: Face masks/respirators, waders
Hand Tools: Chainsaws (incl. chains, gas, and oil/fuel mix), wedges, chainsaw maintenance parts
(chain files/raker files), fuel tanks, bars, tree pruners/loppers, flat -head shovels, spade shovels, leaf
rakes, rock rakes, pitch forks, rock bar/digging bar, pick-matic, wheelbarrow
Safety Equipment: Poison Ivy Block/Cleanser, First Aid Kits, Bug Repellant, Hand Sanitizer/Hand
Wipes, Chaps
Miscellaneous: Water cooler, Walkie-Talkies, Rope, Buckets, Tarps
ESWC does not anticipate that these supplies will be issued to participants performing
humanitarian work.
I. Special equipment required to perform work and source of funding for the equipment:
At this time ESWC does not anticipate purchasing equipment (45,000) for this program.
3. PROJECT OVERSIGHT AND MANAGEMENT:
a. Description of the responsibilities for paying wages and the controls for ensuring compliance with
limitations on the duration of participation in temporary jobs:
As the employer of record, Weld County will assume responsibilities for paying wages and benefits
and for monitoring compliance with limitations on the duration of participation in temporary jobs.
Time sheets will be utilized to document time as well as to evaluate performance two times per
month. An excel spreadsheet will be used as an internal tool to monitor the number of hours
worked, the duration of the employment as well as the total amount of wages earned per
participant. Similar tools have been utilized successfully to monitor WIA Youth and ARRA
participants on worksites as well as AmeriCorps members for the Corporation of National and
4
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
Community Service. Additionally, the fiscal department will be provided with necessary
information to be the second reviewer. This will ensure overall program compliance with the
established limitations.
b. Description of policies regarding work hours and pay for holidays, overtime, sick leave and
inclement weather days:
As temporary employees, individuals will not be eligible for any benefits such as sick leave, pay for
holidays, or pay for inclement weather per Weld County policies and procedures. Individuals would
be eligible for overtime however we anticipate full-time employees will work only 40 -hours a week
and part-time employees will work 24 hours a week.
c. Description of policies governing supportive services to participants:
ESWC will conduct pre -employment activities (background checks, physicals, tetanus shots, etc.) as
needed and appropriate for eligible participants, and provide supportive services upon
employment including but not limited to personal protective equipment (e.g. boots, respirators,
hard hats and high -visibility clothing), small equipment and tools (e.g. chain saws, hand tools,
ropes, chains and other materials needed for debris removal work). ESWC will utilize our existing
WIA supportive services policy as a general guide for the provision of services however; we do
anticipate caps in certain areas of the policy will need to be exceeded to allow for the purchase of
personal protective equipment for the clean-up and debris crews.
d. Description of the local level monitoring procedures that will be followed to ensure worksite
safety and compliance:
ESWC will assume responsibility for local -level coordination, internal monitoring, and oversight of
all aspects of the grant and grant activities, including monitoring and oversight of sub -contractors,
participants, worksites, and related activities to ensure consistency with the provisions of
applicable Federal statutes, regulations, and the terms and conditions of this grant. Monitoring
shall be conducted on a monthly basis and consist of questionnaires and procedures for
interviewing participants, employer(s) of record, and worksite supervisors. ESWC will also conduct
on -site visits to certify worksites and monitor them and provide technical assistance to participating
businesses and organizations, as needed and these reviews will follow our existing Monitoring and
Work Experience policies.
e. For debris clean-up worksites, attach or insert photos documenting the condition of each
worksite prior to clean-up.
Photos reflecting the types of debris and examples of some potential worksite areas are included.
5
EMPLOYMENT SERVICES OF WELD COUNTY {ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG -- SEVERE STORMS AND FLOODING 20J.3
TEMPORARY JOBS
-541.41
6
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
4. PROJECT COORDINATION AND PARTNERSHIPS:
a. Describe local -level coordination with FEMA and other agencies as it relates to the Disaster NEG
project, and identify the services these agencies are providing or will provide to contribute to
support recovery in your area. How will you address the Fish and Wildlife Service requirements
for each worksite, if applicable?
ESWC has been and continues to work with FEMA since the time of the flood. The Weld County
Emergency Operation center was activated as soon as the extent of the flood was indentified to
initiate the initial disaster response processes for the county. ESWC assisted in the Emergency
Response Team and worked with various agencies for shelter, road closure evacuation, etc. after
the initial response. We have continued to assist in a variety of ways in the short- and long-term
recovery process and representatives from the Weld County Department of Human Services, ESWC,
FEMA, and other agencies continue to meet weekly to address the humanitarian and debris clean-
up needs. At this time it does not appear there are any worksites that have fish and wildlife
concerns however if any of those issue do arise, ESWC assures we will connect with the Division of
Wildlife as appropriate.
b. Provide an account of the community planning activities that you have completed to date for
this project.
Although planning activities have not fully been completed, ESWC has engaged in internal strategic
planning in conjunction with the WIA Youth Council and the Flood Recovery Task Force which
meets weekly and involves key individuals across the county. ESWC has also participated in the
County -wide Community Recovery Committee facilitated by United Way.
Staff form ESWC has met with city officials in Evans, Milliken, Erie, and Frederick/Firestone and will
be working with the County in the Kersey area. An informational letter will be sent to potential
worksites to explain the program and to solicit feedback on the intentions of each agency as well as
their areas of need.
Program Timeline —Weld County government is coordinating FEMA services and the responses to
the needs of the County and its communities. There are currently two areas the group is working
on: Infrastructure, short- and long-term, and humanitarian needs, such as immediate shelter, food,
clothing and other family needs.
A FEMA contact is located in the County Office of Disaster Planning and we will coordinate with this
management team to (1) develop priorities, and (2) deploy resources effectively. Also, at the
Counties weekly flood meeting, we are able to connect with the humanitarian agencies, working
with them to identify strategies to support their efforts. ESWC assures we will not utilize NEG
resources for any FEMA indentified projects.
7
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
PLANNED PARTICIPANTS, BUDGET & EXPENDITURES CHARTS
Please complete the following charts as they relate to the Project Plan narrative above.
Planned Participants
QTR 1
12/31/13,
QTR'2 „
1
03/31/14,',
QTR 3
06/30/14
QTR 4y =.
O9130/14,
Employed in Temp. Disaster Relief Asst.
15
45
50
50
vi t
?
15
30
Receiving Supportive Services
5
0
Exits
0
0
45
50
ad 4tExi
15
45
50
5
Total Planned Participants
Project Operator Level ,
Expenditures "
PROGRAM
BUDGET
Planned Expenditures
QTR 1
12/31/13
QTR 2
03/31/14
QTR 3
06/30/14
t QTR 4
09/30/14
Participant Wages
$ 600,000.00
$ 30,000.00
$ 300,000.00
$570,000.00
$600,000.00
Participant Fringe Benefits
$150,000.00
$6,923.00
$74,423.00
$142,500.00
$150,00.00
4 lute ie
k1
n
$2,700.00
$10,805.00
$10,805.00
$10,805.00
Pre -employment Services
$10,805.00
Supportive Services
$31,500.00
$12,000.00
$28,000.00
$31,500.00
$31,500.00
Equipment (>$5,000)
$0.00
$0.00
$0.00
$0.00
$0.00
Supplies
$10,630.00
$7,040.00
$7,900.00
$9,767.00
$10,630.00
Program Staff.
$106,179.00
$21,770.00
$69,914.00
$98,057.00
$106,179.00
Travel
$13,850.00
$1,500.00
$5,750.00
$9,800.00
$13,850.00
Other Program Costs
$0.00
$0.00
$0.00
$0.00
$0.00
Total Program Costs
$922,964.00
$81,933.00
$496,796.00
$872,429.00
$922,964.00
Administrative
$64,163.00
$16,238.00
$32,477.00
$48,715.00
$64,163.00
Total Expenditures:
Project Operator Level
$987,127.00
$98,171.00
$529,273.00
$921,144.00
$987,127.00
8
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
BUDGET NARRATIVE
Participant Wages
Provide an explanation of the budget amount for Participant Wages.
Participants shall receive rates of pay comparable to those of other individuals employed in similar
occupations. ESWC anticipates that each participant shall receive the maximum $12,000 in wages
within six months of starting the program or 1,040 hours, whichever comes first.
Debris Clean -Up Positions are comparable with the following Weld County Job Codes and Position Titles:
This area is still in the process of being developed. Once specific areas are identified, job position
descriptions will be included.
Humanitarian Assistance Positions are comparable with the following Weld County Job Codes and
Position Titles:
This area is still in the process of being developed. Once specific areas are identified, job position
descriptions will be included
Participant Fringe Benefits
Provide a detailed explanation of the planned costs for Fringe Benefits. Note that fringe benefits
are capped at $3,000 per individual for up to six months or 1,040 hours.
ESWC anticipates that each participant could receive fringe benefits up to, but not exceeding, $3,000.
These benefits would cover FICA, Unemployment Insurance, and Workers Compensation costs.
Pre -Employment Services
Provide a detailed explanation of the cost components planned for Pre -Employment Services,
broken down by type. Examples include background checks, drug tests, OSHA training, other
training, and employment -related medical exams not covered by other funding sources.
Pre -Employment Services are expected to include employment -related medical exams (estimated at
$200 per person), background checks (estimated at $35 per person), and OSHA Safety training
(estimated at $5 per person).
Not all employees are expected to require all of these services. ESWC has budgeted for a total cost of
$8,805. A breakdown of projected quarterly costs for pre -employment services is shown in the table
below:
Medical Exams
($200):
Background
Checks ($35):
OSHA Safety
Training ($5):
Total Qtrly Cost:
Total Pre -Employment Services
Q1
Q2
Q3
Q4
$2,000
$4,000
$600
$0
$350
$805
$140
$0
$350
$350
$210
$0
$2,700
$5,155
$950
$0
9
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
Supportive Services
Provide a detailed explanation of the cost components planned for Supportive Services, including the
specific services to be provided and the need for those services. This may include fitted gear for
debris clean-up (such as steel -toed boots, certain types of personal protective equipment and similar
items acquired for an individual participant), transportation, child care, dependent care and other
activities authorized under WIA, Title I, that are necessary to support a participant's temporary
employment and are not available through other sources.
For approximately 26 people working in Debris Clean -Up, ESWC plans to purchase the following items as
needed: (1) Personal Protective Equipment, such as waterproof, steel -toed boots, safety glasses, work
gloves and/or winter gloves; (2) Expendable items, such as long- and short -sleeved t -shirts, coveralls,
coats, pants, and socks; and (3) Non -expendable Items, such as face mask/respirators and waders. Costs
for these items are estimated at $700-900 per person. ESWC intends to begin debris work as soon as
possible and anticipates incurring the full cost of these items over the first and second quarters.
ESWC also expects to issue gas vouchers on an as -needed basis for newly enrolled participants to assist
in their transportation to and from the worksites.
A breakdown of projected quarterly costs for supportive services is shown in the table below:
Debris Crew lndiv.
Equip Costs:
Gas Vouchers:
Total Qtrly Cost:
Total Supportive Services
01
Q2
Q3
Q4
$9,500
$20,000
$0
$0
$2,500
$8,000
$11,500
$0
$12,000
$28,000
$31,500
$0
Equipment
Provide a detailed explanation of the cost components planned for Equipment, broken down by item.
Generally, Equipment is defined as non -expendable items that cost $5,000 or more.
ESWC does not anticipate purchasing equipment in excess of $5,000 at this time.
Supplies
Provide a detailed explanation of the cost components planned for Supplies, broken down by item.
Generally, Supplies are defined as expendable items that cost less than $5,000.
Needed supplies are expected to include safety equipment, tools, and miscellaneous items.
Costs per item are as follows:
10
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
Safety Equipment
Poison Ivy Block/Cleanser (4)
First Aid Kits (2)
Bug Repellant
Hand Sanitizer/Hand Wipes
Chaps
Total Safety Equipment Costs:
$ 80
200
50
50
750
Tools
Chainsaws (4) $2800
Chainsaws (2) $1800
Chains 660
Gas 600
Oil/Fuel Mix 450
Wedges 70
Chain Files/Raker Files 450
Fuel Tanks 40
Bars 200
Tree Pruners/Loppers (4) 180
Flat -head Shovels (8) 150
Spade Shovels (8) 150
Leaf Rakes (6) 80
Rock Rakes (6) 150
Pitch Forks (2) 50
Rock Bar/Digging Bar (2) 70
Pick-Matic (4) 120
Wheelbarrow (4) 400
Chainsaw Maintenance Parts 600
Total Tools Costs:
Miscellaneous
Water Cooler (2)
Walkie Talkie
Rope
Buckets
Tarps
Total Miscellaneous Costs:
Total Supply Cost:
$140
200
40
50
50
$1130
$9020
$480
$10630
11
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2O13
TEMPORARY JOBS
Program Staff
Provide a detailed explanation of the costs planned for Program Staff, broken out by position. For
each, specify the title, total annual wages and fringe benefits, FTE charged to the Disaster NEG,
and amount charged to the Disaster NEG, along with a summary of the roles and responsibilities
that staff person will perform related to the Disaster NEG.
ESWC will use Weld County's Case Manager Positions as a base for calculating program staff costs
for the Disaster NEG grant since case managers will primarily oversee and monitor participants and
worksites within the program.
Positions, average annual salary are $40,902.00, and average annual fringe benefits total $7,479.00,
for a total of $48,381.00 in annual wages and benefits.
ESWC expects to charge 2.25 FTE, or approximately $106,179.00, in program staff costs to the
Disaster NEG.
Anticipated program staff costs per quarter are reflected in the table below:
Program Staff Cost lncurred/Qtr
O1
Q2
Q3
Q4
21%
65%
92%
100%
$ 21,770.00
$ 69,914.00
$ 98,057.00
$
106,179.00
Key staff roles and activities shall include
• Worksite Identification & Eligibility
• Recruitment of Eligible Participants
• Debris Corps Supervision
• Internal Monitoring of Enrollment
• Worksite Monitoring
• Community Messaging & Outreach
Travel
Provide a detailed explanation of the costs planned for Travel, including the type and purpose of the
travel.
Travel costs incurred are associated with worksite monitoring, timesheet pickup, and fuel costs for
vehicles used to transport debris crews to worksites.
Estimated quarterly travel costs are showed in the table below.
12
EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
Monitoring Travel
Cost:
Corps Trans Fuel
Cost:
Total Travel
Cost/Qtr:
Total Travel Costs
Q1
Q2
Q3
Q4
$500
$2,000
$3,400
$4,200
$1,000
$3,750
$6,400
$9,650
$1,500
$5,750
$9,800
$13,850
Other
Provide a detailed explanation of the cost components planned costs for 'Other'.
ESWC does not anticipate incurring other costs at this time.
Administrative Costs
Provide a detailed explanation of the cost components planned for Administrative. Include an
explanation of any contractual costs planned to contract with an employer of record or payroll
service.
Employment Services will not contract any services. Administrative costs consist of those funds needed
to cover the overhead and operational costs (calculated based on the approved cost allocation plan) and
the related staff costs for project management and fiscal staff costs related to the processing or payroll,
fiscal reporting, etc.;
NOTE about Administrative Costs: Per the WIA regulations at 20 CFR 667.220, the definition of
administrative costs is function -based; therefore, only the costs associated with performing the
activities or functions listed in the regulations and ones that are not related to the direct provision of
workforce investment services are considered to be administrative costs.
• Accounting, financial, cash management, budget activities, procurement, personnel, payroll,
property management, audit, and general legal services functions are administrative in nature,
as are coordinating the resolution of findings arising from audits, reviews, investigations, and
incident reports and developing systems and procedures, including information systems,
required for these administrative functions.
• Oversight and monitoring activities are classified depending on whether the activity being
monitored is administrative or programmatic in nature.
• The costs of supplies and equipment used for administrative functions or activities and the cost
of staff that perform and/or supervise administrative functions or activities are considered
administrative costs.
• This definition of administrative costs is different from facilities and administration costs
referred to in OMB Circular A-21.
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EMPLOYMENT SERVICES OF WELD COUNTY (ESWC)
PROJECT PLAN
WELD COUNTY FLOOD RECOVERY COMMUNITY CORPS (WCFRCC)
COLORADO DISASTER NEG - SEVERE STORMS AND FLOODING 2013
TEMPORARY JOBS
• If the cost of a function or activity in question is not listed as an administrative cost in 20 CFR
667.220, then such cost can be considered a program cost and is not counted against the
administrative cost limit.
ADDITIONAL INFORMATION
Please provide any other information that is unique to your project plan or which highlights your need
for information or further technical assistance to satisfy the Local Workforce Region's needs for
Disaster Cleanup and Services.
At this time ESWC does not have any additional information unique to our anticipated projects or any
need for further technical assistance at this time. If needs do arise we will contact the CDLE project
coordinator.
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