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Home My WebLink About20132564.tiffRESOLUTION RE: APPROVE AMENDMENT TO WELD COUNTY EMERGENCY MEDICAL/TRAUMA SERVICE COUNCIL BYLAWS AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, by Resolution #2004-3572, dated December 22, 2004, the Board ratified the Bylaws for the Weld County Extension Advisory Council and subsequently repealed and re-enacted said bylaws by Resolution #2013-0761, dated March 20, 2013, and WHEREAS, on August 28, 2013, the Board was presented with amendments to said Bylaws for the Weld County Emergency Medical/Trauma Service Council, at which time the matter was continued to allow additional time to review the revisions, and WHEREAS, after review, the Board deems it advisable to revise said bylaws, a copy of said revised Bylaws being attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Bylaws for the Weld County Emergency Medical/Trauma Service Council be, and hereby are, approved, as amended. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said revised bylaws. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 11th day of September, A.D., 2013. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board BY. Deputy Cle Date of signature.CT 10 2013 APPRO ounty Attorney EXCUSED William F. Garcia, Chair EXCUSED Douglas Rademacher, Pro-Tem P. Conway rr Freeman cting Pro em CG GS , BcciA tollo 2013-2564 AM0011 BYLAWS WELD COUNTY EMERGENCY MEDICAL/TRAUMA SERVICE COUNCIL Article I - Name of Council The name of the council shall be the Weld County Emergency Medical/Trauma Services Council, hereinafter referred to as "the Council." Article II — Purpose The purpose of the Council shall be to advise the Board of Weld County Commissioners regarding the coordination and over -sight of the provision of the emergency medical service ("EMS") in Weld County, Colorado. The specific duties shall include, but are not limited to, the following: A. To facilitate the development and implementation of mutual aid agreements among the EMS providers. B. To review and make recommended updates to the Weld County Emergency Operations Plan as it relates to EMS. Submit recommendations to the Weld County Office of Emergency Management for consideration by the Board of Weld County Commissioners. C. To encourage coordination and cooperation among EMS providers by the sharing of information and resources, including, but not limited to, joint training exercises, joint EMS grant applications and joint equipment purchases. D. To advise the Board of Weld County Commissioners, the EMS providers and the EMS educators on the implementation of the State EMS statues, regulations, and rules. E. To advise the Board of Weld County Commissioners of changes which may be required in any and all Weld County EMS ordinances, or the Weld County Code. F. To promote and maintain communications, with the State Emergency Medical and Trauma Advisory Council (SEMTAC), the Northeast Colorado RETAC (NCRETAC), and the Colorado Department of Health and Environment, Pre -hospital Care Program. G. To provide a recommendation to the Board of Weld County Commissioners for all ambulance licenses. The Council shall provide a recommendation to the Board of County Commissioners for all Tier I, II, and III ambulance license applications and appeals by determining whether the issuance of the license will contribute to an efficient, effective, and coordinated emergency medical response to residents of Weld County. H. To perform other services as directed by the Board of Weld County Commissioners. I. The Council and members on the Council are not authorized to enter into any contract or execute and deliver any instrument in the name of the Board of Weld County 1 20V3 -Z56`I Commissioners or the Council. There are no funds budgeted to the Council, and there is currently no budget for the Council. Service on the Council is strictly voluntary. Article III — Membership A. Members of the Council shall be appointed by the entity or group they represent, and written notice of such appointments shall be provided as hereinafter set forth. If any entity or group entitled to a representative on the Council cannot agree upon a representative for appointment, or if for any reason any entity or group does not appoint a representative, then the Board of County Commissioners shall make such appointment at the discretion of the Board. The term of each member shall be three (3) years. The appointment of members of the Council pursuant to this section shall be construed to fall within the restrictions set forth in Section 16-8 of the Weld County Home Rule Charter, which allows a maximum appointment of two (2) consecutive terms. Only those residing in Weld County can be considered for membership to the Council. B. Representatives of the following entities may have membership on the Council: 1. A representative of a fire protection district/fire department in the northern part of Weld County. 2. A representative of a fire protection district/fire department in the southern part of Weld County. 3. Two members at large representing fire districts/fire departments in Weld County. 4. A representative of the Greeley Fire Department. 5. A representative of the Weld County Regional Communications Center. 6. A representative of the Weld County Office of Emergency Management. 7. A representative of each EMS transport agencies operating as Tier I Primary Care in Weld County. 8. A representative of each air transport agencies providing service to Weld County. C. Ex -officio members (non -voting) shall include a representative of Aims Community College, a representative of Weld County Department of Public Health and Environment, and a representative of the Medical Directors of the agencies in Weld County, a representative of SEMTAC and a representative of NCRETAC. D. Members of the Council cannot hold more than one voting position at any particular time. E. An agency or organization cannot hold more than one voting position at any particular time. 2 F. All the above listed representatives may vote at regular and special meetings. Each year prior to first meeting of the year, each representative organization shall provide the name of that person who will fill that representative organization's position the following year to the Council Chairperson. The Chairperson or designee shall transmit the Council membership roster for the upcoming year to the Weld County Board of County Commissioners. The Board of Weld County Commissioners shall approve the membership, by Resolution annually. G. Each member may designate an alternate member who may attend Council meetings in the member's absence and have the full rights and responsibilities of membership. If an alternate member attends more than three consecutive regular meetings, the regular member may be subject to replacement on the Council by the Board of County Commissioners upon the recommendation of the Council. H. Any vacancy occurring on the Council, the vacancy shall be filled by a representative of the same entity that was represented by the vacating member and the name of the person filling the vacancy shall be provided in writing to the Council, and shall also be immediately forwarded to the Board of County Commissioners of Weld County. I. Members of the Council receive no remuneration for their services on the Council. Article IV — Officers A. At the first meeting of the year, the Council members shall elect a Chairperson, Vice Chairperson and Secretary to serve for the new term. The Chairperson shall preside at all meetings of the Council and act in accordance with the duties customarily associated with such position. The Vice Chairperson shall act in the absence or at the request of the Chairperson. The Secretary shall keep minutes of the Council meetings and perform other administrative duties, as required. The Officers of the Council have the ability to have a Recording Secretary assist with duties as needed. B. Officer(s) may be removed from office by the Council for failure to perform the responsibilities of the office upon a two-thirds (Z) vote of the Council at a regular or special meeting with ten (10) days prior notice to all Council members. C. If a vacancy arises in the office of the Chairperson, the Vice Chairperson shall ascend to the office of Chairperson. A new Vice Chairperson shall be elected at the next regular or special meeting. D. In the event of the incapacity, or resignation, or both, of the Chairperson and Vice Chairperson, members of the Council shall elect a new Chairperson and Vice Chairperson by majority vote of a quorum at the next regular or special meeting. E. If a vacancy arises in the office of the Secretary, members of the Council shall elect a new Secretary by majority vote of a quorum at the next regular or special meeting. 3 Article V — Removal of Members from the Council A. Upon majority vote of a quorum, Council members may present to the Board of County Commissioners a written recommendation that a member of the Council be removed for failure to perform assigned responsibilities. B. Whenever a member of the Council (or designee) fails to attend two consecutive regular meetings or has three absences in a year, the Secretary may request that the member resign their membership. Article VI — Meetings A. All business of the Council shall be transacted at regular or special meetings and only when a quorum is present. Regular meetings shall be conducted every other month at 5:00 p.m., on the third Wednesday, or at such other time that the majority of a quorum of the Council may designate. Written notice of all regular meetings shall be mailed to each member at least three (3) days prior to each regular meeting date. Notice may be sent to members electronically. B. Special meetings may be called when deemed necessary by the Chair or a majority of the members. C. Council members proposed agenda items must be transmitted to the Secretary by the first of each meeting month to be included in the agenda. If no agenda items are presented to the Secretary, the next meeting may be canceled. D. A quorum shall consist of a simple majority of the Council membership (or designated alternates). A quorum must be in attendance to conduct official business. Only those Council members, whose names are on the EMS Council membership roster at the time of the vote, or their designated alternates, may vote. Council members who are unable to attend a regularly schedule or special meeting should send a designated alternate. E. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these Bylaws. F. A tie vote on any issue shall be reported as such. G. The Council shall keep minutes and records as required. Such minutes, records, notices of the next meeting and agenda of the next meeting shall be sent to the Board of Weld County Commissioners, Members of the EMTS Council, and each Fire Department and EMS provider in Weld County. Article VII — Amendments These Bylaws may be altered, amended or repealed, and any new bylaws may be recommended for adoption by the Council, and with final adoption by the Board of County Commissioners of Weld County. 4 Article VIII — Address The address for the Council shall be: Weld County Emergency Medical/Trauma Services Council, P.O. Box 758, 1150 O Street, Greeley, CO 80631. Recommended for adoption by the Weld County Emergency Medical/Trauma Services Council on 8- 27-13 WELD COUNTY EMERGENCY MEDICAL/TRAUMA SERVICES COUNCIL BY Sc arty Sc efer, Chairperso SEP 1 12013 Final adoption by the Board of County Commissioners of Weld County on BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ara Kirkmeyer,IActing ChAir Pro-Tem SEP 1 12013 5 BYLAWS WELD COUNTY EMERGENCY MEDICAL/TRAUMA SERVICE COUNCIL Article I - Name of Council The name of the council shall be the Weld County Emergency Medical/Trauma Services Council, hereinafter referred to as "the Council." Article II — Purpose The purpose of the Council shall be to advise the Board of Weld County Commissioners regarding the coordination and over -sight of the provision of the emergency medical service ("EMS") in Weld County, Colorado. The specific duties shall include, but are not limited to, the following: A. To facilitate the development and implementation of mutual aid agreements among the EMS providers. B. To review and make recommended updates to the Weld County Emergency Operations Plan as it relates to EMS. Submit recommendations to the Weld County Office of Emergency Management for consideration by the Board of Weld County Commissioners. C. To encourage coordination and cooperation among EMS providers by the sharing of information and resources, including, but not limited to, joint training exercises, joint EMS grant applications and joint equipment purchases. D. To advise the Board of Weld County Commissioners, the EMS providers and the EMS educators on the implementation of the State EMS statues, regulations, and rules. E. To advise the Board of Weld County Commissioners of changes which may be required in any and all Weld County EMS ordinances, or the Weld County Code. F. To promote and maintain communications, with the State Emergency Medical and Trauma Advisory Council (SEMTAC), the Northeast Colorado RETAC (NCRETAC), and the Colorado Department of Health and Environment, Pre -hospital Care Program. G. To provide a recommendation to the Board of Weld County Commissioners for all ambulance licenses. The Council shall provide a recommendation to the Board of County Commissioners for all Tier I, II, and III ambulance license applications and appeals by determining whether the issuance of the license will contribute to an efficient, effective, and coordinated emergency medical response to residents of Weld County. H. To perform other services as directed by the Board of Weld County Commissioners. I. The Council and members on the Council are not authorized to enter into any contract or execute and deliver any instrument in the name of the Board of Weld County 2013-2564 1 Commissioners or the Council. There are no funds budgeted to the Council, and there is currently no budget for the Council. Service on the Council is strictly voluntary. Article III — Membership A. Members of the Council shall be appointed by the entity or group they represent, and written notice of such appointments shall be provided as hereinafter set forth. If any entity or group entitled to a representative on the Council cannot agree upon a representative for appointment, or if for any reason any entity or group does not appoint a representative, then the Board of County Commissioners shall make such appointment at the discretion of the Board. The term of each member shall be three (3) years. The appointment of members of the Council pursuant to this section shall be construed to fall within the restrictions set forth in Section 16-8 of the Weld County Home Rule Charter, which allows a maximum appointment of two (2) consecutive terms. Only those residing in Weld County can be considered for membership to the Council. B. Representatives of the following entities may have membership on the Council: County: A representative of a fire protection district/tire department in the northern part of Weld County. b2j County. A representative of a fire protection district/fire department in the southern part of Weld County. 271. Weld County. Count: Two members at large representing fire districts/fire departments in Weld County. 4. &2.A representative of the Greeley Fire Department or Greeley dispatch center. 673.A representative of the Weld County Regional Communications Center. 7.4.A representative of the Weld County Office of Emergency Management. L5.A representative of each EMS transport agencies operating as Tier I Primary Care in Weld County. 976.A representative of each air transport agencies providing service to Weld County. C. Ex -officio members (non -voting) shall include: a representative of Aims Community College, a representative of Weld County Department of Public Health and Environment, 2 and a representative of the Medical Directors of the agencies in Weld County, a representative of SEMTAC and a representative of NCRETAC. D. Members of the Council cannot hold more than one voting position at any particular time. E. An agency or organization cannot hold more than one voting position at any particular time. F. All the above listed representatives may vote at regular and special meetings. Each year prior to first meeting of the year, each representative organization shall provide the name of that person who will fill that representative organization's position the following year to the Council Chairperson. The Chairperson or designee shall transmit the Council membership roster for the upcoming year to the Weld County Board of County Commissioners. The Board of Weld County Commissioners shall approve the membership, by Resolution annually. G. Each member may designate an alternate member who may attend Council meetings in the member's absence and have the full rights and responsibilities of membership. If an alternate member attends more than three consecutive regular meetings, the regular member may be subject to replacement on the Council by the Board of County Commissioners upon the recommendation of the Council. H. Any vacancy occurring on the Council, the vacancy shall be filled by a representative of the same entity that was represented by the vacating member and the name of the person filling the vacancy shall be provided in writing to the Council, and shall also be immediately forwarded to the Board of County Commissioners of Weld County. I. Members of the Council receive no remuneration for their services on the Council. Article IV — Officers A. At the first meeting of the year, the Council members shall elect a Chairperson, Vice Chairperson and Secretary to serve for the new term. The Chairperson shall preside at all meetings of the Council and act in accordance with the duties customarily associated with such position. The Vice Chairperson shall act in the absence or at the request of the Chairperson. The Secretary shall keep minutes of the Council meetings and perform other administrative duties, as required. The Officers of the Council have the ability to have a Recording Secretary assist with duties as needed. B. Officer(s) may be removed from office by the Council for failure to perform the responsibilities of the office upon a two-thirds (Z) vote of the Council at a regular or special meeting with ten (10) days prior notice to all Council members. C. If a vacancy arises in the office of the Chairperson, the Vice Chairperson shall ascend to the office of Chairperson. A new Vice Chairperson shall be elected at the next regular or special meeting. 3 D. In the event of the incapacity, or resignation, or both, of the Chairperson and Vice Chairperson, members of the Council shall elect a new Chairperson and Vice Chairperson by majority vote of a quorum at the next regular or special meeting. E. If a vacancy arises in the office of the Secretary, members of the Council shall elect a new Secretary by majority vote of a quorum at the next regular or special meeting. Article V — Removal of Members from the Council A. Upon majority vote of a quorum, Council members may present to the Board of County Commissioners a written recommendation that a member of the Council be removed for failure to perform assigned responsibilities. B. Whenever a member of the Council (or designee) fails to attend two consecutive regular meetings or has three absences in a year, the Secretary may request that the member resign their membership. Article VI — Meetings A. All business of the Council shall be transacted at regular or special meetings and only when a quorum is present. Regular meetings shall be conducted every other month at 5:00 p.m., on the third Wednesday, or at such other time that the majority of a quorum of the Council may designate. Written notice of all regular meetings shall be mailed to each member at least three (3) days prior to each regular meeting date. Notice may be sent to members electronically. B. Special meetings may be called when deemed necessary by the Chair or a majority of the members. C. Council members proposed agenda items must be transmitted to the Secretary by the first of each meeting month to be included in the agenda. If no agenda items are presented to the Secretary, the next meeting may be canceled. D. A quorum shall consist of a simple majority of the Council membership (or designated alternates). A quorum must be in attendance to conduct official business. Only those Council members, whose names are on the EMS Council membership roster at the time of the vote, or their designated alternates, may vote. Council members who are unable to attend a regularly schedule or special meeting should send a designated alternate. E. Robert's Rules of Order shall prevail to the extent they are not in conflict with specific provisions of these Bylaws. F. A tie vote on any issue shall be reported as such. 4 G. The Council shall keep minutes and records as required. Such minutes, records, notices of the next meeting and agenda of the next meeting shall be sent to the Board of Weld County Commissioners, Members of the EMTS Council, and each Fire Department and EMS provider in Weld County. Article VII — Amendments These Bylaws may be altered, amended or repealed, and any new bylaws may be recommended for adoption by the Council, and with final adoption by the Board of County Commissioners of Weld County. Article VIII — Address The address for the Council shall be: Weld County Emergency Medical/Trauma Services Council, P.O. Box 758, 1150 O Street, Greeley, CO 80631. Recommended for adoption by the Weld County Emergency Medical/Trauma Services Council on WELD COUNTY EMERGENCY MEDICAL/TRAUMA SERVICES COUNCIL By: Barry Schaefer, Chairperson Final adoption by the Board of County Commissioners of Weld County on BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO By: William F. Garcia, Chairman 5 Hello