HomeMy WebLinkAbout20130473.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 20, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, February 20, 2013, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway - EXCUSED
Commissioner Mike Freeman - EXCUSED
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther Gesick
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County
Commissioners meeting of February 13, 2013, as printed. Commissioner Rademacher seconded the
motion, and it carried unanimously.
El CERTIFICATION OF HEARINGS: Commissioner Rademacher moved to approve the
Certification of Hearings conducted on February 13, 2013, as follows: 1) USR12-0071 - RC Land
Inc./Soar-NV LLC, do Nick Varra, and 2) PUDZ12-0003 - Big Thompson Investment Holdings, Inc.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
El AMENDMENTS TO AGENDA: Commissioner Kirkmeyer moved to add two items under New
Business: 13) Consider Neighborhood Stabilization Project 3 Bid for Housing Rehabilitation Services,
and 14) Consider VALE Grant Application and authorize Chair to sign. The motion was seconded by
Commissioner Rademacher, and it carried unanimously.
El PUBLIC INPUT: No public input was given.
El CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as
printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
PROCLAMATIONS:
E l 1) PROCLAMATION OF APPRECIATION, FAMILY CAREER AND COMMUNITY LEADERS OF
AMERICA - GRACIELA SARDINA AYALA: Chair Garcia read the proclamation into the record. The
Board and Judy Griego, Director of the Department of Human Services, thanked Ms. Ayala for her work
through the Family Career and Community Leaders of America, in initiating a Christmas gift collection
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effort for other foster children. The Commissioners will recognize her on Friday in the Platte Valley
High School auditorium.
e 2) PROCLAMATION OF APPRECIATION, FAMILY CAREER AND COMMUNITY LEADERS OF
AMERICA - JOSHUA YANCY: Chair Garcia read the proclamation into the record. Joshua Yancy
helped to provide Christmas gifts to 81 foster children, and he will also be recognized by the Board on
Friday at Platte Valley High School.
COMMISSIONER COORDINATOR REPORTS: Commissioner Rademacher attended a water
seminar on using agricultural water for other purposes. Commissioner Garcia reported that he and
Jenelle Anderson in Fort Lupton toured properties to undergo renovation which were purchased with
Neighborhood Stabilization Program funds.
El BIDS:
1) APPROVE BID #B1300040, CONCRETE WASHED ROCK AND SQUEEGEE - DEPARTMENT OF
PUBLIC WORKS: Trevor Jiricek, Director of General Services, reviewed the bid recommendations as
noted in the memorandum dated February 4, 2013. Dave Bauer and Josh Holbrook, Department of
Public Works, were available for questions. Commissioner Rademacher moved to approve said bids
and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried
unanimously.
2) PRESENT BID #B1300033, CHIP SEAL AGGREGATE SUPPLY - DEPARTMENT OF
PUBLIC WORKS: Mr. Jiricek introduced the bid, and three vendors have bid so far. This will come
back before the Board for approval on March 6, 2013. Commissioner Rademacher asked about the
large discrepancy between bids. Mr. Jiricek replied that will be addressed in the review.
3) PRESENT BID #B1300041, WINDOW CLEANING - DEPARTMENT OF BUILDINGS AND
GROUNDS: Mr. Jiricek introduced the bid and eight vendors; this will come back before the Board for
approval on March 6, 2013.
4) PRESENT BID #B1300046, TRAFFIC PAINT AND BEADS - DEPARTMENT OF PUBLIC
WORKS: Mr. Jiricek introduced the bid and nine vendors; this will come back before the Board for
approval on March 6, 2013.
NEW BUSINESS:
IR 1) CONSIDER VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
APPLICATION FOR LONG TERM CARE OMBUDSMAN/FRIENDLY VISITOR PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department of Human Services, reviewed
the grant application, listed programs it provides for and amounts, and requested approval.
Commissioner Kirkmeyer moved to approve said grant application and authorize the Chair to sign. The
motion, which was seconded by Commissioner Rademacher, carried unanimously.
IU 2) CONSIDER AMENDMENT TO 2012-2013 AGREEMENT FOR COLORADO PREVENTION
PARTNERSHIP FOR SUCCESS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego stated this
amendment does not impact the total budget amount of $400,000, but moves money from personnel to
consultants and was made possible by North Range Behavioral Health combining two part-time
positions into one full-time position. She requested approval. Commissioner Kirkmeyer moved to
approve said amendment and authorize the Chair to sign. The motion, which was seconded by
Commissioner Rademacher, carried unanimously.
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3) CONSIDER PROFESSIONAL PROVIDER AGREEMENT FOR ACCOUNTABLE CARE
COLLABORATIVE PROGRAM AND AUTHORIZE CHAIR TO SIGN - COLORADO ACCESS: Tanya
Geiser, on behalf of Dr. Wallace, Director of the Department of Public Health and Environment,
explained this is a primary care provider contract. Commissioner Kirkmeyer expressed her concerns
about any possible provisions to make changes without review and asked if Bruce Barker, County
Attorney, could look at the contract. Commissioner Kirkmeyer moved to continue the matter to February
25, 2013. Seconded by Commissioner Rademacher, the motion carried unanimously.
ID 4) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO
SIGN - OFELIA GOMEZ: Ms. Geiser explained this is a one-year extension of an existing contract.
Ms. Gomez works with the Latino population for the Health Communications Division. Commissioner
Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Rademacher, the motion carried unanimously.
El 5) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO
SIGN — MARIA EDITH HERRERA: Commissioner Kirkmeyer moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
El 6) CONSIDER CONGESTION MITIGATION AND AIR QUALITY (CMAQ) GRANT AGREEMENT
AND AUTHORIZE CHAIR TO SIGN: Elizabeth Relford, Department of Public Works, presented the
grant agreement for 20 natural gas vehicles and three public/private partnerships, $1.4 million in federal
funds, with a match from certain local governments in the amount of $300,000 for a total of $1.73
million dollars. Commissioner Kirkmeyer thanked Ms. Relford for her work on this project and in each
of these communities. Chair Garcia concurred. Commissioner Kirkmeyer moved to approve said grant
agreement and authorize the Chair to sign. Commissioner Rademacher seconded the motion, and it
carried unanimously.
El 7) CONSIDER CONGESTION MITIGATION AND AIR QUALITY (CMAQ) GRANT AGREEMENT
AND AUTHORIZE CHAIR TO SIGN: Ms. Relford said this contract is for the Upper Front Range, and
is for 12 natural gas vehicles, and she reviewed County participation and other communities involved.
Commissioner Kirkmeyer moved to approve said grant agreement and authorize the Chair to sign.
Commissioner Rademacher seconded the motion, and it carried unanimously.
E 8) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL
AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN
(PARCEL 9 - 2,640 FEET, S20, T8N, R61W) - CARRIZO (NIOBRARA), LLC: Mr. Barker introduced
the lease and recommended approval. Commissioner Rademacher moved to waive said bid
procedure, approve the lease, and authorize the Chair to sign. The motion was seconded by
Commissioner Kirkmeyer, and it carried unanimously.
El 9) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL
AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN
(PARCEL 28 - 2,640 FEET, S20, T8N, R61 W) - CARRIZO (NIOBRARA), LLC: Mr. Barker reviewed the
terms and recommended approval. Commissioner Rademacher moved to waive said bid procedure
and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried
unanimously.
El 10) CONSIDER SERVICE EXPANSION REQUEST AGREEMENT AND AUTHORIZE CHAIR TO
SIGN - ACS GOVERNMENT SYSTEMS, INC.: Monica Mika, Director of Finance and Administration
described the three additional positions put into the contract after work session discussion, referred to a
copy of the task assignments and recommended approval. Commissioner Rademacher moved to
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approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner
Kirkmeyer, and it carried unanimously.
e 11) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO
SIGN - LANGUAGE LINE SERVICES, INC., DBA LANGUAGELINE SOLUTIONS: Ms. Mika explained
the contract will provide County employees with 24/7 access to interpreters via telephone, at a re-
negotiated rate and she thanked Bob Choate, Assistant County Attorney, for his work on this
agreement. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to
sign. Seconded by Commissioner Rademacher, the motion carried unanimously.
In 12) CONSIDER AGREEMENT PURSUANT TO SECTION 30-11-123, C.R.S., AND AUTHORIZE
CHAIR TO SIGN - NORFOLK IRON AND METAL COMPANY: Mr. Barker stated this agreement just
came back from the company for signature, but was sent to them in June 2012 — it is for tax incentives
for personal property for a period of 10 years from 2013 to 2022. Ms. Mika said there was some
confusion in the company which delayed the process, and that this is for new equipment put in place
due to expansion. Commissioner Rademacher moved to approve said agreement and authorize the
Chair to sign. Commissioner Kirkmeyer made a point that she is supporting it mainly because of
paragraph 10, which requires that 50% of the workforce be Weld County residents. The motion, which
was seconded by Commissioner Kirkmeyer, carried unanimously.
In 13) CONSIDER NEIGHBORHOOD STABILIZATION PROJECT 3 BID FOR HOUSING
REHABILITATION SERVICES: Tom Texiera, Director of the Greeley Housing Authority, reviewed the
staff's selection of CG Construction, Inc. for all four properties to be rehabilitated in Fort Lupton. Bob
Choate, Assistant County Attorney, replied to Commissioner Rademacher that not completing the work
in a timely fashion would constitute a breach of contract. In response to Commissioner Kirkmeyer, Mr.
Texiera reviewed the company's background and said they are being encouraged to use local
subcontractors. Commissioner Rademacher moved to approve the bid from Commissioner Garcia
Construction, Inc. and authorize the Chair to sign. The motion was seconded by Commissioner
Kirkmeyer, and it carried unanimously.
E— 14) CONSIDER VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
APPLICATION AND AUTHORIZE CHAIR TO SIGN: Donald Patch, Sheriff's Office (Law Enforcement
Victim Services Unit), and Alan Caldwell, Sheriff's Office, presented the grant application to fund the
Victim Services Project. It is a continuation of a 2005 grant, with an annual application, the increased
funding amount requested is to offset advocate costs, and Mr. Patch added they are asking municipal
agencies for more funding as well. He noted that some municipalities have a victim's assistance
surcharge on their municipal fines and/or budgeted funds. Commissioner Kirkmeyer asked if the
suggestion to add this fee to fines had been made to those who don't already have it, and invited Mr.
Patch attend some of the monthly meetings that the Commissioners have with mayors and
municipalities. Commissioner Rademacher moved to approve said application and authorize the Chair
to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
PLANNING OLD BUSINESS:
141 1) CONSIDER RECORDED EXEMPTION #4546 - ELAINE BRASWELL (CON'T FROM
1/23/12): Michelle Martin, Department of Planning Services, reviewed the case history and stated that
today an email was received requesting withdrawal of the Recorded Exemption. Neither Ms. Braswell
or any of her representatives were in attendance. Commissioner Rademacher moved to accept the
request to withdraw. The motion was seconded by Commissioner Kirkmeyer, and it carried
unanimously.
Minutes, February 20, 2013 2013-0473
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PLANNING NEW BUSINESS:
1) CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING
COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL
FOR USE BY SPECIAL REVIEW PERMIT, USR12-0034 — FRONT RANGE DAIRY, LLC: Rich
Hastings, Department of Public Works, reported that staff has reviewed the agreement and deemed the
collateral acceptable for the site is also known as the Eagle View Dairy. Commissioner Rademacher
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:55 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUIVY, COLORADO
ATTEST:
bu�eo .-,
Weld County Clerk to the Board
BY: orl(�,I
Deputy Ote4
Date of signatureFEB
: 2 6 2013
2'
William F. Garcia, Chair
ouglas Rademac
Nt,:f Mike Freeman
C C i4/r ti ct .
'Barbara Kirkmey
Minutes, February 20, 2013 2013-0473
Page 5 BC0016
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