HomeMy WebLinkAbout20133547.tiffRESOLUTION
RE: APPROVE PROMOTING SAFE AND STABLE FAMILIES (PSSF) PARTNERSHIP
PROJECT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - CATHOLIC
CHARITIES AND COMMUNITY SERVICES OF THE ARCHDIOCESE DENVER WELD
REGIONAL OFFICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Promoting Safe and Stable Families
(PSSF) Partnership Project Agreement between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, and Catholic Charities and Community Services of the Archdiocese Denver
Weld Regional Office, commencing July 1, 2013, and ending June 30, 2014, with further terms
and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the PSSF Partnership Project Agreement between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Human Services, and Catholic Charities and Community
Services of the Archdiocese Denver Weld Regional Office be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of December, A.D., 2013, nunc pro tunc July 1, 2013.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Weld County Clerk to the Boar
BY:
De
APP
Attorney
EXCUSED
illiam F. Garcia, Chair
n P. Conway
3Freeman
JAN 1 3 2014
Date of signature:
ara Kirkmeyer
C_
CC: t -I4
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2013-3547
HR0084
MEMORANDUM
DATE: December 23, 2013
TO: William F. Garcia, Chair, Board of county sioners
LP
FROM: Judy A. Griego, Director, Human Sent
RE:
Promoting Safe and Stable Families (PSSF) Partnership
Agreement between the Weld County Department of
Human Services and Catholic Charities
Enclosed for Board approval is the Promoting Safe and Stable Families (PSSF) Partnership
Agreement between the Department and Catholic Charities. This Agreement was reviewed
under the Board's Pass -Around Memorandum dated September 17, 2013, and approved for
placement on the Board's Agenda.
The funding from the State through Promoting Safe and Stable Families has been awarded to
Catholic Charities for some time now. The Department has met with Catholic Charities regularly
throughout the years to describe the needs of the community we serve to design a program that
would best meet the needs. Currently, the Department is in need of more assistance within the
prevention of abuse and neglect, as well as, educating our pre -adoptive families about the process
of adoption.
This position would assist with the overflow of referrals in which child protection could assign to
the Community Liaison. The Community Liaison has served 83 families last year. With this
number, there were another 100 plus families that could not be assigned to her due to the need of
keeping her caseload low. The Community Liaison meets weekly, if not more, with the family
for up to six months, depending on the need, thus she will have 13-17 families at one time.
The term of this agreement is July 1, 2013 through June 30, 2014. Catholic Charities shall reimburse
Weld County $3,744.00 per month for a maximum of $44,928.00 for the term of the agreement. The
agreement reflects no other changes from the prior year.
If you have any questions, give me a call at extension 6510.
2013-3547
PSSF Partnership Project Agreement
THIS AGREEMENT, made and entered into this 1_1 day ofJuly, 2013, by and between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Department of Human Services, hereinafter referred to as "Weld County",
and Catholic Charities and Community Services of the Archdiocese Denver Weld Regional Office, also
known as Catholic Charities, hereinafter referred to as "CC."
WITNESSETH:
WHEREAS, Weld County and CC have identified a need for additional personnel resources in
the areas of prevention and education; and
WHEREAS, Weld County and CC are willing and able to commit personnel resources to the
provision of services according to the terms and conditions set forth herein.
WHEREAS, the Colorado Department of Human Services has awarded funding to CC through
the Promoting Safe and Stable Families Program (PSSF), which is guided and funded by the Federal
Adoption and Safe Families Act, Title IV -B, Sub -Part 2.
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein,
and for other consideration of the sufficiency and receipt of which is hereby acknowledged, the parties
hereto covenant and agree as follows:
Project Description
1. The services described herein will in part be known as the Weld County Promoting Safe and
Stable Families (PSSF) Partnership Project, hereinafter referred to as the "Project". The Project
is a collaborative effort of Weld County and CC.
3. The Project will serve at -risk families in Weld County through the provision of early intervention
services focused on stabilizing and strengthening families thus ensuring the safety, well-being
and permanency of children.
3. "At -risk families" are defined as 1) families identified by community referrals; 2) homeless
families who reside at the Guadalupe Community Center (GCC); and 3) adoptive or kinship
families who are raising children with special needs. Of these families, 80% will be identified as
low-income.
4. The Project will be cooperatively implemented and facilitated by the CC Family Advocate staff
and the Weld County Community Liaison staff.
Personnel
1. Engagement. Weld County and CC have collaboratively identified a need for additional
personnel resources in the areas of prevention and education. Weld County and CC have agreed
to partially fund a Weld County Community Liaison staff, hereinafter referred to as the
"Employee", through the PSSF Partnership Project.
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2. Employment. The staff shall be an employee of Weld County. As such, the Employee will be
subject to the policies, rules, regulations, directives and orders of Weld County. The Employee
will be subject to the supervision of the Weld County Department of Human Services
("WCDHS"), and shall work the same scheduled hours as the WCDHS employees.
3. Standards. The Employee shall provide all services pursuant to this Agreement in accordance
with applicable state and federal law, and any performance standards jointly established by Weld
County and CC. CC shall provide information to the Employee regarding what is necessary to
facilitate performance of its obligations to CC under this Agreement. If the Employee is required
to be licensed or to act under the supervision of a licensed person or entity during job duties
performed by the Employee for CC, CC shall be solely responsible for verifying such licensure or
providing such required supervision.
4. Workplace. CC will provide a confidential workspace and access to internet, phone, and office
supplies, as may be required for the Employee to adequately perform the job duties at CC. If the
Employee is required, in the course of the Employee's duties, to deal with confidential
information, cash or any high value item, CC will institute procedures to safeguard such items. It
shall be the sole responsibility of CC to protect such valuables.
5. Qualification and Selection. The Employee will be selected by Weld County in accordance with
Weld County Human Resource qualifications. Weld County will verify skills and references with
respect to the employment of the Employee subject to this Agreement.
6. Employee Costs. Weld County shall be responsible for direct payment to the Employee of all
personnel costs associated with the Employee, including, but not limited to, salary, benefits,
employment taxes, and insurance.
7. Compliance with Laws and Record Maintenance. Weld County shall be responsible for
compliance with all laws concerning employee benefits and compliance with Immigration
Reform and Control Act of 1986. In addition, Weld County shall be responsible for completion,
reporting and maintenance of payroll and benefit records, and Weld County will be the W-2
Employer for purposes of record keeping.
8. Compliance with the Fair Labor Standards Act ("FLSA"). Each party agrees to maintain records
of actual hours worked by the Employee during each pay period. Each Party agrees to comply
with the FLSA.
9. Reimbursement of Costs. CC shall reimburse Weld County in the amount of $3,744.00 per
month, not to exceed $44,928.00 for the term of this Agreement.
10. Billing. Weld County shall issue an invoice on the first day of the month to CC for the amount
due for the previous month. CC agrees to pay the invoice in full within ten (10) calendar days of
the date of the invoice.
II. Excluded Parties List. For all contracts in excess of $25,000, CC or its associated entity shall
obtain from Weld County a certification that neither Weld County nor any of its principal
employees are listed on the General Services Administration's List of Parties Excluded from
Federal Procurement or Nonprocurement Programs.
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12. Worker's Compensation Insurance. Weld County and CC will furnish and keep in force and
effect during the term of this Agreement workers compensation insurance as may be required by
law and as may concern the Employee. Upon written request, each party shall furnish a
Certificate of Insurance verifying coverage for workers' compensation.
13. Liability Insurance. Weld County and CC shall exchange evidence of insurance showing general
liability coverage in the minimum as set forth in the Colorado Governmental Immunity Act.
14. Contact Persons. The Contact Person for CC and the Contact Person for Weld County are each
set forth on Exhibit B attached hereto and incorporated herein. The designated Contact Person
for each party may be changed from time to time so long as notice of such change is provided to
the other party, following the procedure for Notices as set forth in this Agreement. Unless a
formal notice is required as set forth in paragraph 29, any requirement of communication between
the CC and Weld County shall be satisfied if such communication is provided to the other party's
Contact Person.
15. Supervision of Employee. CC will be responsible for all direct supervision and direction of the
Employee during the time the Employee works at the CC facility. CC shall communicate with
Weld County concerning any problems that might arise due to the Employee's performance at
CC, and provide a written report to the supervisor at Weld County who is in charge of supervising
the Employee.
16. Employee subject to Weld County's policies. The Employee shall be subject to the authority,
policies and regulations of CC while work is performed at CC facilities, but the Employee shall
also adhere to the rules, regulations, procedures, and standards of Weld County at all times. Weld
County may request, and CC may provide, evaluation of the Employee's performance at CC to
incorporate into Weld County's periodic performance evaluations of the Employee.
17. Reporting Incidents. CC shall timely notify Weld County when the Employee has been involved
in a reported incident. Weld County shall have the opportunity to participate in any ongoing
investigation and shall have access to any oral or written reports or any other documentation
related to the reported incident. CC and Weld County shall cooperate in any investigation of a
potentially liability -inducing incident.
18. Employee Records. Weld County shall keep and maintain all records concerning employment of
Employee. No employment records concerning Employee's performance, salary, benefits, claims,
or any other records concerning Employee's employment whatsoever shall be kept or maintained
by CC.
19. Periodic Meetings. During the term of this Agreement, arrangements shall be made for periodic
meetings between the Contact Persons of Weld County and CC to promote understanding of and
adjustments to any operation or activity involved herein.
20. CC Board Members. CC shall maintain, at its own expense, insurance for CC Board Members.
21. Compliance with HIPAA. Each party hereby expressly agrees to comply with any rules,
regulations and policies implementing HIPAA requirements whether now or hereafter existing.
CC and Weld County agree to execute Business Associates Agreements as may be determined to
be necessary.
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22. Compliance with ADA. Each party hereby expressly agrees to comply with any rules, regulations
and policies implementing the Americans with Disabilities Act requirements whether now or
hereafter existing.
23. Term. The term of this Agreement shall be from July 1, 2013, through June 30, 2014.
24. Termination. Weld County or CC may terminate this Agreement upon giving the other party
thirty (30) days prior written notice. In the event of termination, CC shall promptly provide to
Weld County all information necessary for payment of any outstanding compensation. Neither
party shall have any further obligations after the effective date of termination, except for such
obligations that (i) accrued prior to the effective date of termination, or (ii) are expressly stated
herein to extend beyond the effective date of termination.
25. Default. Except in situations when termination is the appropriate action pursuant to paragraph 24,
each party shall promptly notify the other party of actions that have caused, in the notifying
party's opinion, a default or breach of any term or provision of this Agreement. If such default or
breach is not cured within 30 days after the delivery of such notice, the notifying party may, at its
election, declare this Agreement terminated, or proceed to seek any remedies to which it may be
entitled under the law, or both.
Any waiver by either party of any term or provision of this Agreement at any one time shall not
constitute a waiver of any other or all provisions. Any waiver of any part or provision of this
Agreement at any one time shall not constitute a waiver for all times.
26, Parties' Relationship. The parties to this Agreement intend that the relationship between them
contemplated by this Agreement is that of independent entities working in mutual cooperation.
CC employees or agents are not to be considered Weld County employees for any purpose and
said persons may not hold themselves out as employees or agents of Weld County or otherwise
make any representation or commitment on behalf of Weld County. With the limited exceptions
as stated in this Agreement, Weld County employees or agents are not to be considered
employees of CC for any purpose and said employees may not hold themselves out as employees
or agents of CC or otherwise make any representations or commitments on behalf of CC. Except
for the payments as stated in this Agreement, neither party shall be in any way required to provide
any pecuniary benefits, salaries, wages or' fringe benefits to employees of the other party.
27. Indemnification. CC shall indemnify and hold Weld County harmless from all claims, actions,
penalties, liabilities, damages, or expenses, including reasonable attorney's fees and other costs of
defense or settlement, legal or equitable, made against or suffered by Weld County arising out of
or related to the action or omission of any CC employee while performing services for or under
the auspices of CC, or arising out of or assumed by CC under this Agreement or CC's failure or
alleged failure to perform such duties.
The indemnities and assumptions of liabilities and obligations herein provided for shall continue
in full force and effect notwithstanding the expiration or termination of this Agreement.
Notwithstanding any provision in this Agreement to the contrary, however, neither party waives
any immunities to which they are entitled pursuant to law.
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28. Confidentiality. Subject only to statutory exceptions applicable to criminal investigations and
proceedings, Weld County or CC shall, during and after the term of this Agreement, keep
confidential all information relating to this Agreement and shall utilize their best efforts to
prevent and protect such information from unauthorized disclosure by their employees and
agents. Weld County and CC shall further not use or allow their agents or employees to use any
information to the competitive disadvantage of or in any way which is detrimental to either party.
29. Notices. All notices and other communications required or permitted under this Agreement shall
be given in writing and shall be delivered in person or sent by registered or certified mail, postage
prepaid, return receipt requested, as follows:
a. If to CC:
b. If to Weld County:
Wayne Wolberg, Chief Financial Officer
Catholic Charities and Community Services of the
Archdiocese Denver Weld Regional Office
4045 Pecos Street
Denver, CO 80211
Judy A. Griego, Director
Weld County Department of Human Services
315 N. 11th Avenue
Greeley, CO 80631
30. Entire Agreement. This Agreement constitutes the entire understanding and agreement between
the parties with respect to its subject matter and supersedes all prior agreements or
understandings, whether written or unwritten, with respect to the same subject matter.
31. Amendment. This Agreement may not be amended or modified except by a written instrument
executed by all parties to this Agreement.
32. Heading and Counterparts. The headings contained in this Agreement are inserted solely for the
ease of reference and shall not in any way affect the meaning or interpretation of this Agreement.
This document may be executed in two or more counterparts, each of which may be deemed an
original. This Agreement will take effect when a single original or counterpart copies are
executed by each party.
33. Applicable Law. This Agreement shall be controlled, construed, and enforced in accordance with
the laws of the State of Colorado and the rules and regulations issued pursuant thereto. Any
provision of this Agreement whether or not incorporated herein by reference which provides for
arbitration by any extra -judicial body or person or which is otherwise in conflict with said laws,
rules and regulations shall be considered null and void. Nothing contained in any provision
incorporated herein by reference which purports to negate this or any other special provision in
whole or in part shall be valid or enforceable or available in any action at law whether by way of
complaint, defense or otherwise.
It is further agreed by both parties that any causes of action arising out of this Agreement shall be
venued in the courts of Weld County, Colorado, to the extent that those courts are reposed with
subject matter jurisdiction. Both parties agree to submit themselves to the personal jurisdiction of
those courts.
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34. Severability. It is the intention of the parties that the provisions of this Agreement shall be
enforced to the full extent permissible under the laws and public policies applicable to this
Agreement. If any provision of this Agreement is held to be unenforceable for any reason, this
Agreement shall be construed and enforced without such a provision, to the extent this
Agreement is capable of execution within the original intent of the parties.
35. Further Assurances. The parties shall, upon request, execute, deliver and/or furnish all such
documents and instruments, and do or cause to be done all such acts and things as may be
reasonable to effectuate the purpose and intent of this Agreement.
36. Assignment. This Agreement may not be assigned without first obtaining the consent of the non -
assigning party.
37. Compliance with Public Office Laws. The signatories hereto agree that they are familiar with
Section 18-8-301 C.R.S., et.seq., (Bribery and Corrupt Influence) and Section 18-8-401 C.R.S.,
et.seq. (Abuse of Public Office), as amended, and that no violation of such provisions is present.
The signatories hereto state that to the best of their knowledge, no State employee has any
personal or beneficial interest whatsoever in the service or property described herein.
38. Required Approval. This Agreement shall not be deemed valid until it shall have been approved
by any and all necessary and required entities.
39. Budget Constraints. Nothing in this Agreement shall be construed to require the Board of County
Commissioners for Weld County to provide funding not already budgeted for the applicable fiscal
year.
40. No Third Party Beneficiary Enforcement. It is expressly understood and agreed that enforcement
of the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to the undersigned parties, and nothing contained in this
Agreement shall give or allow any claim or right of claim whatsoever by any other person not
included in this Agreement. It is the express intention of the undersigned parties that any entity,
other than the undersigned parties, receiving services or benefits under this Agreement shall be
deemed an incidental beneficiary only.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day first
written above.
ATTEST:
COMMISSIONERS
RS
enaWeld Cow 1 Clerk to 6 th Boar ~
By:
WELD COUNTY DEPARTMENT
HUMAN SERVICES
7
BOARD OF COUNTY
ELD COUNTY, COLORADO
pAr—
s Rade acher, Chair Pro -tern
By:
DEC 3 0 2013
CATHOLIC CHARITIES
Wayne Wolberg,
Chief Financial Officer
aD//-- 3-5-97
EXHIBIT A
SCOPE OF SERVICES
A. Types of Services to be Provided
The Employee will:
I. Refer families to educational and parent training classes (1-2-3 Magic and Family Rules)
at the Parent Education Center.
2. Assist families in accessing benefit programs such as SNAPS, TANF and Child Care
Support.
3. Provide families the opportunity to participate in the Fatherhood Program.
4. Provide families with referrals to community resources through the Community Resource
Lists maintained by Weld County staff.
5. Be available eight (8) to ten (1 0) hours per week at the Guadalupe Community Shelter to
consult with and train shelter staff on issues related to child safety, well-being and
permanency, and assist in team starlings as needed.
6. Serve as the Post -Adoption Respite Coordinator.
7. Service as the team consultant for at -risk adoptive/kinship families.
B. Additional Services
Weld County and CC will jointly provide Family Advocacy services through:
1. Education, support groups and peer support, which will teach families to self -advocate
when dealing with community agencies, schools, the court system, and other entities.
2. The Project itself, through which Weld County and CC share education, training, and
expertise.
C. Service Time Frames
The Employee's time will be split 75/25; 75% at Weld County and 25% at CC.
D. Tracking
The PSSF database will be utilized to track the services provided and to track the success of
families receiving support the Project.
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EXHIBIT B
CONTACT PERSONS
For the purpose of this Agreement, the individuals identified below are hereby designated representatives
(Contact Persons in accordance with paragraph 14) of the respective parties. Either Contact Person may
from time to time designate in writing a new or substitute representative(s):
For Weld County:
For CC:
Heather Walker, SS Manager IV
Adult Protection and Child Welfare Division Director
315 A. N. I lth Ave
Greeley, Co 80631
(970) 352-1551, ext. 6218
walkerhd@weldgov.com
Enita Kearns -Hoot, Regional Director
Catholic Charities and Community Services of the
Archdiocese Denver Weld Regional Office
1442 North I l°i Avenue
Greeley, CO 80631
(970) 347-8721
ekearns-hout@ccdenver.org
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