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Home My WebLink About20131687.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JULY 1, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws o f the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, July 1, 2013, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair - EXCUSED Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: Assistant County Attorney, Brad Yatabe Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of June 26, 2013, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Kirkmeyer moved to approve the Certification of Hearings conducted on June 26, 2013 as follows: 1) USR13-0013 — Quarter Circle Lazy H Ranch, c/o Noble Energy, Inc., 2) USR13-0011 - Jennifer Jaquish, and 3) USR13-0014 — UFI Feeding, LLC. Commissioner Conway seconded the motion, which carried unanimously. ta AMENDMENTS TO AGENDA: There were no amendments to the agenda. a CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. IPA PUBLIC INPUT: Doug Meyer, County resident, spoke in regard to recent articles in the Greeley Tribune on the 51st State issue which referenced upcoming public meetings, and expressed concern with a perceived lack of citizen participation. Commissioner Rademacher said open houses are planned before the issue is actually put on the ballot in August, but work sessions with other counties, open to public attendance but not active participation, need to happen first; evening community forums will most likely be scheduled next Monday for various locations around the County. Mr. Meyer reiterated that the public should have input prior to the matter reaching the ballot. Minutes, July 1, 2013 2013-1687 Page 1 BC0016 BIDS: a 1) APPROVE BID #61300123, ROOF REPLACEMENT (1400-1402 N. 17TH AVE. BLDGS) - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, reported staff recommends this be awarded to the low bidder, Advanced Roofing Technologies, in the amount of $82,269. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Toby Taylor, Director of Buildings and Grounds, explained these are pro -active replacements for sister buildings due to exceeding warranties. Commissioner Conway noted that all four bidders were local businesses. NEW BUSINESS: 1) CONSIDER AGREEMENT FOR STRONG PEOPLE PARTNERING PROGRAM AND AUTHORIZE CHAIR TO SIGN - LOYAL ORDER OF MOOSE LODGE #909: Judy Griego, Director of Department of Human Services, explained this is a non -financial memorandum of understanding for room and space to offer a variety of health promotion classes for Weld County seniors. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. a 2) CONSIDER WORKFORCE INVESTMENT ACT (WIA) AND WAGNER/PEYSER (WP) PLAN MODIFICATION FOR PROGRAM YEAR 2013, AND EXPENDITURE AUTHORIZATIONS FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego explained these expenditure requests were previously reviewed, and the total funding is $2,631,692.00. She reviewed the period of performance. These programs are for employment training and activities for dislocated workers (with a veteran's preference). In response to Commissioner Rademacher, Ms. Griego said she would confirm that this is the same amount of funding as last year. Commissioner Freeman moved to approve said plan modification and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. a 3) CONSIDER VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT FOR LONG TERM CARE OMBUDSMAN/FRIENDLY VISITOR PROGRAM AND AUTHORIZE CHAIR TO SIGN: Ms. Griego said these funds for programs to prevent elder abuse have been received annually for many years. Funding this year is in the amount of $12,000. Commissioner Conway moved to approve said contract and authorize the Chair to sign. Commissioner Freeman seconded the motion and it carried unanimously. El 4) CONSIDER 2013-2014 CHAFEE FOSTER CARE INDEPENDENCE PROGRAM PLAN AND AUTHORIZE CHAIR TO SIGN: Ms. Griego explained this is a federally funded program providing emancipation skills to help youth to transition from home placement to independence; youth are eligible from age 16 to 21. Total funds are $150,702.44. Commissioner Freeman moved to approve said program plan and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. Commissioner Kirkmeyer referred to a great article in the Greeley Tribune on the Department of Social Services, and thanked Ms. Griego and staff for doing such excellent work. Ms. Griego also thanked the Board for their continuing support. a 5) CONSIDER CONTRACT FOR VICTIM WITNESS ASSISTANCE PROGRAM AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD: JoAnn Holden, Director of Victim's Services, District Attorney's Office, explained that this is an annual grant contract; it was fully funded in the amount of $125,755.00, the same amount as last year. Commissioner Conway moved to approve said contract and authorize the Chair to sign. Seconded by Minutes, July 1, 2013 2013-1687 Page 2 BC0016 Commissioner Kirkmeyer, the motion carried unanimously. Ms. Holden thanked the County for their contribution of 55 percent. 6) CONSIDER CONTRACT FOR JAIL BASED BEHAVIORAL HEALTH SERVICES AND AUTHORIZE CHAIR TO SIGN: Monica Mika, Director of Finance and Administration, said this contract is for the utilization of $125,755 in funding from the Drug Offender Treatment Fund; they will enable the Sheriff's Office to provide behavioral health services, and they were made available subsequent to legislation passed this session. Commissioner Kirkmeyer said although the official work session was canceled, the matter was informally discussed last week and she is in 100 percent support. Commissioner Conway moved to approve said contract and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. La 7) CONSIDER TWO AGREEMENTS FOR COMMUNITY CORRECTIONS INTENSIVE SUPERVISION PROGRAM (ISP) SERVICES FOR CERTAIN INMATES AND PAROLEES WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN: Doug Erler, Director of the Department of Justice Services, explained these agreements extend funding for another year for drug abuse monitoring and treatment services, in the amount of $55,000. He noted his department subcontracts with local providers who deliver monitoring and treatment services to Weld County parolees. In response to Commissioner Kirkmeyer, Mr. Erler clarified that these agreements are not in conflict with County commitments made to the City of Greeley; they are for non-residential services. Commissioner Freeman moved to approve said agreements and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion and it carried unanimously. 8) CONSIDER TEMPORARY CLOSURE OF CR 49 BETWEEN CRS 4 AND 6: Janet Carter, Department of Public Works, reviewed the temporary road closure for a drainage culvert replacement. Commissioner Kirkmeyer moved to approve said temporary road closure. The motion was seconded by Commissioner Conway, and it carried unanimously. El 9) CONSIDER RESPONSIBLE ACCELERATION OF MAINTENANCE AND PARTNERSHIPS (RAMP) APPLICATION FOR THE INTERSECTION OF U.S. HIGHWAY 34 AND CR 49: Elizabeth Relford, Department of Public Works, introduced this application for RAMP funding from CDOT for widening the intersection of Hwy 34 and CR 49. This is a $2.2 million dollar project. The request is for $1.5 million in funding, with the County contributing $700,000. Commissioner Kirkmeyer moved to approve said application and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. 10) CONSIDER RESPONSIBLE ACCELERATION OF MAINTENANCE AND PARTNERSHIPS (RAMP) APPLICATION FOR THE INTERSECTION OF STATE HIGHWAY 392 AND CR 74: Ms. Relford said this is the only public/private partnership application. High Sierra Water Services is participating in the cost to meet its proportional share (20 percent) of their improvements agreement on the intersection. In response to Commissioner Rademacher, Ms. Relford said their estimated contribution is $409,000, with the County contributing $200,000. RAMP funding requested is estimated at approximately $1.6 million. Commissioner Kirkmeyer indicated this process will be very competitive, and if the County were to increase the matching funds, chances of getting some sort of funding would greatly improve. Ms. Relford referenced a meeting with CDOT in regard to the potential for partial funding. Ms. Relford noted that this project, as submitted, does not address all the safety issues, there is an even bigger project here than was presented for the purposes of the application. By assent of the Board, the County's commitment letter will be amended to request around $1 million, stating the County is willing to contribute 2/3 of the project, or approximately $839,900 in County funds. Commissioner Minutes, July 1, 2013 2013-1687 Page 3 BC0016 Kirkmeyer moved to approve said application, as amended. The motion was seconded by Commissioner Conway, and it carried unanimously. a 11) CONSIDER RESPONSIBLE ACCELERATION OF MAINTENANCE AND PARTNERSHIPS (RAMP) APPLICATION FOR THE INTERSECTION OF STATE HIGHWAY 392 AND CR 47: Ms. Relford said this is another public/public partnership and an important component of the CR 49 extension project; this is the next state highway to the north. The project budget is $3.65 million; the County is requesting $2.7 million, and matching $957,000. Commissioner Kirkmeyer noted this is the least competitive application; she suggested the County submit a 50/50 budget proposal to make it as competitive as possible. In response to Commissioner Conway, Ms. Relford confirmed sufficient funds are available. Commissioner Kirkmeyer suggested the commitment letter be redrafted to amend the dollar amounts, changing the match to 50/50 (approximately $1.8 million). Commissioner Kirkmeyer moved to approve said application, as amended. The motion was seconded by Commissioner Conway, and it carried unanimously. Commissioner Conway noted if the County successfully secures these funds, it will be a $3.4 million dollar infrastructure commitment, and made the point that this is what the County is doing with the oil and gas development funds. Commissioner Kirkmeyer thanked the staff for working on these applications. Commissioner Conway thanked Commissioner Kirkmeyer for her expert advice on these applications. 12) CONSIDER PROFESSIONAL SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - LONGS PEAK ANTIQUE TRACTOR AND ENGINE ASSOCIATION: Brad Yatabe, Assistant County Attorney, introduced this event for the 2013 Weld County Fair, for antique tractor displays and rides. In response to Commissioner Rademacher, he confirmed the agreement includes insurance coverage. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Commissioner Conway seconded the motion and it carried unanimously. El 13) CONSIDER MASTER AGREEMENT AND AUTHORIZE CHAIR TO SIGN - SOLUTIONS II, INC.: Dan Huerter, Department of Information Services, County Executive with Xerox, explained this agreement is for the replacement of disk storage used by the Spillman Public Safety System. He said total cost is $72,800, including $48,300 in hardware costs and $24,500 in consulting services. Commissioner Kirkmeyer moved to approve said master agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway. The County will pay 44% and the rest will be covered by the 911 Emergency Telephone Service Authority Board. Commissioner Kirkmeyer noted the system will have to be down for awhile to implement this; at the most it would be down for two three hour periods, although it is anticipated to be considerably less, and it will be done in the best possible manner. She also mentioned that the City of Greeley opted not to participate. There being no further discussion the motion carried unanimously. a 14) CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN — JACEY CERDA: Commissioner Kirkmeyer moved to approve said appointment and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, July 1, 2013 2013-1687 Page 4 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:46 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board BY: Deputy Clerk to the EXCUSED William F. Garcia, Chair Barbara Kirkmeyer Minutes, July 1, 2013 2013-1687 Page 5 BC0016 Hello