HomeMy WebLinkAbout20130923RESOLUTION
RE: APPROVE COMMUNITY SERVICES BLOCK GRANT (CSBG) CONTRACT
AMENDMENT FOR INITIAL ALLOCATION AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Community Services Block Grant
(CSBG) Contract Amendment for Initial Allocation between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Department of Human Services, and the Colorado Department of Local Affairs, commencing
March 1, 2013, and ending August 30, 2013, with further terms and conditions being as stated in
said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado that the Community Services Block Grant (CSBG) Contract Amendment for
Initial Allocation between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, and
Colorado Department of Local Affairs be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 15th day of April, A.D., 2013, nunc pro tunc March 1, 2013.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Weld County Clerk to the Board
BY:
APP
Deputy Cle k to ' e Boar
ORM:
y Attorney
Date of signature:APR 2 9 2013
William F. `Garcia, C air
ougl:s Rademaer, Pro-Tem
e Freeman
arbara Kirkmey
eel Ns")
r
2013-0923
HR0084
MEMORANDUM
DATE: April 11, 2013
TO: William F. Garcia, Board of County Commissioners
FROM: Judy A. Griego, Director
RE: CSBG 2013/2014 Contract Amenamenty/or " Initii
Allocation"
Enclosed for Board approval is the CSBG 2013/2014 Contract Amendment for "Initial
allocation" from the Department of Local Affairs. This Amendment Contract was reviewed
under the Board's Pass -Around Memorandum dated April 1, 2013.
The Amendment is due to some uncertainty of funding for the grant. The amendment is showing
Weld County only being funded for six months at this time. The Department of Local Affairs
does anticipate Weld County receiving funding for the remainder six months, but the amount
could be reduced. The grant is being funded March 1, 2013 through August 30, 2013.
If you have any additional questions, please contact me at extension 6510.
2013-0923
CSBG #44 — Weld County
GRANT AMENDMENT
Amendment #: 1
Original Contract CMS/CLIN #: 47096
1)
Encumbrance #: L12CSBG44
Amendment CMS #: 53699
PARTIES
This Amendment to the above -referenced original grant agreement (hereinafter called the "Grant") is entered into by
and between WELD COUNTY (hereinafter called "Grantee"), and the STATE OF COLORADO (hereinafter called the
"State") acting by and through the Department of Local Affairs, (hereinafter called "DOLA").
2) EFFECTIVE DATE AND ENFORCEABILITY
This Amendment shall not be effective or enforceable until it is approved and signed by the Colorado State Controller
or designee (hereinafter called the "Effective Date"). The State shall not be liable to pay or reimburse Grantee for any
performance hereunder including, but not limited to, costs or expenses incurred, or be bound by any provision hereof
prior to the Effective Date.
3) FACTUAL RECITALS
The Parties entered into the Grant to provide funding for services and/or assistance to low income families and
individuals. The Grant covers a three-year period: 03/01/12 through 09/30/15. This amendment modifies the
eligible expenses for the Grantee for Year 2. This amendment also provides an initial allocation of Year 2 funding to
Grantee.
4) CONSIDERATION -COLORADO SPECIAL PROVISIONS
The Parties acknowledge that the mutual promises and covenants contained herein and other good and valuable
consideration are sufficient and adequate to support this Amendment. The Parties agree to replacing the Colorado
Special Provisions with the most recent version (if such have been updated since the Contract and any modification
thereto were effective) as part consideration for this Amendment.
5) LIMITS OF EFFECT
This Amendment is incorporated by reference into the Grant, and the Grant and all prior amendments thereto, if any,
remain in full force and effect except as specifically modified herein.
6) MODIFICATIONS
The Grant and all prior amendments thereto, if any, are modified as follows:
a. Grant, Section 7. Payments to Grantee
7.A. Option Letter/Maximum Amount is modified by deleting the original table in its entirety:
"Program Years:,
Grant Funds*
Option Letter Amounts*'
Year 1- 3/1/12 through 9/30/13
$290,038
Option Years:
Year 0 - 3/1/11 through 9/30/12
$34,648.30
$_,.._ ***
Year 2 - 3/1/13 through 9/30/14
$
Year 3 -- 3/1/14 through 9/30/15
$ "
and inserting the following table in lieu thereof:
"Program Years:
Grant Funds*
OftionfLetter Amoilifig *
Year 1 -- 3/1/12 through 9/30/13
$290.038.00
Option Years:
Year 0 - 3/1/11 through 9/30/12
$34,648.30
$04`**
Year 2 — 3/1/13 through 9/30/14
$136,098.00
$153,940.00
Year 3 - 3/1/14 through 9/30/15
$290,038.00"
Page 1 of 4
Effective Date: 1/6/09 -Rev 5/4/10
CSBG #44 — Weld County
b. Exhibit B, 1. Project Description
1.2 Eligible expenses for Employment is modified by deleting the Original contract language in its entirety:
"Eligible expenses for Employment are: salary and benefits of the case manager and teachers, eyeglasses
and repairs, physicals, uniforms or special clothing or tools needed to start a job, immunizations, driver's
license or state issued identification, background checks including fingerprints, gas vouchers, bus passes,
educational supplies for job training, ESL/GED books and testing fees, interview language translation
services, training and job search supplies (paper, pens, notebooks, folders and markers)."
and inserting the following in lieu thereof:
"Eligible expenses for Employment are: salary and benefits of the case manager and teachers, eyeglasses and
repairs, physicals, uniforms or special clothing or tools needed to start a job, immunizations, driver's license or
state issued identification, background checks including fingerprints, gas vouchers, bus passes, educational
supplies for job training, ESL/GED books and testing fees, interview language translation services, training and
job search supplies (paper, pens, notebooks, folders and markers), training, certification fees, computer lab and
testing fees."
C. Exhibit B, 1. Project Description
1.3 Eligible expenses for Emergency Services is modified by deleting the Original contract language in its
entirety:
"Eligible expenses for Emergency Services are: medical care and supplies, eye exams, lenses, frames,
frame repairs, dental care, prescriptions, food, rent/mortgage assistance, motel vouchers, vouchers to
homeless shelters, gas vouchers, utility assistance (water, sewer, electricity, gas, wood, pellets, propane),
primary phone, utility repair or replacement of furnace and hot water heaters up to $500 with prior DOLA
approval, client moving expense up to $500 with prior DOLA approval, clothing, furniture/appliance
expenses up to $500 with prior DOLA approval, identification documents, bus passes, child care assistance
and related transportation costs, vehicle repairs up to $500 with prior DOLA approval, client car insurance
and vehicle registration and emissions testing."
and inserting the following in lieu thereof:
"Eligible expenses for Emergency Services are: medical care and supplies, eye exams, lenses, frames, frame
repairs, dental care, prescriptions, food, rent/mortgage assistance, motel vouchers, vouchers to homeless shelters,
gas vouchers, utility assistance (water, sewer, trash, electricity, gas, wood, pellets, propane), primary phone,
utility repair or replacement of furnace and hot water heaters up to $500 with prior DOLA approval, client
moving expense up to $500 with prior DOLA approval, clothing, furniture/appliance expenses up to $500 with
prior DOLA approval, identification documents, bus passes, child care assistance, transportation costs, vehicle
repairs up to $500 with prior DOLA approval, client car insurance, vehicle registration, emissions testing and car
payments."
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Page 2 of 4
Effective Date: 1/6/09 -Rev 5/4/10
CSBG #44 —Weld County
7) ADDITIONS
a. Exhibit C, Project Budget is modified by the addition of the following new subsection:
"2. Year 2
Budget Category s :
- :'Amount::;
Direct Operating and Personnel Costs
$124,348
Indirect Operating and Personnel Costs
$11,750
Subgrantee Costs
TOTAL
$ 136,098"
8) START DATE
This Amendment shall take effect on the later of its Effective Date or March 1, 2013.
9) ORDER OF PRECEDENCE
Except for the Special Provisions, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract, the provisions of this Amendment shall in all
respects supersede, govern, and control. The most recent version of the Special Provisions incorporated into the
Contract or any amendment shall always control other provisions in the Contract or any amendments.
10) AVAILABLE FUNDS
Financial obligations of the state payable after the current fiscal year are contingent upon funds for that purpose
being appropriated, budgeted, or otherwise made available.
THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK
Effective Date: 1/6/09 -Rev 5/4/10
CSBG #44 — Weld County
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Persons signing for Contractor hereby swear and affirm that they are authorized to act on Contractor's
behalf and acknowledge that the State is relying on their representations to that effect.
CONTRACTOR
WELD COUNTY
By: William F. Garcia
Name of Authorized Individual
By:
Title: Chair, Board of Weld County Commissioners
Official Title of Authorized Individual
Date:
*Signature
APR 1 5 2013
STATE OF COLORADO
John W. Hickenlooper, GOVERNOR
Department of Local Affairs
eeves Bro n, Executive Director
Date f-c.fc t XI
PRE -AF r OVED FONTRACT REVIEWER
By:
Just A. Hamel, F�d-''`.I Grants Program Manager
Date:
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This Contract is not valid until
signed and dated below by the State Controller or delegate. Contractor is not authorized to begin
performance until such time. If Contractor begins performing prior thereto, the State of Colorado is not
obligated to pay Contractor for such performance or for any goods and/or services provided hereunder,
By:
STATE CONTROLLER
avid J. McDermott, CPA
r t7
Barbara M. Casey, Controller fDelegate
u�tj(
Date:
Page 4 of 4
Effective Date: 1/6/09 -Rev 5/4/10 I
Hello