HomeMy WebLinkAbout20131155.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 8, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, May 8, 2013, at the hour of 9:00 a.m.
la ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of May 6, 2013, as printed. Commissioner Rademacher seconded the motion,
and it carried unanimously.
El AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: Doug Meyer, County resident, spoke in reference to whether or not the
Governor will sign SB 252, the `renewable energy' bill. Commissioner Conway said the board sent a
letter to the Governor asking him to veto SB 252 because it will be devastating to small producers. In
addition, the Northern Colorado Legislative Alliance and the Greeley Chamber Agricultural Committee
on behalf of the Greeley Chamber of Commerce, and others, also sent letters to the Governor asking
him to veto the bill. Commissioner Conway said The Denver Post, Greeley Tribune, and others have all
written editorials urging the Governor not to sign this bill because it circumvented the legislative process
and primarily benefits Excel Energy to the detriment of rural Colorado.
ER CONSENT AGENDA: Commissioner Kirkmeyer moved to approve the Consent Agenda as
printed. Commissioner Conway seconded the motion, and it carried unanimously.
u\'
Minutes, May 8, 2013
Page 1
2013-1155
BC0016
PROCLAMATIONS:
1) WELD COUNTY PEACE OFFICER'S WEEK, MAY 12-18, 2013, AND NATIONAL PEACE
OFFICER'S MEMORIAL DAY, MAY 15, 2013: Steve Reams, Weld County Sheriffs Office Bureau
Chief, thanked the Board, saying this week and day are special to the members of the Weld County
Sheriff's Office, especially so because of the loss of Deputy Sam Brownley in 2010. He invited the
public to attend the Ceremony at 10:00 a.m. on Wednesday, May 15, 2013, at Bittersweet Park.
Commissioner Conway confirmed the Board will attend and noted last year's ceremony was the
dedication of the Fallen Officer's Memorial.
COMMISSIONER COORDINATOR REPORTS: Commissioner Conway reported that he recently
joined the Lieutenant Governor at the Boys and Girls Club for Literacy Week. He said that 25 County
employees volunteered for Day of Caring through the United Way last year and the offices that were
painted are now reading rooms, and the closet they worked on is now a music room. He further stated
the Boys and Girls Club provides services to 1,400 youth, up to 400 a day in the summer months.
Chair Garcia also noted that the entire Board attended the Colorado Oil and Gas Conservation
Commission dinner and the Board looks forward to reconstituting regular meetings and future dialogue.
Commissioner Rademacher also shared that at this meeting he engaged in a good discussion on water
testing organization and about fines coming back to Weld County or the municipality of origin.
BIDS:
• 1) APPROVE BID #61300075, BOILER REPLACEMENT FOR BUILDINGS 1400 AND 1402 -
BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, said staff recommends the
low bid from Colorado Mechanical Services, in the amount of $38,980. Commissioner Rademacher
moved to approve said bid. The motion was seconded by Commissioner Kirkmeyer, and it carried
unanimously.
El 2) APPROVE BID #B1300082, SEPTIC TANKS/ISLAND GROVE LIVESTOCK BUILDING -
BUILDINGS AND GROUNDS: Mr. Jiricek reported staff recommends the low bid from Buxman
Excavating, LLC in the amount of $30,800. Commissioner Conway moved to approve said bid. The
motion was seconded by Commissioner Freeman, and it carried unanimously. In response to
Commissioner Conway, Toby Taylor, Director of the Department of Buildings and Grounds, said the
goal is have this done before the end of May.
• 3) PRESENT BID #B1300111, OXYGEN, ACETYLENE AND VARIOUS GASES - PUBLIC
WORKS, BUILDINGS AND GROUNDS, SHERIFF'S OFFICE, HEALTH DEPARTMENT: Mr. Jiricek
reported staff is reviewing bids from two vendors and the bid will be brought back to the Board for
approval on May 22, 2013.
NEW BUSINESS:
ta 1) CONSIDER TEMPORARY CLOSURE OF CR 28 BETWEEN CRS 19 AND 21: Janet Carter,
Department of Public Works, reviewed the details of the emergency temporary road closure due to a
culvert washout. In response to Commissioner Kirkmeyer, Ms. Carter agreed to amend the resolution
to state a closure time of 10 days (versus indefinite) as required by statute. Commissioner Kirkmeyer
moved to approve said temporary road closure, as amended. The motion, which was seconded by
Commissioner Conway, carried unanimously.
2) CONSIDER TEMPORARY CLOSURE OF CR 110 BETWEEN CRS 89 AND 390: Ms. Carter
reviewed the temporary road closure due to road damage, and noted the road is extensively used by oil
and gas trucks and there is no traffic count on this road. Commissioner Conway moved to approve said
Minutes, May 8, 2013 2013-1155
Page 2 BC0016
emergency temporary road closure due to road damage and authorize the Chair to sign.
Commissioner Kirkmeyer seconded the motion and it carried unanimously.
La 3) CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND
MAINTENANCE OF CR 86 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN - MARK ROBERTS:
Jennifer Petrik, Department of Public Works, said this is a project which was approved by the Board in
March and staff recommends approval of this agreement. Commissioner Kirkmeyer confirmed there
will be signage stating this road is not maintained by Weld County. Commissioner Rademacher moved
to approve said agreement and authorize the Chair to sign. The motion, which was seconded by
Commissioner Conway, carried unanimously.
El 4) CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND
MAINTENANCE OF CR 108 RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN - NOBLE
ENERGY, INC.: Don Carroll, Department of Public Works, gave the location as east of Keota and north
of New Ramer, and reviewed the details of this agreement. He said all adjacent property owners were
notified and no negative responses were received; therefore, staff recommends approval.
Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. The
motion was seconded by Commissioner Rademacher, and it carried unanimously.
a 5) CONSIDER AGREEMENT TO MINE WITHIN 200 FEET OF PERMANENT MANMADE
STRUCTURES AND AUTHORIZE CHAIR TO SIGN - AMERICAN CIVIL CONSTRUCTORS, INC.:
Stephanie Arries, Assistant County Attorney, explained this agreement is a required part of a mining
permit; the "structures permit" covers liability for any damages/required repairs to County Road 104.
Dave Bauer, Director of the Department of Public Works, said owners must be notified if any mining is
done within 200 feet of a structure, and this acknowledges their responsibility. Commissioner
Rademacher asked if there is a trigger on how close is too close, and Mr. Bauer responded that legally
they could come right up to the right-of-way, but practically speaking they will not. Commissioner
Rademacher moved to approve said agreement and authorize the Chair to sign. Commissioner
Freeman seconded the motion and it carried unanimously.
a 6) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND
APPROVE SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES: Barbara Connolly,
Controller, said three assets are being sent to auction: two commercial lawnmowers and a service
truck. In response to Commissioner Conway, Ms. Connolly said that these items had not been offered
to smaller municipalities. Commissioner Kirkmeyer suggested that policy on notifying municipalities of
the availability of these items needs to be changed. Commissioner Conway concurred, and suggested
a work session to discuss this issue. Commissioner Conway moved to approve said declaration and
authorize the sale at auction. Seconded by Commissioner Rademacher, the motion carried
unanimously.
7) CONSIDER APPOINTMENT OF TISA JUANICORENA AS DEPUTY CLERK TO THE
BOARD: Esther Gesick, Deputy Clerk to the Board, introduced Tisa Juanicorena as the new part-time
Deputy Clerk to the Board. Ms. Juanicorena said a little bit about herself. Commissioner Kirkmeyer
moved to approve said appointment. The motion, which was seconded by Commissioner Conway,
carried unanimously.
Minutes, May 8, 2013 2013-1155
Page 3 BC0016
8) CONSIDER CANCELLATION OF BOARD OF COUNTY COMMISSIONERS MEETING
SCHEDULED FOR JUNE 5, 2013: Commissioner Kirkmeyer moved to approve said cancellation. The
motion was seconded by Commissioner Conway, and it carried unanimously. The cancellation allows
the Commissioners to attend the Colorado Counties, Inc. (CCI) Conference and attend work sessions
on their policies. Commissioner Kirkmeyer said there are many reasons why attendance at CCI is
useful, and noted that due to her position as CCI's appointee on the Child Welfare Allocation
Committee, Weld County has received additional funds, and this year there will most likely be an
increase as well. She also noted they will have the opportunity to talk to the Executive Director of
Health Care Policy and Finance, the Executive Director of Human Services and the Governor of
Colorado. Commissioner Conway said that attending also gives Weld County a voice at the table, he
mentioned that he chairs the General Government Committee and noted that the Commissioners
influenced CCI to oppose the recent oil and gas setback bill.
la PLANNING:
1) CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR USE BY SPECIAL REVIEW
PERMIT #1584 -GERRARD FAMILY LIMITED PARTNERSHIP, LLLP: Rich Hastings, Department of
Public Works, said the property is located on the east side of CR 13, south of U.S. Highway 34, and
northeast of Johnstown. He said roadway, drainage, fencing and landscaping have all been completed
properly and staff recommends release. Commissioner Conway moved to approve said cancellation
and release of collateral. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:50 a.m.
Weld County Clerk to the Boa
BY:
Deputy Clerk t•' e Board
BOARD OF COUNTY COMMISSIONERS
Li ' ��UNTY, COLORADO
Sean
SP. Conway
Mire Freeman i
, / hheroo
/ Barbara Kirkmeyer
Minutes, May 8, 2013
Page 4
2013-1155
BC0016
Hello