HomeMy WebLinkAbout20130622.tiffRESOLUTION
RE: APPROVE BYLAWS FOR THE CRIMINAL JUSTICE ADVISORY COMMITTEE AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the newly drafted bylaws of the Criminal Justice Advisory Committee have
been presented to the Board of Weld County Commissioners for approval, and
WHEREAS, the Board of Commissioners of Weld County deems it advisable to adopt said
Criminal Justice Advisory Committee bylaws, and
WHEREAS, the bylaws call for a designation of administrative support, and
WHEREAS, after review, the Board deems it advisable to designate the Justice Services
Division to serve in this capacity.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the bylaws for said advisory committee, be, and hereby are, adopted.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said bylaws.
BE IT FURTHER RESOLVED by the Board that the Justice Services Division be
designated to provide administrative support to said advisory committee.
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317a-
2013-0622
SO0017
APPROVE BYLAWS FOR THE CRIMINAL JUSTICE ADVISORY COMMITTEE
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 6th day of March, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD CO COLORADO
ATTEST:
Weld County Clerk to the Board
BY:
AP
Deputy CI: r i to the Boa
County Attorney
William F. Garcia. Chair
Y��
ougla Rademac er, Pro-Tem
an P. Conway
e Freeman
arbara Kirkme
r
Date of signaturk 1AR
19 2013
2013-0622
SO0017
MEMORANDUM
To: Board of County Commissioners
From: Doug Frier, Director, Justice Services
Re: Consider Bylaws for the Weld County Criminal
Justice Advisory Committee and authorize Chair
to sign
Date: March 6. 2013
The Weld County Criminal Justice Advisory Committee (CJAC) has requested that I present on
their behalf newly drafted Bylaws for your final review and approval. This Board at a recent
Work Session previously reviewed these Bylaws. A question raised at that time was whether
Human Services Director, Judy Griego would be available to serve on this committee as was
originally contemplated in Article III_ She respectfully declined indicating that she would prefer
to be considered on an ad hoc basis to support the committee's efforts. as requested.
Please note that Article IX of these Bylaws denotes that this Board shall designate administrative
support for the CJAC. The CJAC recommends that this Board specify its Justice Services
Division to serve in this capacity.
County Attorney. Bruce Barker and Chief Judge, James Hartmann have both reviewed these
Bylaws.
I recommend that you approve the CJAC Bylaws as presented and designate the Justice Services
Division to provide administrative support as necessary.
Thank you.
2013-0622
BYLAWS
WELD COUNTY CRIMINAL JUSTICE ADVISORY COMMITTEE
("CJAC")
Article I - Name of Committee
The committee shall be called the "Weld County Criminal Justice Advisory
Committee" (hereinafter referred to as "the Committee").
Article II — Purpose & Mission
The purpose of the Committee is to serve as the primary planning body to
formulate policy, and discuss and develop plans and programs for the criminal
justice systems in Weld County and the 19th Judicial District. The Committee may
make recommendations to the Board of Commissioners of Weld County and/or
other Weld County/19th Judicial District justice agencies concerning important
criminal justice matters and the delivery of local correctional services. Further,
the Committee shall provide a forum for interagency coordination of criminal
justice services in Weld County. It will seek to develop long range strategic
planning and make recommendations for justice system efficiency. This requires
ongoing and continuous study of the Weld County and 19th Judicial District
criminal justice systems seeking continuous improvement of comprehensive
strategic management/planning and systems case processing.
Article III — Membership
Composition:
A. The Committee membership shall include:
1. A Weld County Commissioner;
2. The Chief District Court Judge for the Nineteenth Judicial District;
3. A presiding Weld County Court Judge for the Nineteenth Judicial
District;
4. The District Attorney for the Nineteenth Judicial District;
5. The Weld County Sheriff;
6. The Chief Public Defender for the Nineteenth Judicial District;
7. The President of the Weld County Chiefs of Police organization
CJAC Bylaws Page 1 of 6
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8. The City of Greeley Police Chief;
9. The Chair of the Weld County Community Corrections Board;
10. The Chief Probation Officer for the Nineteenth Judicial District
Probation Department;
11. The Northeast Parole Office Supervisor; Colorado Department of
Corrections;
12. The Director of North Range Behavioral Health;
13. An attorney specializing in criminal defense and is a legal resident
of Weld County;
14. The District Administrator for the Nineteenth Judicial District; and
15. The Director of the Weld County Justice Services Division.
Appointment of Members —members of the Committee shall become so
by virtue of the position held or be appointed by the group or entity, which
they represent.
C. Terms of Membership —Membership shall be for the term of appointment,
for as long as the position listed in Subparagraph A, above is held.
Membership shall not be limited in number however, all appointments
must be in accordance with the terms and conditions set forth in the Weld
County Home Rule Charter.
D. Alternate Member —each member may designate one (1) alternate
member who may attend Committee meetings in the member's absence.
1. Any member wishing to designate an alternate member must identify
the alternate member in written correspondence addressed to the
Committee Chair. Alternate members can be changed only by
notifying the Committee Chair in writing.
E. Member Duties —Members shall perform their duties, including
participation on sub committees upon which they may serve, with utmost
care and professionalism. Members shall:
1. Regularly attend and actively participate in meetings (not missing
more than three (3) Committee meetings a year);
2. Serve on subcommittees as needed;
3. Remain informed and vote on matters before the Committee, and
CJAC Bylaws Page 2 of 6
4. Distribute and disseminate information on the work of the
Committee, as needed.
Member Resignation— any member who wishes to resign is encouraged
to provide a written resignation to the Committee Chair at least thirty days
prior to the next scheduled meeting, if possible. Vacancies shall be filled
in accordance with procedures set forth herein.
Conflict of Interest —a member(s) shall not vote in a decision in which that
member(s) has a private pecuniary interest. Member(s) must fully disclose
possible conflicts of interest to the Committee or Chair as soon as such
potential conflicts become apparent.
H. Ex Officio Members --Ex Officio membership may be offered to others
interested in participating in the activities of the Committee. An individual
interested in becoming an ex -officio member must petition the Committee
Chair in writing indicating their commitment, desire and rationale for
becoming an ex -officio member. Final determination shall be made by
majority vote of the Committee. If necessary, final determination shall be
made by the Weld County Board of Commissioners. Ex Officio members
are non -voting members of the Committee.
Article IV — Officers, Powers and Duties
A. The Committee shall elect from its own members a Committee Chair and
Vice -Chair. The term of office shall be for two (2) years and the Chair and
Vice -Chair are eligible to run for additional terms. The nomination and
election of Committee officers shall be held during the first regular meeting
of the Committee of the calendar year in which an Officer's term of office
is scheduled to end. A member in good standing must second each
nomination. Elections shall be by written ballot unless there is only one
person nominated for the office, in which case the vote may be through
oral motion and vote. A simple majority (51%) of members nominating
and electing an officer(s) shall constitute formal nomination and election
procedures.
B. In the absence of the Committee Chair, the Vice -Chair will act in that
capacity.
C. In the absence of the Committee Chair and the Vice -Chair, a temporary
Chair will be selected by majority vote of the Committee.
D. A Secretary will be appointed by the Committee Chair. It shall be the
responsibility of the Secretary to send notices of all meetings to members,
and retain minutes of all such meetings and inform the Board of County
CJAC Bylaws Page 3 of 6
Commissioners of Weld County of the names of Committee membership,
their terms, and the names of the groups or entities they represent.
E. Chair —shall at a minimum:
1. Preside at each Full Committee meeting;
2. Engage Committee members and keep them informed of matters
pertaining to their responsibilities;
3. As needed, represent the Committee and speak on its behalf at
various events/ meetings, or designate another member in the
Chair's absence; and
4. Sign correspondence and / or other official documents on behalf of
the Committee.
F. Vice Chair —shall at a minimum:
1. Carry out all duties of the Chair in his/her absence; and
2. Serve on any subcommittees by appointment of the Chair.
G. Removal of Officer(s)—any officer(s) elected or appointed by the
Committee may be removed by majority vote of the Committee at a
regularly scheduled Committee meeting because the member has failed to
perform the duties detailed in Section III. E, above.
Article V - Meetings
A. Regular meetings of the Committee will be conducted quarterly at a
location(s) and time(s) scheduled on the second Tuesday of January,
April, July, and October, and/or as otherwise noticed pursuant to Section
V. B., below.
B. Written notice of all regular meetings will be provided to members at least
one (1) week prior to the Tuesday meeting date.
C. Special meetings may be called when deemed necessary by the
Committee Chair or designee.
D. The Committee shall annually review its current strategic plan, modify the
plan when appropriate, and identify initiatives consistent with its overall
purpose and mission.
E. Robert's Rules of Order, Newly Revised shall prevail to the extent they are
not in conflict with specific provisions of these Bylaws.
CJAC Bylaws Page 4 of 6
Article VI - Voting
A. Each Committee member has one (1) vote. Alternates may vote on behalf
of a member if the member has identified them in written correspondence
to the Committee Chair.
B. A quorum shall consist of two thirds of the voting members of the
Committee. A majority vote (51%) of the membership shall constitute
decision -making powers unless otherwise noted.
Article VII — Open Meetings
All meetings, accounts and records of the Committee and any of its
subcommittees shall follow all provisions of the Open Meeting Requirements of
the Colorado Sunshine Law, as promulgated in § 24-6-402, C.R.S.
Article VIII — Subcommittee(s)
To serve the interest of the Committee, and upon its consensus, the Committee
Chair or designee may establish a subcommittee(s).
A. Members of a subcommittee(s) shall be appointed by the Committee Chair
or designee. Ex Officio members may volunteer to participate as approved
by the Chair or designee.
B. A subcommittee(s) shall designate a Subcommittee Chair. The
Subcommittee Chair's powers and duties shall include:
1. Set and conduct a meeting at least once every two months;
2. Review and approve the agenda;
3. Preside at all subcommittee meetings;
4. Continually address the goals and objectives of the subcommittee
in relation to the Full Committee; and
5. Report activities, progress, outcomes and make recommendations
of the subcommittee(s) to the Full Committee.
Article IX — Administrative Support
Weld County Government, as specified by the Board of Commissioners of Weld
County, shall provide administrative support to the Committee, as designated
and necessary. Duties shall include:
A. Collaborate with the Committee Chair to set agendas, meeting times/dates
and location(s);
CJAC Bylaws Page 5 of 6
B. Maintain schedules and inform members of all committee meetings and
activities;
C. Take all minutes of all Committee proceedings and distribute to members;
D. Maintain/update membership rosters, files, documents and Bylaws for the
Committee;
E. Assist new members; and
F. Honor and preserve the purpose and mission of the Committee.
Article X —Amendment of Bylaws
Any amendment(s) to the Bylaws shall be included on the Committee's agenda
of a regularly scheduled meeting. A proposed amendment(s) shall be distributed
in writing to members of the Committee in advance of the regularly scheduled
meeting. The Board of Commissioners of Weld County must also approve
amendments approved by the Committee prior to becoming effective.
Weld County Criminal Justice Advisory Committee Acting Chair Signature:
Carvottii. l -g -l3
Date
ATTEST:
BOARD OF COMMISSIONERS
WELD COUNTY, COLORADO
William F. Garcia, Chair
Weld�bunty Clerk to the Board j�� Q°��� MAR 0 6 2013
BY
Deputy Cler o the Board
APP$e ED9 r M:
ounty Attorney
CJAC Bylaws
Page 6 of 6
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