HomeMy WebLinkAbout20131563.tiffWeld County Cler
BY:
RESOLUTION
RE: APPROVE CONTRACT FOR VICTIM SERVICES FUNDING AND AUTHORIZE CHAIR TO
SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, on June 24, 2013, the Board was presented with a Contract for Victim Services
Funding between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, and the Victim's Assistance and
Law Enforcement (VALE) Board, commencing July 1, 2013, and ending June 30, 2014, with further
terms and conditions being as stated in said contract, at which time the matter was continued to
June 26, 2013, to allow a representative of the Sheriffs Office to be present, and
WHEREAS, after review, on June 26, 2013, the Board deems it advisable to approve said
contract, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for Victim Services Funding between the County of Weld, State
of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Sheriff's Office, and the Victim's Assistance and Law Enforcement (VALE) Board be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 26th day of June, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD QQN5Y, COLORADO
ATTEST:
Gw.x.r.`
to the
Deputy Clerk to the
APPR9VED
'6 FORM:
C6unty Attorney
arbara Kirkmeyer
Date of signature: 7(C
Wil lam
r F. Garc Chair
ca '4
Dou.las Rade acher, Pro-Tem
Sean P. Conway
rat
LIIPw�rt�
Mike Freeman
..0i9I n
/- /7- as/`7/
2013-1563
SO0034
VICTIM'S ASSISTANCE &
LAW ENFORCEMENT BOARD
Nineteenth Judicial District
19T0 JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19'h Judicial
District has made the following award:
Grantee:
Weld County Sheriffs Office Victim Services Unit
1950 "O" Street
Greeley, CO 80631
Grant Number: 2013-12
Project Title: Victim Services
Grant Period: July 1, 2013 through June 30, 2014
Amount of Grant Award: $60,828.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 31, 2013, January 31, 2014, April 30, 2014 and July 31, 2014. Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 31, 2013, January 31, 2014, April 30, 2014, and July 31, 2014. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Board will pay out in 4 quarterly installments of $15,207.00: 1s' payment in July
2013 after the signed contract is received, and 2"d 3rd and 4th payments after receipt and
acceptance of the required quarterly Financial Report and Narrative Program Report due
October 30, 2013, January 31, 2014, and April 30, 2014 .
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
Post Office Box 1167 —915 Tenth Street — Greeley, CO 80632 -(970) 356 -4010 -FA)
2013-1563
PAGE 2 OF 3
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
a. Subgrantee must notify the 19th JD VALE Board if the agency has obtained funding
for a specific 19th JD VALE grant funded position which totals more than 100% of
the total cost for thatzosition. The agency must resolve the allocation of funds to the
satisfaction of the 19 JD VALE Board.
b. Subgrantee must notify the 19°' JD VALE Board immediately in writing, via e-mail
or regular mail, of any 19th JD VALE grant funded personnel changes or position
that is vacant for 45 days, or any change of an official and/or employee who is listed
as a responsible signatory on this 19th JD VALE grant funded project.
c. Seek funding from law enforcement agencies who receive assistance from your program.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grant recipient are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 3, 2014 if the grant recipient
will have any remaining funds at the end of the grant period and wishes to use the funds
in the current grant cycle. Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2014 and will advise the agency in writing as to their decision.
10. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
11. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grant recipients shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
PAGTi3OF3
•
The grant recipient, through the following signatories, understands and agrees that any VALE
loonies received as a result of the awarding of the.grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use
BLUE INK to distinguish the original documents from copies
Protect Direct
Signature:
Printed Name and Title:
Financial Officer,
adit0
Signature:
Date: 6, 11, 73
�o1-N►xvlJ fkit,k--
C:D
Printed Name and Title: Barbara
Date: JUN 2 6 2013
ily, Financial Officer
Authorized Official:
Signature: C' —
Printed Name and Title:
Date: JUN 2 6 2313
William F. Garcia, Chair, Board 'of Weld County Commissioners
VALE Board Signature: �f' 1 . /l /� glZa-Jti— Date: / `� <- 13
Printed Name and Ti e: Gaty / Barbour, Chair of VALE Board
• The Project Director. The person who has direct responsibility for the implementation of the project This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her lime to the project, and
is responsible for meeting all reporting requirements. The Project Dlrectdr. must be a person other than the
Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit Information and
financial reports. The personwho actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Protect Director.
• Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency: for example, if the funded _agency is one of the following, then the
corresponding authorized official is as follows: state agency department or division director; city - mayor or city
manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county
commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district
attorney; institution of higher education - president of the Institution or chair/dean of the appropriate department;
private non-profit agency - president or chairperson of the board of directors; school district -
superintendentfassistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enterinto contractual agreements such as.this grant, you must' provide official documentation of delegation (such as
' pylaws or resolutions) immediately foloiring the signature page.
3
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SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
50
Child Physical Abuse
10
Adults Molested as Children
150
Child Sexual Abuse
25
Survivors of Homicide
10
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
10
Robbery
400
Domestic Violence
150
Assault
20
Adult Sexual Assault
20
Other violent crimes such as hate and
bias crime, gang violence (specify):
menacing
10
Elder Abuse (including economic
exploitation and fraud crimes)
350
Other, please specify: Indecent exposure,
Kidnapping, Stalking, Investigated deaths
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
1205
3
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once (i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
0
Civil Legal Advocacy/Court
Accompaniment
0
Individual Therapy
0
Civil Legal Attorney Assistance
400
Information / Referral (in person)
5
Criminal Justice Support /
Advocacy/Court Accompaniment
400
Information / Referral (by phone)
400
Crisis/Counseling Intervention (in person)
10
Language Services (interpretation)
400
Crisis/Counseling Intervention (by phone)
0
Shelter / Safehouse
0
Emergency Financial Assistance
0
Transitional Housing
1205
Follow-up (in person, by phone, or written)
5
Transportation
0
Forensic Exam
1205
Victim Compensation Assistance
(required)
0
Group Treatment / Support
25 Victim/Survivor Advocacy
15
Hospital/Clinic Response
1205 Victim Rights Act Services
4
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than four additional goals with objectives.
Use format provided below. Goals should be clear, concise, broad statements that highlight what the project
intends to achieve. They should relate to the Project Description and Budget pages of the Application.
Objectives (no more than three per goal) should be specific and measureable (i.e. a number can be attached) in
order to measure changes brought about by the project toward achieving each goal. Objectives state specifically
what will be done, by whom, and by when. Objectives should be related to the personal positions requested in the
budget. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2:
The victim advocates and volunteer victim advocates will provide Victims' Rights Act information,
resources, referrals, Victims' Compensation information, advocacy, education and crisis support service
to all victims of crime. This service will be provided for crimes reported to the Weld County Sheriffs
Office, and the Dacono, Erie, Firestone, Fort Lupton, Frederick, Gilcrest, Lochbuie, Nunn and Platteville
Police Departments.
Objective 1: From July 1, 2013 through June 30, 2014; the Victim Services Unit will provide on scene
crisis support and referral information to 300 victims of crime.
Objective 2: Each day, advocates will check for any VRA crimes they were not notified of and conduct
follow up with the victims.
Objective 3: Advocates will make, at a minimum, one follow up contact to ensure victims have received
VRA information and to answer any questions the victims may have. The follow up will be conducted
within one week of the initial report of the crime.
GOAL 3:
The Victim Services Unit will conduct training and have regular communication with the Law Enforcement
agencies that utilize the unit.
Objective 1: On a quarterly basis, each agency will be contacted to maintain an open dialog regarding
any problems, concerns or questions.
Objective 2: Advocates will offer annual training to each agency regarding VRA and services/
resources available for non-VRA incidents.
Objective 3: Advocates will maintain a supply of brochures for each agency.
GOAL 4:
To recruit, train and maintain volunteer advocates for the Victim Services Unit.
Objective 1: Coordinate with Greeley Police Department Victim Services to assist with providing a
basic advocate training twice per year.
Objective 2: Maintain a minimum of seven volunteer advocates.
�r
't*
5
GOAL 5:
Provide surveys to victims and deputies/officers to allow comment and assessment of the quality of
service provided by the advocates. Victim surveys will be in paper form with the option of completing the
survey electronically. Officer surveys will be electronic only.
Objective 1: As part of the follow up process, a survey will be provided to each victim initially served
with an on scene response.
Objective 2: On a quarterly basis, surveys will be provided to 25% of the total deputies/officers that
were on scene when an advocate responded.
Objective 3: Research and implement an electronic version of the victim survey to increase surve
return rates which are currently < 1% Address what problemsif an, you anticipat- . ementing your .ro•....'- es.
12. Y Y
N/A
How do you plaesolve these problems?
6
Services to victims are required of Law Enforcement under the Victim's Rights Act. The cost of the
program is continuing to increase, and funding is more difficult to obtain in the current economic
climate. The bid for an OVP grant was denied in 2012; a duplication offunding was cited as the
reason since Weld County Government currently funds a portion of the program. Future needs of
the unit will be assessed and cutbacks may be necessary to meet budgetary concerns; possibly
leaving the duties to fall to one professional advocate, the volunteer advocates, and the deputies or
officers on scene with the victims.
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
Continuation
(Column 1)
2012 - 2013
(Column 2)
2013 - 2014
Applicants
(Column 3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+ / -)
Job Position
Job Position/NAME
Victim Specialist
24,054.00
Victim Specialist/ Suzi Cvancara
23,799.00
-255.00
Victim Specialist
24,264.00
Victim Specialist/ Tara Graves
23,503.00
-761.00
Fringe Benefits
11,710.00
Fringe Benefits
20,724.00
)+%
+9,014.00
Subtotal
60,028.00
Subtotal
68,026.00
+7,998.00
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
Cell Phones
800.00
Cell Phones
750.00
`
- —50.O0
Brochure printing (2500)
205.00
+205.00
Subtotal
800.00
Subtotal
$955.00
r-
+155.00
IN -STATE TRAVEL
IN -STATE TRAVEL
(+ / -)
Subtotal
Subtotal
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
(A__.2.±...
Subtotal
Subtotal
TOTAL FUNDS: 60,828.00
TOTAL FUNDS REQUESTED: L8;99t00-
+8,153.00
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