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Home My WebLink About20132946.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO OCTOBER 8, 2013 2:40 p.m. Special Meeting The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, October 8, 2013, at the hour of 9:00 a.m. Fi ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika BIDS: ri PRESENT AND APPROVE EMERGENCY BID #61300177, BRIDGE 13/26A FLOOD REPAIRS - DEPARTMENT OF PUBLIC WORKS: Wayne Howard, Engineer, Department of Public Works, reported that this project was advertised with three options: which included completion of the project in 14 calendar days (Option 1), 21 calendar days (Option 2), and 28 calendar days (Option 3). Bids ranged from $670,700.00 to $1,497,248.29. Determination of the lowest bidder will be dependent on which option the Board selects for time of contract completion. If the BOCC selects Option 1 (14 Days) then Northern Colorado Constructors would be low bid at $727,075.00. If the BOCC selects Option 2 (21 Days) then Mountain Constructors would be low bid at $670,700.00. If the BOCC selects Option 3 (28 Days) then Northern Colorado Constructors would be low bid at $716,075.00. In response to Commissioner Rademacher, Mr. Howard said there are liquidated damages in place which are a percentage of the amount; i.e. the higher the amount, the higher the liquidated damages for non - completion by due date. In response to Chair Garcia, Mr. Howard confirmed these companies have the resources to get the work done and have all previously worked with the County (with the exception of Northern Colorado Constructors). In response to Commissioner Rademacher, Mr. Howard confirmed Northern Colorado Constructors are in a unique situation as they have all of their equipment on -site due to working on the water and sewer lines, and would not be in conflict with themselves because they are already working on the utilities, the other companies would have to wait until repairs are completed by Central Weld County Water District ("Central Weld"). In response to Commissioner Kirkmeyer, Mr. Howard confirmed Central Weld is working on a 36 -inch water line in the County right-of-way and there isn't room for two companies to be working there at the same time. Commissioner Rademacher explained there is a water line in one right-of-way and a sewer line in the other right-of-way. In Minutes, October 8, 2013 2013-2946 Page 1 BC0016 response to Commissioner Freeman, Mr. Howard said the start date would have to be discussed with Northern Colorado Constructors, but they could certainly start the project sooner than October 24th. Commissioner Rademacher related that Central Weld said they would not be done until the 24th and he had already expressed his displeasure at that delay. Mr. Howard did not know if Central Weld had obtained a right-of-way permit. Fi Chair Garcia declared a five minute recess to ask Northern when their fourteen day countdown could start. Commissioner Kirkmeyer concurred that the fourteen day timeline is key, and said the Board should demand Central Weld complete the project sooner. Commissioner Rademacher noted they should have been there two weeks ago getting started. Mr. Howard concurred, noting they were probably waiting on materials. Ei Commissioner Kirkmeyer moved to approve Option #1, with the low bidder Northern Colorado Constructors. Commissioner Conway seconded the motion. Commissioner Conway stated that the Board should push hard to get this done due to the weather and coming harvest; farmers need to get their products to market and every day this road is closed is a hardship to them. Commissioner Rademacher said that someone needs to be onsite to keep them on task and not putting non -essential work ahead of getting the road open. Commissioner Kirkmeyer said staff needs to tell Central Weld and any other utilities to expedite their work, even if they need to pay more or work longer hours. She noted if that doesn't happen, then the Board needs to address their boards. The Commissioners also gave direction to staff to inform the Board of a firm start date, preferably by tomorrow. Commissioner Conway noted there is a full-time engineer on County Road 61 and also Weld County staff on -site at County Road 53, and being able to use this contractor is a benefit. The motion carried unanimously. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 3:05 p.m. BOARD OF COUNTY COMMISSIONERS WELD C;OtJNTYOLORADO ATTEST: ow Weld County Clerk to the Board BY am'F. Garcia, Chair Dougla6 Radema arbara Kirkmeyer Minutes, October 8, 2013 2013-2946 Page 2 BC0016 Hello