HomeMy WebLinkAbout20130921WELD COUNTY FEDERAL MINERAL LEASE DISTRICT
January 7, 2013
Members present:
Mike Freeman, President
Travis DePorter
Member Absent:
Bruce White
Others Present:
Monica Mika, Weld Director of Finance and Administration
Bob Choate, Assistant Weld County Attorney
Janet Carter, Public Works
Present by phone conference:
Donald Warden, Weld County Budget Director
CALL TO ORDER:
Mike Freeman, President, called the meeting to order at 3:10 p.m.
APPROVE MINUTES OF OCTOBER 22, 2012:
By motion duly made and seconded, the minutes of October 22, 2012 were approved
unanimously.
ELECTION OF BOARD PRESIDENT AND SECRETARY:
Donald Warden, Weld County Budget Director, stated the by-laws require two items of
business each year, the first of which is to elect the Board President and Secretary. Travis
DePorter nominated Commissioner Mike Freeman as President, and Mike Freeman seconded
the motion, which passed unanimously.
Mr. Warden indicated that Carol Harding is no longer able to serve as secretary, but
Sharon Kahl, a retired Clerk to the Board employee, is willing to serve as secretary. Mr.
DePorter nominated Sharon Kahl as Secretary, and Commissioner Freeman seconded the
motion, which passed unanimously.
APPROVE 2013 QUARTERLY MEETING SCHEDULE AND MEETING PLACE:
Mr. Warden stated the second item of business to be considered each year is to
approve the quarterly schedule and meeting place. He recommended the meetings be in the
Pawnee Room and the schedule for meetings be April 8, 2013; July 8, 2013; and October 21,
2013. All meetings will be at 4:00 p.m. By motion duly made and seconded, the place of
meeting and dates were unanimously approved as presented by Mr. Warden.
067rvu-Es Aura,
/5- ?r13
2013-0921
/) '0/ "
CONSIDER IGA WITH WELD COUNTY FOR ROAD PROJECTS:
Mr. Warden presented an IGA for Weld County Road Projects in the amount of
$1,030,000, which is the 2013 budgeted amount. He indicated that the IGA was the same
format as last year. Attached to the IGA is Exhibit A with oil and gas haul route (HARP) projects
totaling $4,570,250 of which $1,030,000 will be paid for from Weld County Federal Mineral
Leasing District funds in 2013 per the IGA. Janet Carter from Public Works gave a presentation
of the projects and a corresponding map showing the locations of each of the projects. On
motion duly made and seconded, the Intergovernmental Agreement for Road Projects was
approved unanimously.
CONSIDER IGA WITH WELD COUNTY FOR WATER TESTING EQUIPMENT:
Mr. Warden stated that on January 9, 2012, the District entered into an IGA with Weld
County to fund water testing equipment in the amount of $50,000 per year for three years.
2013 will be the second year and Mr. Warden recommended approval of the $50,000 payment
for 2013 in accordance with the IGA approved January 9, 2012. Mr. Warden indicated the water
testing equipment has been acquired and the program is up and operating. On motion duly
made and seconded, the $50,000 payment for 2013 per the Intergovernmental Agreement for
Water Testing Equipment was approved unanimously as presented.
OTHER BUSINESS:
There being no other business to come before the Board, Mr. Warden recommended
that future meetings be set for 4:00 p.m., instead of 3:00 p.m. since one hour is adequate time
for the meetings and it puts the time at the end of the day for members. The Board agreed to
setting the meetings at 4:00 p.m. and the new time will be reflected in the minutes above in the
2013 QUARTERLY MEETING SCHEDULE AND MEETING PLACE SECTION.
NEXT MEETING DATE:
The next meeting date is April 8, 2013, at 4:00 p.m.
ADJOURN:
President Freeman adjourned the meeting at 3:45 p.m.
The above and foregoing minutes were presented for approval on the 8th day of April,
2013.
i i1
Mike Freeman, President
Hello