HomeMy WebLinkAbout20132777.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
SEPTEMBER 30, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, September 30, 2013, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair - EXCUSED
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Conway moved to approve the minutes of the Board of County
Commissioners meeting of September 25, 26, and 27, 2013, as printed. Commissioner Freeman
seconded the motion, and it carried unanimously.
LJ CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the Certification of
Hearings conducted on September 25, 2013, as follows: 1) USR13-0033 - Anadarko E&P Onshore,
LLC, c/o Kerr-McGee Oil & Gas Onshore, LP. Commissioner Freeman seconded the motion, which
carried unanimously.
AMENDMENTS TO AGENDA: Commissioner Conway moved to add Item 16) under NEW
BUSINESS: Consider Intergovernmental Agreement for Provision of Mutual Aid During Disaster
Emergencies and authorize Chair to sign — Las Animas County. The motion was seconded by
Commissioner Freeman, and it carried unanimously.
El CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as
printed. Commissioner Conway seconded the motion, and it carried unanimously.
PUBLIC INPUT: No public input was given.
Minutes, September 30, 2013 2013-2777
Page 1 BC0016
BIDS:
1) APPROVE BID #B1300146, PARTNER -BASED FOOD HUB FEASIBILITY STUDY -
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Rose Everett, Purchasing Department,
introduced Dr. Mark Wallace, Director of the Department of Public Health and Environment, who said
the Department is comfortable that the sole bidder, Real Food Colorado, LLC, can achieve these goals
within the budget approved by the Board and the Colorado Health Foundation. Andrew Glendenning,
Department of Public Health and Environment, was available to answer questions. In response to
Commissioner Conway, Dr. Wallace confirmed this is a county -wide study, and the point is to engage
producers over a wide area with distribution through a wide variety of agencies, including the Weld
Food Bank. Commissioner Freeman moved to approve staff's recommendation on bid. The motion
was seconded by Commissioner Conway, and it carried unanimously.
2) APPROVE BID #B1300162, SALE OF PROPERTY (EVANS AMBULANCE SITE) -
DEPARTMENT OF BUILDINGS AND GROUNDS: Toby Taylor, Director of the Department of Building
and Grounds, confirmed that all potential bidders were advised of the availability of this property. He
recommended acceptance of the low bid from Northern Colorado Medical Center, in the amount of
$361,000. Commissioner Conway moved to approve staff's recommendation on bid. The motion was
seconded by Commissioner Freeman, and it carried unanimously.
3) PRESENT AND APPROVE EMERGENCY BID #B1300175, ROAD BUILDING MATERIALS -
DEPARTMENT OF PUBLIC WORKS: Janet Carter, Department of Public Works, explained that
discretion will be granted to the Public Works project managers to choose from these seven (7)
conveniently located bidders the one best situated to provide the lowest combination of haul costs and
construction materials. Commissioner Conway moved to approve staff's recommendation. The motion
was seconded by Commissioner Freeman, and it carried unanimously.
NEW BUSINESS:
1) CONSIDER EXPENDITURE AUTHORIZATION FOR WORKFORCE INVESTMENT ACT AND
AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human Services, explained
this is the 25 percent discretionary unemployment insurance pilot project for 2013, in the amount of
$95,000. Services provided to individuals include assessments, GED preparation, occupational skills
training, and various work placement programs. Commissioner Freeman moved to approve said
expenditure authorization and authorize the Chair to sign. The motion, which was seconded by
Commissioner Conway, carried unanimously.
Eg 1:. 2) CONSIDER MASTER AGREEMENT FOR VARIOUS EMPLOYMENT AND TRAINING
PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego explained this is a master contract with
the State Department of Labor and Employment for the delivery of various services provided by
Employment Services. Commissioner Freeman moved to approve said agreement and authorize the
Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously.
3) CONSIDER MUTUAL AID AGREEMENT FOR APPLICATION PROCESSING ASSISTANCE
AND AUTHORIZE CHAIR TO SIGN - DOUGLAS COUNTY: Ms. Griego explained Douglas County is
willing to provide application processing to Weld County, as her Department is overwhelmed with
applications as a result of the flood and the upcoming Affordable Care Act. In response to
Commissioner Rademacher, Ms. Griego said their help would probably go until mid -October. The
Board thanked Douglas County for their support and Ms. Griego for her effective networking.
Ms. Griego noted that many smaller counties are also helping Weld County, even with their limited
Minutes, September 30, 2013 2013-2777
Page 2 BC0016
resources. Commissioner Conway moved to approve said mutual aid agreement and authorize the
Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously.
4) CONSIDER MASTER AGREEMENT TO LAUNCH WELD COUNTY COMMUNITY DATA
DASHBOARD AND AUTHORIZE CHAIR TO SIGN - INSIGHTFORMATION, INC: Dr. Mark Wallace,
Director of the Department of Public Health and Environment, noted the Board originally approved this
technology grant in 2012, and the bid process was done in 2013. He said that Insightformation, Inc.
was selected because they best met the overall specifications and are able to support the ongoing
value of the data dashboard over time. The cost of $41,100 is less than the technology award, and will
go far to increase the productivity of the department. Commissioner Freeman moved to approve said
master agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion
carried unanimously.
Ei 5) CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON CR 390 AT VARIOUS
CRS: Ms. Carter noted this item has been a long time coming and is thanks to recently completed
traffic counts for CR 390. She said uncontrolled and gravel -to -pavement intersections have been
evaluated for increased traffic safety. In response to Commissioner Rademacher, she explained these
are all two directional stops, but some are just one way due to an intersecting road at a Y intersection.
Commissioner Conway said Public Works should work with Jennifer Finch, Public Information Officer,
to issue a press release regarding these changes, and also notify the Sheriff's Office. Ms. Carter noted
Public Works has a close working relationship with the Sheriff's Office in regard to CR 390. Ms. Carter
also explained that whenever a new Stop sign is installed there are giant orange flags placed on them
to make it obvious to drivers who not used to having one there. Commissioner Freeman noted that
these traffic counts are very high. Ms. Carter said this is one of the areas where her department is
proposing a HARP project for the next construction season. Commissioner Freeman moved to approve
said installation. Seconded by Commissioner Conway, the motion carried unanimously.
6) CONSIDER INSTALLATION OF TEMPORARY TRAFFIC CONTROL DEVICES AT THE
INTERSECTION OF FERN AVENUE AND EAST 18TH STREET: Ms. Carter said, with current flood -
related road closures in the State system, this will be a highly used detour route; therefore, this
resolution is proactive and Public Works is monitoring traffic to verify Stop signs are actually needed.
Commissioner Rademacher noted that if they aren't necessary it would be best not to implement this.
Commissioner Conway moved to approve said installation. The motion was seconded by
Commissioner Freeman, and it carried unanimously. Commissioner Conway praised the heroic efforts
by Public Works repairing the road washout and damaged bridge so quickly and giving people east of
Greeley a transportation route. Commissioner Conway also mentioned that Greeley Mayor. Tom
Norton, has been notified of the increased traffic.
7) CONSIDER INSTALLATION OF TEMPORARY TRAFFIC CONTROL DEVICES ON CR 68:
Ms. Carter explained that County Road 68, due to other road closures in the County, has been
receiving significant traffic, and the road was rapidly deteriorating, so a reduced speed limit (from 50 to
30 mph) will allow Public Works to work and maintain the roadway with increased safety for the grader
division. She thanked Deputies Pete Wagner and Randy Carter for providing traffic enforcement at this
location.
Commissioner Conway moved to approve said installation. The motion, which was seconded by
Commissioner Freeman, carried unanimously.
(Clerk's Note: Commissioner Kirkmeyer present at 9:29 a.m.)
Minutes, September 30, 2013 2013-2777
Page 3 BC0016
8) CONSIDER AGREEMENT FOR CONSTRUCTION SERVICES (EMERGENCY FLOOD
REPAIRS TO BRIDGE 20.5/3B) AND AUTHORIZE CHAIR TO SIGN - MOUNTAIN
CONSTRUCTORS, INC.: Ms. Carter explained this is a major priority for Weld County because there
are numerous gravel pits in this area and gravel is needed for other road repairs. Mike Bedell,
Department of Public Works, stated that some of the larger projects, that would take several days for
Weld County's crews to complete, are being bid out. These two fit the under $150,000 contract criteria.
Commissioner Rademacher noted this is a very necessary farm road. Mr. Bedell said the estimated
finish time is 14 calendar days from the start. Commissioner Conway moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer,
and it carried unanimously.
S. 9) CONSIDER AGREEMENT FOR CONSTRUCTION SERVICES (EMERGENCY FLOOD
REPAIRS ON CR 20.5 BETWEEN CRS 5 AND 7) AND AUTHORIZE CHAIR TO SIGN - MOUNTAIN
CONSTRUCTORS, INC.: Ms. Carter noted this is the road portion, counterpart to the previous item,
and these two projects will run congruently. Commissioner Kirkmeyer moved to approve said
agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and
it carried unanimously.
• 10) CONSIDER TEMPORARY EMERGENCY CLOSURE OF VARIOUS CRS DUE TO 2013
FLOOD EVENT: Ms. Carter explained this is the big list of every single County road closed due to the
flood event; those closed and reopened, and those not open yet. There were 109 closures, and all but
38 were opened in a short period of time, and email updates will continue as the remaining roads are
reopened. Ms. Carter mentioned that in a meeting on Friday, in which she met with Jefferson, Larimer,
Boulder and Morgan Counties, Weld County seemed to have been the best prepared and most
effective response, with major steps towards recovery in record time. The Board concurred that Weld
County is very lucky to have such a great, dedicated team. Commissioner Kirkmeyer also noted last
week's praise for Ms. Carter from the Mayor of Milliken and the Johnstown/Milliken Fire Chief. In
response to Commissioner Rademacher, Ms. Carter said that the municipalities are trying to figure out
the process of contracting and FEMA, etc., which has delayed them somewhat; Weld County has the
advantage of having construction crews already. Commissioner Conway moved to approve said
closures. The motion, which was seconded by Commissioner Freeman, carried unanimously.
• 11) CONSIDER DECLARING CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND
APPROVE SALE OF SAME AT AUCTION WITH ROLLER AND ASSOCIATES: Barbara Connolly,
Controller, explained these vehicles will go to auction at the County Fair Grounds on October 5, 2013.
In response to Commissioner Conway, Ms. Connolly said these are regular vehicles (non -construction)
and would not be of much help to smaller municipalities. Commissioner Conway moved to approve
said declaration and approve the sale at auction. The motion, which was seconded by Commissioner
Freeman, carried unanimously. Commissioner Kirkmeyer asked about the Sheriff's transport vehicle
and that was briefly discussed.
• 12) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - JUDY K. SETTLER
REVOCABLE TRUST: Christopher Woodruff, Assessor, explained that this request is for 2011 and
2012 tax abatements; after comparing the data used to set the value originally, and the data provided
by the tax agent, an adjustment was made with an reduction from $240 per square foot to $200 per
square foot. Mr. Woodruff recommended an approval, in part, resulting in a tax refund of $2,124.54,
for 2011, and $2,130.33, for 2012. Commissioner Freeman moved to grant partial approval of said
petition. The motion, which was seconded by Commissioner Conway, carried unanimously.
Minutes, September 30, 2013 2013-2777
Page 4 BC0016
13) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES — PROFILE PROPERTY
MANAGEMENT, LLC: Mr. Woodruff explained an estimate of income was provided by the tax agent of
this industrial -flex condo, but after a review his staff recommends denial of the petition. In response to
Commissioner Conway, Mr. Woodruff explained how value was determined and stated the additional
information provided was unreliable. Commissioner Kirkmeyer asked Mr. Woodruff if he had thoughts
about proactive steps his department might take to help Weld County citizens impacted by the recent
flooding. Mr. Woodruff explained improvements to the website allowing homeowners to contact the
department directly to let them know their property has been damaged. He said all the building
departments in the County are forwarding information as assessments are being made. Mr. Woodruff
said the most proactive thing his department can do is to find out the extent of the damage, which
includes going out and looking at properties to assess damages and establish a baseline. He noted
this will impact taxes well into the future, depending on the rebuilding schedule. He noted that
communicating all this information to the public is very important, and praised the FEMA training which
was attended by County employees last year for helping Weld County employees to cope with the
flooding based on foresight and planning. He said they knew just what to do. Mr. Woodruff also
praised the County's new Facebook/social media presence for keeping the public well-informed and
expressed appreciation for being part of team Weld County. Commissioner Conway made note there
was not a single flood related death in Weld County. He asked Mr. Woodruff to reach out to Colorado
Counties, Inc., if any issues arise. Commissioner Freeman moved to deny said petition as
recommended by staff. The motion, which was seconded by Commissioner Kirkmeyer, carried
unanimously.
B 14) CONSIDER ACCEPTANCE OF DEED OF DEDICATION FOR PUBLIC HIGHWAY AND
AUTHORIZE CHAIR TO SIGN - DOREEN DEVELOPMENT CORPORATION: Bruce Barker, County
Attorney, explained this is for 30 feet of additional right-of-way, which was originally slated from an
adjacent subdivision that did not come to fruition. Commissioner Kirkmeyer said she had questions
regarding water lines, responsibility and location, and she requested a short work session prior to
granting approval. Mr. Barker concurred, and noted the plat says that this would be the County's
responsibility. Commissioner Conway moved to continue this matter, until after a work session, to
Monday, October 7, 2013, at 9:00 a.m. Commissioner seconded the motion and it carried
unanimously.
RR 15) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR PROVISION OF MUTUAL AID
DURING DISASTER EMERGENCIES AND AUTHORIZE CHAIR TO SIGN - OTERO COUNTY: Ms.
Carter explained this agreement is also for the provision of trucking services. She noted that trucking is
often the number one hold-up on projects, so these people bringing their own trucks is great.
Commissioner Conway moved to approve said intergovernmental agreement and authorize the Chair to
sign. Commissioner Kirkmeyer seconded the motion and it carried unanimously.
16) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR PROVISION OF MUTUAL AID
DURING DISASTER EMERGENCIES AND AUTHORIZE CHAIR TO SIGN - LAS ANIMAS COUNTY:
Ms. Carter said counties in the southern part of the State are really stepping up to help out, they are
loaning trucks and drivers. She noted that Jay McDonald, Department of Public Works, is very excited
about this assistance, which will speed up recovery. The Board expressed their appreciation to these
counties. Commissioner Conway moved to approve said agreement and authorize the Chair to sign.
The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
PLANNING:
1) CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING
COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, FOR USE BY SPECIAL
Minutes, September 30, 2013 2013-2777
Page 5 BC0016
REVIEW PERMIT, USR12-0029 - DIETZLER CONSTRUCTION CORPORATION: Rich Hastings,
Department of Public Works, said staff has reviewed samples of the materials (gravel) Dietzler has
available to help with the flood related repairs, and he recommends approval. Commissioner Conway
moved to approve said agreement, accept collateral, and authorize the Chair to sign. The motion was
seconded by Commissioner Freeman, and it carried unanimously.
2) CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING
COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL
FOR USE BY SPECIAL REVIEW PERMIT, USR12-0065 - BRUCE SANDAU, ROBERT SANDAU,
BARTHELS FAMILY LLC / A AND W WATER SERVICES, INC.: Mr. Hastings explained this depot will
not start operation for a few years, so collateral is not an issue presently, and due to recent policy
changes will not be applicable in the future, so he is primarily recommending approval of the
improvements agreement. Commissioner Conway moved to approve said agreement and authorize the
Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously.
3) CONSIDER REQUEST CONCERNING DELETION OF VARIOUS CONDITIONS OF
APPROVAL AND DEVELOPMENT STANDARDS - L.G. EVERIST, INC.: Kim Ogle, Department of
Planning Services, stated L.G. Everist, Inc., is requesting deletion of four Conditions of Approval and
five Development Standards, due to the receipt of a letter from FEMA stating that the pit is outside the
floodplain; therefore, all requirements specific to that floodplain may be removed from the plat.
Commissioner Conway moved to approve said request. Seconded by Commissioner Kirkmeyer, the
motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was recessed 10:10 a.m., to reconvene Tuesday,
October 1, 2013, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
Weld County Clerk to the Board
BY:
Deputy Cle
to the Boar
EXCUSED
William F. Garcia Chair
P. Conway
Mike Freeman
I6-rbara Kirkmeyer
J
t t fC /G 1 ut--
Minutes, September 30, 2013
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2013-2777
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