HomeMy WebLinkAbout20132354.tiffRESOLUTION
RE: APPROVE AMENDMENT TO JULY 7, 2010, INTERGOVERNMENTAL IGA FOR
PROVISION OF PUBLIC SAFETY INFORMATION SYSTEM AND AUTHORIZE CHAIR
TO SIGN - CITY OF GREELEY
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Amendment to the July 7, 2010,
Intergovernmental IGA for the Provision of Public Safety Information System between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Sheriff's Office, and City of Greeley, commencing upon date of execution, with
further terms and conditions being as stated in said amendment, and
WHEREAS, after review, the Board deems it advisable to approve said amendment, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Amendment to the July 7, 2010, Intergovernmental Agreement for the
Provision of Public Safety Information System between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office,
and the City of Greeley be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said amendment.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 19th day of August, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD C" COLORADO
ATTEST: r vt��_•
Weld County Clerk to the Board
BY:
APP
Deputy Cler the Board
rfty Attorney
illiam F..arcia, Chair
�Pz aLv-
Douglas Rddemacc r, ro-Tem
eanP. Conway
Freeman
arbara Kirkmeyer
de arede y Ce.a_ss), .Sly
Date of signature 0 4 2013
2013-2354
SO0034
AMENDMENT TO JULY 7, 2010, INTERGOVERNMENTAL IGA FOR THE
PROVISION OF PUBLIC SAFETY INFORMATION SYSTEM IN WELD COUNTY,
COLORADO
THIS AMENDMENT to the July 7, 2010, Intergovernmental Agreement For The
Provision ofublic Safety Information System In Weld County, Colorado, is made and entered
into this 19— day of August, 2013 (hereinafter "IGA"), by and between the COUNTY OF
WELD, COLORADO, by and through the Weld County Board of Commissioners (hereinafter
"County"), and the CITY OF GREELEY, COLORADO, by and through the Greeley City
Council (hereinafter "City").
RECITALS
WHEREAS, the joint operation by the City and the County of the Public Safety
Information Network within Weld County was memorialized in the IGA; and
WHEREAS, the parties agree that it is in their best interest and the interest of all
agencies receiving Public Safety Information Network services to have the County assume
operation of the Weld County Regional Communications Center; and
WHEREAS, the parties currently cooperate in a joint records management operation;
and
WHEREAS, the City will manage criminal records and evidence services related to the
Public Safety Information System under the terms of separate intergovernmental agreements;
and
WHEREAS, in light of the County assuming responsibility for the WCRCC, the City
and the County desire an orderly conclusion of the matters addressed in the IGA; and
WHEREAS, County and City are authorized to enter into this Agreement pursuant to §
29-1-203, C.R.S., Article II, § 2-3 of the Weld County Home Rule Charter, and § 3-7 of the City
of Greeley Charter.
NOW, THEREFORE, in consideration of the following mutual agreements and
covenants, County and City hereby agree to amend the IGA as follows:
1. Recitals. The above set forth Recitals are incorporated herein as if fully set forth.
2. Termination of IGA. Notwithstanding any and all language in the IGA regarding
termination, the IGA, and this Amendment thereto, shall terminate on January 1, 2014, unless
a sooner date of termination is agreed to in writing by both parties.
3. County Assumption of Public Safety Dispatch Services. The County shall assume
responsibility for public safety dispatch services and the Weld County Regional
Communications Center upon execution of this Amendment. Costs for providing dispatch
services shall be the County's responsibility beginning January 1, 2014. Cost allocation
between the City and the County from the date of this Amendment through
Page 1 of 6 Pages
December 31, 2013, shall continue as determined pursuant to the formula for allocation of
costs provided for in the IGA for Public Safety Information System dated July 7, 2010.
4. Transition Access and Assistance. Upon the date of signature of this Amendment by both
parties, City shall make best efforts to assist County and allow County access to all aspects of
the Weld County Regional Communications Center in order to facilitate the transition of
emergency dispatch services to County.
5. Public Safety Information Network Oversight Board. Upon the date of signature of this
Amendment by both parties, the Public Safety Information Network Oversight Board shall be
disbanded. Authorization of payments from the Public Safety Information Network
Enterprise Fund shall be pursuant to Section 6(b) of this Amendment.
6. Public Safety Information Network Enterprise Fund.
a. Any funds remaining in the Public Safety Network Enterprise Fund (hereinafter
"Enterprise Fund") after the final financial close out of the operations of the Enterprise
Fund shall be split among the City of Greeley, County of Weld, and the Weld County E-
911 Authority according to the amount contributed by each party. The City shall transfer
the Weld County E-911 Authority's and the County of Weld's shares of the Enterprise
Fund no later than March 15, 2014, and such obligation to disburse such funds shall
survive the termination on January 1, 2014, of the IGA and this Amendment.
b. Upon execution of this Amendment, responsibility for making payments from the
Enterprise Fund, as detailed in Section 20 of the July 7, 2010, IGA, shall be transferred
from the Public Safety Information Network Oversight Board to both the City's Finance
Director and the County's Director of Public Safety Communications. Authorization of
any payment shall require written consent by both the City's Director of Finance and the
County's Director of Public Safety Communications. The Enterprise Fund and
authorization of payment outlined herein shall survive the termination on
January 1, 2014, of the IGA and this Amendment.
7. Spillman Contract. The City currently has license and support agreements in place with
Spillman Technologies, Inc. (hereinafter "Spillman"), for the continued provision of services
by Spillman for the Public Safety Information Network. City and County agree to the
following regarding City and County entering into new agreements with Spillman. Such new
agreements shall supersede the current license and support agreements City has with
Spillman.
a. Prior to the termination date of this Amendment, City and County shall enter into
separate agreements with Spillman which shall supersede the existing agreement City has
with Spillman and provide for the following:
i. County shall enter into a host agency agreement with Spillman that shall provide for
the continued provision of support and maintenance to the existing Spillman system.
Page 2 of 6 Pages
County, at its sole discretion, may contract for additional services from Spillman in
the host agency agreement.
ii. City shall enter into a shared agency agreement with Spillman. As part of the shared
agency agreement, City shall not be required to pay any additional license fees for
utilizing the Spillman system.
b. County, upon execution of the host agency agreement with Spillman, shall control access
of non -County entities to the Spillman system. County shall provide City with
reasonable and necessary access to the Spillman system to allow City to provide records
and evidence management services, the terms of which shall be memorialized in separate
records and evidence management agreements between City and County. City shall also
be provided with reasonable access to the Spillman system for other necessary purposes,
as determined in the reasonable discretion of County, including, but not limited to, the
configuration of mobile data terminals.
8. Records Management. The parties currently cooperate in a joint Records Management
operation. The parties shall execute a separate Records Management Agreement. Nothing
contained herein shall be deemed to affect the parties' Records Management operation.
9. Equipment and Furniture. Greeley, County and the E911 Authority have separately and/or
jointly provided or acquired ownership of equipment and furniture currently located in the
WCRCC. Ownership shall remain in whole or proportionately with each of the respective
entities for equipment and/or furniture provided by it. Notwithstanding the foregoing,
County, in association with the E-911 Authority Board where applicable, may replace or
surplus any such equipment and furniture as it becomes obsolete or unnecessary.
10. Provision of Towers and Related Infrastructure. County shall provide all towers, radio
transmission and receiving equipment, apart from portable radios and vehicle radios, and any
and all related infrastructure necessary for the provision of emergency dispatching services
throughout Weld County. County also shall be responsible for all maintenance of all such
equipment. Costs incurred by County in the course of maintaining radio equipment utilized
by the WCRCC, including all tower and radio transmission and receiving equipment, shall be
incorporated into the cost allocation formula set forth in the July 7, 2010, IGA.
11. Maintenance of Public Safety Radio Network. County agrees, with assistance from the E-
911 Authority Board where applicable, to maintain all equipment associated with dispatching
calls for the WCRCC, and shall keep all records and data pertaining to the performance of
such maintenance. Costs incurred by County in the course of such maintenance shall be
incorporated into the cost allocation formula set forth in the July 7, 2010, IGA.
12. Licensing and Compliance with Applicable Laws.
a. County shall maintain all current FCC licenses for all radio frequencies in the Public
Safety Radio Network in the name of the original license holder. County agrees to
comply with all applicable federal, state, county, and local laws, rules, regulations,
Page 3 of 6 Pages
ordinances, orders, and decrees in effect at the time of execution of this Amendment. The
parties agree that later -enacted laws, rules, regulations, ordinances, orders, and decrees
may require modification of this Amendment. Costs incurred by County in the course of
such maintenance shall be incorporated into the cost allocation formula set forth in the
July 7, 2010, IGA.
b. To the extent authorized by law, County agrees to indemnify, defend, and hold harmless
City against any claim or liability related to the County's operation of the WCRCC and
the backup center occurring after the effective date of this Amendment and arising from
County's violation of any such applicable laws, rules, regulations, ordinances, orders, or
decrees, to the extent provided (or limited) by law.
13. Transition of Personnel.
a. "Transitioned Personnel" means personnel of City in the positions of Dispatcher I and
Dispatcher II immediately prior to the effective date of this Agreement who are offered
and accept employment with County to continue to provide dispatch operations for the
WCRCC. Transitioned Personnel shall transition from City employment to County
employment effective September 2, 2013.
b. County's offer of employment to such personnel shall be in accordance with rates and
terms for individuals possessing the skills, experience and qualifications of the personnel
to be transitioned but no less than employee's current rate of pay with City. Transitioned
Personnel are identified as such in Schedule A of this Amendment (entitled "Transitioned
Personnel").
c. In order to accomplish this transition, City will notify Transitioned Personnel of the
transfer of the WCRCC and the elimination of their City position in accordance with
Article IV, Section T of the City's employee Handbook.
d. Contemporaneously with the notice of position elimination provided by City (as set forth
in paragraph 13.c. above), County shall provide an offer of employment to all
Transitioned Personnel.
e. During the first ninety (90) days following the Amendment effective date, County agrees
not to terminate, except for cause, the employment of any Transitioned Personnel.
f. City benefit plans for Transitioned Personnel will terminate in accordance with plan
provisions for terminating employees. County will have no liability or obligation of any
kind for any such benefit plan and City agrees to pay out all appropriate vacation and sick
leave compensable balances to the employee.
g.
Transitioned Personnel will retain their years of service of employment with City for the
purposes of calculating leave accrual with County.
Page 4 of 6 Pages
h. City acknowledges that all employees will be County employees and County will be
responsible for the hiring, training and discipline of those personnel, including those
handling Greeley Police and Fire dispatching.
14. Dispute Resolution. Any conflicts between the parties will be resolved by the County's
Communications Director and the Greeley Police Department's designee to the Weld County
Regional Communications Center. Any disputes that cannot be resolved between those two
officials will be resolved jointly by the Board of Weld County Commissioners and the
Greeley City Council, within 30 calendar days of the referral.
15. Employment Status. It is expressly agreed and understood that County and its employees are
not agents, servants, or employees of Greeley. All employees of County shall work
exclusively for County and shall not be considered employees of Greeley nor shall they be
eligible for Greeley benefits. Greeley assumes no liability for County employees who may be
injured while working in the facilities identified herein. County assumes no liability for
Greeley employees or employees subcontracted by Greeley who may be injured while
working in the facilities identified herein.
16. All Other Terms In Full Force and Effect. Except as provided herein, all other terms and
conditions of the original IGA shall remain the same to and until the IGA termination date set
forth herein, and are hereby ratified and affirmed.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
Page 5 of 6 Pages
IN WITNESS WHEREOF, the parties hereto have signed their signatures on the date
first written above.
CITY OF GREELEY, COLORADO
By: ALP/L-
Tom Norton, Mayor
ATTEST:
Betsy (kIolder, City Clerk
APPROVED AS TO LEGAL FORM:
BY<
APPROVED S TO S d_i w STANCE:
By:
Manager
COUNTY OF WELD,
COLORADO
By:
William Garcia, Chairman
Board of County Commissioners
of Weld County, Colorado
ATTr.G..
Weld County Clerk to the Boar
T. I arker, Weld County
Attorney
AVAILABILITY OF FUNDS:
By: 3%C4!
Victoria Runkle, Director of Finance
Page 6 of 6 Pages
a'1J -a3S'
THE CITY OF GREELEY, COLORADO
RESOLUTION 51 , 2013
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF GREELEY TO ENTER
INTO AN AMENDMENT TO THE JULY 7, 2010, INTERGOVERNMENTAL AGREEMENT
FOR THE PROVISION OF PUBLIC SAFETY INFORMATION SYSTEM IN WELD
COUNTY, COLORADO.
WHEREAS, the parties have previously entered into intergovernmental agreements
related to the provision of Emergency Dispatch and Criminal Records management services
entitled "Intergovernmental Agreement for Provision of Communications, Records, and Criminal
Justice Information Systems," dated May 3, 1993, as amended by a document entitled,
"Amendment to Intergovernmental Agreement," dated May 2, 1994; and the Intergovernmental
IGA for the Provision of Public Safety Information System in Weld County, Colorado" dated
June 7, 2010 ("2010 IGA"); and
WHEREAS, as part of their joint operation of the Weld County Regional
Communications Center and the Greeley/Weld Records Division the parties have historically
cooperated to operate and maintain a public safety information network system which provides
records functions and computer -aided dispatch functions in addition to other related functions;
and
WHEREAS, the 2010 IGA made some changes to the parties' historic joint operation of
the Weld County Regional Communications Center including agreements related to the City's
contracting for a public safety information network software system and the County's provision
of Information Technology support for that system; and
WHEREAS, pursuant to the 2010 IGA and the prior agreements, the City has managed
the operations of the Weld County Regional Communications Center since 1993; and
WHEREAS, the parties agree that it is in their best interest and the interest of all agencies
receiving Public Safety Information Network services through the Weld County Regional
Communications Center to have the County assume operation of the Weld County Regional
Communications Center and that the terms of this transition must be identified and agreed upon;
and
WHEREAS, the 2010 IGA also provided for the parties' cooperation in a joint records
management operation which has historically been managed by the City; and
WHEREAS, the parties agree that the City should continue to manage criminal records
services related to the Public Safety Information System and that the terms of such management
should be set forth in a separate intergovernmental agreement; and
WHEREAS, in light of the County assuming responsibility for the Weld County
Regional Communications Center, and the separation of the criminal records management
services into a separate agreement, the City and the County desire an orderly conclusion of the
matters addressed in the 2010 IGA; and
WHEREAS, both parties desire to continue to cooperate in their criminal records and
public safety information system (collectively referred to herein as "the Public Safety
Information Network") and recognize the need to transition contractual obligations due to the
County's role in management of the Weld County Regional Communications Center; and
WHEREAS, County and City are authorized to enter into this Agreement pursuant to §
29-1-203, C.R.S., Article II, § 2-3 of the Weld County Home Rule Charter, and § 3-7 of the City
of Greeley Charter; and
WHEREAS, it is in the best interest of the citizens of the City of Greeley to enter into the
Intergovernmental Agreement with Weld County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GREELEY, COLORADO:
1. The City Council hereby authorizes the Mayor to enter into the Intergovernmental
Agreement, attached hereto and incorporated herein as Exhibit "A".
2. This Resolution shall become effective immediately upon its passage.
PASSED AND ADOPTED, SIGNED AND APPROVED THIS 20th day of
August ,2013.
ATTEST: THE CITY OF GREELEY, COLORADO
City Clerk
Last, First Name
Current Job Class Title
HARRIS, VALERIE
MIODUSKI, ANNE
OLSEN II, ROBERT
PATTERSON, MARC
PFEILER, LAURIE
PONCELOW, RALENE
RAMOS, NALBERTA
ACHZIGER, MARY
ARNSDORF, MICHAEL
BYRNE, SARAH
CRUZ, HOLLY
DOBBS, STACY
DONNELLY-HUNTER, JENNIFER
EBERLE, JAMIE
HATHCOCK, ADAM
HAYNES, MICHELLE
JOHNSON, SANDRA
JOHNSON, SUSAN
JONES, MICHELLE
KHAFFAJI, AMANDA
KONDLY, MICHELLE
LAFLEUR, ANN
MADRIGAL, MARIE
MALEY, ELIZABETH
MARTINEZ, JEANINE
MATA, ANDREA
MELENDEZ, LENA
MILYARD, SAMANTHA
MOSER, LORI
NINNEMAN, KASEY
OLIVAS, APRIL
ORECCHIO, ANGELA
PAXTON, MELODY
PISANO, JENNIFER
POWELL, TINA
POWERS, JESSICA
REYES DE LA TORRE, TANIA
RODRIGUEZ, KIMBERLY
RYAN, RHIANNON
SCHULTE, TREVOR
SCHUMACHER, ASHLEY
SCHUMACHER, LAURA
DISPATCHER II
DISPATCHER II
DISPATCHER II
DISPATCHER II
DISPATCHER II
DISPATCHER II
DISPATCHER II
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
SCHEDULE A
201Z-2354
50 0039
SHEFFER, JENNIFER
SPARKS, ANTHONY
STRANG, CHELSEA
STUDER, ALEJANDRA
SWANSON, TAMERA
TROTTER, JANNA
WELCH, ROCHELLE
WHIPPLE, KELLI
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
DISPATCHER I
SCHEDULE A
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