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Home My WebLink About20132974.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO OCTOBER 21, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, October 21, 2013, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer - EXCUSED Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika ea MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of October 16, 2013, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. • CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed. Commissioner Conway seconded the motion, and it carried unanimously. • PUBLIC INPUT: No public input was given. BIDS: • 1) APPROVE BID #B1300161, HVAC UPGRADE (CENTENNIAL CENTER) - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, said staff recommends the low bid in the amount of $770,098 from SetPoint Systems Corporation. He related that Toby Taylor, Department of Buildings and Grounds, approved the schedule - to start later this year and take 6-12 months for completion. He noted there were only two viable vendors because of certification requirements. Commissioner Conway said SetPoint has previously served the County satisfactorily, and noted this bid came in 20% less than expected. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded and carried unanimously. r Uf31 Minutes, October 21, 2013 2013-2974 Page 1 BC0016 NEW BUSINESS: _P= 1) CONSIDER STATEMENT OF GRANT AWARD (SOGA) FOR DOMESTIC VIOLENCE FAST TRACK PROGRAM AND FELONY DOMESTIC VIOLENCE SERVICES PROJECT AND AUTHORIZE CHAIR TO SIGN: JoAnne Holden, Director of Victim's Services, District Attorney's Office, explained this is the second year of this grant and the same funding as 2013. Commissioner Freeman moved to approve said award and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. • 2) CONSIDER APPLICATION FOR A TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR TO SIGN - CLUB AUTENTIKO, LLC, DBA CLUB AUTENTIKO: Brad Yatabe, Assistant County Attorney, introduced the application, and Savannah Quentas, Manager, who has no criminal history. Deputy Lisa Carpenter, Sheriff's Office, said there were no calls for service as this is a new applicant. Commissioner Rademacher moved to approve said tavern liquor license application and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. • 3) CONSIDER APPLICATION FOR A DANCE HALL LICENSE AND AUTHORIZE CHAIR TO SIGN - CLUB AUTENTIKO, LLC, DBA CLUB AUTENTIKO: Mr. Yatabe introduced the application for a dance hall license, noting Commissioner Kirkmeyer conducted on onsite inspection on October 17th and no issues have been raised. Deputy Carpenter, reported on the inspection; she said since this is a new applicant there have been no calls for services and no grounds for disapproval. Commissioner Freeman moved to grant said dance hall license and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. In response to Commissioner Rademacher, Deputy Carpenter said this club used to be called The Sipres Lounge. • 4) CONSIDER APPLICATION FOR TRANSFER OF OWNERSHIP OF HOTEL AND RESTAURANT LIQUOR LICENSE FROM JENSEN ENTERTAINMENT, LLC, DBA T-BONES RESTAURANT AND LOUNGE, TO SMOKEHOUSE ENTERPRISES, LLC, DBA OLE HICKORY SMOKEHOUSE AND TAVERN, AND AUTHORIZE CHAIR TO SIGN: Mr. Yatabe introduced this application from Kenneth Carver and Susan Williams, noting Ms. Williams will be the manager on -site. He stated the criminal background checks were negative and no issues were raised by referrals. Deputy Carpenter reported that Deputy Mark Mellon did the inspection and found no grounds for disapproval. Commissioner Rademacher moved to approve said transfer of ownership application and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. • 5) CONSIDER APPLICATION FOR A DANCE HALL LICENSE AND AUTHORIZE CHAIR TO SIGN - SMOKEHOUSE ENTERPRISES, LLC, DBA OLE HICKORY SMOKEHOUSE AND TAVERN: Mr. Yatabe introduced this application, noting they intend to hold twice monthly events. Commissioner Conway moved to grant said dance hall license and authorize the Chair to sign. The motion was seconded by Commissioner Rademacher, and it carried unanimously. • 6) CONSIDER TEMPORARY CLOSURE OF CR 19 BETWEEN CRS 6 AND 8 (TWO SEPARATE CLOSURE PERIODS): Commissioner Rademacher noted this is an important road for harvest and asked why there are two separate closures for this work. Janet Carter, Department of Public Works, said she would investigate other options, either concurrent work projects or a delay. Commissioner Rademacher reiterated a three-day would be better than a six -day closure right now. Commissioner Rademacher moved to approve said temporary closure. The motion, which was seconded by Commissioner Freeman, carried unanimously. Minutes, October 21, 2013 2013-2974 Page 2 BC0016 B 7) CONSIDER TEMPORARY CLOSURE OF CR 62 FROM CR 47 WEST TO END: Ms. Carter explained this road closure is for a Dairy Farmers of America project and has no detour route because they have an alternative access available to them; and the area users have been well notified. In response to Commissioner Conway, Ms. Carter confirmed the City of Greeley has been notified, and they have another access, and the Greeley/Weld Airport is also aware. Commissioner Conway moved to approve said temporary closure. The motion, which was seconded by Commissioner Freeman, carried unanimously. 8) CONSIDER TEMPORARY CLOSURE OF CR 48.5 BETWEEN STATE HIGHWAY 257 AND CR 17: Ms. Carter explained this road closure is for a culvert replacement and will have a paved detour route. Commissioner Rademacher moved to approve said temporary closure. The motion, which was seconded by Commissioner Freeman, carried unanimously. 9) CONSIDER TEMPORARY CLOSURE OF CR 47 AT CR 62 INTERSECTION: Ms. Carter explained this road closure is for intersection construction. In response to Commissioner Rademacher, Ms. Carter reviewed the detour route and average daily traffic count. Commissioner Freeman noted it is right in the middle of harvest, but Ms. Carter assured him the detour route is only 1 mile to the north and 1/2 mile to the south and was made as short and convenient as possible; three miles round-trip. She said normally staff would have chosen a different time but to accommodate Dairy Farmers of America getting up and running this is essential work. Following discussion, Commissioner Freeman said they aren't thrilled with this, but there aren't a lot of options. Commissioner Freeman moved to approve said temporary closure. The motion, which was seconded by Commissioner Conway, carried unanimously. 10) CONSIDER TEMPORARY CLOSURE OF CR 78 BETWEEN CRS 29 AND 31: Ms. Carter explained this road closure is for a culvert replacement, and magnesium chloride will be used for dust control on the gravel portion of detour route. Commissioner Rademacher moved to approve said temporary closure. The motion, which was seconded by Commissioner Conway, carried unanimously. 11) CONSIDER AGREEMENT FOR PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 61 AND AUTHORIZE CHAIR TO SIGN - SLW FARM COMPANY, LLC: Leon Sievers, Department of Public Works, explained this is part of the CR 61 flood damage project, and reviewed the location and compensation to the land owner. Commissioner Freeman referred to Friday's recent inspection of that road and the amount of truck traffic affected. Commissioner Conway concurred, noting there will be a formal ribbon cutting when the paving is done. Commissioner Rademacher moved to approve said temporary closure and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. 12) CONSIDER AGREEMENT FOR ACQUISITION PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 13 AND AUTHORIZE CHAIR TO SIGN - VARRA COMPANIES, INC.: Mr. Sievers explained this is also a flood damage project, and noted there is no cost due to the landowner's cooperation. Commissioner Rademacher noted this road was opened yesterday at 1:00 p.m. and is now paved. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. Minutes, October 21, 2013 2013-2974 Page 3 BC0016 13) CONSIDER AGREEMENT FOR ACQUISITION PURCHASE OF TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 69 AND AUTHORIZE CHAIR TO SIGN - 70 RANCH, LLC: Mr. Sievers explained this is also flood -related, and the construction easement was acquired at no cost. Mr. Sievers noted both landowners were more than cooperative; they are excited and appreciative. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Commissioner Freeman seconded the motion and it carried unanimously. pa 14) CONSIDER AGREEMENT FOR PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN - HOWARD SHAKLEE IRREVOCABLE TRUST: Mr. Sievers said these negotiations were completed two days prior to the flood, and explained the compensation based on an appraisal report. Commissioner Conway noted this will be eventually be called the Weld County Parkway. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Commissioner Freeman seconded the motion and it carried unanimously. Ca 15) CONSIDER AGREEMENT FOR PURCHASE OF PIPELINE RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO CR 49 AND AUTHORIZE CHAIR TO SIGN - HOWARD SHAKLEE IRREVOCABLE TRUST: Mr. Sievers noted this is the same landowner as the previous item, but this easement is being acquired on behalf of a pipeline for a total cost $2,350. In response to Commissioner Rademacher, he explained this is an older gas line owned by DCP, in its own easement, and the County road to be constructed is right on top of it; therefore, for safety, the pipeline will be moved outside the County's new right-of-way. Mr. Barker noted this is a common practice if a utility has a pre- existing easement and their structures have to be moved outside of County right-of-way. There was a brief discussion regarding each party's obligations. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. Commissioner Conway seconded the motion and it carried unanimously. CAS 16) SECOND READING OF CODE ORDINANCE #2013-10, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 8 PUBLIC WORKS, CHAPTER 23 ZONING, AND CHAPTER 30 SEWAGE SYSTEMS, OF THE WELD COUNTY CODE: Mr. Yatabe introduced this item, noting there have been no changes since first reading, but changes have been suggested. Commissioner Rademacher moved to read by title only. Seconded by Commissioner Freeman, the motion carried unanimously. Mr. Barker read the title for the record. Commissioner Conway recommended a two-week continuance in order to work out issues discussed in a work session on the previous Friday. Chair Garcia opened the floor to public comment and none was forthcoming. Commissioner Conway noted the County is proceeding with these standards as it goes forward with the flood recovery process. Commissioner Conway moved to continue the second reading of this code ordinance until November 4, 2013, at 9:00 a.m. Commissioner Freeman seconded the motion and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, October 21, 2013 2013-2974 Page 4 BC0016 There being no further business, this meeting was adjourned at 9:50 a.m. BOARD OF COUNTY COMMISSIONERS WELD Y_LORADO Weld County Clerk to the Board Garcia, Chair EXCUSED DATE OF APPROVAL Douglas Rademacher, Pro-Tem Sean P. Conway Mike Freeman EXCUSED Barbara Kirkmeyer tfWtec =1�+a Minutes, October 21, 2013 2013-2974 Page 5 BC0016 Hello