HomeMy WebLinkAbout20133224RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
NOVEMBER 18, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld
County Administration Building, Greeley, Colorado, November 18, 2013, at the hour of 9:00 a.m.
�— ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair
Commissioner Douglas Rademacher, Pro -Tern
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Director of Finance and Administration, Monica Mika
MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of
County Commissioners meeting of November 13, 2013, as printed. Commissioner Conway
seconded the motion, and it carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Conway moved to approve the
Certification of Hearings conducted on November 13, 2013, as follows: 1) USR13-0039 - Lee
and Andrea Larson, and 2) COZ13-003 — Inez Gutierrez. Commissioner Kirkmeyer seconded
the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
ID CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent
Agenda as printed. Commissioner Conway seconded the motion, and it carried unanimously.
PROCLAMATIONS:
1) ALZHEIMER'S DISEASE AWARENESS MONTH - NOVEMBER, 2013: Chair Garcia
read the certificate into the record. Marcia Shafer, Regional Director, Northeast Colorado
Chapter Alzheimer's Association, said her organization directly serves nine counties, with free
services including education, information, consultation, and support groups, and their goal is to
let more people know these resources exist, and provide information about other resources in
Minutes, November 18, 2013 2013-3224
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the County. She gave a short presentation on symptoms, what happens in the brain and the
state of research on the disease.
2) WELD COUNTY ADOPTION DAY — NOVEMBER 22, 2013, AND NATIONAL
ADOPTION DAY - NOVEMBER 23, 2013: Chair Garcia read the certificate into the record and
welcomed Heather Walker, Head of the Child Welfare Division of the Department of Human
Serices, who introduced Desiree Flores and Donna Haines, Adoption Case Workers, Jackie
McDonald, Supervisor, and Gabrielle Brighton, Unit Manager. Ms. Walker reported 41 adoptions
this year, and expressed gratitude for the recent re -organization. She thanked all the parts of
this system, including the Judicial, the GALS, Attorneys, Providers, Foster Parents and Case
Workers and said case workers use a valuable skill set to make sure families and kids are well
matched. Commissioner Conway thanked them for their work, noting there will be eight
adoptions this Friday and there was a record number this year.
e PUBLIC INPUT: There was no public input.
BIDS:
• 1) APPROVE BID #B1300182, 2014 AMMUNITION - SHERIFF'S OFFICE: Trevor
Jiricek, Director of General Services, the Sheriffs Office is recommending the low bid from
Ultra -Max Ammunition. Commissioner Conway moved to approve staff's recommendation of the
low bid. The motion was seconded by Commissioner Rademacher, and it carried unanimously.
ID 2) APPROVE BID #B1300184, .45 CALIBER ACP TRAINING AMMUNITION -
SHERIFF'S OFFICE: Mr. Jiricek said staff recommends the low bid from Proforce Marketing,
Inc.; however, the Sheriffs Office is recommending the second low bid from Adamson Police
Products. a Deputy Gerald Porter said Adamson has been a good provider for several years
and are local. Commissioner Rademacher expressed support for the recommendation of the
Sheriff's Office because the bids are close, and Commissioner Freeman concurred. In response
to Commissioner Conway, Deputy Porter said these are simply suppliers, so there are no
benefits, other than keeping business within the County, and they have also historically been
timely with their delivery. Commissioner Rademacher moved to approve the second lowest bid
in accordance with the Sheriff's Office's recommendation. Seconded by Commissioner
Freeman, the motion carried unanimously. Commissioner Kirkmeyer expressed support for this,
stating the Charter requires in -County vendors be given preference when bids are within a
reasonable range. Commissioner Conway also noted that as ammunition becomes tougher to
get it may be important to have a local vendor.
ID 3) APPROVE BID #61300185, 5.56X45 MM OR .223 REM TRAINING AMMUNITION -
SHERIFF'S OFFICE: Mr. Jiricek explained this is similar to the previous item and Deputy Porter
said in his opinion the rifle ammunition provided by Adamson works better, but either will work,
so his Office is more open to accepting the lowest bid on this one due to the price differential.
Commissioner Conway moved to approve the low bid in accordance with staffs
recommendation. Seconded by Commissioner Rademacher, the motion carried unanimously.
Minutes, November 18, 2013 2013-3224
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NEW BUSINESS:
1) CONSIDER TWO (2) AGREEMENTS FOR SERVICES WITH VARIOUS PROVIDERS
AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of Department of Human Services,
stated these agreements are with Catholic Charities of Weld County and Greeley Transitional
House to provide emergency shelter and case management, in the amount of $10,000 each, for
a period from June 1, 2013 to February 28, 2014, at the reimbursement rates in the
memorandum. Commissioner Freeman moved to approve said agreements and authorize the
Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
El 2) CONSIDER THREE (3) CHILD PROTECTION AGREEMENTS FOR SERVICES WITH
VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN: Ms. Griego explained these
agreements were reviewed and the rates were approved for Paid In Full, Inc., for provision of a
a role model mentor program, Counseling Services of Longmont, Inc., for provision of anger
management and substance abuse programs, and Goldschmidt and Associates, LLC for
polygraph examinations. Commissioner Rademacher noted the $250 cost per polygram and
asked if the County could now do this in-house. Ms. Griego said that that had been discussed
some years ago, and she would be happy to continue this matter to bring it up again with the
Sheriff's Office. Commissioner Kirkmeyer noted that the Board was previously told these cost
$500-600. Commissioner Conway noted some of these are Court ordered and need to meet
specifications, and Ms. Griego said she was not sure, but this agreement might be to cover the
southern part of the County. Chair Garcia said these can be approved now with the stipulation
on record that in-house polygraph services would be investigated further with the Sheriff's
Office. Commissioner Kirkmeyer moved to approve said child protection agreements and
authorize the Chair to sign. The motion, which was seconded by Commissioner Rademacher,
carried unanimously.
El 3) CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - MASOUD
SHIRAZI, S&E INVESTMENTS, LLC: Christopher Woodruff, Assessor, described the property
as a distribution type warehouse. He reviewed the petition valued and stated owner is in
agreement with the refund amount. Commissioner Conway moved to approve said refund of
taxes. The motion was seconded by Commissioner Freeman, and it carried unanimously.
El 4) CONSIDER VETERANS SERVICE OFFICERS MONTHLY REPORTS AND
CERTIFICATIONS OF PAY FOR AUGUST AND OCTOBER, 2013: Toby Taylor, Veteran's
Officer, presented this item of business. Commissioner Conway moved to approve said monthly
reports and certifications of pay and authorize the Chair to sign. Commissioner Kirkmeyer
seconded the motion and it carried unanimously.
Fi 5) CONSIDER AGREEMENT FOR REPAIR AND CONSTRUCTION OF CR 87 AT
SOUTH PLATTE BRIDGE AND AUTHORIZE CHAIR TO SIGN — BILL BARRETT
CORPORATION: Bruce Barker, County Attorney, explained Bill Barrett will donate the services
and materials to reconstruct the roadway and provide a certificate of insurance to the County for
the work that they do and he recommended approval. Commissioner Kirkmeyer moved to
approve said agreement and authorize the Chair to sign. The motion was seconded by
Commissioner Conway, and it carried unanimously. El Commissioner Kirkmeyer said this is
indicative of the positive relationship the Board has worked hard to foster with these companies.
Minutes, November 18, 2013 2013-3224
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ID 6) CONSIDER GRANT APPLICATION FOR REPLACEMENT OF BRIDGE 13/44B -
COLORADO COUNTIES, INC.: Dave Bauer, Director of Department of Public Works, said
these two items are in response to a CDOT call for projects, and these two bridges over the
Little Thompson River are grantable because they need substantial repair to the bridge structure
itself, and flood damage is not eligible for these funds. The work would cost approximately $1.6
million and $1.2 million, with Weld County's contribution at 20 percent, and both are unlikely to
commence before 2016. In response to Commissioner Kirkmeyer, Mr. Bauer said staff decided
that repairs on the bridge she referenced to the north could be done cheaper in-house.
Commissioner Kirkmeyer expressed concern that this bridge was not on the last approved
Capital Improvement Plan (CIP) plan, and the coming year's plan has not been approved yet.
Mr. Bauer confirmed these grant applications are due by 5:00 p.m. today and the problems with
these had not been identified until the middle of the year. In response to Commissioner
Conway, Commissioner Kirkmeyer said that she will support getting the applications in today,
but every year this happens without the Board's prior approval. Commissioner Conway moved
to approve said grant application. Seconded by Commissioner Rademacher, the motion carried
unanimously.
ID 7) CONSIDER GRANT APPLICATION FOR REPLACEMENT OF BRIDGE 19/46.5A -
COLORADO COUNTIES, INC.: Mr. Bauer referred to the previous item and discussion.
Commissioner Conway moved to approve said grant application submittal. The motion, which
was seconded by Commissioner Rademacher, carried unanimously.
8) CONSIDER APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND CHAIR TO
SIGN - JESSE MCLIAN: Commissioner Conway moved to approve said appointment and
authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried
unanimously.
PLANNING:
ID 1) CONSIDER VACATION OF RECORDED EXEMPTION, RE -4239 - THOMAS AND
CAROLAN DUNN: Kim Ogle, Department of Planning Services, explained the Dunns are
requesting a vacation of their January, 2006, recorded exemption in order to secure a new loan
for their residence and reported the planning department is in support. In response to
Commissioner Rademacher, Thomas Dunn, applicant, said he was told the two properties
would not be acceptable to the lender for collateral separately. Commissioner Kirkmeyer moved
to approve a vacation of said recorded exemption. Seconded by Commissioner Rademacher,
the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on
the Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully
submitted by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 10:02 a.m.
Minutes, November 18, 2013 2013-3224
Page 4 BC0016
BOARD OF COUNTY COMMISSIONERS
WELD UTY, COLORADO
ATTEST: \en. es a"- .S;XC „
Weld County Clerk to the Board
BY:
Deputy CI4rtc to the Board
GarEia, Chair
O
DouglaRademaoher, Pro -Tern
Sean P. Conway
Mike Freeman
rbara Kirkmeyer
Minutes, November 18, 2013 2013-3224
Page 5 BC0016
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