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Home My WebLink About20133535.tiffMINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO DECEMBER 23, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, December 23, 2013, at the hour of 9:00 a.m. El ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair - EXCUSED Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of December 18, 2013, as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. CERTIFICATION OF HEARINGS: Commissioner Kirkmeyer moved to certify hearings heard on December 18, 2013: 1) USR13-0048 — Michael Boulter, c/o Jim Beauregard. Seconded by Commissioner Freeman, the motion carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. PUBLIC INPUT: No public input was given. BIDS: 1) APPROVE BID #B1300196, CUSTODIAL SERVICES/NORTH BUSINESS PARK - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, said staff recommends the low bid from Porter Industries, in the amount of $8,261.00 per month - plus five (5) percent consummables. Commissioner Rademacher noted the wide discrepancy of bids, and Mr. Jiricek said Porter has done a good job in the past and also came down in price substantially this time. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Minutes, December 23, 2013 2013-3535 Page 1 BC0016 2) APPROVE BID #61300200, CONSULTING SERVICES - 2013 FLOOD - DEPARTMENT OF FINANCE AND ADMINISTRATION: Mr. Jiricek said five bids were received and evaluated by a team of staff and the recommendation is that Base Tactical be retained as the 'FEMA Consultant', although they were not the low bid. Monica Mika, Director of Finance and Administration, noted she wanted to include Dave Bauer, Director of Public Works, on the team letter. She said evaluation was based upon four criteria: expertise, cost, availability and understanding of Weld County's heritage and business practices. Ms. Mika explained the first two bidders were disqualified due to a lack of local knowledge and also questionable availability. They then did three interviews: CDR Maguire was the low bidder and local; however, they were unable to answer basic questions, and showed a lack of communication amongst themselves. She said staff was concerned about Dewberry's approach and philosophy, although their expertise was evident. The advantages of Base Tactical are that they know Weld County, there is no concern about transition, staff has analyzed their leveraging, and finally, the aggressive nature of Base is consistent with Weld County's goals. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Commissioner Conway thanked the team for their time spent on this complicated and important bid. Commissioner Rademacher concurred. Commissioner Kirkmeyer noted Base Tactical's expertise and knowledge places them far and above the other choices, Weld County will be reimbursed for most of these funds through FEMA, and it is important that all the projects are done quickly and correctly. I"= 3) PRESENT BID #61300193, RESTROOM REMODEL/CENTENNIAL CENTER (12) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek said there are nine (9) vendors for this bid and it will be brought back with a recommendation for approval on January 6, 2014. NEW BUSINESS: 1) CONSIDER CERTIFICATION OF TAX LEVIES AND REVENUE FOR 2014 AND AUTHORIZE CHAIR TO SIGN: Christopher Woodruff, Weld County Assessor, this is the last step of the tax roll before it is given to the Treasurer. He said there was some difficulty with the state system accepting information. Commissioner Kirkmeyer moved to certify said levies and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. Mr. Woodruff thanked the Commissioners for their attitude, leadership, advanced planning and organization, and support of his staff. 12 2) CONSIDER PURCHASE OF SERVICE AGREEMENT FOR RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) AND AUTHORIZE CHAIR TO SIGN - UNIVERSITY OF NORTHERN COLORADO: Judy Griego, Director of Department of Human Services, explained this is $500 for 28 educational presentations on disaster preparedness reaching 3,500 older citizens. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. 3) CONSIDER MEMORANDUM OF UNDERSTANDING AND AUTHORIZE CHAIR TO SIGN - REALITIES FOR CHILDREN CHARITIES: Ms. Griego said this is the second year in working with Realities for Children Charities. This allows access to emergency funds on behalf of kids in the child welfare system, it includes special youth opportunities, and there are no financial obligations. Commissioner Freeman moved to approve said memorandum of understanding and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried unanimously. U 4) CONSIDER TWO (2) AMENDMENTS TO CHILD PROTECTION AGREEMENTS FOR SERVICES (DAY TREATMENT AND HOME BASED INTENSIVE SERVICES) AND AUTHORIZE Minutes, December 23, 2013 2013-3535 Page 2 BC0016 CHAIR TO SIGN - REFLECTIONS FOR YOUTH, INC.: Ms. Griego stated these agreements reflect administrative changes and do not impact financial levels, rate or overall services, and are for a period ending May 31, 2014. Commissioner Conway moved to approve said amendments and authorize the Chair to sign. Commissioner Kirkmeyer seconded the motion and it carried unanimously. Le 5) CONSIDER FIRST AMENDMENT TO AGREEMENT FOR INMATE HEALTH SERVICES AND AUTHORIZE CHAIR TO SIGN - CORRECT CARE SOLUTIONS, LLC: Bruce Barker, County Attorney, explained this item has gone on the consent agenda in the past, but the Clerk to the Board felt it should go on the regular agenda. After discussion, Commissioner Conway noted the 3.9 percent CPI, and the Board concurred a work session would be needed. Chair Pro-tem put the item on hold until the end of the meeting. 6) CONSIDER CHANGE ORDER #1 FOR BID #61300144, 1551 WEST WING REMODEL AND AUTHORIZE CHAIR TO SIGN - CLASSIC CONTRACTORS, INC.: Toby Taylor, Department of Buildings and Grounds, said this is the first and hopefully the only change order. It covers extra concrete for generator and walkway, additional electrical run to accomodate a different phone system, and the manufacturer of the unit recommended more floor space, and so a wall will be moved to accommodate that. The total is $3,506.00. Commissioner Conway moved to said change order and authorize the Chair to sign. Commissioner Freeman seconded the motion and it carried unanimously. 7) CONSIDER AGREEMENT FOR EXTRAORDINARY MAINTENANCE AND EXTRAORDINARY SNOW REMOVAL AND AUTHORIZE CHAIR TO SIGN: Mr. Barker said this is similar to past agreements for maintenance and snow removal to roads the Air Force needs access to, and goes above and beyond what the County would normally provide. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. 8) CONSIDER TEMPORARY CLOSURE OF CR 41 BETWEEN CRS 46 AND 50: David Bauer, Department of Public Works, introduced a new employee, Morgan Gabbard, and Ms. Gabbard introduced herself. Mr. Bauer reviewed the temporary road closure for the replacement of two vintage bridges on gravel roads over ditches. Commissioner Freeman moved to approve said temporary road closure. Seconded by Commissioner Conway, the motion carried unanimously. 9) CONSIDER AGREEMENT CONCERNING PURCHASE OF PUBLIC ROAD RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 47 AND AUTHORIZE CHAIR TO SIGN NECESSARY DOCUMENTS — GREELEY WELD COUNTY AIRPORT AUTHORITY: Leon Sievers, Department of Public Works, explained that this is on the CR 49 extension project, and reviewed the compensation to the land owner. Commissioner Conway disclosed his membership on the Airport Authority. Commissioner Kirkmeyer moved to approve said agreement and authorize the Chair to sign. Commissioner Freeman seconded the motion and it carried unanimously. IR 10) CONSIDER EVIDENCE OF COMMITMENT CONCERNING VARIOUS SAFETY IMPROVEMENTS PROJECTS: Mr. Barker explained that CDOT needs this in addition to the approval of the RAMP project in July, and is a commitment to get this job done. He said Elizabeth Relford, Department of Public Works, compiled Exhibit A, documents including the budget, commitment and scope of work. Commissioner Kirkmeyer commented that this needs to be done by the end of the year and moved to approve said evidence of commitment. The motion, which was seconded by Commissioner Conway, carried unanimously. Minutes, December 23, 2013 2013-3535 Page 3 BC0016 11) CONSIDER ASSIGNMENT OF COMPRESSED NATURAL GAS STATION AGREEMENT FROM ELA, INC. (ZEIT ENERGY, LLC) TO WARD ALTERNATIVE ENERGY, LLC: Mr. Barker explained that Zeit asked for consent to this assignment, so the Board is complying with that request. Commissioner Kirkmeyer moved to approve said assignment of agreement and authorize the Chair to sign. Commissioner Conway seconded the motion and it carried unanimously. 12) CONSIDER AGREEMENT FOR RECEIPT OF COURT SECURITY GRANT FUNDS AND AUTHORIZE CHAIR TO SIGN ELECTRONICALLY - COLORADO JUDICIAL DEPARTMENT, OFFICE OF THE STATE COURT ADMINISTRATOR COURT SECURITY CASH FUND: Ms. Mika said more funding was requested, but she recommended approval of what was received, $5,013.00. In response to Commissioner Conway, Mr. Taylor explained this funding is for the local security team for a camera upgrade and three duress alarms. Commissioner Freeman moved to approve said agreement and authorize the Chair to sign electronically. The motion was seconded by Commissioner Conway, and it carried unanimously. S 13) FINAL READING OF CODE ORDINANCE #2013-10, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 23 ZONING, OF THE WELD COUNTY CODE: Commissioner Kirkmeyer moved to read by title only. The motion was seconded by Commissioner Conway, and it carried unanimously. Mr. Barker read the title for the record and noted no changes since second reading. Commissioner Kirkmeyer moved to approve said ordinance, with amendments, on final reading. Seconded by Commissioner Freeman, the motion carried unanimously. 14) FINAL READING OF CODE ORDINANCE #2013-12, IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, OF THE WELD COUNTY CODE: Commissioner Kirkmeyer moved to read by title only. The motion was seconded by Commissioner Conway, and it carried unanimously. Mr. Barker read the title for the record. Mr. Jiricek noted no changes. No public input was forthcoming. Commissioner Kirkmeyer moved to approve said ordinance on final reading. Seconded by Commissioner Freeman, the motion carried unanimously. ES 5) CONSIDER FIRST AMENDMENT TO AGREEMENT FOR INMATE HEALTH SERVICES AND AUTHORIZE CHAIR TO SIGN - CORRECT CARE SOLUTIONS, LLC: Mr. Barker noted this goes back to a contract agreed upon in 2006. Commissioner Kirkmeyer noted a week is not adequate notice for review. Commissioner Conway also noted the expanded hours of service. Ms. Mika said the fees are subject to the average inmate population and the Boulder/Denver medical consumer price index. Commissioner Kirkmeyer said allowing extensions is fine, but in order for the Board to exercise its fiduciary responsibilities, large expenditures need to come up for review, and she recalled there were some issues with the low bidder, versus next bidder up, and the quality of services in this case. She requested a work session to have matters such as these presented in advance. Commissioner Conway moved to continue this matter until December 30, 2013. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinances #2013-10 and #2013-12 were approved on Final Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, December 23, 2013 2013-3535 Page 4 BC0016 E 5) CONSIDER FIRST AMENDMENT TO AGREEMENT FOR INMATE HEALTH SERVICES AND AUTHORIZE CHAIR TO SIGN - CORRECT CARE SOLUTIONS, LLC: Mr. Barker noted this goes back to a contract agreed upon in 2006. Commissioner Kirkmeyer noted a week is not adequate notice for review. Commissioner Conway also noted the expanded hours of service. Ms. Mika said the fees are subject to the average inmate population and the Boulder/Denver medical consumer price index. Commissioner Kirkmeyer said allowing extensions is fine, but in order for the Board to exercise its fiduciary responsibilities, large expenditures need to come up for review, and she recalled there were some issues with the low bidder, versus next bidder up, and the quality of services in this case. She requested a work session to have matters such as these presented in advance. Commissioner Conway moved to continue this matter until December 30, 2013. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinances #2013-10 and #2013-12 were approved on Final Reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:48 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ��\ o .. _ _�. �.�� EXCUSED Weld County Clerk to the William F. Garcia, Chair Dou5-19N Ca_vvi0 g as Rade acher, Pro-Tem Sean P. Conway YY Mike Freeman afiai aafbara Kirkmeyer Minutes, December 23, 2013 Page 5 2013-353-5 BC0016 Hello