HomeMy WebLinkAbout20132411.tiffRESOLUTION
RE: GRANT PERMIT FOR TEMPORARY ASSEMBLY TO AMERICAN CANCER SOCIETY -
SEPTEMBER 21, 2013
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the American Cancer Society, Attn: Nancy Clark, 8221 West 20th Street,
Suite A, Greeley, Colorado 80634, has presented to the Board of County Commissioners an
application for a Permit for Temporary Assembly on land within the unincorporated portion of the
County of Weld, State of Colorado, to be held from 5:30 p.m., on September 21, 2013, until
1:00 a.m., September 22, 2013, on property described as follows:
37440 County Road 43, Eaton, Colorado 80615;
being further described as part of the SW1/4 of
Section 27, Township 7 North, Range 65 West of the
6th P.M., Weld County, Colorado
WHEREAS, said applicant has paid Weld County the sum of ONE -HUNDRED DOLLARS
($100.00) for said Weld County Permit for Temporary Assembly, and
WHEREAS, having examined said application, the Board deems it appropriate to grant a
Weld County Permit for Temporary Assembly to the American Cancer Society, and
WHEREAS, said permit shall be issued subject to compliance with the terms and conditions
as set forth in the application materials and upon the express condition and agreement that the
temporary assemblage will be conducted in strict conformity to all laws of the State of Colorado and
the Weld County Code, and
WHEREAS, any violation to said terms and conditions shall be cause for revocation of said
permit and forfeiture of bond.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that said Weld County Permit for Temporary Assembly on September 21, 2013,
be, and hereby is, granted to the American Cancer Society to conduct a temporary assemblage at
the hereinabove described location, conditional upon compliance with the items listed above.
Wet
Cc: App., So
2013-2411
LC0022
PERMIT FOR TEMPORARY ASSEMBLY - AMERICAN CANCER SOCIETY
PAGE 2
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 26th day of August, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD CS_-... Y OLORADO
Weld County Clerk to the Bo
BY:
Deputy Clerk to the
AP
County Attorney
Date of signature
9/2O3
fbara Kirkmey
2013-2411
LC0022
WELD COUNTY PERMIT FOR TEMPORARY ASSEMBLY
By action of the Board of County Commissioners of the County of Weld, State of Colorado,
taken this 26th day of September, 2013, IT IS HEREBY GRANTED a permit for a temporary
assemblage on land within the unincorporated portion of the County of Weld, State of Colorado, to
be held from 5:00 p.m., September 21, 2013, until 1:00 a.m., September 22, 2013, on property
described as:
37440 County Road 43, Eaton, Colorado 80615;
being further described as part of the SW1/4 of
Section 27, Township 7 North, Range 65 West of the
6th P.M., Weld County, Colorado
This permit authorizes American Cancer Society to hold such an assemblage so long as it is
in accordance with Chapter 12 of the Weld County Code and all other applicable State and County
statutes and regulations. This permit is subject to compliance with the terms and conditions as set
forth in the application materials and to additional conditions set forth by the Board and attached
hereto.
PERMIT APPROVED this 26th day of September, 2013.
BOARD OF COUNTY COMMISSIONERS
WELD COUNT &COLORADO
ATTEST: ers
Weld County Clerk to th
BY:
Deputy Clerk to the Bo
APP
County Attorney
arbara Kirkmeyer
Date of signature: 9101/3
air
ougla- Rademaer, Pro-Tem
Se- •. Conway
A
NOTE: THIS PERMIT MAY BE REVOKED AND THE BOND FORFEITED FOR FAILING TO
MEET THE CONDITIONS SET FORTH HEREIN.
2013-2411
LC0022
APPLICATION FOR TEMPORARY ASSEMBLY
INSTRUCTIONS TO APPLICANT: Complete each section and mark "N/A" where not applicable.
Additional sheets may be attached and maps, sketches or drawings may be substituted for the
verbal description of plans for the assembly site. All required information must be furnished before
the application will be processed.
NAME: American Cancer Society AGE:
RESIDENCE:
MAILING ADDRESS: 8221 W 20th Street Suite A Greeley, CO 80634
NAME: AGE:
RESIDENCE:
MAILING ADDRESS:
NAME: AGE:
RESIDENCE:
MAILING ADDRESS:
NAME: AGE:
RESIDENCE:
MAILING ADDRESS:
(This must list all partners in a partnership, officers of an unincorporated association, society or
group, or, if there are no officers, by all members of such association, society or group. IF A
CORPORATION, ATTACH A CERTIFIED COPY OF THE ARTICLES OF INCORPORATION.)
1. Address and legal description of all property upon which the assembly is to be
held: Property is owned by Rebecca Meyring. Event will be held in the southwest corner of WCR 43 and 76
also known as SW 1/4 of Section 27, Township 7 North, Range 65 West of the 6th PM, Weld County Colorado.
Address of property is 37440 Weld County Road 43 Eaton, Colorado 80615.
A. Name, residence and mailing address of the record owners of such property (Attach
a notarized statement by the record owners of such property consenting to the
assembly if application is not made by all of the record owners.)
NAME: Rebecca Meyring
RESIDENCE: 37440 WCR43 Eaton, CO 80615
MAILING ADDRESS:37440 WCR 43 Eaton, CO 80615
NAME:
RESIDENCE:
MAILING ADDRESS:
2013-2411
0:`uuUYluuuuuu0Y10 000 nnn.nn noon
2. Nature or purposes of the assembly: Cattle Barons Ball (Fundraiser for the American Cancer Society)
3. Dates and hours during which the assembly is to be held: September 21, 2013 5:30 pm to 1 am
4. Maximum number of persons to be allowed at assembly at any one time: 1000 guests, 275volunteers
5. The maximum number of tickets to be sold, if any: 1000
6. Identify plans to limit number of persons to the maximum identified above: _
Event is private - by invitation. Tickets are all sold in advance. No ticket sales at the door.
Security is provided to prevent unauthorized access tot he event or onto the landowner's property.
7. Identify plans for supplying potable (drinking) water, including the source, number, and
location of facilities, and type and means of disposing of waste deposited:
Bottled water provided to guests and volunteers in various areas.
Volunteers will collect trash within the arena in trash containers provided by FLEXX Productions.
Dumpsters will be set up at various entrances / exits.
8. Identify the plans for holding, collecting, and disposing of solid waste materials:
Volunteers will collect trash within the arena in trash containers provided by FLEXX Productions.
Dumpsters will be set up at various entrances / exits.
9. Identify the plans for providing separate toilet facilities for males and females, including the
source, number, and location, type and the means of disposing of wastes deposited:
S B Portable Systems is providing an attendant for 3 restroom trailers with separate facilities for males / females.
They are also providing two special events (handicapped accessible) restrooms.
0 :I] 00 NIoao00DD'D0D0D000.000000
10. Identify the plans to provide for medical facilities, including the location and construction of
any structures, the names, addresses, and hours of availability of emergency medical
technicians and nurses and provisions for emergency ambulance service:
Notification of Eaton Fire Department, who will do a site visit prior to the event.
Have requested that EMTs from fire department to be available on site during the event.
11. Identify the plans, if any, to illuminate the location of the assembly, including the source and
amount of power, and the location of lamps:
Power provided by generators.
Light towers will illuminate drop off and parking areas for guests and volunteers.
Indoor lighting will be provided by CEAVCO.
Utility lights will be provided at entrances, bathroom areas, food service and volunteers areas by FLEXX Productions.
12. Identify the plans for parking vehicles, including size and location of lots, points of highway
access and interior roads, including routes between highway access and parking lots:
Vehicles will be parked on the property in graveled area. Separate parking areas for volunteers, vendors & guests.
Guest vehicles will be arriving from various directions including Hwy 14, Hwy 392, County Road 74.
Vehicles will be entering from Weld County Road 43. Road on property is all-weather road.
Volunteers arrive early (3:30 - 5pm) and will depart at various times depending on shift (8pm - after the event)
Guests generally arrive between 5:30 and 8 pm.
13. Identify the plans for communications with hospital, police, and fire services, including the
source, amount, and location of communication equipment:
Mobile communications and cell phones under the direction of Weld County Sheriff John Cooke.
Command bus will be parked onsite to be on alert.
14. Identify the plans for camping facilities, if any: n/a
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15. Identify the plans for fire protection:
Notification of Eaton Fire Department in advance of the event. Posting of required signage through FLEXX
Productions.
16. Identify the plans for security, including the number of guards, their deployment, their names,
addresses, credentials and hours of availability and description of peer group control, if any:
John Cooke, Weld County Sheriff, is coordinating security.
Security will be on foot and horseback, with vehicles available.
Volunteer security on site during Saturday morning setup, September 21, 2013.
Security on site for event afternoon and evening.
Overnight security on site Friday evening, September 20 and Saturday late night - early Sunday morning.
17. Identify the plans for sound control and sound amplification, if any, including number,
location, and power of amplifiers and speakers:
CEAVCO See attached contract.
18. If applicable, identify plans for meeting County health standards for food concessions and
concessionaires who will be allowed to operate on the grounds, including the names and
addresses of all concessionaires and their license permit numbers:
Food will be catered through Kenny's Steakhouse. Matt Larson, 3502 W 10th Street, Greeley, CO 80634
Primary contact: Matt Larson # 03662770000 Expires: 12/31/2013
19. Identify the plans, if any, for an electrical system:
See contract for CEAVCO
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20. Identify the plans to ensure that trees, underbrush, large rocks, and other natural features
shall be left intact and undisturbed, and natural vegetative cover retained, protected and
maintained so as to facilitate drainage, prevent erosion, and preserve the scenic attributes;
and the plans to abate dust on the site:
Area will be overseen by landowner. American Cancer Society si working closely with landowner to ensure
due diligence in protecting landowner's property. Dust control as needed although we will only be using
graveled areas for access and for parking.
21. Attach a statement by a bonding company licensed to do business in the State of Colorado
indicating its intent to furnish a bond required in Section 12-1-30.B.13 of the Weld County
Code to ensure performance by the applicant of each of the terms and conditions of the
temporary assemblage permit.
22. Attach a statement by an insurance company licensed to do business in the State of
Colorado stating its intent to provide liability insurance, as required by Section 12-1-30.B.14
of the Weld County Code, to protect against injury to persons or property occurring as a
result of such an assembly.
23. Submit $100.00 fee for each event where three -hundred fifty (350) or more people assemble
or can reasonably by anticipated to assemble at any one (1) location, unless the location is
properly zoned for such assembly, in which case one permit shall be required for the total
number of events scheduled for that location for the reminder of the calendar year, not to
exceed ten (10) events per year. As used herein, the term event means an assembly or
anticipated assembly which is scheduled to last for three (3) consecutive days or less.
BY THIS APPLICATION, APPLICANT(S) AGREES TO INDEMNIFY AND HOLD HARMLESS
WELD COUNTY OR ANY OF ITS AGENTS, OFFICERS, SERVANTS, AND EMPLOYEES FROM
ANY LIABILITY OR CAUSES OF ACTION WHICH MIGHT ARISE BY REASON OF GRANTING OF
A TEMPORARY ASSEMBLAGE PERMIT, AND FROM ANY COSTS INCURRED IN DEFENDING
AGAINST SUCH ACTIONS OR IN CLEANING UP ANY WASTE MATERIAL PRODUCED OR LEFT
BY THE ASSEMBLY.
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The applicant, and each of them, swears, (affirms) that, to the best of his knowledge, the
statements contained in the application are true and correct.
aAlt• 04121)
Applicant's signature /
TAMMY LEE WATERS c
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20124078542 1
MY COMMISSION EXPIRES DECEMBER 5, 2016j
SUBSCRIBED AND SWORN to before me this
2O .
Witness my hand and official seal.
My commission expires:
Not Jac. y /61
Applicant's printed name
D(3-4/1')/1 //Oq' F) 4/s „DI i' c4,
Applicant's position
1
day of
atudA.Or ,
M:1CTB\CTBFOR MSIFOAS MBLY. DOCdoc
139199
A a® CERTIFICATE OF LIABILITY INSURANCE
GAT8/28/20113
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Commercial Lines — (404) 923-3700
Wells Fargo Insurance Services USA, Inc.
3475 Piedmont Road NE, Suite 800
Atlanta, GA 30305-2886
CONTACT Patricia Adamson
NAME:
PHONE 404-923-3527 I FAX 877-362-9069
(A/C, No Est): (Am.
ADDRESS: patricia.adamson@wellsfargo.com
INSURER(S) AFFORDING COVERAGE
NAIC #
INSURER A: Federal Insurance Company
20281
INSURED
American Cancer Society, Inc.
250 Williams Street
Atlanta, GA 30303
INSURER B: Pacific Indemnity Company
20346
INSURER C :
INSURER D :
INSURER E:
INSURER F :
MBER: 650
REVISION NUMBER: See below
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSR
SUER
WVD
POLICY NUMBER
POLICY EFF
IMM/DD/YYYY)
POLICY EXP
IMM/DDl1^/YYI
LIMITS
A
GENERAL
X
LIABILITY
COMMERCIAL GENERAL LIABILITY
35943463
09/01/2013
09/01/2014
EACH OCCURRENCE
$ 1,000,000
DAMAGE TO
PREMISES (Ea occurrence)
$ 300.000
MED EXP (Any one person)
$ 2,500
CLAIMS -MADE.
X
OCCUR
PERSONAL 8 ADV INJURY
$ 1,000,000
GENERAL AGGREGATE
$ 25.000.000
PRODUCTS - COMP/OP AGG
$ 2,000.000
GGEEN'L AGGREGATE
n POLICY
LIMIT APPLIES
Fell
PER:
LOCPRO
$
A
AUTOMOBILE
X
LIABILITY
ANY AUTO
ALL OWNED
SCHEDULED
N0N
NON -OWNED
AUTOS
73563471
73563476 -Puerto Rico
73563477 -Hawaii
73563969-Virginia
09/01/2013
09/01/2014
(Ea acccl dent51NGLE LIMIT
$ 1,000.000
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
UMBRELLA LIAB
EXCESS LIAB
OCCUR
CLAIMS -MADE
EACH OCCURRENCE
$
AGGREGATE
$
$
BED I RETENTION $
B
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N
OFFICER/MEMBER EXCLUDED? N
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N/A
71741355
09/01/2013
09/01/2014
x I WC STATU- I
TORY LIMITS
0TH -
FR
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1,000.000
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, It more space Is required)
Re Cattle Barons Ball 2013 on September 21, 2013 at 6:30pm to September 22, 2013 1 am at Spicer Arena, 37440 WCR 43, Eaton CO 80615.
Certificate holder is included as an additional insured in accordance with the terms and conditions of the general liability policy.
CERTIFICATE HOLDER
CANCELLATION
Weld County Government
Clerk to the Board Office
1150 "0" Street
Greeley, CO 80631
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
The ACORD name and logo are registered marks of ACORD
@ 1988.2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010/05)
(This certificate 'replaces caNfica1e051019]d issued on 6/140019)
1-2
PORTA , BOWL
S a B Porta-Bowl Restrooms, Inc.
3263 Oakland St, Aurora CO 80010
Phone 303-341-6800
FAX 303-341-6828
www.sbprestrooms.com
CUSTOMER BILLING ADDRESS:
Cattle Barons Ball
A FAMILY OWNED
COLORADO
TRADITION FOR
OVER 30 YEARS!
DATE: JUNE 12, 2013
EVENT OR SITE NAME: CATTLE BARONS BALL
LOCATION: 37440 WCR 43, EATON, CO 80615
DELIVERY DATE a TIME: 9/19/13
EVENT START DATE EtTIME: 9/21/13
EVENT END DATE & TIME: 9/21/13
REMOVAL DATE £t TIME: 9/23/13
Restroom Trailer Contract
QUANITY
DESCRIPTION.
UNIT PRICE
1
1
1
2
2
1
Royal Suite I Restroom Trailer:
Royal Suite III Restroom Trailer:
Royal Oasis Restroom Trailer:
Special Event Restrooms:
Hand Wash Stations:
Attendant:
Total:
$1,775.00
$1,775.00
$1,975.00
Included
Included
Included
$5,525.00
The Royal Suite I Restroom Trailer has 4 restroom stalls and 2 hand -wash stations for the women, 2 restroom stalls, 2
urinals and 2 hand -wash stations for the men. The Royal Suite III Restroom Trailer has 4 restroom stalls and 2 hand -wash
stations for the women, 2 restroom stalls, 3 urinals and 1 hand -wash station for the men.
The price listed includes delivery, collection, set-up and tear -down fees. Tax is not included in this proposal, but customer
is responsible for paying all taxes due in connection with any equipment and services ordered.
All restroom facilities MUST be placed on level ground (preferably concrete, cement, asphalt or gravel). If the facility is
placed in either a sand, grass or dirt area, please be advised that due to possible weather or ground conditions S Et B
Porta-Bowl Restrooms will not be held responsible if the ground is damaged. Tie -downs for the trailer may also be
required depending on what your jurisdiction requires, customer is responsible for determining whether this service is
needed. Tie -down installation and removal are not included in the standard pricing, but can be provided for an additional
fee. Tie down installation and removal may also leave holes in the ground, s a B will not be held liable or responsible for
these. We require a minimum of 15' wide to deliver the facilities.
Customer is responsible for securing any permits or licenses required for placement. Requirements vary between
jurisdictions; we recommend you check with your local city and/or county officials for their requirements.
WEDDINGS, GOLF TOURNAMENTS, CORPORATE HOSPITALITY, PRIVATE PARTIES, OUTDOOR EVENTS
PHONE 303-341-6800. TOLL FREE 866-893-9001. FAX 303-341-6828.
S
2-2
The Royal
Suite I will sit
29" long and
15' wide with
the steps
deployed.
0
10
11 ,.I
C
The Royal Oasis will sit 17' wide and 28' in
length when ADA ramp is set in place. The
ADA ramp also requires an additional 6' in
width to accommodate access to maneuver
on to the ramp. That brings the total width
required to 23'.
The Royal
Suite III will sit
26'6" long and
15' wide with
the steps
deployed.
9]2 Po;ab
t� t
rt
Customer is responsible for ensuring that S a B personnel have sufficient access for delivery, removal and services. This
includes adequate snow removal around the trailer for our vehicles.
Delivery, collection and any additional waste removal is scheduled during business hours Monday -Friday Barn until 5pm
unless otherwise listed on this quotation. Any delivery, collection or waste removal on weekends or holidays, may
require additional overtime charges. S Et B will make every effort to deliver, remove or service at scheduled times. S a
B shall not be held liable for delays in performance due to contingencies beyond our reasonable control, including, but
not limited to adverse weather, road conditions, strikes, riots, fires and acts of God.
Power Needed: Access to main power source within 100' of the facility location as well as three 20 -amp, non-GFI 110 -
volt circuits per trailer are necessary. Three standard 3 -prong outlets per trailer are required. If no power is available
a 7,500 -watt generator for each trailer or a 15,000 -watt generator for both can be used which must be provided by the
customer.
Water Needed: Access to a water source with a minimum of 30-50 PSI within 50' of the unit is required. A standard
minimum 3/4" garden hose fitting is required for water service to the trailer. If power and/or water is not accessible
when the trailer is delivered, an additional trip charge may apply for S Et B personnel to come back out to the site and
test the power and/or water functionality with the trailer.
Liability of Equipment: Customer acknowledges that it has the care, custody and control of Equipment owned and
furnished by S £t B and accepts the responsibility therefore except when same is being physically handled by the
employees of S a B. Therefore, Customer expressly agrees to defend, indemnify and hold harmless S a B from and
against any and all claims for loss of or damage to property, or injury to or death to person or persons, resulting from
or arising in any manner out of Customer's use, operation or possession of any Equipment furnished by S Et B hereunder.
Payment: The invoiced amounts based on the pricing listed above will be due with terms of Net 30 days from date of
invoice if credit is extended and approved. A 50% non-refundable deposit is due upon booking in order to make a
reservation. The remaining amount is due 10 days prior to the delivery date. In the event that the account is not paid
according to the terms, the Lessee agrees to pay S Et B a Finance Charge of 1.5% per month on all delinquent amounts.
It is also agreed that Lessee will pay 5 a B all costs of collection, including reasonable attorney fees if incurred on any
delinquent amounts owed to S a B.
By signing below, you agree that you have read, understand and agree to all of the terms and conditions listed above.
Sign Name Print Name Title
Contract prepared by: Carlos Gonzalez
Date
Please note that the pricing above is valid for 30 days from the date listed at the top of this contract and availability is limited. A 50% non-
refundable deposit is due upon booking. Full payment must be made 10 days prior to your event date. Visa, MasterCard, Discover and AMEX
are welcome.
WEDDINGS, GOLF TOURNAMENTS, CORPORATE HOSPITALITY, PRIVATE PARTIES, OUTDOOR EVENTS
PHONE 3O3-341-68OO. TOLL FREE 866-893-9OO1. FAX 303-341-6828.
CEAVCO
AudioVisual
RENTAL & STAGING DIVISION
6240 W. 54th Avenue
Arvada CO 80002
Phone: 303-539-3500
Fax: 303-539-3501
HI Cattle Barons Ball 2013
Reservation No.: DEN35644
Prepared By: Joe THartman
CEAVCO Delivery
CEAVCO Pickup
Terms:
Client PO#:
After Hours Emergency Pager - 303-539-3505
09/20/2013 09:00 AM
09/22/2013 03:00 PM
Net 30
Client:
1678
Contact:
Phone:
Fax:
AMERICAN CANCER SOCIETY/GREELEY
8221 W. 20TH STREET; SUITE A
GREELEY,CO 80634
NANCY CLARK
970-350-5019 Cell Phone:
970-356-9238 nancy.clark@cancer.org
Ship To: Spicer Arena
37440 WCR 43
Eaton,CO 80615
Contact:
Site Ph:
Room:
Cell Phone:
Equipment
Qty Item Description
Large Audio System
Main PA
10 Speaker, Powered Vertec JBL VT4888DP-AN / Line Array
I Rigging Kit, VT4888 3' (Line Array)
2 Speaker Kit, 4 JBL Dual 18" Subs
2 Speaker Kit, JBL SRX 712 4 Monitor Wedge w/NL4 Cable
Speaker Support
Production Mix, Live Auction and Welkin
I Audio System/Digital, 2 Speaker Kit
1 Audio System Digital Mixer, 12 Mic Pre, 24 In x 14 Out Rack Kit
2 Speaker Kit, Single Powered Speaker w/Stand SRM450
1 Cable Kit, XLR & AC Kit for Gig Rack Systems
Stage Inputs
1 Wireless Mic Kit, Shure UHF R L3 System (2)FITI (2) Lay
Performance Microphone Kit #1
Kit, Tripod Mic Stands
Trunk, XLR Cable for Performance Mic / Line Array
Extra Auction audio
12 Speaker, 12" Powered JBL VRX932LAP / Compact Line Array
Communication
1 ClearCom Music Kit, 2 CCPhone & 2 Flashers
1 Radio Kit x 4 w/Chargers
Support Gear
1 Audio Accessory, Workbox tools and Supplies Kit
1 Show Power Distro Medium Kit
I Trunk, Cable AC #2 Feeder 5 Wire
10 Cable Ramp, 35.5" L X 17.5" W
Sub Total
Video Sponsor Equipment
Days Unit Price Item Subtotal
1.00 175.00
1.00 0.00
1.00 600.00
1.00 400.00
1750.00
0.00
1200.00
800.00
1.00 350.00 350.00
1.00 250.00
1.00 300.00
1.00 48.00
1.00 0.00
1.00 90.00
1.00 72.50
1.00 100.00
1.00 0.00
1.00 250.00
1.00 200.00
1.00 10.00
250.00
300.00
48.00
0.00
1080.00
72.50
100.00
0.00
250.00
200.00
100.00
6500.50
CEAVCO Order:DEN35644
Page 1 of 4 Printed on 06/27/2013 At 11:24 AM
Screens ground supported on sides
2 Screen Kit, 9' x 12' Stumpfl Monoblox
2 Projector, LCD, Christie LWU505 w/Lens, (5,000 ANSI) WUXGA 1920x1200, Kit
1 Switcher, Seamless Graphics, DCS-100 Kit
l Monitor, LCD 23" 1080P HD w/Pedestal, Kit
1 DVI Splitter Kit/ 1 X 2 Dual Link Gefen
3 Cable, DVI Directional Fiber Optic HDTV 50 Meter
1 DVD Player, Pro w/PAL Conversion DVD-V800 Kit
2 Laptop, Windows 7, Office 2010, 2.4GHz 8GB RAM 750GB ODD
l Wireless Remote Control, Power Point w/Laser CE2Y-ESP
Sub Total
Decor
1 Custom Fabric*
CO2
1 attention getter CO2*
Lighting
Band - Upstage
1 2 Chain Motors, 3 Phase, STON / CS800, With 3 Phase to Edison Breakout
5 Truss, 20.5" x 20.5" x 10' Box
1 Truss Bolts & Tools Kit
Band -Downstage
1 2 Chain Motors, 3 Phase, .5TON / CS800, With 3 Phase to Edison Breakout
5 Truss, 20.5" x 20.5" x 10' Box
I Truss Bolts & Tools Kit
6 Light, Moving Head MAC -2000 Performance*
12 Light, Moving Head MAC -700 Wash*
60 Light, PAR 64*
Spot Towers
1 Scaffolding, 2 Screen Tower, 4'-10' High
2 Follow Spot, 1200W HMI Lycian 1272 Kit
Main Room Lighting
24 Arri 2k Fresnel*
10 Lighting Kit, Source Four Complete w/70° Lens
12 Lighting Kit, Source Four Complete w/50° Lens
6 Lighting Kit, Source Four Complete w/26° Lens
36 Martin Mac 301*
24 Light, Moving Head MAC -250 Entour*
4 Dimmer Rack, 48 Channel 20A, Sensor 48
1 Lighting Controller Kit, Road Hog w/Wing Expansion
1 Lighting Control, ETC SmartFade ML
Rigging
57 Truss, 12" x 12" x 10' Box
16 Truss Bolts & Tools Kit
34 Chain Motor, 3 Phase, .5 Ton, 7 Pin Soco
1 Motor Control Remote, 16 Channel
2 Motor Control Remote, 8 Channel
4 Motor Control, 8 Channel, 3 Phase, 7pin Soco
34 Cable, Chain Motor Control Soco 7 Pin 100'
34 Chain Bag for Chain Motors
1.00 100.00
1.00 500.00
1.00 350.00
1.00 125.00
1.00 50.00
1.00 0.00
1.00 100.00
1.00 125.00
1.00 10.00
200.00
1000.00
350.00
125.00
50.00
0.00
100.00
250.00
10.00
2085.00
1.00 1000.00 1000.00
1.00 750.00 750.00
1.00 225.00 225.00
1.00 35.00 175.00
1.00 20.00 20.00
1.00 225.00 225.00
1.00 35.00 175.00
1.00 20.00 20.00
1.00 225.00 1350.00
1.00 150.00 1800.00
1.00 20.00 1200.00
1.00 100.00 100.00
1.00 125.00 250.00
1.00 25.00 600.00
1.00 25.00 250.00
1.00 25.00 300.00
1.00 25.00 150.00
1.00 150.00 5400.00
1.00 150.00 3600.00
1.00 250.00 1000.00
1.00 650.00 650.00
1.00 250.00 250.00
1.00 25.00 1425.00
1.00 0.00 0.00
1.00 75.00 2550.00
1.00 75.00 75.00
1.00 75.00 150.00
1.00 0.00 0.00
1.00 0.00 0.00
1.00 0.00 0.00
CEAVCO Order: DEN35644
Page 2 of 4 Printed on 06/27/2013 At 11:24 AM
Auction Area - Sandbox
8 Lighting Kit, Source Four Complete w/90° Lens 1.00
Auction Area - Stall Area
13 Rigging, Pipe 10' X 1.5" Black Threaded
36 Light, Source 4 Parnel w/575 Watt Lamp
Loft Lighting Setup
4 Truss, 12" x 12" x 10' Box
2 Truss, 12" x 12" x 5' Box
4 Base, 30" X 30" 501b Steel Plate for Box Truss
3 Truss Bolts & Tools Kit
8 Arri 1K Fresnel
10 Lighting Kit, PAR38 w/Floor Base
Prefunction Audio
1 Audio System/Digital, 4 Speaker Kit
Outside Overflow Audio
4 Speaker Kit, Single Powered Speaker w/Stand SRM450
Custom Gobos Placement and Creation TBD
* indicates non -discountable items
Labor
Personnel
25.00 200.00
1.00 25.00
1.00 15.00
1.00
1.00
1.00
1.00
1.00
1.00
25.00
15.00
40.00
20.00
30.00
15.00
325.00
540.00
100.00
30.00
160.00
60.00
240.00
150.00
1.00 400.00 400.00
1.00 50.00 200.00
Set up Labor Thursday
On -Site Coordinator/Manager, Day Rate*
Audio Operator (Al), Day Rate*
Lighting Director (LD), Day Rate*
Lighting Operator, Day Rate*
Audio -Video Technician, Day Rate*
Rigger*
Focus and Rehearsal Friday
On -Site Coordinator/Manager, Day Rate*
Audio Operator (Al), Day Rate* (Adam)*
Lighting Director (LD), Day Rate*
Lighting Operator*
Show Labor Saturday
On -Site Coordinator/Manager, Day Rate*
Audio Operator (Al), Day Rate*
Audio Operator (A2)*
Lighting Director (LD), Day Rate*
Spot Light Operator*
Strike Labor TBD - Sunday
On -Site Coordinator/Manager, Day Rate*
Audio -Video Technician, Day Rate*
Rigger*
Qty Rate RT OT DT Subtotal
1 650.00 1.00
1 550.00 1.00
1 550.00 1.00
12 475.00 1.00
4 475.00 1.00
4 500.00 1.00
1 650.00 1.00
1 550.00 1.00
1 550.00 1.00
4 475.00 1.00
1 650.00 1.00 5.00
1 550.00 1.00 7.00
1 475.00 1.00 7.00
I 550.00 1.00 5.00
2 475.00 1.00
1 650.00 1.00
12 475.00 1.00
4 500.00 1.00
650.00
550.00
550.00
5700.00
1900.00
2000.00
650.00
550.00
550.00
1900.00
1137.50
1127.50
973.75
962.50
950.00
650.00
5700.00
2000.00
CEAVCO Order:DEN35644
Page 3 of 4 Printed on 06/27/2013 At 11:24 AM
Summary
Contract Notes
Shipping Comments
Equipment
Delivery - Shipping
Sales & Expenses
Labor
Damage Waiver
Service Charge
Discount
RLCOLO Sales Tax
TOTAL AMOUNT
34680.50
0.00
28501.25
0.00
0.00
8541.22
0.00
$54,640.53
Your signature below indicates: You specifically agree to be bound by all the terms and conditions listed on the last page of this contract.
Accepted and agreed
(Printed Name)
Date
CEAVCO Order:DEN35644
Page 4 of 4 Printed on 0612712013 At 11:24 AM
AO EXX TENTS
DECOR
PRODUCT/[7/75 I EVENT RENTALS
1833 E. Harmony #19 I Fort Collins, CO 80528
Office (970) 223-1195 l Fax (970) 226-0528 l www.FlexxProductions.com
American Cancer Society
Lynn Casseday
8221 W 20th Street Sutie A
Greeley, CO 80634
Salesman: PHILIP Gottula
(Customer#: 22
970381-1616 Phone
Job Descr: CBB 2013, event 9/21
Phone: 970-219-8246
Status: Reservation
Contract #: 9742
Event Beg: Mon 9116/2013 9:00AM
Event End: Tue 9124/2013 5:00PM
Operator: PHILIP Gottula
Terms: On Account
E -Mail: phil@flexxproductions.com
Delivery and Pickup
Delivery Date: Mon 9/16/2013 08:00 AM - 05:00 PM
Pickup Date: Tue 9/24/2013 08:00 AM - 05:00 PM
Location: Spicer Arena
Used at Address: 37440 WCR 43 ; Eaton, CO
Delivery Notes: PG
Del- start install 9/16/13
Pu 9/22/12- must be out by noon on Tuesday 9/24/12.
Contact: Nancy Clark
Phone:
FLEXX will start installing on 9/16/13 (Flooring, Stage, etc)
Event date: Sept 21st 2013
8' Tables- Bank 6, Vault 4, Kitchen 38, Silent Auction 18, Live Auction, 2, Raffle 2, sound 1, Beverage 2, store 2.
Linens for 8' tables- Bank 4, Vault 2, Silent Auction 18, Live Auction 2, Raffle 2, sound 1, beverage 2, store 2.
Qty
Items Rented
Each
Price
101
101
1020
1010
1025
205
2040
1020
1020
1020
1020
205
1020
1020
220
40
30
202
202
202
85
Guest Seating
Table -Round 6' pa,,,),E,r°;t:,E(°≤t:Ert,
TBLC-120" Round - WHITE
TBLC-Napkin - BLACK
Chair -White Wood Style Padded
China -Silver Rim - Dinner
China -Silver Rim - Bread & Butter 6"
BB plates, 2 per table
China Silver Rim - Salad/Desserti.
Salad & Dessert
Flatware -Steak Knife (Black Handle)
Flatware- Pearl Dinner Fork
Flatware -Pearl - Teaspoon
For dessert
Flatware -Pearl Salad/Dessert'For1( . ,
Flatware -Pearl - Butter Knife
Glass -Water 17oz"
Glass -Wine Red 13oz
Glass Irish Coffee: ;?„313,,f;; EE°
Serving-Cream/Sugar Set - White
Serving-Thermal Coffee Pitcher;xvnite','.
Serving -Salt & Pepper set
2 sets per table
Serving -Bread Baskets Wicker
2 per table
TBLC-Napkin - BLACK
For bread baskets
Serving -Pitcher -Plastic'
Table -Fill 'n' Chill
Guest drinks at stage
TBLC-Skirt 21' BLACK w/ clips
•E3i'if' i t °iii
:.
tli
t•t
Eir
Bars
E ,� ............ .. $12.25
ti
,.t E 3°,.. fist.:.
$14.35
$0.65
$3.00
$0.50
$0.50
$0.50
$0.75
$0.50
$0.50
$0.50
$0.50
$0.50
$0.50
` i E x.50
$6.35
$4A0
$1.50
$0.65
$25.00
$24.00
•
'$1 23725
$1,449.35
$663,00
$3,030.00
$512.50
$102.50
$1,029.00
$765.00
$510.00
$510.00
$.510.00
$102.50
• $510.00
$510.00
$110.00
$254.00
$120.00
$303.00
4605.00
$131.30
$233.75
$25.00
$24.00
Printed On Tue 7/3D/2013 3:53PM
Software by Point -of -Rental Systems www.point-ofrentai.com
Modification # 11
Contract-Params.rpt (8)
r
Contract #: 9742
American Cancer Society
Page 3 of 6
Qty
7
5
10
10 :
2
6
75
10
10
1
16
40
240
1
11
3
104
40
1
36850
Items Rented
Bar -6' Complete wILinen 8; Skirt Black'.
4 Bars,1 Side bar, 2 Silent Auction
Trough -Plastic 1/2 Size
For bars
Bar -Condiment Holder
4 downstairs, 2 for VIP
Table -Banquet 6'
Bar Backs 5, side bar 5
TBLC-90 x132* B tt;BLACK: ': `:`
Bar -5' Serpentine w/Linen & Skbt Black
Part of main bar
'Table -Serpentine 5'
t3,
TBLC-Serpentine Fitted BIa k
3ff
3;t ‘,"•1•:,
. '?t t"•
Auction Tables, area items
Easel Tri-Pod
2 LA, 6 SA
Rae Dnan Brass
Table -Banquet 8'
See notes
`iELC 'x158" alt - BLACK
TBLC-60"x120' Bqt - BLACK
'a;:::e,;r;rEt!' "Y;ry3pt a>>' ::r-
rabI uet:6 3 Elf!ff ;Er31f ,E:"
�.R�� ''�Eii
10 for SA
TBLC-90"x132" Bqt - BLACK
Ice Sculpttre
TBLC-120" Round - BLACK
Chair-.Wlite,Wood Style Padded
Other activities, 4 raffle, 2 store
Stage -Deck 4X8
Live Music, 24" high
:Stage -legs 15"-24"
Stage -Skirting per foot
Stage- 2.-46:3P
t`t iE3'EktEiiE;< fi:i? a� 6,,,
3i
:3til:i !E 3".0 :;t3s:3
•
iii
;t!r-
Dance Floor, Main Stage
...::.:' �'::.':: :.:::' ::::1.; f E:'
Dance Floor dx4 IndooNOutdoor ...........:.:.:......
245(60'
Stage -Deck 4X8
Main stage 405(325(30"
Stage- 4 Step Unit
Stage - :4
StageSafty Rail B'
'Stage-Safty Rail 4
Stage -Skirting per foot
80' for main stage -24' for drums
Stage -12x16
24" High -Side Stage
Stage -Skirting per foot
t
Stage- 2 Step Unit:::',:' : '; ' .: '. .:: .. ..:..:: ,....... ' ...
Flooring-Astro Turf Black (Per SqFT)
30000 -man area 4250 -small area, bar 600, South ally 800, Sandbox 1200
.1O T ttt,
•
t€EEt�EEiH3;ii
:.2
Live Auction Stage
Stage -8x16
STAGE HEIGHT: 24"
StageSkirtingpe(:foot- ;:":::::.::.;
Stage- 2 Step Unit
AV�odiumt3feyt u9wlSound
Runs on batteries or AC power
3 �Itti. •
.3:
EiE:,'
";-:! .
:(4333:
r _ E
1t
Each
$80.00
$17.00
$10.00
$7.25
$17.35
$85.00
$0.00
$15.35
$9.00
$22.00
$8.25
$19.35
$9.35
$7.25
$17.35
$9.00
$14.35
$3.00
$65.00
$2.50
$1.25
$25.00
25.00
$65.00
$2.50
$55.00
..$25.00
$1.25
$390.00-
$1.25
5•
$2
$0.50
$260.00
„ ._. S1.25
525.00
545.00
$173.50
$9.00
<
Price
$420.00
$85.00
$60.00
$72.50
$173.50
...:..:...:::....
$170.00
$30.70
$72.00
$14.35
$18.00
$65.00
$15,00
$20.00
$25.00
$2:260.00
$2,800.00
$6.00.00
$55.00
•$65.00
$276.00
51.00.
$130.00
$390.00.
$50.00
25.0 $ 0
$18,425.00
$260.00
.to
$25.00
$45.00
Printed On Tue 7/30/2013 3:53PM
Software by Point -of -Rental Systems www.point-or-rental.com
Modification # 11
Contract-Pararns rpt (8)
Contract #: 9742
American Cancer Society
Page 4 of 6
Items Rented
Each
Price
2
2
455
70
20
45
100
60
25
145
12
12
6
92
1472
4
12
3
70
3
3
16
8
2
130
1
12
43
12
Table -Cocktail Tall
Candle Tables
Table -Cocktail Top - 30"
TBLC-120" Round - CARDINAL
Pipe and Drape
Pipe & Drape 8' (PerFT)
BLACK,Kitchen235',40'a11y,Band 20',Bar#1-65',Bar #2-30',Early Entrainment 30', BankNault 35'
Pipe & Drape 8' (PerFT)
Sandbox, south and East walls
Pipe & Drape 8' (PerFT)
East ally b)r restroom access :
Pipe & Drape 8' (Peii
South ally wall
Pipe & Drape 8' (PerFT)
Ice sculpture run
Pipe & Drape -8' Black Drape Panel
Rai covers- behind SA table 125', behind bar #1-50', SA bar 50'
Weight Sand Bag black 25LBS
P&D weights
Pipe & Drape 16' (PerFT)
(Black)Back of stage
Restroom/Smoking area
Lighting -Par 64•
Llgiit
2 for restroom #2. Color gels
Extension Cord 50'
Extension.Cord
Plywood sheets 4x8
Ramp for restrooms 4x304, Restroom #2- 4x64
Flooring-Astro Turf Black (Per SgFT)
Cover top of ramps
Lighting -Par 64 Light
Smoking area
Extension Cord 50 z . • ;a
Extension Cord 3 -way Plug
s(i
:t:
Volunteer Area
Table -Banquet 8'
TBLC-90"x156' Bqt - BLACK
2 buffet, 1 beverage
Chair -Folding Black
Lighting -Street Light White
Extension Cord 50'
tc:
Champagne area/downstairs
Bar -6' Complete w/Linen & Skirt Black
Table-Banquet.61,,,, ,
t:•.. ,.
1 bar back
TBLC-90"x132" Bqt - BLACK
Table -Conference 8'X18" ` `i?'to,;;.`„•;`,;;''
Standing bars
Table -Leg Extenders
TBLC-90"x156" Bqt - BLACK
Stanchion Chrome
Stanchion Red Rope
•
Saloon Upstairs
Pipe & Drape 8' (PerFT)
Trough -Metal 2 Keg
Table -Cocktail Tall.•.,
Chair -Bar Stool Chrome
6 for standing bar
TBE_C-120" Round = BLACK
•
$4.65
I 1087
$9.00
ffr
$8.00
$3.85
$14.35
$3.00
$3.00
$3.00
• $3.00
$3.00
$8,00
$4.00
$050
$25.00
.$4.65
$1.87
$8.25
$1.25
$38.64
$4.85
$60.00
$725
$17.35
s, . 51025
$1.65
�j�� `�'€EE's •"l;t • �E it �'i<:$�9t35..
$12.35
Se:oo:
$20.00
�36�0
$6.25
1435
$16.00
$7.70
$28.70
$1,365.00
$210.00
$60.00
$135.00
$300.00
$486:00
$100.00
J..$1 067 5Q
• $300.00
$55.80
$11.22
$828.00
$100.00
$37.20
$3.74
$99.00
$58.05
$87,50
$115.92
$13.95
$60.00
$7.25
$17.35
$41.00
$26.40
, $154.80
$24.70
$6.00
$390.00
$20.00
$96.00
$268.75
$172.20
Printed On Tue 7/30/2013 3:53PM
Software by Point -of -Rental Systems www.point-of-rental.com
Modification # 11
Contrail-Params.rpt (8)
Contract #: 9742
American Cancer Society
Page 5 of 6
Qty
Items Rented
Each
Price
2
Table -Conference 8'X18"
$10.25
$20.50
Standing bars
4
TBLC 90 x156" Bqt BLACK
$1935
$77.40
8
Table -Leg Extenders
$1.65
$13.20
42
Chair Folding Black
$1 25
$52.50
For gaming tables
Entry Tents/Registration
1
Tent -30x40 Clearspan
$960.00
$960.00
6
Tent-Sidewall Solid-Clearspan 8x10
$20.00
$120.00
N, E, sides
6
Tent-Sidewall Window Clearspan 8x10
$30.00
- $180.00
S, W, sides .:
_...
1
Tent -Frame Tent 10X20 KIT
$200.00
$200.00
1
LightingLighting Package
$315.00
$315.00
Amber, Red .._.. _ ..
...
10
Table -Banquet 8'
$8.25
$82.50
10
TBLC-90"x156" Bqt WHITE
$19.35
? $19350.
20
Chair -Ballroom
$4.00
$80.00
1200
Flooring-Astro Turf Black (Per SqFT)
30x40 only _... ..._
$0.50
(F $600.00
4
Lighting -Street Light Black 3 Globe
$38.64
$t54.56
4 at main road
8
Extension Cord 50'
$4.65
$37.20.
7
Flooring -Carpet Runner - Red 3'x25'
$45.00
$45.00
7
Table -Cocktail Tall
$800
$56.00
Going in main entry area
7
TBLC-120" Round - WHITE
$14.35
$100.45
Kitchen Gear
2
Oven -Plate Warmer
$75.00
$150.00
2
Extension Cord 50' White
$4.65
$930
4
Oven -Convection w/ 401bs propane
$180.00
$720.00
'4
Extension Cord 50
$465
$16.60
4
Flooring -Entry Rug 3'x5'
$7.50
$30.00
Floor/cord covers
20
Catering Bakers Rack Tall open
': $3500
' $700.00
4
Oven -Warming Tall Must have (120V) Outlet
$150.00
$600.00
300
Sewing -Sheet Pan
$325
$97500.
40
China -Square - Dinner II"
$0.75
$30.00
1200
FlooringAstro Turf Black (Per SgFT)
$0.50
$600.00.
Turf for Kitchen area 12x100
24
Table -Leg Extenders
$1.65
$39.60
30
Trash Can Plastic 32 Gallon with Liner
$7.00
- $210.00
30
Pipe B Drape -8' Black Drape Panel
$8.35
$250.50
Trash can wrap
1
Four burner stove with oven
- $235.00
- $235.00
30
Chaffer -Food Pan (4QT, 2" Deep)
$2.00
$50.00
4
Catering -Heat Lamp
: $2500
$100.00
4
Extension Cord 25'
$3.65
$14.60
1
Grill 2X5' Includes Propane
$95.00
$95.00
1
Tent -Frame Tent 20x20 white
$260.00
$260.00
''. 2
Tent-Sidewall White 8x20 '
': $40.00
$80A0
1
Outside kitchen light and tent
$265.00
$285.00
6
Lighting Halogen 2-500W on TO -Pods
$25.00
$150.00
2
Fire Extinguisher 5LBS
$14.21
$28.42
Coupon - DISCOUNT
($141400)
($1414.00)
FLEXX Sponsors setup of tables & chairs
1020
Set -Up Chairs
$0.50
$510.00
1020
Take Down -Chair
$0.50
, $510.00
263
Take Down -Table
$1.00
$263.00
Printed On Tee 7/302013 353PM
Software by Point -of -Rental Systems www.polnt-of-rentarcom
Modification It 11
Conrad-Params.rpl (5)
Contract #: 9742
American Cancer Society
Page 6 of 6
Qty
Items Rented
.
Each
Price
263
Set -Up Tables
$1.00
$263.00
1
Delivery/Pickup Greeley
$275.00
$275.00
Thank you for your Business!
Rental Contract
This is a contract. The back of this contract contains important terms and conditions including lessor's disclaimer from at liability
for injury or damage and details of customer's obligations. These terms and conditions are a part of this contract - READ THEM!
If equipment does not function properly notify lessor within 30 minutes of occurrence or no refund or allowance will be made. If this
is a reservation, a reservation cancellation fee up to 1/2 of the total amount may be charged if reservation is cancelled within 72
hours of the scheduled 'lime and date Out'.
I certify that I have read and agree to all terms of this contract.
Signature:
American Cancer Society
Rental:
Sales:
Delivery Charge:
Misc Charges:
$56,360.56
$1,546.00
$275.00
$0.00
Subtotal:
$58,181.56
Larimer County 3.5:
$0.00
Total:
$58,181.56
Paid:
$0.00
Amount Due:
$58,181.56
Printed On Tue 7/30/2013 3:53PM Software by Point -of -Rental Systems www.point-of'-rental.com
Modification # 11
Contract-Params.rpt (8)
37440 WCR 43
Eaton, CO 80615
August 12, 2013
American Cancer Society
c/o Nancy Clark
8221 W. 20th Street, Suite A
Greeley, CO 80634.
Dear Nancy
With regard to your. application for permits and licenses for the Cattle Barron's Ball
to be held on Saturday, Septennher 22, 2012, this letter sets forth. the position of
Spicer Arena.
The land chosen for the event to occur, known as Spicer Arena, is owned by Rebecca
Meyring. The mailing address for Spicer Arena is 37440 WCR 43, Eaton, CO 80615.
The festivities will be held•inthe southwest corner of WCR 43 and 76 also:known as
SW �f4.of Section 27, Township 7 North, Range 65 West of the 6th PM, Weld County
Cakaro. .
This letter. verifies Rebecca Meyring has granted permission for the event to occur at
the location indicated above.. Spicer Arena or Rebecca Meyring will have no role or
liability in the activities of the event including the license or permits.
If you have any questions feel free to call.
O
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RECEIPT
RECEIVED FROM
ADDRESS
FOR .let„
DATE
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NO.8 098
/ $
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HOW PAID
CASH
CHECK
MONEY
ORDER
13061
BY t v
RECEIPT DATE fri(21 No. 87099
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Memorandum
TO: Tammy Waters
FROM: Dan Joseph
SUBJECT: Temporary Assembly Application
DATE: August 13, 2013
CC: Cindy Salazar; Debra Adamson
In response to your request, Environmental Health Services has reviewed the Temporary
Assembly Permit for the American Cancer Society, located at 37440 CR 43, in Eaton,
Colorado. After reviewing the application, the Department does not have any additional
requirements or concerns.
Should you have any questions regarding this matter, please contact me at extension 2206
or via e-mail at djoseph(u,co.weld.co.us.
Thank you.
cc: Cindy Salazar, Environmental Health Services
Deb Adamson, Environmental Health Services
Department of Planning Services
1555 N 17th Ave
Greeley, CO 80631
(970) 353-6100
Weld County Building Inspection Referral
Date: August 8, 2013
Applicant: American Cancer Society Cattle Baron's Ball
Address: 37440 County Rd 43
Eaton, Co 80615
Project: American Cancer Society Cattle Baron's Ball
Temp Assembly and Special Event Application
After reviewing the application and documents submitted, the Building Inspection Department has the following
comments:
1. Four exits or exit access doorways shall be provided from any space with an occupant load greater than 1,000.
Exits shall conform to Chapter 10 of the 2012 International Building Code.
2. Maximum travel distance from any area of the building shall not be more than 200 feet, Section 1016.2
Frank Piacentino
Weld County Department of Building Inspection
MEMORANDUM
To: Tammy Waters, Deputy Clerk to the Board August 8, 2013
From: Bethany Salzman, Zoning Compliance Officer II, Dept. of Planning Services
Subject: LC0022
Review of the following request for a Temporary Assembly Permit and a Special Events Permit by the
Department of Planning Services shows the following:
Type of Event:
Cattle Barons Ball (Fundraiser for the American Cancer Society)
Applicant:
American Cancer Society
Attn: Nancy Clark
8221 West 20th Street, Suite A
Greeley, Colorado 80634
Location of Event:
37440 CR 43
Eaton, CO 80615
Dates and Time of Event:
September 21, 2013
5:30 p.m. to 1:00 a.m.
General Information:
Zone District: A (Agricultural)
This site is currently permitted through USR-1633.
No overnight camping shall accompany this Temporary Assembly permit or Special Events permit.
There are no outstanding zoning violations on this site and staff has no issues with issuance of this
"Temporary Assembly Permit" or the "Special Events Permit".
SERVICE, TEAMWORK, INTEGRITY, QUALITY
To: Weld County Board of Commissioners
From: Deputy Lisa Carpenter
Date: August 15, 2013
RE: American Cancer Society
Dear Commissioners,
I have researched and found no reported calls for service to the American Cancer Society
Event, located at 37440 WCR 43, Eaton, CO 80615 for the Calendar year of 2012 to present
day.
The Weld County Sheriff's Office Posse, Reserves and the Mobile Command Center will
be at the event.
I find no grounds for disapproval for the Special permit license.
Respectfully Submitted,
uty Lisatarpenter
Community Resource Officer
Weld County Sheriff's Office
1950 "O" Street
Greeley, CO 80631
TEMPORARY ASSEMBLY/ SPECIAL EVENT
REVIEW FORM
Date: August 8, 2013
TO: Lisa Carpenter
FROM: CTB — Tammy Waters
SUBJECT: Temporary Assembly/Special Events Permit Inquiry
Please review all records on the following property for any associated reports during the last
year and return your report to the Weld County Clerk to the Board's Office. Your report will
be used by the Board of County Commissioners in considering issuance of a Temporary
Assembly Permit / Special Events Permit. A copy of the file will be attached in .pdf format
for your review.
PLEASE RESPOND NO LATER THAN: August 19, 2013
APPLICANT: AMERICAN CANCER SOCIETY
CATTLE BARON'S BALL
EVENT LOCATION:
37440 COUNTY ROAD 43
EATON, CO 80615
(PROPERTY OF REBECCA MEYRING)
EVENT DATE: SEPTEMBER 21, 2012, FROM 5:00 P.M TO 1 A.M. September
22, 2013
HEARING DATE:
DOCKET NO:
AUGUST 26, 2013 9 A.M
2013-63
***********************************************************
No concerns
The Sheriffs Office had a concern and the deputy has mutually
worked with the property owner to correct the concern.
(Complete Attached Worksheet)
Unresolved concerns exist requiring a Probable Cause Hearing
scheduled by the Board of County Commissioners.
(Complete Attached Worksheet)
Please notify at Extension
Board of Commissioner's Temporary Assembly hearing.
of the date and time of the
Temporary Assembly Worksheet
The following concerns are noted:
The property owner and the Sheriffs Office have collectively agreed to implement the following
to correct concerns noted above: (A time line and corrective action should be listed for each
concern)
g -(s- /3
Property Owner, Please Print Date
Property Owner Signature Deputy's Signature
oeeise
Use another sheet of paper or attach separate proposal to this packet if needed.
Attach copies of all reports associated with this property for the last year.
Both the Deputy and the Owner of the establishment will be required to attend the Temporary
Assembly Hearing to testify to the above agreement.
Tammy Waters
From:
Sent:
To:
Cc:
Subject:
Roy Rudisill
Tuesday, August 20, 2013 10:25 AM
Tammy Waters; Bethany Salzman; Brad Yatabe; Dan Joseph; Deb Adamson; Frank
Piacentino; Janet Carter
Wagy, Mitch E
RE: Cattle Baron's Ball - Temp Assembly and Special Event Application
Brad, I don't see that they have an ambulance available for this event. Mitch indicated he does not have an agreement
for this event.
Director Roy Rudisill
Weld County Office of Emergency Management
1150 O St. Greeley Co. 80632
970-304-6540 Office
970-381-0417 Cell
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for
the person or entity to which it is addressed and may contain information that is privileged, confidential or otherwise
protected from disclosure. If you have received this communication in error, please immediately notify sender by return
e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the
contents of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
From: Tammy Waters
Sent: Thursday, August 08, 2013 10:04 AM
To: Bethany Salzman; Brad Yatabe; Dan Joseph; Deb Adamson; Frank Piacentino; Janet Carter; Roy Rudisill
Subject: Cattle Baron's Ball - Temp Assembly and Special Event Application
Please review all records on the following property for any associated reports during the last year and return
your report to the Weld County Clerk to the Board's Office. Your report will be used by the Board of County
Commissioners in considering issuance of a Temporary Assembly Permit / Special Events Permit. A copy of
the file will be attached in .pdf format for your review.
PLEASE RESPOND NO LATER THAN: August 19, 2013
APPLICANT: AMERICAN CANCER SOCIETY
CATTLE BARON'S BALL
EVENT LOCATION: 37440 COUNTY ROAD 43
1
EATON, CO 80615
(PROPERTY OF REBECCA MEYRING)
EVENT DATE:
HEARING DATE:
DOCKET NO:
SEPTEMBER 21, 2012, FROM 5:00 P.M TO 1 A.M. September 22, 2013
AUGUST 26, 2013 9 A.M.
2013-63
Tammy Waters
Deputy Clerk to the Board
1150 O Street/P.O. Box 7581 Greeley, CO 80632
tel: (970) 336-7215 X5226
Nis
Mg*
Confidentiality Notice: This electronic transmission and any attached documents or other writings are intended only for the person or entity to which it is addressed
and may contain information that is privileged, confidential or otherwise protected from disclosure. If you have received this communication in error, please
immediately notify sender by return e-mail and destroy the communication. Any disclosure, copying, distribution or the taking of any action concerning the contents
of this communication or any attachments by anyone other than the named recipient is strictly prohibited.
2
NOTICE OF APPLICATION
FOR TEMPORARY ASSEMBLY
Pursuant to the Weld County Code, a public hearing will be held in the Chambers of the
Board of County Commissioners of Weld County, Colorado, Weld County Administration
Building, 1150 O Street, Greeley, Colorado 80631, at the time specified.
If a court reporter is desired, please advise the Clerk to the Board, in writing, at least five
days prior of the hearing. The cost of engaging a court reporter shall be borne by the
requesting party. In accordance with the Americans with Disabilities Act, if special
accommodations are required in order for you to participate in this hearing, please contact the
Clerk to the Board's Office at (970) 336-7215, Extension 4226, prior to the day of the hearing.
The complete case file may be examined in the office of the Clerk to the Board of County
Commissioners, Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631.
E -Mail messages sent to an individual Commissioner may not be included in the case file. To
ensure inclusion of your E -Mail correspondence into the case file, please send a copy to
egesick@co.weld.co.us
DOCKET #: 2013-63
DATE: August 26, 2013
TIME: 9:00 a.m.
APPLICANT:
American Cancer Society
Attn: Nancy Clark
8221 West 20th Street, Suite A
Greeley, Colorado 80634
REQUEST: Application for a temporary assembly of more than 350 persons on
September 21, 2013
LEGAL DESCRIPTION: SW1/4 of Section 27, Township 7 North, Range 65 West of the 6th
P.M., Weld County, Colorado
LOCATION: 37440 County Road 43, Eaton, Colorado 80615 (See Legal Description for
precise location.)
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: August 8, 2013
PUBLISHED: August 13, 2013, in the Greeley Tribune
Affidavit of Publication
NOTICE OF APPLICATION
FOR TEMPORARY ASSEMBLY
•
Pursuant to the Weld County Code, a public hearing will be held
in the Chambers of the Board of County Commissioners of Weld
County, Colorado, Weld County Administration Building, 1150 O
Street, Greeley, Colorado 80631, at the time specified.
If a court reporter is desired, please advise the Clerk to the
Board, in writing, at least five days prior of the hearing. The cost
of engaging a court reporter shall be borne by the requesting
party. In accordance with the Americans with Disabilities Act, if
special accommodations are required in order for you to partici-
pate in this hearing, please contact the Clerk to the Board's Of-
fice at (970) 336-7215, Extension 4226, prior to the day of the
hearing.
The complete case file may be examined in the office of the
Clerk to the Board of County Commissioners, Weld County Ad-
ministration Building, 1150O Street, Greeley, Colorado 80631.
E -Mail messages sent to an individual Commissioner may not be
included in the case file. To ensure inclusion of your E -Mail cor-
respondence into the case file, please send a copy to
egesick@co.weld.co.fis
DOCKET 4: 2013-63 -'
DATE: August 26, 2013
TIME: 9:00 a.m.
APPLICANT:
American Cancer Society
Attn: Nancy Clark
8221 West 20th Street, Suite A
Greeley, Colorado 80634
REQUEST: Application for a temporary assembly of more than
350 persons on September 21, 2013
LEGAL DESCRIPTION: SW1/4 of Section 27, Township 7
North, Range 65 West of the 6th P.M., Weld County, Colorado
LOCATION: 37440 County Road 43, Eaton, Colorado 80615
(See Legal Description for precise location.)
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: August 8, 2013
The Tribune
August13, 2013
STATE OF COLORADO
County of Weld,
I Desirea Larson
ss.
of said County of Weld, being duly sworn, say
that I am an advertising clerk of
THE GREELEY TRIBUNE,
that the same is a daily newspaper of general
circulation and printed and published in the City of
Greeley, in said county and state; that the notice or
advertisement, of which the annexed is a true copy,
has been published in said daily newspaper for
consecutive (days): that the notice was published in
the regular and entire issue of every number of said
newspaper during the period and time of
publication of said notice, and in the newspaper
proper and not in a supplement thereof; that the
first publication of said notice was contained in the
Thirteenth day of August A.D. 2013 and
the last publication thereof: in the issue of said
newspaper bearing the date of the
Thirteenth day of August A.D. 2013 that
said The Greeley Tribune has been published
continuously and uninterruptedly during the period
of at least six months next prior to the first issue
thereof contained said notice or advertisement
above referred to; that said newspaper has been
admitted to the United States mails as second-class
matter under the provisions of the Act of March
3,1879, or any amendments thereof; and that said
newspaper is a daily newspaper duly qualified for
publishing legal notices and advertisements within
the meaning of the laws of the State of Colorado.
August 13, 2013
Total Charges: $9.13
13th day ofA eu,,2
My Commission Expires 6/14/2017
AltsZiw
Notary Public
ROBERT LITTLE
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20014018494
MY COMMISSION EXPIRES JUNE 14, 2017
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