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Home My WebLink About20131642.tiffRESOLUTION RE: APPROVE CONTRACT FOR VICTIM WITNESS ASSISTANCE PROGRAM AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for Victim Witness Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Office, Victim Witness Unit, and the Victim's Assistance and Law Enforcement (VALE) Board, commencing July 1, 2013, and ending June 30, 2014, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for Victim Witness Assistance Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the District Attorney's Office, Victim Witness Unit, and the Victim's Assistance and Law Enforcement (VALE) Board be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 1st day of July, A.D., 2013. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Boa BY: Deputy Clerk to the Boa alas ED �.0 Attorney Date of signature: 7` C a °r18n Rac a EXCUSED William F. Garcia, Chair ouglias Rade acher, Pro -Tern Mike Freeman .fbara Kirkmeyer Cc: 44 ('2An-n) 8- a-/3 2013-1642 DA0024 VICTIM'S ASSISTANCE & LAW ENFORCEMENT BOARD Nineteenth Judicial District 19TH JUDICIAL DISTRICT VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD CONTRACT Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act, Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial District has made the following award: Grantee: District Attorney's Office Victim Witness Assistance Unit PO BOX 1167 Greeley, CO 80632 Grant Number: 2013-5 Project Title: District Attorney's Office Victim Witness Assistance Program Grant Period: July 1, 2013 through June 30, 2014 Amount of Grant Award: $125,755.00 IT IS HEREBY AGREED: 1. All award disbursements are contingent upon the availability of local VALE funds. 2. The contents of the grant application will become contractual obligations of the grant recipient and are incorporated into this contract as if fully set forth herein. 3. The grant recipient is required to submit four quarterly Financial Reports by October 31, 2013, January 31, 2014, April 30, 2014 and July 31, 2014. Each quarterly report is cumulative and the final report must reflect the financial activities of the entire contract period. Financial Reporting Forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 4. The grant recipient is required to submit four quarterly Narrative Program Reports by October 31, 2013, January 31, 2014, April 30, 2014, and July 31, 2014. These reports must address any special conditions that are listed in this contract. The final report must be cumulative and reflect the activity of the entire contract period. Narrative Program Report forms will be provided by the local VALE Board. Grant recipients are required to use these forms. 5. The Board will pay out in 4 quarterly installments of $31,438.75: 1s` payment in July 2013 after the signed contract is received, and 2"d, 3rd and 4th payments after receipt and acceptance of the required quarterly Financial Report and Narrative Program Report due October 30, 2013, January 31, 2014, and April 30, 2014 . 6. Failure to comply with the reporting requirements may result in the Board's termination of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply with reporting requirements may also jeopardize future funding to this grantee. 2013-1642 Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 - (970) 356 -4010 -FAX (970) 352-8023 PAGE 2 OF 3 7. SPECIAL CONDITIONS for the award that have been stipulated between the local VALE Board and the grant recipient are as follows: a. Subgrantee must notify the 19`h JD VALE Board if the agency has obtained funding for a specific 19th JD VALE grant funded position which totals more than 100% of the total cost for that position. The agency must resolve the allocation of funds to the satisfaction of the 19`n JD VALE Board. b. Subgrantee must notify the 19`h JD VALE Board immediately in writing, via e-mail or regular mail, of any 19th JD VALE grant funded personnel changes or position that is vacant for 45 days, or any change of an official and/or employee who is listed as a responsible signatory on this 19th JD VALE grant funded project. c. Seek funding from law enforcement agencies who receive assistance from your program. 8. Any proposed change in the use of grant funds must be submitted in writing and approved by the local VALE Board prior to any such change. 9. In the event all of the monies paid to the grant recipient are not expended within the contractual period, the local VALE Board, in its discretion, may enlarge the time period of the contract or request that monies not used be repaid to the Board. The grant recipient shall submit written notification to the VALE Board by June 3, 2014 if the grant recipient will have any remaining funds at the end of the grant period and wishes to use the funds in the current grant cycle. Such requests shall include the following information: • The amount of remaining funds; • How the funds will be used; • When the funds will be expenses; and • Why the funds were not expended during the grant period. The local VALE Board will make a decision as allowing use of the funds by June 30, 2014 and will advise the agency in writing as to their decision. 10. The grant recipient agrees that all funds received under this contract shall be expended solely for the purposed stated in the grant and approved by the local VALE Board. Any funds not so expended including funds lost or diverted to other purposes, shall be repaid to the local VALE fund. 11. The grant recipient agrees to comply with all applicable non-discrimination legal mandates. 12. Non-compliance with any portion of the contract may result in termination of the grant, withholding of funds, returning money to the local VALE fund, and/or other action as deemed necessary by the members of the local VALE Board. 13. All grant recipients shall make available to the Board or its authorized designee, upon request, all current records and other information, including audit/financial statements, relative to the implementation of the grant. 14. Amendments of any terms of this contract shall have prior approval of the local VALE Board. Requests to amend this contract shall be in writing. 15. The Grantee Agency certifies by signing this contract that it shall comply with the RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq. 2 PAGE 3 OF 3 The grant recipient, through the following signatories, understands and agrees that any VALE monies received as a result of the awarding of the grant application shall be subject to the terms of this contract. Original signatures of each party to this application are required. Please use BLUE INK to distinguish the original documents from copies Project Director: Signature: Printed Name and Attorney's Office Financial Officer: �� JUL 0 12013 Signature: t (1 I Law .1}'1 'i,'�"�rr Date: Date: vJ 2/) --ii itle} Jo nn Holden, Director of Victim Services, Weld County District Printed Name and Title: Barbara Connoll'F..ihancial Officer Authorize Official: Signatur 05.l Printed Name and Title G tub Date: JUL 0 12013 Douglas Rademacher, Chair Pro-tem Board of Weld County Commissioners VALE Board Signature: l i2%li/ Date: Printed Name and TitlGary Barbour, Chair of VALE Board The Project Director: The person who has direct responsibility for the implementation of the project. This person should combine knowledge and experience in the project area with ability to administer the project and supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are within the approved budget. This person will normally devote a major portion of his/her time to the project, and is responsible for meeting all reporting requirements. The Project. Director must be a person other than the Authorized Official or the Financial Officer. Financial Officer: The person who is responsible for all financial matters related to the program and who has responsibility for the accounting, management of funds, verification of expenditures, audit information and financial reports. The person who actually prepares the financial reports may be under the supervision of the Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director. Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the corresponding authorized official is as follows: state agency - department or division director; city - mayor or city manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district attorney; institution of higher education - president of the institution or chair/dean of the appropriate department; private non-profit agency - president or chairperson of the board of directors; school district - superintendent/assistant superintendent. The authorized official must be a person other than the project director or the financial officer. NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as bylaws or resolutions) immediately following the signature page. 3 a©i3-i61/4 SECTION C - GOALS AND OBJECTIVES: (Goal 1, objectives 1 and 2, are mandatory for all applicants.) 11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims' experience with the criminal justice system. OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime victims during the 12 -month grant period. Although a person may be a victim of multiple crimes in one criminal episode, they can be counted only once using the predominant crime. ;:Defirntrons�s Victims: primary and secondary victims Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary victims (who are receiving services) are also considered to be primary victims. Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs resulting from a crime. Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the prior grant year who is continuing to receive services in the new grant year. EST. NO. VICTIMS TYPE OF CRIME EST. NO. VICTIMS TYPE OF CRIME 215 Child Physical Abuse 0 Adults Molested as Children 205 Child Sexual Abuse 20 Survivors of Homicide 40 DUI/DWI - Victims of vehicular assault or vehicular homicide, DUI/DWI crashes or careless driving resulting in death. 60 Robbery 900 Domestic Violence 470 Assault 45 Adult Sexual Assault 252 Other violent crimes such as hate and bias crime, gang violence (specify). 72 Eider Abuse (including economic exploitation and fraud crimes) 1151 Other, please specify — indent exposure bias motivated, burgary, VPO SA cases At Risk Juvenile TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD 2430 5 OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of unduplicated victims during the 12 -month grant period. Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive each type of service during the grant period. A victim may receive the same type of service more than once (i.e. counseling), but the type of service can be counted only once during the grant period. An individual service category cannot exceed the total number of victims listed in table A. EST. NO. VICTIMS SERVICES EST. NO. VICTIMS SERVICES Civil Legal Advocacy/Court Accompaniment Individual Therapy Civil Legal Attorney Assistance 755 Information / Referral (in person) 1200 Criminal Justice Support / Advocacy/Court Accompaniment 1600 Information / Referral (by phone) 200 Crisis/Counseling Intervention (in person) 66 Language Services (interpretation) 230 Crisis/Counseling Intervention (by phone) Shelter / Safehouse 40 Emergency Financial Assistance Transitional Housing 1430 Follow-up (in person, by phone, or written) Transportation Forensic Exam 2430 Victim Compensation Assistance (required) Group Treatment / Support 200 Victim/Survivor Advocacy Hospital/Clinic Response 2430 Victim Rights Act Services 6 PROJECT -SPECIFIC GOALS AND OBJECTIVES: Add at least one more goal with objectives but no more than four additional goals with objectives. Use format provided below. Goals should be clear, concise, broad statements that highlight what the project intends to achieve. They should relate to the Project Description and Budget pages of the Application. Objectives (no more than three per goal) should be specific and measureable -(i.e. a number can be attached) in order to measure changes brought about by the project toward achieving each goal. Objectives state specifically what will be done, by whom, and by when. Objectives should be related to the personal positions requested in the budget. A timetable of projected achievement should be indicated in the Goals and Objectives. Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports. Efficiency: Were the project's proposed activities accomplished as projected? Effectiveness: How will you determine that your project is effective or has made a difference to the victims served? GOAL 2: Provide direct assistance to victims of domestic violence by providing Victims' Rights information and education, referral to community services, updates on the status of the prosecution and support throughout the court process. Objective 1. By June 30, 2014, provide services to 725 primary victims of misdemeanor domestic violence and 175 primary victims of felony domestic violence. Objective 2. By June 30, 2014, have "meaningful consultation" with 70% of misdemeanor domestic violence victims the next working day after the crime which should result in a 25% disposition rate. On a quarterly basis, recap the results including a review of victim surveys to identify the positive and negative aspects of the program and make any needed changes. Objective 3. By June 30, 2014, have contact with 70% of the primary victims of felony domestic violence prior to defendant's Advisement Hearing to provide information, support, and referrals. On a quarterly basis, recap the results including a review of victim surveys to identify the positive and negative aspects of the program and make any needed changes. GOAL 3: Provide victim and witness services: VRA notifications, court hearing call offs and Trial support. Objective 1. By June 30, 2014, send 20,000 VRA Notification fetters to victims. Objective 2. By June 30, 2014, call off 2500 victims and witnesses (non -officers) to avoid them traveling to court to testify in a hearing. Objective 3. By June 30, 2014, provide trial support for 220 trials; District Court 70 trials; County Court 100 trials, and Juvenile 50 trials. GOAL 4: Provide Victim Compensation Assistance. Objective 1. By June 30, 2014, provide assistance to a total of 600 crime victims. Objective 2. By June 30, 2014, provide assistance to 230 victims in which a criminal case is not filed in the court system. Objective 3. By June 30, 2014, provide emergency assistance to 40 crime victims, 20 being victims of domestic violence. 7 GOAL 5: Collaborate with Law Enforcement Agencies, Probation, and Victim Service Agencies to coordinate efforts in serving victims and respond to victim client feedback on service received. Objective 1. Participate in monthly or quarterly meetings of Domestic Violence Coalition and Coordinating Committee for Victims of Crime, Look for opportunites to increase knowledge and resources by meeting with community agencies that provide services and interpretation for victims from diverse cultural and ethnic backgrounds. Objective 2. By June 30, 2014, have VW Unit staff attend 10 trainings (if monetarily possible) and participate in providing 7 trainings. Report on both activities. Objective 3. Achieve an 80% approval rating on all returned victim surveys and on a quarterly basis, provide a summary of results of the victim surveys evaluating client satisfaction and uncover positive and negative aspects of the programs and any need for change. 12. Address what problems, if any, you anticipate in implementing your progra+s goals�ai�d objectives. We do not anticipate any problems. How do you plan to resolve these problems? N/A 13a. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a — m) C.R.S. YES NO Services: `C.R.S. 24-4.2-105 (4) (a — m) X (a) Provision of services for early crisis intervention; X (b) Provision\of telephone lines for victims and witnesses assistance; ', X (c) Referral of Victims to appropriate social service and victim compensation programs and assistance in filling out forms for compensation; X (c.5) Assistance programs for victims and their families; X (d) Education of victims and witnesses about the operation of the criminal justice system; X (e) Assistance in prompt\return of the victims' property; X (f) Notification to the victim of the progress of the investigation, the defendant's arrest, subsequent bail determinations, and the status of the case; \ X (g) Intercession with the emplt rers or creditors of victims or witnesses; \ X (h) Assistance to the elderly and to persons with disabilities in arranging transportation to and from court; X (i) Provision of translator services; \ X (j) Coordination of efforts to assure tlI t victims have a secure place to wait before testifying; X (k) Provision of counseling or assistance firing court appearances when appropriate; X (1) Protection from threats of harm and other 1prms of intimidation; \\ - X (m) Special advocate services(7) (b) "Special advocate s@ ices" means the services offered to aid victims who are children, including, but not limited to, con appointed special advocate (CASA) programs, sexual assault treatment and prevention progr s, community -based youth and family servicing programs, gang alternative programs, school -bas d intervention and prevention programs, big brother and big sister programs offering aid to chit en who are victims, restitution programs, partners programs offering aid to children who are victi s, and child abuse treatment programs. 8 VALE PROJECT BUDGET INFORMATION PROJECT FUNDS REQUESTED BUDGET: Continuation Applicants fill out Columns 1, 2, and 3. New Applicants fill out Column 2 only. ROUND TO NEAREST DOLLAR Continuation Applicants (Column 1) 2012 - 2013 Current Grant Award PERSONNEL Job Position VW Director (Holden) 29,290 VW Assistant (Lopez) 36,656 VW DVFT/Cty Intern (Murky) 13,182 VW Clerical (Sutliff) 16,062 ALL APPLICANTS (Column 2) 2013 - 2014 Continuation Applicants (Column 3) Requested Budget jM PERSONNEL Job Position/NAME VW Director (Holden) VW Assistant (Hammer) VW DVFT/Cty Intern (Murley) VW Clerical (Sutliff) V/COMP Assistant (Reynolds) 40,642 Increase or Decrease +11,352 -25,511 + 265 11,145 13,447 16,387 15,985 Fringe Benefits 30,565 Subtotal 125,755 SUPPLIES AND OPERATING EXPENSES + 325 +15,985 Fringe Benefits Subtotal 28,149 125,755 SUPPLIES & OPERATING EXPENSES 2,416 Subtotal 0 IN -STATE TRAVEL Subtotal I PROFESSIONAL SERVICES Subtotal IN -STATE TRAVEL Subtotal Subtotal TOTAL FUNDS: 125,755 PROFESSIONAL SERVICES Subtotal xJ _ 4,11 TOTAL FUNDS REQUESTED X25,755 7h/ 19 Hello