HomeMy WebLinkAbout20110618.tiffMEMORANDUM
TO: Clerk to the Board DATE: March 12, 2013
FROM: Josh Holbrook, Inspection Supervisor
SUBJECT: Consent Agenda
Bid No. B1100043
Doc No. 2011-0618
Attached is one original Contract Extension/Renewal with GCC of America for the 2013 Bulk
Cement Contract in the amount of $654,000.
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BOARD OF COUNTY COMMISSIONERS
REVIEW/ WORK SESSION REQUEST
RE: Bulk Cement Contract
DEPARTMENT: WELD COUNTY PUBLIC WORKS DATE: 3.4.2013
PERSON REQUESTING: Joshua Holbrook, Weld County Public Works
Brief description of the problem/issue:
The agreement for the Bulk Cement Contract can be extended from January 1, 2013, to December 31, 2013, as
permitted by the contract. This extension would be in the final year of a possible three year term limit. The
contract also allows for yearly rate adjustments based upon the current Engineering New -Record (ENR) which
was a 0.62% increase from January 2012 to January 2013. GCC of America did request an increase of 0.62%.
The projected budgeted amount for 2013 is $654,000.00. GCC of America was awarded this contract in 2011
as the low bid contractor and the department has been satisfied with their product.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
The Board may either approve or deny the contract renewal/extension.
Recommendation to the Board:
I recommend approval for GCC of America under the Bulk Cement Contract.
William F. Garcia, Chair
Douglas Rademacher, Pro -Tern
Sean P. Conway
Mike Freeman
Barbara Kirkmeyer
Attachments
Approve Schedule
Recommendation Work Session
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M'.\ -Active Projccts\Ccmcnt Stabilization \20 13 cement Contract \WotkSessi on(Work Session Request) docx
Comments
CONTRACT EXTENSION / RENEWAL
Bulk Cement for 2013
Date: 2.20.2013
Owner: Weld County Public Works Department PO Box 758. Greeley. Colorado 80632
Consultant GCC of America. 130 Rampart Way. Suite 200. Denver. CO 80230
The following change is hereby made to the Contract Documents:
Contract Time Extension: The Agreement for the Bulk Cement Contract is extended from January 1, 2013 to December 31,
2013 as permitted by the contract. This extension will be the third (3) year of a possible three (3)
year contract.
Change to 2012 Price Schedule: The 2012 Price Schedule shall be replaced by the attached 2013 Price Schedule.
CHANGE TO CONTRACT PRICE:
2013 Contract price base upon Price Schedule (product and delivery): $654.000.00
CHANGE TO CONTRACT TIME:
The Contract time will be increased by 365 calendar days.
RECOMMENDED:
Owner Representative: (/� / L_ Date: MAR 1 8 2013
Engineer: Date:
1 J
Director: V t C� _ 2 t�/��— Date: 3
APPROVALS:
Vendor:
By:
Title: C', t t''
Date: a L.), /, 3
1IPage
Bulk Cement Contract
-,WD//- o�id'
2013 PRICE SCHEDULE
DESCRIPTION UNITS
Portland Cement (Type I -II)
(Low Alkali)(Est. 4898 tons)
Delivery (<70 mi. Roundtrip)
Est. 1918 tons
Delivery (>70 mi. Roundtrip)
Est. 2980 tons
Standby Time
2012 UNIT PRICE 2013 UNIT PRICE
Ton $ 96.77 $ 97.37
Mile $ 2.75 $ 2.81
Mile $ 2.50 $ 2.50
Hour $ 90/hr after 1.5 hrs $ 90/hr after 1.5 hrs
Appendix A includes a map of the anticipated project locations as well as an estimate tonnage amount for each site.
This information is included as information only and is subject to change without modifications to the approved amounts.
Plant Location (List the address from where the cement will be delivered from)
Location 1 Plant Name: Denver Terminal
Physical Address: 220 E. 54'" Ave
City, State: Denver, CO 81004
Location 2 Plant Name: Irondale Terminal
Physical Address: 9290 Heinze Way
City, State: Henderson, CO 80642
Please note below if Plant locations have limitations on availability or special requirements
7:00 a.m. to 5:00 p.m. Monday — Friday. Saturday open with a minimum of six loads
For every $0.05/gallon increase in diesel fuel price above $4.20/qallon, add $0.02/mile
2'Page
E;..Ih Cement Contract
MEMORANDUM
TO: Clerk to the Board DATE: February 8, 2012
FROM: Wayne Howard, Public Works Department
SUBJECT: BOCC Agenda
Contract Extension for Bulk Cement 2012 (Bid No. B1100043) with GCC of America in the
amount of $534,000.
Attached is the Price Schedule and the Weld County 2012 Cement location map.
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CONTRACT EXTENTION
Bulk Cement for 2012
Change Order No. 1
Date:
Project: Bulk Cement for 2011 - Bid No. B1100043
Owner: Weld County, Colorado
Vendor: GCC of America
130 Ramport Way, suite 200
Denver, CO 80230
The following change is hereby made to the Contract Documents:
Contract Time Extension: The original Agreement for Bulk Cement allows for the extension up to two
additional (2) years. This extension will be the second (2) year of a possible
three (3) year contract. Contract Time will end December 31, 2012 unless
extended.
Price Adjustment: Section 3, Subsection 3.4, of the original Agreement allows for cost increases
per the Denver/Boulder CP Index. The supplier has requested a $3.27/ton
increase which is within the projected allowable increase of the Denver/Boulder
CPI for January 2010 to January 2011.
Adjustment Factor: Future adjustments will be made utilizing the Engineering News Records
Materials Cost Index for Denver for Portland Cement (Type 1). January 2012
index for Portland Cement is $103.65. This base line number will be compared
to January 2013 number for the percent increase or decrease for possible future
adjustments.
CHANGE TO CONTRACT PRICE:
See attached Price Schedule
2012 Contract Price based upon Price Schedule (product and delivery):
RECOMMENDED:
Owner Representative:
Engineer
APPROVALS:
Vendor:
Title:
�an P. Conway (Chair)
0
C of America
$534,000.00
Date:FEB 1 3 2012
Date: d//1,2
Date: _2- t' - (Z
2 -/3-pia.
1lPage
Bulk Cement Contract
DESCRIPTION
Portland Cement (Type I -II)
(Low Alkali)(Est. 4898 tons)
Delivery (<70 mi. Roundtrip)
Est. 1918 tons
Delivery (>70 mi. Roundtrip)
Est. 2980 tons
Standby Time
PRICE SCHEDULE
UNITS 2011 UNIT PRICE 2012 UNIT PRICE
Ton $ 93.50 $ 96.77
Mile $ 2.50 $ 2.75
Mile $ 2.50 $ 2.50
Hour $ 90/hr after 1.5 hrs $ 90/hr after 1.5 hrs
Appendix A includes a map of the anticipated project locations as well as an estimate tonnage amount for each site.
This information is included as information only and is subject to change without modifications to the approved amounts.
Plant Location (List the address from where the cement will be delivered from)
Location 1 Plant Name: Denver Terminal
Physical Address: 220 E. 54th Ave
City, State: Denver, CO 81004
Location 2 Plant Name: Irondale Terminal
Physical Address: 9290 Heinze Wav
City, State: Henderson, CO 80642
Please note below if Plant locations have limitations on availability or special requirements
7:00 a.m. to 5:00 p.m. Monday — Friday. Saturday open with a minimum of six loads
For every $0.10/qallon increase in diesel fuel price above $4.00/gallon, add $0.02/mile
2WPage
Bulk Cement Contract
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COLORADO
i*sveD
MEMORANDUM
TO: Clerk to the Board DATE: April 12, 2011
FROM: Mel Everhart, Motor Grader Supervisor
SUBJECT: Consent Agenda Item
Agreement and Notice of Award/Acceptance of Notice with GCC of America for the Bulk Portland
Cement for 2011, Bid No. 81100043.
Attached is one signed Agreement.
NI Q'rancle\Agenda Item -I dot
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1-1
AGREEMENT
Bulk Portland Cement for 2011
THIS AGREEMENT, made this �. day of ` 1 2011, by and between Weld
County, Colorado, hereinafter called "Owner' and GCC of America doing business as (an
individual, ) or (a partnership,) or (a corporation) hereinafter called "Contractor".
WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:
1. The Contractor will commence and complete the following: Bulk Portland Cement for
2011 described in the Invitation for Bids, Bid No. B1100043
2. The Contractor will furnish all of the material, supplies, tools, equipment, labor and other
services necessary for the construction and completion of the Project described herein.
3. The Contractor agrees to perform all of the Work described in the Contract Documents
and comply with the terms therein for the sum of $ ],Ow — SpJo or , or as shown
in the Bid Schedule.
4. The term "Contract Documents" means and includes the following:
(A) Invitation for Bids
(B) Instructions to Bidders
(C) Bid Proposal
(D) Bid Schedule
(E) Receipt of Addenda
(F) W-9 Tax Form
(G) Notice of Award
(H) Agreement
(I) Change Order
(J) Contract, Specifications, and Drawings issued by the Weld County Public
Works Department.
(K) Colorado Department of Transportation "Standard Specifications for
Road and Bridge Construction"
(L) Addenda:
No. dated 2011.
5. The Owner will pay to the Contractor in the manner and at such times as set forth by the
Contract Documents, or otherwise agreed upon in writing.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. Contract Appropriations: The Owner hereby states and affirms that the amount of money
appropriated for this Contract is equal to or in excess of the Contract amount. No change
order to this Contract requiring additional compensable work to be performed, which work
causes the aggregate amount payable under the Contract to exceed the amount
appropriated for the original Contract shall be issued by the Owner unless the Owner
assures the Contractor, in writing, that lawful appropriations to cover the costs of the
additional work has been made or unless such work is covered under a remedy -granting
provision contained in the Contract.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly
authorized officials, this Agreement in two (2) copies each of which shall be deemed an original on the
date first above written.
ORDERED BY: ACCEPTED BY:
THE BOARD OF WELD COUNTY COMMISSIONERS GCC OF AMERICA y---
NAME ✓.jOC F1nr1t-()C\Y1
(Please T`'.ft\ e)
TITLE g.eylo.la‘ S« es
ADDRESS 1 2) 3 9-`"^ [' `r U")ray
Date J
APR 1 8 2011
f BY �c It'll,C ,/) c. C 1/1- i
NAME Barbara /Kirkmeyer
TITLE Chair
(SEAL)
ATTEST:
Weld County Clerk to,t{1e Board
BY /MA
Deputy Cl to the Board
BY
(SEAL)
Ct: bc`13�
LISA CHRISTINE JAMES
NOTARY PUBLIC
STATE OF COLORADO
ATTEST: Expires: November 16, 2014
BY\ \<-F�C\ -] k5-\. v, s'-kr-.,"`C_ s
(Please Type)
TITLE
BID SCHEDULE
DESCRIPTION UNITS
Portland Cement (Type I -II)
(Low Alkali) Ton
Delivery (Roundtrip) (CR 89 Project)
Est. 1085 tons (See Appendix A) Mile
Delivery (Roundtrip) (CR 31 Project)
Est 510 tons (See Appendix A) Mile
Delivery (Roundtrip) (CR 39 Project)
Est. 530 tons (See Appendix A) Mile
Delivery (Roundtrip) (CR 49/54 Project)
Est. 220 tons (See Appendix A) Mile
Standby Time
UNIT PRICE
$93.50*
$2.50*
$2.50*
$2.50*
$2.50*
Hour $90.00 per hour — after 1.5 hours
Appendix A includes a map of the anticipated project locations as well as an estimate tonnage amount for
each site. This information is included as information only and is subject to change without modifications
to the approved bid amounts.
Plant Location (List the address from where the cement will be delivered from)
Location 1 Plant Name: Denver Terminal
Physical Address: 220 E. 54th Avenue
City, State: Denver, CO 81004
Location 2 Plant Name: Irondale Terminal
Physical Address: 9290 Heinze Way
City, State: Henderson, CO 80642
Please note below if Plant locations have limitations on availability or special requirements:
7:00 a.m. to 5:00 p.m. Monday — Friday. Saturday open with a minimum of six loads.
*For every $.10¢/gallon increase in diesel fuel price above, $4.00/gallon, add $0.02¢/per mile to unit price
for delivery.
NOTICE OF AWARD
Bulk Portland Cement for 2011
To: GCC of America
130 Rampart Way, Suite 205
Denver, CO 80230
Project Description:
The project in general consists of supplying and delivery bulk cement to certain projects sites during the 2011
construction year.
The Owner has considered the Bid submitted by you for the above described Work in response to its Invitation for
Bids and instructions to Bidders.
You are hereby notified that your Bid has been accepted in the amount of $ 2,00o - XO00 Alm.) or as
shown in the Bid Schedule.
You are required by the Instructions to Bidders to execute the Agreement within ten (10) calendar days from the
date of this Notice to you.
If you fail to execute said Agreement within ten (10) days from the date of this Notice, said Owner will be entitled
to consider all your rights arising out of the Owner's acceptance of your bid as abandoned. The Owner will be
entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of this Notice of Award to the Owner.
Dated this \. day of CA ft.‘ 2011.
Weld County, Colorado, Owner
BYM If %,TotoYGrader-Supervisor
ACCEPTANCE OF NOTICE
Receipt of the above Notice of Award is hereby acknowledged by
Um � CC of A v^f Gefttfl
aasstorlier
Dated this 8 t"b1 day of RD Yl 2011
By: (it .9-grkj
Title: P
CA Qe1- �1nc 9XL.La\ Cory OC kL ���
s
WELL eo NTY
MEMORANDUM
TO: Board of Commissioners DATE: March 3, 2011
FROM: Pat Persichino, Public Works Director
SUBJECT: 2011 Bulk Cement Bid, B1100043
The Public Works Department recommends GCC of American be awarded the bid for bulk cement.
After a comparison of the total per ton delivered cost, GCC of America is the lowest bidder.
A total of $250,000 is budgeted for this purchase. If you have any questions, please contact me at
extension 3768.
M: mona/wordfi les/bids/m bulkcementl 1. docx
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GCC bid analysis
bid price
RT miles
Del charge
perTdelivered
est Tons
total $$
Cement per ton
$ 93.50
RT del to rd 89
$ 2,50
210
$ 525.00
$ 114.50
1085
$ 124,232.50
RT del to rd 31
$ 2.50
60
$ 150.00
$ 99.50
510
$ 50,745.00
RT del to rd 39
$ 2.50
156
$ 390.00
$ 109.10
530
$ 57,823.00
RT del to rd 49/54
$ 2.50
100
$ 250.00
$ 103.50
220
$ 22,770.00
TOTAL $ 255,570.50
GCC bid analysis with fuel at $5.00/gal
bid price
RT miles
Del charge
perT delivered
est Tons
total $$
Cement per ton
$ 93.50
RT del to rd 89
$ 2.70
210
$ 567.00
$ 116.18
1085
$ 126,055.30
RT del to rd 31
$ 2.70
60
$ 162.00
$ 99.98
510
$ 50,989.80
RT del to rd 39
$ 2.70
156
$ 421.20
$ 110.35
530
$ 58,484.44
RT del to rd 49/54
$ 2.70
100
$ 270.00
$ 104.30
220
TOTAL $ 258,475.54
Cement per ton
RT del to rd 89
RT del to rd 31
RT del to rd 39
RT del to rd 49/54
Cement per ton
RT del to rd 89
RT del to rd 31
RT del to rd 39
RT del to rd 49/54
bid price
$ 108.00
$ 2.30
$ 2.30
$ 2.30
$ 2.30
Cement per ton
RT del to rd 89
RT del to rd 31
RT del to rd 39
RT del to rd 49/54
Son -Haul bid analysis
RT miles
212
60
158
100
Del charge
$ 487.60
$ 138.00
$ 363.40
$ 230.00
per T delivered
$ 127.50
$ 113.52
$ 122.54
$ 117.20
Son -Haul bid analysis with fuel at $5.00/gal
bid price
$ 108.00
$ 2.50
$ 2.50
$ 2.50
$ 2.50
RT miles
Del charge
per T delivered
est Tons
1085
510
530
220
total $$
$ 138,341.84
$ 57,895.20
$ 64,944.08
$ 25,784.00
TOTAL $ 286,965.12
est Tons
total 5$
bid price
$ 97.00
$ 1.75
$ 1.75
$ 1.75
$ 1.75
212
60
158
100
$ 530.00
$ 150.00
$ 395.00
$ 250.00
$ 129.20
$ 114.00
$ 123.80
$ 118.00
Holcim bid analysis
RT miles
432
294
378
326
Del charge
$ 756.00
$ 514.50
$ 661.50
$ 570.50
per T delivered
$ 127.24
$ 117.58
$ 123.46
$ 119.82
1085
510
530
220
$ 140,182.00
$ 58,140.00
$ 65,614.00
$ 25,960.00
TOTAL $ 289,896.00
est Tons
1085
510
530
220
total 5$
$ 138,055.40
$ 59,965.80
$ 65,433.80
$ 26,360.40
TOTAL $ 289,815.40
Ash Grove bid ana ysis
Cement per ton
RT del to rd 89
RT del to rd 31
RT del to rd 39
RT del to rd 49/54
Cement per ton
RT del to rd 89
RTdel tord31
RT del to rd 39
RT del to rd 49/54
bid price
$ 120.00
$ 2.28
$ 6.25
$ 3.50
$ 3.75
bid price
$ 120.00
$ 2.37
$ 4.73
$ 3.74
$ 4.16
RT miles
198
46
142
84
Del charge
$ 451.44
$ 287.50
$ 497.00
$ 315.00
per T delivered
$ 138.06
Cemex bid analysis
RT miles
206
72
126
94
Del charge
$ 488.22
$ 340.56
$ 471.24
$ 391.04
131.50
139.88
132.60
per T delivered
139.53
133.62
138.85
135.64
est Tons
1085
510
530
220
total $$
$ 149,792.50
$ 67,065.00
$ 74,136.40
$ 29,172.00
TOTAL $ 320,165.90
est Tons
1085
510
530
220
total $$
$ 151,388.75
$ 68,147.42
$ 73,590.29
$ 29,841.15
TOTAL $ 322,967.61
(970) 336-7226
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