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Home My WebLink About20130805.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 27, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 27, 2013, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County Commissioners meeting of March 25, 2013, as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: Doug Meyer, County resident, spoke in regard to the Board's Resolution on the Colorado Oil and Gas Conservation Commission's new setback rules and he read a short article into the record. He also spoke to the issue of coordination as federally mandated law. CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Rademacher seconded the motion, and it carried unanimously. PRESENTATIONS: 1) RECOGNITION OF SERVICE, GREELEY-WELD COUNTY AIRPORT AUTHORITY — DARREL DILLEY: Chair Garcia read the certificate into the record. Commissioner Conway said the airport today is a much better facility and the pilots better served thanks to Mr. Dilley. Chair Garcia noted that his experience as a pilot was invaluable. The Board expressed their gratitude for his volunteer service. Mr. Dilley thanked the Board. Minutes, March 27, 2013 Page 1 2013-0805 BC0016 in COMMISSIONER COORDINATOR REPORTS: Commissioner Conway said he attended a community meeting last night with Senator Renfroe and Representative Humphrey from House District 48, and was told the "tail -docking bill" was defeated on the floor of the house. Commissioner Conway thanked the Northern Colorado Legislative Alliance, the Greeley Chamber of Commerce and other citizens for opposing this bill. Commissioner Kirkmeyer and the legislators also discussed Senate Bill 191, the "condemnation bill" and the importance of oil and gas. The South Platte Round Table, Arkansas Round Table and Denver Metro Round Table are creating a working group at the Colorado Water Conservancy District beginning in April to address a strategic statewide water plan. Chair Garcia shared that he met with the Greeley Museum to discuss Centennial Village and their future plans, and he invited them to attend a work session to share their ideas with the Board. Commissioner Conway added that Congressman Cory Gardner has two town meetings this week, one in Firestone and one in Longmont, and he encouraged attendance at the upcoming Carbon Valley and Longmont town meetings. BIDS: 1) APPROVE BID #B1300017, CIVILIAN VEHICLES (QTY 4) - SHERIFF'S OFFICE: Trevor Jiricek, Director of General Services, requested a continuance of the bid in order to give the Sheriff's Office more time to evaluate. Commissioner Conway moved to continue the matter to Monday, April 1, 2013. Commissioner Freeman seconded the motion and it carried unanimously. El 2) APPROVE BID #B1300018, OSB CHIEF VEHICLE (QTY 1) requested a continuance in order to give the Sheriff's Office more Rademacher moved to continue the matter to Monday, April 1, seconded the motion, and it carried unanimously. - SHERIFF'S OFFICE: Mr. Jiricek time to evaluate. Commissioner 2013. Commissioner Freeman 3) APPROVE BID #B1300019, FUGITIVE VEHICLE (QTY 1) - requested a continuance in order to give the Sheriff's Office more Rademacher moved to continue the matter to Monday, April 1, 2013. the motion, and it carried unanimously. SHERIFF'S OFFICE: Mr. Jiricek time to evaluate. Commissioner Commissioner Conway seconded 4) APPROVE BID #61300020, 1/2 TON 4X4 EXTENDED CAB LONG BOX PICKUP (QTY 1) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek reviewed staff's recommendation to accept the bid from Sill Terhar Motors; it was the second low qualifying bid, but the lowest did not meet met specifications. Mr. Jiricek also reported that Spradley Barr Ford Lincoln, a local vendor, came in $800 dollars higher. Commissioner Conway made a motion to support the local vendor due to the low price differential. Seconded by Commissioner Rademacher, the motion carried unanimously. Chair Garcia noted provisions in the County Charter and the Code allowing the Board to give preference to local vendors when appropriate. 5) APPROVE BID #B1300021, 1/2 TON 4X4 EXTENDED CAB SHORT BOX PICKUP (QTY 1) - DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Jiricek reviewed staff's recommendation to accept the third low bid from Sill Terhar Motors, due to better gas mileage for the life of the vehicle than the bids with V8 engines (which exceeded specifications). Mr. Jiricek noted that Spradley Barr Ford Lincoln has the same type of vehicle for a price difference of $551. Commissioner Rademacher motioned to approve staff recommendation. The motion was seconded by Commissioner Kirkmeyer. At this time, Commissioner Conway requested further discussion about giving the local vendor preference. Commissioner Freeman commented it seemed that would be consistent. After discussion, and failure of the original motion, Commissioner Rademacher made a new motion to accept Minutes, March 27, 2013 Page 2 2013-0805 BC0016 the fourth low bid from Spradley Barr Ford Lincoln. The motion was seconded by Commissioner Conway, and it carried unanimously. Commissioner Kirkmeyer again noted the code provisions. 6) APPROVE BID #B1300059, 1/2 TON 4X4 REGULAR CAB LONG BOX PICKUP (QTY 1) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek reviewed staff's recommendation to accept the low bid from Kart Continental, which was identical to another bid, but submitted a day earlier. Mr. Jiricek noted that Spradley Barr Ford Lincoln has the same type of vehicle for a price difference of $450. Commissioner Freeman moved for to approve the fifth lowest bid from Spradley Barr Ford Lincoln. Seconded by Commissioner Conway, the motion carried unanimously. Commissioner Kirkmeyer once again noted the pertinent code provisions. 7) PRESENT BID #B1300002, UTILITY VEHICLE WITH DUMP BED - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek presented this bid, which has five vendors and will be brought back before the Board for approval on April 10, 2013. NEW BUSINESS: 1) CONSIDER AMENDMENT #1 TO TASK ORDER CONTRACT FOR TUBERCULOSIS PROGRAM AND AUTHORIZE CHAIR TO SIGN: Dr. Mark Wallace, Director of the Department of Public Health and Environment, introduced this proposed amendment from the Colorado Department of Public Health and Environment for additional funding for the Tuberculosis program. Dr. Wallace said the County usually has some shortfall as a result of doing more work than the original funding provides for. In response to Commissioner Conway, he confirmed that Weld County's refugee community contributes to the greater need, and in response to Chair Garcia, Dr. Wallace said that although they have seen single drug resistance, there has been no multi -drug resistance in Weld County to date. Commissioner Conway moved to approve said amendment and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. 2) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN (S14, T2N, R68W) - ENCANA OIL AND GAS (USA), INC.: Bruce Barker, County Attorney, reviewed the lease and recommended approval. Commissioner Rademacher moved to waive bid procedure, approve lease and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, March 27, 2013 2013-0805 Page 3 BC0016 There being no further business, this meeting was adjourned at 9:40 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: Weld County Clerk to the Board BY: De.uty Clerk e Board EXCUSED DATE OF APPROVAL William F. Garcia cl �(41 429 --WIC Douglas ademach Pro -Tern can P. Conway ke Freeman arbara Kirkmeyer Minutes, March 27, 2013 2013-0805 Page 4 BC0016 Hello