HomeMy WebLinkAbout20133433.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DECEMBER 11, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, December 11, 2013, at the hour of 9:00 a.m.
Fi ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Director of Finance and Administration, Monica Mika
12 MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of December 9, 2013, as printed. Commissioner Conway seconded the
motion, and it carried unanimously.
to READ ORDINANCE BY TAPE: Commissioner Rademacher moved to read Emergency
Ordinances #247-C and #249 by tape. Commissioner Conway seconded the motion, which carried
unanimously.
• AMENDMENTS TO AGENDA: Commissioner Conway moved to add under PROCLAMATIONS
item #1: Honoring Weld County Family Caregivers and Eldergarden Adult Day Care — December, 2013.
The motion was seconded by Commissioner Rademacher, and it carried unanimously.
• CONSENT AGENDA: Commissioner Freeman moved to approve the Consent Agenda as
printed. Commissioner Conway seconded the motion, and it carried unanimously.
El PROCLAMATIONS:
1) HONORING WELD COUNTY FAMILY CAREGIVERS AND ELDERGARDEN ADULT DAY CARE -
DECEMBER, 2013: Chair Garcia read the proclamation for the record; Eldergarden provides a needed
rest and help at little or no cost for caregivers, especially for people with Alzheimer's disease. Sharon
Benson, Board of Directors, said they have been in existence for 32 years - both her parents attended
Eldergarden and it allowed her to continue to work and maintain a normal life while caring for them. She
briefly described the program and thanked the Board for their recognition. Chair Garcia said it is the
I
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goal of Weld County to keep people in their homes as long as possible for quality of life and fiscal
savings.
PRESENTATIONS:
El 1) 2013 INDIVIDUAL WELLNESS AWARD - SUE QUICK: Chair Garcia read the certificate
recognizing Ms. Quick, Department of Phone Services, and said she motivates others by her dedication
to nutrition, exercise and healthy living and has been five years in recovery from a serious illness. Staci
Datteri-Frey, Health and Wellness Coordinator, presented her with a gift certificate and a bracelet with
five charms to recognize her five achievements. Ms. Quick said she is fortunate to work at Weld
County and she appreciates the Safety and Wellness Program.
(Clerk's Note: Commissioner Kirkmeyer present at 9:17)
F 2) 2013 INDIVIDUAL SAFETY AWARD — PHIL BREWER: Chair Garcia read the certificate
recognizing Mr. Brewer, Department of Public Health and Environment, for his ergonomic assessment
efforts to keep the hearing of Mining Division employees safe on the job via noise exposure control. He
was presented with a gift certificate for the Greeley Recreation Center by Michelle Raimer, Department
of Human Services. Mr. Brewer expressed his appreciation encouraging everyone to be safe and try to
reach a ripe old age.
F 3) 2013 EMPLOYEE SERVICE AWARDS - 10, 20, AND 30 -YEAR EMPLOYEES: Chair Garcia
read the presentations into the record, and the various Department Heads presented the service
awards to employees.
F PUBLIC INPUT: Chris Ikenburg, addressed the issue of an emergency right-of-way easement,
deeded to her parent's property, and currently blocked by a neighbor. She referenced needing a "My
Brother's Keeper" Ordinance. She said she was told to take the matter to Court, but asked that her
neighbor first be held accountable by the local governance.
El COMMISSIONER COORDINATOR REPORTS: Commissioner Conway reported attending the
Bullseye Mayor's meeting on Monday in Milliken and mentioned that Commissioner Kirkmeyer was re-
elected as Treasurer of Colorado Counties, Inc., and himself elected as Chair of the Big Ten Front
Range District. F Commissioner Kirkmeyer relayed news from the Child Allocation and Works
Allocation Committees. She reported the mayors at the Bullseye Meeting were presented a copy of the
Coordinated Planning Agreement, with the changes made in accord with the goals of Fort Lupton,
Firestone, Windsor, Milliken and Keenesburg. She also attended the joint meeting of the Transportation
Planning Regions with CDOT; Johnny Olsen, Regional Transportation Director, was there; he is
heading up flood recovery with 90 percent of the flood impacts in Region 4, and he said Highway 34 to
the east is the number one priority in the region and they hope to have a permanent fix by March/April.
BIDS:
F 1) PRESENT BID #B1300200, CONSULTING SERVICES (2013 FLOOD) - DEPARTMENT OF
FINANCE: Monica Mika, Director of Finance and Administration, said there are five vendors and this
will be brought back before the Board with a staff recommendation on December 23, 2013.
Commissioner Kirkmeyer requested a work session. Trevor Jiricek, Director of General Services, noted
staff may accept a sixth bid, which was on time but submitted to the wrong department.
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NEW BUSINESS:
El 1) CONSIDER CANCELLATION OF CERTAIN OUTSTANDING ACCOUNTS RECEIVABLE
FOR THE WELD COUNTY TREASURER - PERSONAL PROPERTY, MOBILE HOMES, and AND
POSSESSORY INTEREST TAXES: John Lefebvre, Treasurer, explained efforts made to collect on
these accounts and introduced Terry Shipp, who is responsible for collecting personal property taxes
and prepared this list in order to get these off the books. In response to Chair Garcia, Mr. Lefebvre
confirmed that mobile homes may be declared unlivable and taken to the dump without first paying the
property taxes, therefore, the property is gone - there is no collateral, and the taxes are uncollectable.
He noted there were 258 mobile homes destroyed in the 2013 Flood, so those will affect taxes for the
coming year. In response to Commissioner Conway, he said that of these mobile homes, only 20 were
delinquent in their property taxes, but all of these will have been delinquent for half a year at tax time.
Commissioner Conway moved to approve cancellation of said accounts. The motion was seconded by
Commissioner Rademacher, and it carried unanimously.
a 2) CONSIDER REVISIONS TO FEE SCHEDULE FOR FEES COLLECTED BY THE WELD
COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mark Wallace, Director of the
Department of Health and Environment, reviewed the revised fee schedule for public health services.
He said staff looks at the actual cost increases, insurance carriers and reimbursement such as
Medicaid, and general operating cost increases. He noted the fee schedule is complex, but the
purpose of the fees is primarily to cover costs. Commissioner Kirkmeyer moved to approve said
revisions. Seconded by Commissioner Rademacher, the motion carried unanimously.
F 3) CONSIDER REVISIONS TO FEE SCHEDULE FOR ENVIRONMENTAL HEALTH FEES
COLLECTED BY THE WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT:
Dr. Wallace reviewed the revised fee schedule noting it rarely changes, and laboratory fees were the
main changes, and some lab tests were deleted and some added. He said fees are evaluated for both
cost and comparison to market. In response to Commissioner Conway, Dr. Wallace said the swimming
pool bacteria test fee was raised in order to cover staffs time. Commissioner Kirkmeyer moved to
approve said revisions. Seconded by Commissioner Conway, the motion carried unanimously.
F 4) CONSIDER 2014 AMOUNT TO BE PAID FOR THE INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF GREELEY AND WELD COUNTY FOR ISLAND GROVE PARK
MANAGEMENT SERVICES: Don Warden, Director of Budget and Management Analysis, explained
items 4-16 are related to the 2014 Budget. This one is for the maintenance of the County's 4-H,
Exhibition and Livestock buildings located at Island Grove Park and explained what the City of Greeley
pays for. Commissioner Rademacher moved to approve said IGA amount. The motion, which was
seconded by Commissioner Kirkmeyer, carried unanimously.
a 5) CONSIDER MEMORANDUM OF AGREEMENT WITH AUDIO INFORMATION NETWORK
OF COLORADO AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE
CHAIR TO SIGN: Mr. Warden reviewed this item. Commissioner Conway moved to approve said
memorandum of agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer,
the motion carried unanimously.
F 6) CONSIDER MEMORANDUM OF AGREEMENT WITH ENVISION AS A RECIPIENT OF
WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO SIGN SAME: Mr. Warden
reviewed this item for assisting people with developmental disabilities. Commissioner Freeman moved
to approve said memorandum of agreement and authorize the Chair to sign. Seconded by
Commissioner Kirkmeyer, the motion carried unanimously.
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e 7) CONSIDER MEMORANDUM OF AGREEMENT FOR USE AND FUNDING OF A KID'S
PLACE AND AUTHORIZE CHAIR TO SIGN: Mr. Warden noted a requested 25 percent increase in
funding was granted. Commissioner Conway moved to approve said memorandum of agreement and
authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
e 8) CONSIDER MEMORANDUM OF AGREEMENT WITH NORTH RANGE BEHAVIORAL
HEALTH AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES (MENTAL HEALTH
SERVICES) AND AUTHORIZE CHAIR TO SIGN: Mr. Warden reviewed this item for base mental
health services, noting it remains the same as last year. Commissioner Kirkmeyer moved to approve
said memorandum of agreement and authorize the Chair to sign. Seconded by Commissioner Conway,
the motion carried unanimously.
• 9) CONSIDER MEMORANDUM OF AGREEMENT WITH NORTH RANGE BEHAVIORAL
HEALTH AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES (SUICIDE EDUCATION
AND PREVENTION) AND AUTHORIZE CHAIR TO SIGN: Mr. Warden noted this is the second year,
(last year was the pilot year), and Commissioner Kirkmeyer noted their impressive achievements and
that this was a good funding decision. Commissioner Kirkmeyer moved to approve said memorandum
of agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the motion carried
unanimously.
El 10) CONSIDER MEMORANDUM OF AGREEMENT WITH NORTHEAST - EAST CENTRAL
COLORADO SMALL BUSINESS DEVELOPMENT CENTER (SBDC) AS A RECIPIENT OF WELD
COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO SIGN: Mr. Warden noted this
funding has been doubled. Commissioner Conway commented they are doing an incredible job, with
offices across the County, and creating a culture of opportunism. Chair Garcia concurred - they have
exceeded their highest goals each year. Mr. Warden noted that none of the funds shall be used to
counsel businesses regarding the Affordable Care Act, but only to build businesses. Commissioner
Rademacher moved to approve said memorandum of agreement and authorize the Chair to sign.
Seconded by Commissioner Conway, the motion carried unanimously.
E 11) CONSIDER MEMORANDUM OF AGREEMENT WITH PROMISES FOR CHILDREN AS A
RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO SIGN:
Mr. Warden said this is the same funding as last year. Commissioner Freeman moved to approve said
memorandum of agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer,
the motion carried unanimously.
El 12) CONSIDER MEMORANDUM OF AGREEMENT WITH SENIOR CITIZEN COORDINATORS
AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO
SIGN: Mr. Warden said this is a slight increase, $750.00 for each of 19 community centers.
Commissioner Kirkmeyer moved to approve said memorandum of agreement and authorize the Chair
to sign. Seconded by Commissioner Rademacher, the motion carried unanimously. Commissioner
Freeman noted that PDC recently gave $10,000 to fix the roof of a local senior center.
• 13) CONSIDER MEMORANDUM OF AGREEMENT WITH UNITED WAY OF WELD COUNTY
(2-1-1 SERVICES) AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND
AUTHORIZE CHAIR TO SIGN: Mr. Warden noted this is the same funding as last year. Commissioner
Rademacher moved to approve said memorandum of agreement and authorize the Chair to sign.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
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• 14) CONSIDER MEMORANDUM OF AGREEMENT WITH UNITED WAY OF WELD COUNTY
(FLOOD SERVICES) AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND
AUTHORIZE CHAIR TO SIGN: Mr. Warden noted this is for a 2013 expense agreed to by the Board in
an October work session regarding flood recovery oversight. Commissioner Kirkmeyer noted United
Way was in the Emergency Operations Center for two weeks working closely with Weld County and
that the oil and gas industry also helped the United Way with emergency funding. Commissioner
Conway concurred, saying this was the best way to centralize services. Commissioner Freeman noted
that $1.3 million has been raised and distributed to date. Commissioner Freeman moved to approve
said memorandum of agreement and authorize the Chair to sign. Seconded by Commissioner
Kirkmeyer, the motion carried unanimously.
e 15) CONSIDER MEMORANDUM OF AGREEMENT WITH UPSTATE COLORADO ECONOMIC
DEVELOPMENT AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND
AUTHORIZE CHAIR TO SIGN: Mr. Warden noted this is same as last year's funding. Commissioner
Rademacher moved to approve said memorandum of agreement and authorize the Chair to sign.
Seconded by Commissioner Kirkmeyer, the motion carried unanimously.
L 16) CONSIDER MEMORANDUM OF AGREEMENT WITH YOUTH AND FAMILY CONNECTION
AS A RECIPIENT OF WELD COUNTY GENERAL FUND MONIES AND AUTHORIZE CHAIR TO
SIGN: Mr. Warden noted the caveat in this agreement that the contribution from Weld County will be
$27,594.00, unless District 6 contributes it's full contribution share, and then a one-time bonus amount
of $3,729.00 will be added, for a total of $31,323.00. Commissioner Kirkmeyer confirmed that the
Superintendent for District 6 has not yet responded to a request to reinstate their share of this program;
with background that, in 2008, during the economic downturn, many districts stopped contributing;
however it was understood this was a temporary situation and all but District 6 have reinstated those
funds. In addition, Commissioner Conway noted that District 6 has the most kids served by this
program and perhaps there will need to be a cap if they are not responsive. Commissioner Kirkmeyer
said the mission of this organization is good, but Colorado 1451 funds may be better used elsewhere
for child welfare, to decrease out -of -home placement costs. Commissioner Kirkmeyer noted that she
was in favor during the budget session, but now feels that funding is on the line, to the detriment of
County Title IV -E Foster Care funds, and potential savings for other programs, and she is inclined to
vote against it because District 6 is not contributing their fair share. Chair Garcia said he is the
representative to Youth and Family Connections, noted there is a new Executive Director, Kelly Shram,
and their stated number one priority for this year is eliminating their reliance on 1451 dollars for
operations. Commissioner Conway agreed that it is disappointing that District 6 has not made an effort
to come to the table, but hopes this will soon change. He said this program helps kids, primarily kids in
District 6; he will discuss this issue with the new school board, and suggested giving them some more
time. Commissioner Conway moved to approve said memorandum of agreement and authorize the
Chair to sign. The motion was seconded by Commissioner Freeman and passed 3/2 upon a roll call
vote, with Commissioners Kirkmeyer and Rademacher opposed.
17) EMERGENCY ORDINANCE #247-C, IN THE MATTER OF A SUPPLEMENTAL
APPROPRIATION FOR THE YEAR 2013: Mr. Warden explained this is to wrap up the 2013 Budget,
and noted the emergency ordinance in September was to address grants and flood expenditures. He
referred to a list of the reasons for these appropriations, including grants, computer/software expenses,
revenue adjustments, final allocation of salaries and benefits, and some flood related expenses (such
as overtime), reallocations of costs among projects, a maintenance fund for the new crime lab, and
CNG vehicles, and he said the County should get a 75 percent reimbursement from FEMA for flood -
related expenses. Chair Garcia opened the floor for public comment and none was forthcoming.
Minutes, December 11, 2013 2013-3433
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Commissioner Kirkmeyer moved to approve said emergency ordinance. Seconded by Commissioner
Conway, the motion carried unanimously.
Ei 18) CONSIDER REQUEST TO WAIVE BID PROCEDURE CONCERNING SMALL TRACT OIL
AND GAS LEASE, ACCEPT OFFER TO LEASE MINERAL ACRE, AND AUTHORIZE CHAIR TO SIGN
- PDC ENERGY: Esther Gesick, Deputy Clerk to the Board, reviewed this item, which is a small deed
for right-of-way that was overlooked for a time. Commissioner Freeman moved to approve said lease
and authorize the Chair to sign. The motion was seconded by Commissioner Rademacher, and it
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. Emergency Code Ordinances #247-C and #249 were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 10:55 a.m.
ATTEST:
Weld County Clerk to the Board
B
Deputy CI'erk to the Board
BOARD OF C UNTY COMMISSIONERS
WEL��C, COLORADO
William F. Ga' hair
t�%hPro-Tem
Sean P. Conway
I 1 Mike Freeman
Freeman
rbara Kirkmeyer
Minutes, December December 11, 2013 2013-3433
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