HomeMy WebLinkAbout20131000.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
APRIL 24, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, April 24, 2013, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following
members were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Director of Finance and Administration, Monica Mika
a MINUTES: Commissioner Kirkmeyer moved to approve the minutes of the Board of County
Commissioners meeting of April 22, 2013, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
• AMENDMENTS TO AGENDA: There were no amendments to the agenda.
• PUBLIC INPUT: No public input was given.
• CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as
printed. Commissioner Conway seconded the motion, and it carried unanimously.
• PROCLAMATION:
1) SOIL AND WATER STEWARDSHIP WEEK — APRIL 28 — MAY 5, 2013: Chair Garcia read the
proclamation into the record. Joyce Kelly, Executive Director of the West Greeley Soil Conservation
District, said to celebrate there is a Children's Water Festival taking place today, an Oil and Gas
Workshop tomorrow, and they also had a very successful Tree Sale this year.
• COMMISSIONER COORDINATOR REPORTS: Commissioner Conway thanked Commissioner
Kirkmeyer for her passionate defense of the oil and gas industry and convincingly opposing the
`pipeline condemnation' bill at Colorado Counties, Inc. (CCI). Commissioner Conway said the Board
needs to proactively oppose Senate Bill 252, the `renewable energy goals mandate', which he said will
have a detrimental effect on agriculture; CCI will oppose this bill. Commissioner Conway also
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commended Janet Carter of the Department of Public Works, noting that the North Front Range
Metropolitan Planning Organization decided to fund a $940,000 City of Evans project, with formal
approval expected in June. Ei Chair Garcia reported on the Greeley — Weld County Airport Authority
Board Meeting in regard to an ongoing discussion with many agencies about locating a public safety
training facility at the airport; the Federal Aviation Administration has determined the project cannot be
located on this piece of property and at this point long term potential use of the property remains
airplane hangars. Chair Garcia attended the Evans Economic Development Council, noting they are
excited about the pending street widening project, and their long-term plan is to ultimately build a bridge
over the South Platte River on 35th Avenue. Commissioner Conway attended the unveiling of the new
High Plains Library in Evans. Commissioner Kirkmeyer also reported on the E911 Emergency
Telephone Service Authority Board vote to approve a $2.7 million dollar expenditure for the current
regional communications center and the back-up center; the Board has worked on this project for four
years. Weld spent $4 million dollars on enhancing the public safety tower infrastructure; Mike Wallace
took over this project and got licenses from the FCC (and also Sprint) remarkably quickly with the help
of Congressman Gardner and his staff, and they "flipped the switch" this last Monday at 4:00 a.m.
a BIDS:
1) APPROVE BID #B1300047, REGIONAL CRIME LAB CABLING - PHONE SERVICE
DEPARTMENT: Trevor Jiricek, Director of General Services, reviewed staff's recommendation to
accept the low bid from H&H Data Services, out of four vendors, and said there were no local vendors
due to certification requirements. Mr. Jiricek noted the County has used H&H a number of times before
times and been satisfied with their services. Ca Ron Arndt, Director of the Regional Crime Lab, said
the credit should go to Sue Quick and others in the Department of Phone Services for doing a great job.
Commissioner Conway moved to approve said bid. The motion was seconded by Commissioner
Rademacher, and it carried unanimously.
• 2) PRESENT BID #B1300075, BOILER REPLACEMENT FOR BUILDINGS 1400 AND 1402 -
BUILDINGS AND GROUNDS: Mr. Jiricek reviewed the bid, which has three (3) vendors. This bid will
be brought back before the Board for approval on May 8, 2013.
El 3) PRESENT BID #61300082, SEPTIC TANKS/ISLAND GROVE LIVESTOCK BUILDING -
BUILDINGS AND GROUNDS: Mr. Jiricek reviewed the bid, which has three local (3) vendors and will
be brought back before the Board for approval on May 8, 2013.
• NEW BUSINESS:
1) CONSIDER AMENDMENTS NOS. 1 AND 2 TO ELECTRONIC TRANSACTION PROCESSING
AGREEMENT AND AUTHORIZE CHAIR TO SIGN - OFFICIAL PAYMENTS CORPORATION:
John Lefebvre, County Treasurer, explained that his department has already contracted with this
corporation for electronic payments and, therefore, using them at higher volume achieves a better price
than if the Department of Planning purchased a service from scratch to transact their building permit
payments. He noted that the County does not take American Express, which saves a substantial
amount of money. The County absorbs the cost of turning checks into an electronic transaction and he
feels the overall savings is worthwhile. Commissioner Rademacher moved to approve said
amendments and authorize the Chair to sign. The motion, which was seconded by Commissioner
Kirkmeyer, carried unanimously.
▪ 2) CONSIDER LEASE AGREEMENT FOR FULTON DITCH WATER RIGHTS AND AUTHORIZE
CHAIR TO SIGN - FEHRN BROS., C/O WILLIAM AND LAWRENCE FEHRN: Clay Kimmi, Department
of Public Works, explained the lease agreement to the Ferhn Bros. is at $52 a share (which covers the
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annual water rights assessment). Commissioner Kirkmeyer stated this is an extremely low price and to
ensure a good return on this water the County needs to examine the process by which shares are
advertised. Mr. Kimmi said the bid is published in three local papers and notice is sent to past users
and the ditch companies. In response to Commissioner Kirkmeyer, Mr. Kimmi said he did not know the
going rate, and also mentioned it is important for the County to demonstrate continued use of the water
in order to retain the rights. Commissioner Conway said the County's historic goal was always just to
have a lease, but this water is in prime farmland and the County needs to know what the market share
is for the benefit of the taxpayers. Commissioner Kirkmeyer asked where the County's southeast water
is coming from, wondering if ditch water could replace city water. Mr. Jiricek described a staff meeting
on this issue after the Board's initial approval two weeks ago. Commissioner Kirkmeyer noted that the
County is a member of the Fulton Ditch Board and has access to their members list. In addition, she
asked why the County is not using this water for its own purposes, such as schools, etc. Chair Garcia
said to keep in mind that last year some municipalities were sharply criticized for charging high prices
for their water during the drought. Commissioners Kirkmeyer and Rademacher contended that they
just think the County should be getting the going rate. Mr. Kimmi clarified that the ditch owners were
notified, hence the resulting bid, and the annual assessment was $42 a share. aCommissioner
Rademacher moved to approve said lease agreement and authorize the Chair to sign. Commissioner
Kirkmeyer dissented, adding that Clear Water needs to do a better job. Chair Garcia said he would
support the motion in fairness to the bidder, but agreed with that sentiment. Commissioner Conway
also dissented, he said it is no reflection on staff, but there is a responsibility to the taxpayers.
Commissioner Freeman seconded the motion, saying to deny it would not be fair to the winning bidder.
Upon a call for a roll -call vote, the resolution passed 3-2, with Commissioners Conway and Kirkmeyer
opposed.
3) CONSIDER QUOTE/AGREEMENT FOR ISLAND GROVE SEPTIC TANKS AND AUTHORIZE
CHAIR TO SIGN - COLORADO PRECAST CONCRETE: Toby Taylor, Director of the Department of
Buildings and Grounds, explained these septic tanks were engineered especially for Island Grove's
needs. He noted that the County has an existing relationship with this vendor, which will save funds.
Commissioner Freeman moved to approve said quote/agreement and authorize the Chair to sign.
Commissioner Kirkmeyer seconded the motion, and it carried unanimously.
4) CONSIDER NONEXCLUSIVE UTILITY EASEMENT AGREEMENT AND AUTHORIZE CHAIR
TO SIGN - ST. VRAIN SANITATION DISTRICT: Mr. Taylor explained this agreement allows St. Vrain
to use the County's existing easement. Commissioner Conway moved to approve said nonexclusive
utility easement agreement and authorize the Chair to sign. Seconded by Commissioner Rademacher,
the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
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There being no further business, this meeting was adjourned at 9:45 a.m.
BOARD OF COUNTY COMMISSIONERS
W LD , j . gJ' OLORADO
Weld County Clerk to the Board
William F. Garcia, Chair
Sean P. Conway
Barbd'ra Kirkmeyer
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