HomeMy WebLinkAbout20130339.tiffRECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JANUARY 30, 2013
The Board of County Commissioners of Weld County, Colorado, met in regular session in full
conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County
Administration Building, Greeley, Colorado, January 30, 2013, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members
were present, constituting a quorum of the members thereof:
Commissioner William F. Garcia, Chair
Commissioner Douglas Rademacher, Pro-Tem
Commissioner Sean P. Conway
Commissioner Mike Freeman
Commissioner Barbara Kirkmeyer TARDY
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Susan Brown
Director of Finance and Administration, Monica Mika
El MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County
Commissioners meeting of January 28, 2013, as printed. Commissioner Conway seconded the motion,
and it carried unanimously.
e AMENDMENTS TO AGENDA: There were no amendments to the agenda.
e PUBLIC INPUT: No public input was given.
El CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as
printed. Commissioner Freeman seconded the motion, and it carried unanimously.
El COMMISSIONER COORDINATOR REPORTS: Commissioner Conway reported on a
presentation he made yesterday, in Denver, to the Colorado Association of Engineers, where he talked
about the oil and gas industry. He stated that the engineers were impressed by Weld County's success
story. Commissioner Conway encouraged people to read this month's Colorado Business Magazine,
which features Weld County on the cover, and the article featuring the CNG Clean Energy Project.
Commissioner Freeman attended the Farm Show and reported support for Monday's resolution
regarding Amendment 2. Commissioner Conway also disclosed visiting with students who are putting
together a class project presentation on the Northern Integrated Supply Project in an Agriculture Class
at Poudre Valley High School, and stated that he has invited them to present it to the Board. The
students will also be presenting to Friends of the Poudre and the City of Ft. Collins.
Minutes, January 30, 2013 2013-0339
Page 1 BC0016
BIDS:
In 1) APPROVE BID #B1300028, RECYCLED ASPHALT CRUSHING - DEPARTMENT OF
PUBLIC WORKS: Monica Mika, Director of Finance and Administration, introduced Josh Holbrook,
Department of Public Works, who explained the purpose of the project and reviewed staff's
recommendation of the low bid from J&T Contracting Company. Commissioner Rademacher moved to
approve the bid. Commissioner Conway seconded the motion, and it carried unanimously.
2) PRESENT BID #B1300032, CLASS 6 ROAD BASE SUPPLY - DEPARTMENT OF PUBLIC
WORKS: Ms. Mika reported staff will be making a recommendation for approval on February 13, 2013.
NEW BUSINESS:
1) CONSIDER TEMPORARY CLOSURE OF CR 49 BETWEEN CRS 74 AND 76: Janet Carter,
Department of Public Works, reviewed the temporary road closure for bridge replacement and
answered questions from Commissioner Rademacher. Commissioner Rademacher moved to approve
said closure. Commissioner Conway seconded the motion, which carried unanimously.
2) CONSIDER TEMPORARY CLOSURE OF CR 59 BETWEEN CRS 48 AND 50: Janet Carter,
Department of Public Works, reviewed the temporary road closure. Commissioner Conway moved to
approve said closure. Commissioner Kirkmeyer seconded the motion, which carried unanimously.
le 3) CONSIDER TEMPORARY CLOSURE OF CR 70 BETWEEN CRS 31 AND 33: Janet Carter,
Department of Public Works, reviewed the temporary road closure. Commissioner Rademacher moved
to approve said closure. Commissioner Kirkmeyer seconded the motion, which carried unanimously.
Iii 4) CONSIDER TEMPORARY CLOSURE OF CR 47.5 BETWEEN STATE HIGHWAY 34 AND
CR 58: Janet Carter, Department of Public Works, reviewed the temporary road closure.
Commissioner Kirkmeyer moved to approve said closure. Commissioner Conway seconded the
motion, which carried unanimously.
5) CONSIDER 2012 ANNUAL MILEAGE AND CONDITION CERTIFICATION REPORT FOR THE
HIGHWAY USER TAX FUND: Don Carroll, as acting HUTF Systems Coordinator, and Rich Hastings,
Department of Public Works, presented the report. Mr. Carroll thanked the GIS department for keeping
the maps accurately updated throughout the year. Mr. Hastings thanked Mr. Carroll for imparting his
knowledge, and called attention to the memorandum - reviewing the figures therein, which are better
than last year's. He noted that Weld County maintains the largest roadway system in the state.
Commissioner Conway and Commissioner Kirkmeyer commended staff for their work, noting that when
Mr. Warden first began compiling this report there was no GIS. She also noted the amount of paving
that was accomplished this year because the field crews did such a great job. Mr. Hastings answered
questions from the Board regarding how the information is obtained, and recounted the close accuracy
of the different measurement methods. Commissioner Conway moved to approve said report and
authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried
unanimously.
la 6) CONSIDER RESTATEMENT OF PURCHASE OF PROFESSIONAL SERVICES AGREEMENT
FOR OIL AND GAS AUDITS AND EVALUATION SERVICES AND AUTHORIZE CHAIR TO SIGN -
MARTINDALE CONSULTANTS, INC.: Stephanie Arries, Assistant County Attorney, introduced the
agreement and clarified that this restatement encompasses the remainder of the audit of royalties and
addresses appeals from oil and gas companies, noting it is a very complicated process, and the cost is
the same amount as last year. Commissioner Conway stated this is an attempt to make sure the
Minutes, January 30, 2013 2013-0339
Page 2 BC0016
taxpayers are receiving the money to which they are entitled. Commissioner Rademacher moved to
approve said agreement and authorize the Chair to sign. Seconded by Commissioner Conway, the
motion carried unanimously.
E l 7) CONSIDER REAPPOINTMENTS TO AREA AGENCY ON AGENCY ADVISORY BOARD:
Commissioner Freeman moved to approve said reappointments. Seconded by Commissioner Conway,
the motion carried unanimously.
E5 8) CONSIDER REAPPOINTMENT TO WELD/LARIMER REVOLVING LOAN FUND
COMMITTEE: Commissioner Rademacher moved to approve said reappointment. Seconded by
Commissioner Freeman, the motion carried unanimously.
PLANNING:
E5 1) CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING
COLLATERAL FOR IMPROVEMENTS, AUTHORIZE CHAIR TO SIGN, AND ACCEPT COLLATERAL
FOR USE BY SPECIAL REVIEW PERMIT, USR11-0015 - A.C. TRUCKING, LLC, C/O ELISEO
ALCANTAR: Mr. Hastings introduced the agreement, and recommended approval of the agreement
and acceptance of collateral. Commissioner Conway moved to approve said agreement and collateral
and authorize the Chair to sign. Commissioner Freeman seconded the motion, and it carried
unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
Consent Agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:36 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD C+UNY, COLORADO
ATTEST:
Weld County Clerk to the Boar
BY:
Deputy Clerk
mor
Garcia Chair
ademach\2 ro-T
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Sean P. Conway
Mike7freeman
arbara Kirkmeyer
Minutes, January 30, 2013
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2013-0339
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