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Home My WebLink About20130441.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO FEBRUARY 11, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, February 11, 2013, at the hour of 9:00 a.m. e ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro -Tern Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer - EXCUSED Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika El MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of February 6, 2013, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. El AMENDMENTS TO AGENDA: There were no amendments to the agenda. PUBLIC INPUT: Father Matt Hartley, St. Peters Church, expressed appreciation of the Board's stance on not offering the morning after pill (Plan B) at County clinics, also known as 'emergency contraception', because life begins at conception. CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed. Commissioner Conway seconded the motion, and it carried unanimously. BIDS: Ffl 1) APPROVE BID #61300029, 2013 BRIDGE REHABILITATIONS - DEPARTMENT OF PUBLIC WORKS: Trevor Jiricek, Director of General Services, recommended the low bid from Weld County Construction, Inc., be awarded, he added that the amount was modified to $245,182 due to a number of options. Commissioner Conway moved to approve said bid. The motion was seconded by Commissioner Rademacher, and it carried unanimously. Minutes, February 11, 2013 2013-0441 Page 1 BC0016 El 2) APPROVE BID #B1300034, SIGN MATERIALS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek recommended approval of low bids from seven different vendors for the 48 different signs. Commissioner Rademacher moved to approve said bids. The motion was seconded by Commissioner Freeman, and it carried unanimously. Ei 3) PRESENT AND APPROVE EMERGENCY BID #B1300039, ROOF REPLACEMENT - JAIL (PARTIAL) - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek presented and recommended the low bid from ACC Roofing, Inc. Toby Taylor, Director of the Department of Buildings and Grounds, reviewed the roof damage and addressed questions concerning the warranty period. Commissioner Conway moved to waive the ten-day waiting period for consideration and investigation of the bid and approve the recommended bid. Seconded by Commissioner Rademacher, the motion carried unanimously. (Clerk's Note: Commissioner Kirkmeyer is now in attendance.) El 4) PRESENT BID #81300044, 2013 CATTLEGUARDS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek said there were two bids received and being reviewed. The recommended bid will come before the Board for approval on February 25, 2013. 5) PRESENT BID #61300045, 2013 STEEL - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek said seven bids have been received for various types of steel and stated staff will make a recommendation on February 25, 2013. Commissioner Conway noted it is good to see a lot of local vendors. OLD BUSINESS: E-9 2) CONSIDER RELEASE OF LIENS FOR CERTAIN DESCRIBED PROPERTIES LOCATED IN WELD COUNTY CHAMBERS TRACTS SUBDIVISION WATER AND SEWER LOCAL IMPROVEMENT DISTRICT NO. 2003-1: Monica Mika, Director of Finance and Administration, stated the obligations have been taken care of, and she recommended release. Commissioner Conway moved to approve release of said lien. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. NEW BUSINESS: 1) APPROVE EXPENDITURE AUTHORIZATION FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN: Judy Griego, Director of the Department of Human Services, reviewed the terms and provisions of the Expenditure Authorizations. Commissioner Freeman moved to approve said expenditure and authorize the Chair to sign. The motion, which was seconded by Commissioner Rademacher, carried unanimously. 2) CONSIDER AGREEMENT FOR PROFESSIONAL SERVICES AND AUTHORIZE CHAIR TO SIGN - SPEAKWRITE: Alan Caldwell, Sheriff's Office, explained SpeakWrite is a transcription service which allows deputies to dictate reports and affidavits from any location, via cell phone, and saves a great deal of time as they do not need to come into the office to type their reports and is a substantial cost savings; it also allows the uploading of digital audio files. He also addressed questions from the Board concerning compatibility with other operating systems. Ms. Mika said SpeakWrite is decreasing the time spent by the deputies on paperwork and increases internal efficiency. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Minutes, February 11, 2013 2013-0441 Page 2 BC0016 El 3) CONSIDER TWO 2010 HOMELAND SECURITY GRANT PROPOSALS: Ron Arndt, Director of the Crime Lab, related that they were approached by Homeland Security about available 2010 funds, and they then accepted two proposals; one was for a cell phone kiosk, the other was for a forensic recovery of evidence device kiosk. Following discussion regarding the tracking of grant funded equipment, Commissioner Conway moved to approve said grant proposals. Seconded by Commissioner Freeman, the motion carried unanimously. e 4) CONSIDER INCREASE OF CHANGE FUNDS FOR CLERK AND RECORDER'S OFFICE IN GREELEY MOTOR VEHICLE DEPARTMENT, FORT LUPTON BRANCH OFFICE, AND SOUTHWEST WELD COMPLEX: Barbara Connolly, Controller, reviewed the request as a means to improve customer service. Commissioner Kirkmeyer moved to approve said increases. Commissioner Conway seconded the motion, and it carried unanimously. ID 5) CONSIDER TEMPORARY CLOSURE OF CR 53 BETWEEN CRS 46 AND 48, BETWEEN CRS 44 AND 46, AND BETWEEN CRS 48 AND 50, FOR VARIOUS LENGTHS OF TIME FOR CULVERT REPLACEMENTS AND A BRIDGE RE -DECK PROJECT: Don Carroll, Department of Public Works, reviewed the temporary closure locations and dates, noting they all have different dates, so the whole stretch of road is not closed at one time. Commissioner Rademacher moved to approve said road closures. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. e 6) CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR UPGRADE AND MAINTENANCE OF CR 92 AND AUTHORIZE CHAIR TO SIGN - NOBLE ENERGY, INC.: Mr. Carroll reviewed the agreement with Noble Energy, Inc. Commissioner Kirkmeyer asked about 'this is not a county maintained road' signage, and the Board concluded there should be a work session regarding signage. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. E 7) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR CONSTRUCTION OF INTERSECTION IMPROVEMENTS FOR CR 23 AND STATE HIGHWAY 392 AND AUTHORIZE CHAIR TO SIGN - TOWN OF WINDSOR: Michael Bedell, Department of Public Works, reviewed the terms of the agreement. Commissioners Kirkmeyer and Conway discussed the financial obligations for the Town of Windsor and potential time delays. Mr. Bedell said they are proceeding with right-of-way acquisition and utility relocation agreements that the County can potentially be reimbursed for using the Windsor/Severance funds if the construction does not get started in 2013 because of the historical clearances issue. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. ID 8) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR JANUARY, 2013, AND AUTHORIZE CHAIR TO SIGN: Mr. Taylor reviewed the monthly report for approval and submittal to the state. Commissioner Conway reiterated again that this is an outstanding program. Commissioner Conway moved to approve said report and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. ID 9) APPROVE SOFTWARE LICENSE AND SUPPORT AGREEMENT AND AUTHORIZE CHAIR TO SIGN - COLORADO DISTRICT ATTORNEY'S COUNCIL: Michael Rourke, Assistant District Attorney, explained the purpose of purchasing this software package is to become a paperless office. Ms. Mika noted that the original cost was $225,000, but was reduced by $25,000. Commissioner Conway commended Ms. Mika for her due diligence finding cost savings. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Rademacher, and it carried unanimously. Minutes, February 11, 2013 2013-0441 Page 3 BC0016 El 10) CONSIDER APPOINTMENTS AND REAPPOINTMENT TO EXTENSION ADVISORY COUNCIL: Commissioner Kirkmeyer moved to approve said appointments and reappointments. Seconded by Commissioner Conway, the motion carried unanimously. e 11) CONSIDER APPOINTMENTS AND REAPPOINTMENTS TO WELD FAITH PARTNERSHIP COUNCIL: Commissioner Freeman moved to approve said appointments and reappointments. Seconded by Commissioner Rademacher, the motion carried unanimously. El 12) CONSIDER APPOINTMENTS, REAPPOINTMENT, AND REASSIGNMENT TO HUMAN SERVICES COMMITTEE: Commissioner Freeman moved to approve said appointments, reappointment and reassignment. Seconded by Commissioner Conway, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:51 a.m. ATTEST: Weld County Clerk to the Board BY: Deputy Cle BOARD OF CO WELD CO TY COMMISSIONERS Gy ORADO Iliam F. Garcia,thair i her, Pro-Tem Gi Gct a /:), YML ara Kirkmeyer J Minutes, February 11, 2013 2013-0441 Page 4 BC0016 Hello