HomeMy WebLinkAbout790601 (Th mEmoRAnDum
To Don Warden odSe SEPTEMBER 7, 1979
WilkTOM MANNWEILER
COLORADOF,am __-- --. __--_-_--_--
EMERGENCY RESOLUTION REQUEST
Subject: -------"--_"__—— ---------_---- --—
Attached you will find a copy of the plans for modification of G-pod.
I believe they are, self expanatory. We must bear in mind, however,
that we must keep the cost below $5000.00 in order to maintain a
10% match (covered under the LEAA Grant) . If the cost exceeds $5000.00,
then the county will be expected to provide a 50% match of the costs.
Additionally, we must encumber the money prior to September 3Q', 1979,
at which time the grant runs out for this year. There are some cost
saving ideas to also consider: 1. Sealing and painting can be done
by inmate labor (this has been done in the past with good results) .
2. A food chute can be added at a later date, if and when the entire
jail 's food chute system is changed. 3. If agreeable with the company
which does the work, inmate labor could also be used to some degree
to lay bricks, etc.
Attached you will find a copy of the letter approving the budget
revision; a copy of the budget revision statement and narrative;
and the GENERAL SPECIFICATIONS FOR G-POD WALL INSTALLATION..
CPT Metzger will be available at the Monday, September 10th meeting
for questions and information.
TOM MANNWEILER
PROGRAMS SUPERVISOR
PROJECT DIRECTOR, CLASSIFICATION/INTAKE GRANT
79O6O1
GENLL'AL ::I'I.LIL ]CAl10NS IMP G-POD WALL IN 1ALLAl1ON
General : Wall is to made of cinder block of similar specifications as is
currently in use at the jail .
Wall will have re-bar block support.
Door connecting the two halves of the pod made of solid wood, with
lock operated either by key or by electronic control .
Specific: Sixteen foot long wall , utilizing 8" x 16" concrete blocks, sanded
or finished.
Door will be solid wood, or wood with a metal sheeting covering
both sides of the door.
Locks and door pulls will be of high security-type resistent
to tampering and jamming.
Controls of the door will be such that when the door is open
and unsecure, a light will come on in the 3rd floor guards
office.
Door will be resistent to fire.
The bottom of the door will be constructed such that contraband
cannot be passed from one half of the pod to the other under
the door.
A block will be removed from the wall common to the Guard's office
and the side of the pod nearest the elevator. In this hole will
be placed a metal door which can open downward and lock in
place at a 90 degree angle to the wall , such that it can serve as
a tray upon which food trays can be passed into the pod. The
metal door will be lockable at the top by a 'a" x 1" slide bolt.
The wall will be constructed such that it extends from the Guard' s
office to the support post, then to a point directly in front of
the wall dividing Rooms G-6 and G-7, approximately 3-4 feet from
that wall , at which point the wall will continue at an angle to
the connecting wall between G-6 and G-7.
The door will be placed between the Guard 's office and the
support post, and will open such that when partially or fully
open people standing in the doorway can be observed.
No cameras, light fixtures, or air vents need be moved.
NOTE: Funding for this project is contingent upon federal funding under
Grant number 77-AGE-10C-(1)-C2-119, Classification/Intake Project,
Weld County, Colorado.
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August August 30, 1979
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Mr. Stephen J. Thomas
Captain F 7
Weld Co. Sheriff's Dept.
910 10th Avenue
P. 0. Box 759
Greeley, Colorado 80631
Dear Captain Thomas:
SUBJECT: 77-AGE-10C-(1)-C2-119, WELD COUNTY INTAKE AND CLASSIFICATION UNIT
The Division of Criminal Justice has received your request, dated August 9,
1979, for a budget revision of the above subject grant. Your request is
hereby approved as submitted.
If I can be of further assistance, please contact me.
Sincerely,
•
Patricia A. Malak
Grant Administrator
PAM:ds
cc: June Steinmark
Michael Maag
419£;ate Centtn-i;d EL n9. 1313 Shcimrti) SvreL O n ,- C• o , F'70"' 1303) 939 3:31
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C0L,,. f.L,o DIVISION 0t• rIliMI AI . ';:,T 1 .._
RLOULS1 FOP PL )I S ION OF PPOJECT !+r'PrJ!;;'_L :.'T
. FORM 13
�Subgrante —� Project Number Uate
WELD COUNTY, COLORADO 77-AGE-10C-(1 )-C2-119 August 9, 1979 �
Project Title ----��� Address --��----- -- ----~
_Intake Ciassif_i.caUUon_J1n.it _p.tl.__irvc__7.59___.._------_-.__----.----.-.---- -- _ .
'Person DCJ Should Contact About Request City Zip Cude
77
Tom Mannweiler Greeley, Colorado 80632 I
Name:— ---____
356-4000, Ext. 490 DCJ USE ONLY
hone:
____________
JE 0 FIY FUND ACCT. CD. AGENCY AEII ORG. 1rI
. B. • 1001 I 1253 32 00
• Approved . Requested Account Amount of Chan
Budget Budget . _ Number Increase (621_jDecreasej6J
Personnel $40,143.00 $33131.00__ ; 13100 - - $7012.00 •
Supplies and i
Operating Expenses 1$ 6,874.00 I $ 7,001.00 113200 $ 127 .00 _J
Travel 1$ 1,115_00 . l_ $ 1,115.00 113300
Equipment 1$ 7,312_.00 $ 5,5590.00_ 13400_ 1,J2?.00
Construction �`- _ -0- 1 $ 4,999.00 113500 _ $ 4;999.00 - __ -- _ y
Consultants $ 2,024.00 I $ 2,024.00 113600 i--
$57 468 _______TOTAL �.__ _____ __ _. Jam::. .,�.+— — - - I $8 734 .00
90 b k51,72100. $48,474.00 ":1 :` �'; I
1.
Federal $3,247.00 -
-- -- -- - - --_ - _�._- - - — - ----- -- -
Subarantee Match % 5,747.00 $ 5,386.00 $ 351.00
State Buy-In • % _; J.. -- -- - -
Other State Funds '° :=� '.
.'' " `
''
TOTAL 100% 1 $57,468.00 I $53,860.00 =};,� , = _ 1 $3608.00
.-_-_T -_-_•
.14nrt 1O,,, ?+l.e.u%[!-- —__—_..—
Signature of Project Director
The subgrantee must provide a written explanation of what the requested changes are, why
increases are needed and why excess funds are available. Local oroiects should seng__their
reouest to their reaion_a.l planner, who will review and forward to DCJ with his/her comments.
The regional planner _hosuld be supplied with one copy for his files and two copies of the
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7 COLORADO
JUSTIFICATION FOR REVISION OF GRANT
As the grant year draws to a close, we have identified the need for several
items which were not in the orginal budget. One of our 'major problems (as
pointed out in previous reports) is overcrowding within the jail . Our average
daily population is currently 88 inmates, and this figure is climbing daily. f
We have attempted to solve this problem by better use of existing space within
pods ( "cell-blocks" ), and by trying a variety of different uses of pods, but
still face the problem of overcrowding. Our last attempt at solving this
problem was to change G-pod, our observation_pod in which maximum security
inmates and/or those requiring special observation, into an intake pod. Ve
placed those requiring special supervision in our holding area. This solution
worked-_fine for intake, although it meant_those moved ta holding received
less access for recreation and fresh air, and 6-pod space was not used to
its maximum capacity. We therefore shifted the problem from one area to .
another.
.
A second problem we have experienced is lack of storage space for files and
books. We orginally purchased one, four drawer filing cabinent, but have ' .
already filled it. Books, manuals, and journals are currently taking up
l
limited desk-top space. The need for more filing and shelf space is accutely i
felt.
I
Thirdly, our secretary, although considered the best in the department, is
spending too much time typing, and not enough time completely her other
functions. Many reports, letters, etc. which she used to be able to give
to the clerks in the Administration Section of Jail Division to complete
are not getting done due to the decision not to fill a clerical vacancy.
Counselors in the project and others in the unit, can type much of their
own work, but find difficulty in getting to the one typewriter in the section.
As the department has not extra typewriters to lend us, the problem becomes
complicated daily.
A fourth problem experienced revolves around need to keep computer data processing
cost down to a bare minimum. Our SPSS package is being reviewed by the County
Commissioners at this time, and will be purchased within the next two weeks.
We fully realize however, that this program will not fulfill each and every
statistical need. For example, to compute simple statistics, we do not need
the SPSS package, nor the use of an IBM 4300 series computer. These tasks
are more effectively completed on an advance calculator or a desk-top com-
putor. This becomes even more effective if the calculator or computor has
pre-programmed statistical packages, and is capable of maintaining project-
made programs. By using a calculator or desk-top computor, we will not in-
cure high data processing costs, and man-hours are saved by not having to
run through long formulas each time a calculation is needed.
A fifth problem is anticipated, although currently not effecting the project.
In our second year of the grant, we plan to conduct a small , pilot, research
design to compare the effects of various forms and types of correctional
treatment programs offered both by our own staff and by outside agencies.
The experimental aspects of this design will involve a modified form of
relaxation and stress reduction training utilizing audio tapes and counselor
led training groups. Our project supervisor, Dick Wing, is quite experienced
in this type of training, and he will make the tapes himself, using the
sound recording studio at AIMS Community College. However, the playback
equipment we currently have available (a Sony handheld recorder) does not
have sufficent sound quality to use for the audio portion of the training.
As the training will be conducted on a daily basis, renting equipment would
not be cost effective. We had originally planned to borrow equipment from
AIMS, but have since learned that a five month borrowing of equipment is
impossible. We therefore want to purchase a minimum amount of playback
equipment on this year' s grant in order to conduct the research project
next year. A copy of the pilot project from the second year grant is in-
cluded in the Appendix to this Revision.
2
Solutions and Requested ievisions to Grant.
In presenting the solutions I believe will best solve our problems , I will first
detail what we want to do, the necessary revisions to the budget necessary to
accomplish our goals, and the priority I have set to aid the reviewer in making
a decision to accept or deny the requested revisions.
Problem one: Overcrowding.
In order to help solve the overcrowding problem, I am requesting that $4999.00
be transferred from the "Personnel " line, in which there a $7012.00 surplus, to
the "Construction" line, in order that a wall with door be built in G-pod. This
pod could then more effectively be used for both intake and observation, while
still maintaining a seperation between the two groups. The door would be
of wood with an electronically controlled lock. The wall will extend from
the window area of the G-pod control room across the pod to the far wall .
Officers in the control room can thus observe both sides of the pod easily.
An air vent will be placed at the top of the wall so that ventilation, but
not contraband, can pass freely between the two areas. Cameras already in
place need not be moved, as their current locations will provide adequate
visual coverage. Two tables will also be placed in one half of the pod,
while existing tables will serve the needs for the other half of the pod.
The wall will be constructed of cinder block similar to that already in
the jail . Due to the construction being within an already secure pod of
the jail , high security doors and walls are not needed. A tentative cost
analysis by a local contractor shows the project can be completed for under
$5000.00. In order to expediate matters, the County purchasing agent will
open bids immediately, with the rider that bids will only be accepted pending
federal funding. A copy of the plans for the wall are included in the Appendix
to this revision.
Problem two: Storage space.
The problem of file storage and back shelves can be solved by purchasing
two additional four-drawer filing cabinents at approximately $150.00 each,
and three bookcases, at approximately $65.00 each. Sufficient funds already
exist in the "Equipment line to purchase the filing cabinents. However, as
shown in the Detailed Budget Breakdown, $127.00 will need to be transferred
3
in price ( Fisher : 117u.0'o; JVL: $)80.00; and Genesi : 1170.00) . Therefore,
I request that $520.00 be allocated from the "Equipment" line to purchase this
equipment.
It should also be noted that this equipment can also be used in conjunction with
our video inmate orientation tape, so that the audio portion of the tape can
also be recorded and played back in Spanish, thus solving the problem we face
due to many inmates not speaking English, yet still needing to know the various
responsibilities, rules, priveleges, and resources, that will be viewed on the
video tape.
Furthermore, an excess of funds exists in the "Equipment" line due to the
county' s choice to purchase substantially less expensive video equipment
than was budgetted for (approximately a savings of +$2000) .
"TAILED BUDGET BREAKDOWN
LRSONNEL
Approved Budget: $40,143.00
Spent to date (7/31/79) -24,142.62
$16,000.38
Planned expenditures (8/1/79 - 9/30/79) - 8,990.00
Surplus $ 7,010.38
(Proposed) transfer to "CONSTRUCTION" - 4,999.00
Surplus returnable $ 1,884.38
SUPPLIES & OPERATING EXPENSES (SOE)
Approved Budget: $ 6,874.00
Spent to date, including SPSS 97/31/79) - 6,078.42
795.58
Planned expenditures (8/1/79 - 9/30/79)
Printing, inmate handbook - 250.00
$ 545.58
Consumable office supplies - 150.00
$ 395.58
Test materials - 150.00
S 245. 58
Life skills materials - 52.00
193.58
5
(balance from page 5) I 193.58
*** Increase to SUE from "PERSONNEL" 4 127 .00
$ 320. 58
Proposed expenditures (8/1/79 - 9/30/79)
Three bookcases (165.00 each) - 195.00
5 125.58
Pre-made calculator statistical programs - 125. 58
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TRAVEL
Approved Budget: $1, 115.00
Spent to date (7/31/79) - 264. 94
Balance to be spent before 9/30/79 _ $ 850.06
EQUIPMENT
Approved Budget: $7,312.00
Spent to date (7/31/79) _ -3,645.42
$3,666.58
Proposed expenditures (8/1/79 - 9/30/79)
Two filing cabinents ($150.00 each) - 300.00
$3,366. 58
Typewriter - 850.00
52, 516.58
Calculator - 275.00
$2,241.58
Audio equipment _ - 520.00
Surplus returnable $1,721. 58
CONSTRUCTION
Approved Budget: -0-
Proposed construction to G-pod $4 ,999.00
CONSULTANTS
Approved Budget: $2,024.00
Spent to date (7/31/79) - 337.40
Planned expenditures (8/1/79- 9/30/79) $1 ,686.60
6
PRIORITY Of IilluGE1 REVISIONS
FIRST CHOICE: Equipment (filing cabinents, typewriter, calculator, and
audio equipment)
SECOND CHOICE: Construction on G-pod
THIRD CHOICE: Supplies and operating expenses (bookcases and calculator programs)
TOM MANNWIELER, M.A.
PROJECT DIRECTOR
77-AGE-10C-(1)-C2-119
7
I„; u U , ) (;J R(c ( ')';U y! /�� (�UiJl ' / pp; r.7F ;i hl'I'L ]Lh1 )UN
this pniht thr inmate u. again asked ii he has any particular
needs which may be filled by either in-house or outside aricncics .
If this case is so, notes are entered into the inmate 's file
which is opened by the Classification/Intake staff member con-
ducting the interview (Appendix 117) , and an appropriate referral
is made at that time.
c) If the inmate is not released and is held in Jail for an extended
period of time , the inmate is assigned a counselor from either
the Classification/Intake staff, the In-House Counseling staff
(to include interns ) , o.r the Work Release counseling section.
Which ever counselor is assigned, will track the inmate through
his stay within the Jail . As it appears that he will be released
soon, the counselor will make final contact with the inmate and
determine what referrals need to be made prior to his release.
Once he is released, we will contact any agencies to which the
inmate has been referred to make sure that a sound referral has
been made.
d) On a quarter basis we will mail out a questionnaire (to be devel-
oped in September, 1979) to the various agencies which are pro-
viding a majority of the services to our inmate population to
determine various factors such as the quality of the referral
process, the level of inmate follow-up on referrals, if the agency
or organization can add anything to services which may be valu-
able to our clientele , a suggestion of needs which we see for
ourselves and solicit potential solutions, and to determine if
• the agency or organization has any ideas as to what else might
be added to our program which may help our inmates.
4. "To utilize various instruments to measure the effect of services
provided by In-House staff and community agencies to inmates
incarcerated in Weld County Jail . "
In present the strategy for fulfillment of this objective, we hill
present our methods as a Pilot research design. The research will be con-
ducted over a five month period. We are tentatively planning to start the
actual research in January and running it through May, 1980. in explain-
ing this strategy, we will present a series of questions and answers to
aid the reviewer in understanding the fulfillment of this objective,
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Will, will portici 'ritc7
fine group consisting of an experimental group of 12-36 members , all
of which will be volunteers . They will be housed in o minimum security
pod. A control group of approximately double the size of the experi-
mental group. All will be volunteers for the pre- and post-tests. They
will be general population inmates.
How will they be selected?
They will self select by volunteering as part of the experimental
group, knowing the requirements and responibilities of the experimental
group. They will receive certain privileges (such as a counselor's
presence thrice daily) as a result of; a ) their demonstrated responsible
behavior, b) their willingness to accept the responsibilities demanded of
the experimental group. The control group will also be self-selected by
demonstrating a number of basic responsibilities , among these being a
willingness to cooperate with the Classification staff by agreeing to
participate in the Classification/Intake procedures , which include cer-
tain physiological and psychological tests . The purpose of these tests
is to determine a personal profile of the individual for purposes of
identifying exactly how the Programs staff may most effectively be of
service. Since we have the individual in custody and are responsible for
his well being; it behoves us to serve him and maintain or improve his
physical , psychological and any other. well being which he may have. To
do this we -test the individuals to find out what is needed.
What will the exoerirnental _procedure be?
Each morning, noon , and early evening a counselor will come into the
pod with a tape recorder and a tape. The tape will contain musical sounds ,
voice recordings , or a combination of the two. For approximately 15
minutes the counselor will lead the experimental group in certain physical
exercises , mostly -designed to stretch, balance, and align the body.
Then the tape will be played and the experimental group and counselor
will listen to the tape together for approximately one-half hour. At the
end of the time the tape recorder will be turned off and the counselor will
be available to anyone who wants or needs to share verbally. After the
meeting the counselor will also be available to anyone who expresses a
need for personal consultation.
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�lhe experimental procedure is designed to provide the experimental
subjects with direction (education) , stimulus , structured opportunity,
and peer motivation and pressure to gain access to thoughts , memories ,
and feeling which , for whatever reason, are not iurnediately available
to the conscious mind. The nature of the directions and the environment
will be structured to make the availability of this material minimally
frightening , or otherwise negative experiences in their lives , may find
themselves gaining access to those same kinds of thoughts and feelings .
It is important that the counselor be available to them to assist them
in dealing with these experiences which emerge from forgotten, repressed ,
or otherwise "closed off" parts of them.
What are the benefits expected?
1. Increased ability to master physiological functions , such as
muscle energy output, blood pressure , respiration , galvonic skin response,
etc.
2. More affirmative and balanced psychological responses and attitudes
as demonstrated by the psychological tests given pre- and post-.
3. Better general health as subjectively reported.
4. Greater self acceptance, as demonstrated both by subjective
report and psychological profile.
5. More affirmative acceptance of others as demonstrated by both
• subjective report and psychological evaluation.
6. Greater calm and less incidence of negative behavior as demon-
strated by incidence reports , by security evaluation,- and self.report and
also by comparison with control group.
Specifically how will change be measured?
Both the control and experimental group will participate in the com-
plete inmate assessment package including the FIR0-B. They will also be
administered a number of other psychological tests. They will be observed
and behavioral checklists will be filled out on them by members of the
security staff who have observed them.
Finally, they will be checked for baseline levels of electromyographic
readout (muscle tension level ) , galvonic skin response, respiration rate,
blood pressure rate, and pulse rate. These are all physiological measures
usually beyond control of the conscious mind and used as indicators of
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phy:.iulo!) icully stored anxir•Ly . It i '. predicted that the ex.periwcnt l
group will demonstrate greatrrr control over these variables than the con-
trol group.
The same tests and observations will be administered individually when
anybody in either the experimental or control groups leave the jail , and
at the end of three months . At one and two months intervals , the same
tests will be administered to a new group as pre-test to admit new members
to the experimental and control groups. They will be post-tested at the
end of the original three month experimental period , and also at the end
of their three month experimental period or whenever they leave the jail
prior to that time.
By analyzing the data received from the newly admitted members of the
experimental and control groups we will be able to identify whether there
is any increased effect from being in the presence of trained and disci-
plined peers , thus controlling for human environmental influence.
What benefits may_ be predicted if the results do not show a significant
difference between the experimental and control groups?
It is widely acknowledged that habits of behavior are formed by
repetition. The experimental group will have had three months of thrice
daily practice in impulse control , internal reflectiveness , patience de-
velopment, and various other practices designed to develop physical and
mental experiences of well being. It may be predicted that the habits
consonant with these practices will be formed in that period of time.
Since most of the crimes committed by persons in the Weld County Jail have
been committed on impulse and out of feelings of anxiety of one sort or
another, it may be predicted that this increased habitual control of im-
pulse will continue to manifest itself in decreased criminal activity.
f 5. "To provide pre-release planning to 130 inmates. "
The pre-release planning will basically center around a multifaceted
program of Life Skills training. The Life Skills training will involve
General Health training issues presented by the Weld County Health Depart-
ment. Public Health Nurses will visit the jail twice weekly for an hour
each class. This training will be done in coordination with the In-House
Counselor (not a member of the Classification/Intake Section) . Secondly ,
we will use a program developed by the American Correctional Association
and used in numerous jails throughout the United States. This program
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