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Home My WebLink About20131603.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JUNE 24, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, June 24, 2013, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro -Tern Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika 3 MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of June 19, 2013, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. 3 CERTIFICATION OF HEARINGS: Commissioner Rademacher moved to approve the Certification of Hearings conducted on June 19, 2013, as follows: 1) USR12-0077 — Halliburton Energy, Services, Inc.; 2) USR13-0009 — Richmark Energy Partners, LLC; and 3) USR13-0002 — Bear Tracker Energy, LLC. Commissioner Conway seconded the motion, which carried unanimously. AMENDMENTS TO AGENDA: Add the following items, under BIDS: #5) Present and Approve Emergency Bid #61300128, 1551 North Wing Remodel — Department of Buildings and Grounds, and under NEW BUSINESS: #2) Consider Standard Form for Memorandum of Understanding Regarding Protocols for Cooperation on Child Welfare Notification and Investigation Requirements between The Weld County Department of Human Services and Various Providers. Commissioner Rademacher moved to approve said amendments to the agenda. The motion was seconded by Commissioner Conway, and it carried unanimously. CONSENT AGENDA: Commissioner Conway moved to approve the Consent Agenda as printed. Commissioner Kirkmeyer seconded the motion, and it carried unanimously. La PUBLIC INPUT: No public input was given. Minutes, June 24, 2013 2013-1603 Page 1 BC0016 BIDS: 1) APPROVE BID #B1300099, SUV/FULL SIZED - EVANS FIRE PROTECTION DISTRICT (CON'T FROM 6/17/2013): Trevor Jiricek, Director of General Services, said this was a negotiated bid continued from June 17, 2013, and staff recommends the low bid, out of two, from Johnson Auto Plaza, in the amount of $50,500. Commissioner Kirkmeyer moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. ER 2) APPROVE BID #61300101, SUV - FULL SIZED - MOUNTAIN VIEW FIRE PROTECTION DISTRICT (CON'T FROM 6/17/2013): Mr. Jiricek said this was continued from June 17, 2013. One negotiated bid was solicited from John Elway Chevrolet, in the amount of $46,601, and staff recommends approval. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. ER 3) APPROVE BID #B1300124, CONDUIT/BORING DISPATCH BUILDING (1551) - DEPARTMENT OF PHONE SERVICES: Mr. Jiricek said that staff recommends the sole bid from Colorado Boring, in the amount of $15,926.20. In response to Commissioner Rademacher, Susan Quick, Director of Phone Services, explained what the base bid includes in detail. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. ER 4) PRESENT BID #B1300115, LNG MOBILE FUELER, DESIGN BUILD - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek presented the sole interested vendor and stated a recommendation will be brought back before the Board on July 8, 2013. ER 5) PRESENT AND APPROVE EMERGENCY BID #61300128, 1551 NORTH WING REMODEL - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek said staff recommended the low bid out of six, from Classic Contractors, in the amount of $46,473.00. Commissioner Freeman moved to waive the ten day waiting period and approve said bid on an emergency basis. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. • 6) CONDUCT ORAL AUCTION OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO, AND AUTHORIZE CHAIR TO SIGN - NE1/4, E1/2 SE1/4, S30, T8N, R59W: Barbara Connolly, Controller, conducted the oral auction. Iron Horse was the sole bidder. Commissioner Rademacher moved to accept the bid, for $1,000 per mineral acre, a sum total of $230,000, and authorize the Chair to sign said lease. The motion was seconded by Commissioner Conway, and it carried unanimously. • 7) CONDUCT ORAL AUCTION OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO, AND AUTHORIZE CHAIR TO SIGN - N1/2, S24, T5N, R61W: Ms. Connolly conducted an oral auction. Commissioner Conway moved to accept the sole bid from Bonanza Creek Energy Operating Company, LLC, for $600 per mineral acre, a sum total of $192,000, and authorize the Chair to sign said lease. The motion was seconded by Commissioner Kirkmeyer, and it carried unanimously. Minutes, June 24, 2013 2013-1603 Page 2 BC0016 la 8) CONDUCT ORAL AUCTION OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO, AND AUTHORIZE CHAIR TO SIGN - SW114, S14, T5N, R62W: Ms. Connolly conducted an oral auction. Commissioner Rademacher moved to accept the sole bid from Bonanza Creek Energy Operating Company, LLC, for $2,500 per mineral acre, a total of $400,000, and authorize the Chair to sign said lease. The motion was seconded by Commissioner Conway, and it carried unanimously. 9) CONDUCT ORAL AUCTION OIL AND GAS LEASE COVERING CERTAIN PROPERTY OWNED BY WELD COUNTY, COLORADO, AND AUTHORIZE CHAIR TO SIGN - N1/2, S14, T4N, R63W: Ms. Connolly read a letter into the record from Apollo Operating, LLC, in which they said although they were interested in the property, they felt the minimum terms were too high, therefore declined to bid. There were two other bidders; however, Extradition Oil and Gas, Inc., did not come to the table, therefore, Ms. Connolly deferred to the bid from Bonanza Creek Energy Operating Company, LLC, in the amount of $2,750 per mineral acre, a sum total of $880,000. Commissioner Rademacher moved to accept the bid, and authorize the Chair to sign said lease. The motion was seconded by Commissioner Freeman, and it carried unanimously. Commissioner Conway noted for the record that the sum total of this oil and gas auction netted $1,702,050 million for Weld County citizens. NEW BUSINESS: 1) CONSIDER SUBSTANCE ABUSE TREATMENT SERVICE AGREEMENT FOR CHILD WELFARE CLIENTS AND AUTHORIZE CHAIR TO SIGN - SIGNAL BEHAVIORAL HEALTH NETWORK: Judy Griego, Director of Department of Human Services, explained this agreement with a managed care entity. She said Signal contracts, in turn, with North Range Behavioral Health to provide substance abuse monitoring and treatment. Her department will spend a maximum of $300,000 from core service funding and Signal has agreed to contribute a maximum of $115,124 from their sources of funding, Alcohol and Drug Abuse Division (ADAP) and Additional Family Services (AFS), so these resources will be combined to serve the County's child welfare clients. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Kirkmeyer, the motion carried unanimously. a 2) CONSIDER STANDARD FORM FOR MEMORANDUM OF UNDERSTANDING REGARDING PROTOCOLS FOR COOPERATION ON CHILD WELFARE NOTIFICATION AND INVESTIGATION REQUIREMENTS BETWEEN THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES AND VARIOUS PROVIDERS: Ms. Griego explained that this is a standard form for Respite Care agreements; the County contracts with various providers at the rate of $16.75 for each four-hour period, not to exceed $67.00 per month for 16 hours. Ms. Griego explained that with the Board's approval of this form, these future agreements will be placed on the Consent Agenda. Commissioner Freeman moved to approve said standard form and authorize the Chair to sign agreements consistent with said form. Commissioner Kirkmeyer seconded the motion and it carried unanimously. Ea 3) CONSIDER CONTRACT FOR VICTIM SERVICES FUNDING AND AUTHORIZE CHAIR TO SIGN - VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD: Commissioner Conway made a motion to continue this matter to Monday, June 26, 2013, when a representative from the Sheriff's Office could be present. Seconded by Commissioner Rademacher, the motion carried unanimously. Minutes, June 24, 2013 2013-1603 Page 3 BC0016 4) CONSIDER TEMPORARY CLOSURE OF CR 34 BETWEEN FRONT STREET AND CR 29: Janet Carter, Department of Public Works, reviewed this temporary road closure for a bridge re -deck. Commissioner Conway moved to approve said temporary road closure. The motion was seconded by Commissioner Rademacher, and it carried unanimously. Commissioner Conway noted that residents have been emailing in regard to CDOT's bridge closure on State Highway 14. In response to this, Ms. Carter said that one application of magnesium chloride has been applied to the detour roads, and that will hopefully be reimbursed by CDOT. The Motor Grader Division is keeping an eye on that. She said they will be putting up temporary Stop signs to help traffic flow; those are on the agenda for Wednesday for approval, and there are still a few months to go on this project. Commissioner Conway noted signboards are great to get people to Highway 392 from U.S. Highway 85, but the traffic backs up, and then people look for the nearest outlet. a 5) CONSIDER DECLARATION OF CERTAIN EQUIPMENT AS SURPLUS PROPERTY AND AUTHORIZE SALE OF SAME TO CITY OF FORT LUPTON: Barbara Connolly, Controller, explained the City of Fort Lupton has proposed to buy the motorgrader for the amount of $68,000. Commissioner Conway said this is a good way to help the County's smaller communities and also get a fair price. Commissioner Conway moved to approve said declaration and authorize sale of same. Commissioner Freeman seconded the motion and it carried unanimously. Ia---- 6) CONSIDER RENEWAL APPLICATION AND REPORT OF CHANGES FOR HOTEL AND RESTAURANT LIQUOR LICENSE FROM JENSEN ENTERTAINMENT, LLC, DBA T-BONES RESTAURANT AND LOUNGE, AND AUTHORIZE CHAIR TO SIGN: Brad Yatabe, Assistant County Attorney, explained this is an application for liquor license renewal and change of manager. He noted the paperwork is in order and briefly described the background check. Pete Wagner, Sheriff's Office, presented the report prepared by Lisa Carpenter, which showed eight calls for service, he reviewed the calls, but said the details were minimal. Commissioner Rademacher moved to approve said renewal application and report of changes and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. 7) CONSIDER APPLICATION FOR TRANSFER OF OWNERSHIP OF A TAVERN LIQUOR LICENSE FROM EL CAPOREL NIGHT CLUB, INC., TO AMIGOS NIGHT CLUB, LLC, AND AUTHORIZE CHAIR TO SIGN: Mr. Yatabe presented the application for transfer of a license which has currently been granted on a temporary basis. He noted if the State does not timely approve before the temporary license expires, it may come back before the Board. He said the application seems to be in order and criteria for the transfer met. Mr. Wagner said there have been no calls for service since New Year's Eve, 2012. Commissioner Rademacher moved to approve said transfer of ownership and authorize the Chair to sign. Commissioner Conway seconded the motion and it carried unanimously. a 8) CONSIDER PROFESSIONAL SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - MINIATURE HORSE ASSOCIATION: Brad Yatabe, Assistant County Attorney, explained this is part of the 2013 Weld County Fair venue; they have had a show at the fair for a number of years, the County provides the venue and the agreement clarifies insurance issues. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Kirkmeyer, carried unanimously. Minutes, June 24, 2013 2013-1603 Page 4 BC0016 9) CONSIDER APPOINTMENT OF KAREN RADEMACHER TO THE BOARD OF TRUSTEES OF THE HIGH PLAINS LIBRARY DISTRICT: Commissioner Kirkmeyer reported that the nominating committee reviewed four candidates and the nomination was unanimous. Commissioner Kirkmeyer moved to approve the appointment of Karen Rademacher. Seconded by Commissioner Freeman, the motion carried unanimously. Commissioner Conway spoke a little bit about the Library Board. PLANNING: a 1) FINAL READING OF CODE ORDINANCE #2013-2, IN THE MATTER OF REPEALING AND RE-ENACTING CHAPTER 20 IMPACT FEES, OF THE WELD COUNTY CODE: Commissioner Conway made a motion to read by title only. The motion was seconded by Commissioner Freeman, and it carried unanimously. Bruce Barker, County Attorney, read the title into the record. Tom Parko, Department of Planning Services, noted the change to the impact fees accounts for an inflation adjustment of two percent. Chair Garcia opened the floor for public comment. Commissioner Kirkmeyer moved to approve said code ordinance on final reading. The motion was seconded by Commissioner Freeman, and it carried unanimously. Commissioner Kirkmeyer thanked Mr. Parko and his staff. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. Code Ordinance #2013-2 was approved on final reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:45 a.m. BOARD OF COUNTY COMMISSIONERS WELD COl3Rl�Y. COLORADO ATTES Weld County Clerk to the Board B William Garcia, Chair pp (ce . GQIPi'wt -10 ougla(s Rademacher, Pro-Tem Sean �n P. Conway D i"- at.2R,,,, _ Mike Freeman .1A— / Barbara Kirkmeyer Minutes, June 24, 2013 2013-1603 Page 5 BC0016 Hello