HomeMy WebLinkAbout20132403.tiffRESOLUTION
RE: APPROVE MEMORANDUM OF UNDERSTANDING REGARDING MEDICAID INTAKE
SPECIALIST AND AUTHORIZE CHAIR TO SIGN - SCHOOL DISTRICT 6
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Memorandum of Understanding
Regarding a Medicaid Intake Specialist between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Human Services, and the School District 6, commencing August 12, 2013, and
ending May 30, 2014, with further terms and conditions being as stated in said memorandum of
understanding, and
WHEREAS, after review, the Board deems it advisable to approve said memorandum of
understanding, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Memorandum of Understanding Regarding a Medicaid Intake
Specialist between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Human Services,
and School District 6 be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said memorandum of understanding.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of August, A.D., 2013, nunc pro tunc August 12, 2013.
BOARD OF COUNTY COMMISSIONERS
WELD CQUt' TY, COLORADO
Weld County Clerk to the Board
BY:
Deputy C
APPR
rk.othe B
orney
Date of signatureSEP 1 2 2013
William F. Garcia, Chair
Dougla- Radem her, Pro-Tem
Sean P. Conway
EXCUSED
Mike Freeman
arbara Kirkmeye
Cc; /iSO
2013-2403
HR0084
MEMORANDUM
DATE: August 22, 2013
TO: William F. Garcia, Chair, Board of County Commissioners
FR: Judy A. Griego, Director, Htt" t 9
RE:
Memorandum of Understanding between the Weld
County Department of Human Services and School
District 6
Enclosed for Board approval is a Memorandum of Understanding between the Department and School
District 6. This Memorandum of Understanding was reviewed under the Board's Pass -Around
Memorandum dated August 19, 2013, and approved for placement on the Board's Agenda.
This Memorandum of Understanding is for the assignment of a Medicaid Intake Specialist, on a part-
time basis or a .6 FTE, to work at the School Based Health Center at Centennial Elementary School 3
days per week to support all District 6 students.
The Medicaid Intake Specialist will be responsible for determining program eligibility for Colorado
Medicaid and entering the data into the Colorado Benefits Management System to complete the
eligibility determination process on site for families.
District 6 will reimburse the Department at a cost not to exceed $2,000.00 per month for the term of
August 12, 2013 through May 30, 2014, for an Agreement total not to exceed $18,000.00.
If you have questions, please give me a call at extension 6510.
2013-2403
MEMORANDUM OF UNDERSTANDING
BETWEEN
WELD COUNTY SCHOOL DISTRICT 6 AND
WELD COUNTY DEPARTMENT OF HUMAN SERVICES
This Agreement is made and entered into between Weld County School District 6 hereinafter referred
to as "District 6" and Weld County Department of Human Services, hereinafter referred to as "WCDHS".
Whereas, WCDHS has trained personnel and computer programming to complete Medicaid
applications; and
Whereas, District 6 has families in need of enrollment and immediate verification of eligibility of
Medicaid services; and
Whereas, District 6 has received grant monies to assist in Medicaid enrollment;
Now Therefore in consideration of the mutual promises set forth herein, the parties hereto agree as
follows:
Agreement
1. One part-time Medicaid Intake Specialist to be assigned to work at the School Based Health Center at
Centennial Elementary School and work at identified schools regularly supporting family health insurance
needs 3 days per week to support all District 6 students to total .6 FIE.
1.1. The specialist will be responsible for determining program eligibility for Colorado Medicaid, and
entering the data into the Colorado Benefits Management Systems to complete the eligibility
determination process on site for families.
2. Employment. The Medicaid Intake Specialist shall be an employee of the WCDHS. As such, the specialist
will be subject to the policies, rules, regulations, directives and orders of the county. The specialist will be
subject to the supervision of the WCDHS, and shall work the same scheduled hours as the WCDHS
employees.
2.1. Salary and Benefits. The cost of the salary and benefits for the specialist shall be the responsibility of
WCDHS.
2.2. District 6 Financial Responsibility. District 6 will reimburse the WCDHS at a cost not to exceed two
thousand dollars and no cents, ($2,000.00) per month, August 12, 2013 through May 30, 2014,
agreement total not to exceed $18,000.00.
2.3. Workplace. District 6 will provide a confidential workplace and access to internet and phone and office
supplies. WCDHS will establish connectivity to the Colorado Benefits Management System and other
automated systems required by the specialist. A laptop and printer has been provided by the CASBHC
(Colorado Association of School Based Health Care), grantor.
2.4. Qualifications and selection. The specialist will be selected by the WCDHS in accordance with
Human Resource qualifications. An experienced worker will be initially placed, with the option of
replacing the worker with a fully trained new worker at a later date. The specialist will be required to
speak Spanish fluently.
MOU 14-674-015
Page 1 of 2
2.5. Tenure. At any time when District 6 and WCDHS determines it is no longer appropriate for the
assigned Medical Intake Specialist to continue working at District 6, WCDHS and District 6 shall
consult with each other to reach a mutually agreeable resolution and termination date.
3. Liability Coverage. WCDHS and District 6 shall exchange evidence of insurance showing general liability
coverage in the minimum amount of the Colorado Governmental Immunity Act for protection from claims
for bodily injury, death, property damage, or personal injury which may arise through the execution of this
agreement. Recipients of such evidence shall be the District 6 Risk Management Specialist and Douglas
Rademacher of WCDHS. Such evidence shall be approved by each recipient prior to commencement of this
agreement.
4. Termination. This agreement may be terminated without cause by either District 6 or WCDHS upon 30
days written advance notice, and in the event of such termination, District 6's financial obligation shall
cease.
4.1.Loss of funding. In the event of termination of the grant funding, District 6 will not be obligated to
continue this agreement.
5. Confidentiality. The Medicaid Intake Specialist shall comply with all federal, state and county laws and
regulations governing confidentiality, subject only to statutory exceptions applicable to criminal
investigations and proceedings.
6. Amendment of this agreement may be made only by written agreement and signed by all parties hereto.
IN WITNESS HEREOF, the parties hereto have caused their names to be affixed hereto.
WELD COUNTY SCHOOL DISTRICT 6
Meg
sler, Chief Ftinancial Officer
Kathi VanSoest, Dir Cfot;.,Executive Director Student Support Services
a//
Date
SC -02-13
Date
8 s"-13
Nancy Devin:, SlhiefAcademic Officer Date
WELD C
ARTMENT OF HUMAN SERVICES
AUG 2 6 2013
William F. Garcia, Chair Date
3/RO13
Jud/Date
M0U 14-674-015
Page 2 of 2
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