HomeMy WebLinkAbout20131105.tiffRESOLUTION
RE: APPROVE EXPENDITURE AUTHORIZATION MODIFICATION REQUESTS FOR
WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Expenditure Authorization Modification
Request for the Workforce Development Program Adult and Dislocated Worker programs, and for
the Wagner Peyser program, between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services of Weld County, and the Colorado Department of Labor and Employment,
with terms and conditions being as stated in said expenditure authorization modification, and
WHEREAS, after review, the Board deems it advisable to approve said Expenditure
Authorization Modification, a copy of which are attached hereto and incorporated herein by
reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Expenditure Authorization Modification for the Workforce Development
Program Adult and Dislocated Worker programs, and for the Wagner Peyser program, between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Employment Services of Weld County, and
the Colorado Department of Labor and Employment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said expenditure authorization modification.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 6th day of May, A.D., 2013.
ATTEST:
Weld County Clerk to the
BY: i,4024,.. S Lea
Deputy Clerk to the Board
APP
Attorney
Date of signature: '5.6
Barbara Kirkmeyer
BOARD OF COUNTY COMMISSIONERS
WELD COUL COLORADO
illiam . Garcia, Chair
Douglas Rademac P r, Pro-Tem
Sean Y. Conway
Mike Freeman
EXCUSED
HW
2013-1105
HR0084
MEMORANDUM
DATE: May 2, 2013
TO: William F. Garcia, Chair, Board of County Commissi ners
1
FROM: Judy A. Griego, Director Human Se
RE: Weld County Department of Human Services' Employment Services
Workforce Investment Act and Wagner Peyser Expenditure
Authorization (EA) Modification Requests
Enclosed for Board approval are Expenditure Modification Requests for the Workforce Investment Act
(WIA) Adult and Dislocated Worker programs and Wagner Peyser. These items were reviewed under the
Board's Pass -Around Memorandums dated March 29, and April 18, 2013, and approved for placement on
the Board's Agenda.
The Expenditure Authorizations for the programs include the Budget Information Summaries for the
Programs and request the following funds:
A. Modification Requests to Previously Approved EA's (Period of performance 7/1/12 to 6/30/14)
1. FY 13 WIA Adult Modification #1: The purpose of this modification is to transfer out
$160,644.00 of FY 13 Dislocated Worker (DW) funds to FY 13 WIA Dislocated Worker Program.
As a result of this transfer, the total number of clients served will be reduced by 19 to a total of 259.
2. FY 13 WIA Dislocated Worker Modification #1: The purpose of this modification is to obtain
$160,644.00 of FY 13 Dislocated Worker funds to enable us to better serve our customers in both
programs. These additional funds will be used to provide services to eligible WIA Dislocated
Worker clients and to cover the associated administrative costs. As a result of this transfer the total
number of clients served will increase by 19 to a total of 180.
3 Participation numbers for the WIA Youth program are being modified to reflect the total youth
participants served based on a correction of the actual number of carry -in clients versus the
projected number of carry -ins when the original EA was written.
4. Wagner Peyser expenditure chart has been modified to reflect a carry out of 30% as allowed.
If you have any questions, please telephone me at extension 6510.
2013-1105
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
EXPENDITURE AUTHORIZATION (EA)
Signature Page
Program/Project Coordinator: Ted Long
Phone Number: (970) 353-3800 ext 6777
This Expenditure Authorization (EA) covers the following Funding Streams:
Workforce Region: Employment Services
of Weld County
CMS# 38158
Funding Source
Term
Vax #
$ Amount
FY13 WIA Adult
7/1/12 to 6/30/14
2207
($160,644.00)
FY13 WIA Dislocated Worker
7/1/12 to 6/30/14
2209
$160,644.00
PY12 WIA Youth
7/1/12 to 6/30/14
2208
$0.00
PY12 Wagner Peyser
7/1/12 to 6/30/13
2210
$0.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as an attachment. This signature
page, when duly signed, authorizes the granting of funds by the Colorado Department of Labor and Employment
for the program/project identified herein. This Expenditure Authorization is not valid until it has been approved
by the State Contryller or designee.
By:
By:
By:
6/6
MAY 0 6 2013 By:
William F. Garcia, Chair Date
Board of Weld County Commissioners
De
a
illiam B. Dowling, Difector
Division of Employment and Training
Colorado Dept. of Labor and Employment
By:
Ma F itag, Chair v Date Date
Weld County Workforce Development Board Title:
z,,t5=/3 By:
a Perez, Division HL+ae1 Date Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until
the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be
obligated to pay for the goods and/or services provided.
eft
9 0/34/05
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
EXPENDITURE AUTHORIZATION (EA)
I. BUDGET CHARTS:
A. ❑ This EA INCREASES the amount of funding.
B. ❑ This EA DECREASES the amount of funding.
Workforce Region: Employment
Services of Weld County
Funding Stream: FY13 Adult
Period of Performance: 7/1/12 - 6/30/14
Revised Period of Performance:
Original Allocation:
$516,913.00
Vax #2207
Original Program Budget:
$465,222.00
Original Admin Budget:
$51,691.00
Transfer In (+):
$229.492.00
From Fund Year and Name:
FY 13 DW
Transfer Out (-):
($00.00)
To Fund Year and Name:
Cost Category
Approved
Current
Budget
Transfer In/Out (+/-)
Or
Adjustment (+/-)
Revised Budget
Admin
$51,691.00
$51,691.00
Program
$465,222.00
$465,222.00
DW-Admin (transfer in)
$22,949.00
($16,064.00)
$6,885.00
DW-Program (transfer in)
$206,543.00
($144,580.00)
$61,963.00
Total Program
$746,405.00
($160,644.00)
$585,761.00
Page 2 of 10
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
Workforce Region: Employment
Services of Weld County
Funding Stream: FY13 Dislocated
Worker
Period of Performance: 7/1/12 - 6/30/14
Revised Period of Performance:
Original Allocation:
$458,984.00
Vax #2209
Original Program Budget:
$413,086.00
Original Admin Budget:
$45,898.00
Transfer In (+):
$0.00
From Fund Year and Name:
Transfer Out (-):
($229,492.00)
To Fund Year and Name:
FY 13 AD
Cost Category
Approved
Current
Budget
Transfer In/Out (+/-)
Or
Adjustment (+/-)
Revised Budget
Admin
$22,949.00
$16,064.00
$39,013.00
Program
$206,543.00
$144,580.00
$351,123.00
DW-Admin (transfer in)
$0.00
$0.00
DW-Program (transfer in)
$0.00
$0.00
Total Program
$229,492.00
$160,644.00
$390,136.00
II. BUDGET INFORMATION:
A. ❑ This EA includes a transfer between the Adult and Dislocated Worker/25%
Enhanced Dislocated Worker funding streams.
B. ❑ This EA covers a Discretionary Grant.
B.1 ❑ The Approved Grant Proposal is attached to this EA (required).
B.2 ❑ The Line Item Budget for this Discretionary Grant is as follows:
C. ❑ This EA modifies the Budget Line items for the Discretionary Grant.
III. STATEMENT OF WORK:
A. ❑ The Statement of Work for this EA is as follows:
B. ❑ The Statement of Work for this EA is included in the attached Discretionary Grant
Proposal.
Refer to page numbers:
Page 3 of 10
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
C. ❑ The Performance Outcomes for this EA are identified in the Program Charts in Section
VII of this EA.
D. ❑ The Performance Outcomes for this EA are included in the attached Discretionary
Grant Proposal or are included in D.1. below in an Alternative Performance Outcomes
Chart required by the specific discretionary grant.
Refer to page numbers:
1. If the Performance Outcomes are not identified in the Program Charts or in the attached
approved Discretionary Grant proposal, describe the performance outcomes that shall be
completed with these funds and insert the Alternative Performance Outcomes Chart here.
IV. EA MODIFICATION(S):
A. ® This EA Modifies the Budget
1. The Purpose and Rationale for this modification is:
Employment Services of Weld County requests a transfer of funds to allow us to be
better able to serve the customer groups seeking assistance. These funds under NFA
# 12-01 will be used to provide services to eligible individuals for the programs and
for the associated administrative costs of operating the program. This EA requests a
return of $160,644.00 of previously FY 13 transferred funds.
FY 13 WIA Adult Modification #1: The purpose of this modification is to transfer out
$160,644.00 of previously transferred in FY 13 Dislocated Worker (DW) funds. This
transfer will enable us to better serve our customers in both programs. As a result of this
transfer total number of clients served will be reduced by 19 to a total of 259.
FY 13 WIA Dislocated Worker Modification #1: The purpose of this modification is to
return $160,644.00 of previously transferred out FY 13 DW funds to enable us to better serve
our customers in both programs. These additional funds will be used to provide services to
eligible WIA Dislocated Worker clients and to cover the associated administrative costs. As
a result of this transfer the total number of clients served will increase by 19 to a total of 180.
Participation numbers for the Adult, Dislocated Worker, and Youth programs are being
modified based on 1.) The movement of money between the Adult and Dislocated Worker
programs; and 2) to modify the total youth participants served based on the actual number of
carry -in clients versus the projected number of carry -ins when the EA was written. Weld
needs to reduce the total served by the difference as we are at capacity of cases that can be
handled for the limited youth staff we have.
Additionally, the Wagner Peyser expenditure chart has been modified to reflect a carry out
of 30% as allowed.
B. ® This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
Page 4 of 10
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
The modification request does not change the statement of work identified in the original EA
and is being made to allow us to better serve the customer groups seeking assistance.
2. The Impact of this modification on the Delivery of Services, Program Activities, and
Training is:
As a result of this transfer total number of Adult clients served will be reduced by 19 to a
total of 259, and the total number of Dislocated Worker clients served will increase by 19 to a
total of 180.
C. ® Changes to the Performance Outcomes are shown in the modified Program Charts in
Section VII of this EA or here in the Alternative Performance Outcomes Chart required
by the specific discretionary grant.
Revised
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
The services provided and work performed as described in this EA document shall be completed
pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and
requirements, including, but not limited to, Federal guidance documents, relevant State -issued Policy
Guidance Letters, Program Information and Operations Manuals, and/or specifications identified in
the Notice of Fund Availability (NFA) Letter or in the provisions below.
A. ❑ The following Additional Funding Provisions apply to this EA:
(Add NFA letter funding provisions here).
B. ❑ This EA includes the following subcontracting arrangements for delivery of services:
(See definition in the EA PGL Attachment A).
C. ❑ This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
D. ❑ This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
E. ❑ There is a Cost Sharing/Match Requirement for this Grant.
Page 5 of 10
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
VI. PROJECTED QUARTERLY EXPENDITURES - CUMULATIVE FOR PY12
Funding Stream: WIA Adult (include all years of Adult funding and PY12/FY13 funds when received)
Expenditures
1st Quarter Projections
July 1 to September 30, 2012
2nd Quarter Projections
October Ito December 31,
2012
3rd Quarter Projections
January Ito March 31,
2013
4th Quarter Projections
April 1 to June 30, 2013
Administration
19,700
39,900
61,200
83,43251,348
Program
155,200
312,200
480,100
576,614 468,502
Total
174,900
352,100
541,300
660,,046 519,850
Carry In/Carry Out
80,000
N/A
N/A
248390 200,398
Funding Stream: WIA Dislocated Worker (include all years of DW and Enhanced DW funds and add
PY 12/FY I3 funds when received
Expenditures
I st Quarter Projections
July Ito September 30, 2012
2nd Quarter Projections
October I to December 31,
2012
3rd Quarter Projections
January 1 to March 31,
2013
4th Quarter Projections
April I to June 30, 2013
Administration
12,000
24,700
37,400
49,663 56,956
Program
122,100
242,200
370,300
492,158 505,833
Total
134,100
266,900
407,300
541,821 562,789
Carry In/Carry Out
262,019
N/A
N/A
80;707 128,900
Funding Stream: WIA Youth (include all years of Youth funds that will be spent during PY12
Expenditures
1st Quarter Projections
July I to September 30, 2012
2nd Quarter Projections
October 1 to December 31,
2012
3rd Quarter Projections
January I to March 31,
2013
4th Quarter Projections
April 1 to June 30, 2013
Administration
21,500
45.200
68,200
91,377
Program
160.200
320,200
485,500
644,120
Total
181,700
365,400
553,700
735,497
Carry In/Carry Out
183,038
N/A
N/A
236,767
Funding Stream: PY12 Wagner-Peyser
Expenditures
l' Quarter Projections
July I to September 30, 2012
2"° Quarter Projections
October 1 to December 31,
2012
3rd Quarter Projections
January 1 to March 31,
2013
4'" Quarter Projections
April 1 to June 30, 2013
Program
270,200
590,500
820,400
1,194,618 928,233
Carry In/Carry Out
306,857
N/A
N/A
0 266,385
Page 6 of 10
VII.
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS/4: 38158
PLANNED PARTICIPATION SUMMARY — CUMULATIVE
Program and Year: PY12 WIA Adult
In each category, indicate the total cumulative number of Adults to be served with all years of WIA funds
beinz spent during the current Program Year. Submit a revised chart when changes in planned participant
numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already been
completed or is within one month of being completed.
CATEGORY
1ST QUARTER
July I to
September 30, 2012
2ND QUARTER
October 1 to
December 31, 2012
3RD QUARTER
January 1 to
March 31, 2013
4TH QUARTER
April 1 to
June 30, 2013
Total Participants* I
141
208
251
274 259
Carry In*
126
Enter total carry in
from first quarter here
Enter total carry in from
first quarter here
Enter total carry in
from first quarter here
New*
15
82
125
152 133
Entered Employment Rate* 2
76%
Employment Retention Rate* 2
86%
Average Earnings/Wage* 2
$17,000
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus
actual numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY
1ST
QUARTER
2ND QUARTER
October I to
3RD QUARTER
January 1 to
4TH QUARTER
April 1 to
July Ito
December 31, 2012
March 31. 2013
June 30, 2013
September 30,
2012
Training Services Participants (4)
118
172
215
240
Training Completions (4)
n/a
n/a
n/a
1-&7 177
Training Related Placements (%)
n/a
n/a
n/a
60%
NOTE:
1. CDLE uses the ConnectingColorado Activity Summary Report (AS) to track planned versus actual
for this item
2. CDLE uses the ConnectingColorado WIA Common Measures Report (CO) to track planned versus
actual for this item
Page 7of10
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: PYI2 Dislocated Worker
In each category, indicate the total cumulative number of Dislocated workers to be served with all years of
WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned
participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already
been completed or is within one month of being completed.
CATEGORY
1ST QUARTER
July I to
September 30, 2012
2ND QUARTER
October 1 to
December 31, 2012
3RD QUARTER
January 1 to
March 31, 2013
4TH QUARTER
April 1 to
June 30, 2013
Total Participants* I
95
120
148
444- 180
Carry In*
77
Enter total carry in
from first quarter here
Enter total carry in from
first quarter here
Enter total carry in
from first quarter here
New*
18
43
71
84 103
Entered Employment Rate* 2
80%
Employment Retention Rate* 2
87%
Average Earnings/Wage* 2
$21,500
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus
actual numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY
I ST
QUARTER
July 1 to
September 30,
2012
2ND QUARTER
October Ito
December 31, 2012
3RD QUARTER
January I to
March 31, 2013
4TH QUARTER
April I to
June 30, 2013
Training Services Participants (#) I
80
108
130
160
Training Completions (#) I
n/a
n/a
n/a
101
Training Related Placements (%) I
n/a
n/a
n/a
60%
NOTE:
1. CDLE uses the ConnectingColorado Activity Summary Report (AS) to track planned versus actual
for this item
2. CDLE uses the ConnectingColorado WIA Common Measures Report (CO) to track planned versus
actual for this item
Page 8 of 10
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: PY12 All Youth Combined
In each category, indicate the total cumulative number of Youth to be served with all years of WIA Youth
funds being spent during the current Program Year. Submit a revised chart when changes in planned
participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already
been completed or is within one month of being completed.
CATEGORY
1ST QUARTER
July I to
September 30,
2012
2ND QUARTER
October 1 to
December 31, 2012
3RD QUARTER
January I to
March 31, 2013
4TH QUARTER
April 1 to
June 30, 2013
Total Participants* '
162
200
230
2-70 210
Carry In*
132
Enter total carry in
from first quarter here
Enter total carry in
from first quarter here
Enter total carry in
from first quarter here
New*
30
68
98
138
Placement in Employment or
Education* 2
68%
Attainment of a Degree or
Certificate* 2
69%
Literacy & Numeracy
Gains* 2
49%
Training Services Participants (#) I
162
200
230
270 210
Training Completions (#) I
n/a
n/a
n/a
180
Training Related Placements (%) I
n/a
n/a
n/a
20%
NOTE:
Only those items with an ASTERISK * above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
1. CDLE uses the ConnectingColorado Activity Summary Report (AS) to track planned versus actual for
this item (Program Code Y* which includes the program code YT for new PY12 enrollments).
2. CDLE uses the ConnectingColorado WIA Common Measures Report (CO) to track planned versus actual
for this item.
Page 9 of 10
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: PY12 Wagner-Peyser
In each category, indicate the total cumulative number of customers to be served with all years of Wagner
Peyser funds being spent during the current Program Year. Submit a revised chart when changes in planned
participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already
been completed or is within one month of being completed.
CATEGORY*
1ST QUARTER
July I to
September 30, 2012
2ND QUARTER
October 1 to
December 31, 2012
3RD QUARTER
January I to
March 31, 2013
4TJI QUARTER
April 1 to
June 30, 2013
Total Participants
6,300
12,500
19,000
23,000
Entered Employment Rate* I
43%
43%
43%
43%
Employment Retention Rate*
73%
73%
73%
73%
Average Earnings/Wage*I
$13,000
$13,000
$13,000
$13,000
Total Employers Served
100
220
330
430
Total Job Openings Received
780
1560
2330
3100
NOTE:
Only those items with an ASTERISK * above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
1. CDLE uses the ConnectingColorado ES9002 report to track planned versus actual for all items except
Total Employers Served. CDLE uses the Employers Served report found on Connecting Colorado -Reports -
Other Queries to track planned versus actual for Total Employers Served.
Page 10 of 10
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