HomeMy WebLinkAbout20131639.tiffRESOLUTION
RE: APPROVE WORKFORCE INVESTMENT ACT (WIA) AND WAGNER PEYSER (WP) PLAN
MODIFICATION FOR PROGRAM YEAR 2013 AND EXPENDITURE AUTHORIZATIONS
FOR VARIOUS WORKFORCE DEVELOPMENT PROGRAMS AND AUTHORIZE CHAIR
TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Workforce Investment Act (WIA) and
Wagner Peyser (WP) Plan Modification for Program Year 2013 and Expenditure Authorizations for
various Workforce Development Programs between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Employment Services of Weld County, and the Colorado Department of Labor and
Employment, with terms and conditions being as stated in said Workforce Investment Act (WIA)
Plan Modification and expenditure authorizations, and
WHEREAS, after review, the Board deems it advisable to approve said Workforce
Investment Act (WIA) Plan Modification and expenditure authorizations, copies of which are
attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Workforce Investment Act (WIA) and Wagner Peyser (WP) Plan
Modification for Program Year 2013 and Expenditure Authorizations for various Workforce
Development Programs between the County of Weld, State of Colorado, by and through the Board
of County Commissioners of Weld County, on behalf of the Department of Human Services,
Employment Services of Weld County, and the Colorado Department of Labor and Employment be,
and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said Workforce Investment Act (WIA) Plan Modification and expenditure authorizations.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 1st day of July, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST0.�� EXCUSED
William F. Garcia, Chair
�Q
Weld County Clerk to the Bo
BY:
Deputy Clerk to the Bo
AP
ttorney
Date of signature: Vie,
DouglarRademacher, Pro-Tem
Sean an Conway
Mike Freeman _
4, Cam— , Abi�-G� tz,
r ara Kirkmeyer
2013-1639
HR0084
MEMORANDUM
DATE: June 27, 2013
TO: William F. Garcia, Chair, Board of
Co mly Co iss' pers
FROM: Judy A. Griego, Director, Human)3
RE: Workforce Investment Act and Wagn Peyser Plan
Modification and HI B Funds Expenditure Authorization
(EA) Requests
Enclosed for Board approval are the Workforce Investment Act (WIA) and Wagner Peyser (WP)
PY 13 Plan modification and the associated Expenditure Authorizations, including expenditure
authorizations for the Wagner Peyser, WIA Adult, WIA Dislocated Worker, 25% Enhanced
Dislocated Worker, WIA Youth, and Employer Support Funds. Also included for Board approval
is an Expenditure Authorization for the continuance of the H1B grant. These items were reviewed
under the Board's Pass -Around Memorandum dated June 13, 2013, and approved for placement on
the Board's Agenda.
Total funding is in the amount of $2,631,692.00. The information regarding the programs is as
follows:
1. WIA and WP PY 13 Plan
a. WIA Adult — Services will be provided to unemployed Weld County residents and
priority of services will be given to Veterans and Eligible Spouses. At this time
Employment Services will not limit the use of funds to only low income individuals.
Services are designed to assist individuals in obtaining the skills needed for employment
and include such things as assessments, GED preparation, short- and long-term
occupational skills training, work experience placements, OJT placements, etc. The
funding for this is $529,354.00. The term of this EA is July 1, 2013 through June 30,
2015.
b. WIA Dislocated Worker - Provides employment and training services to eligible
individuals who have lost their job do to layoffs, closures, or loss of a job due to positions
being sent overseas. Services are designed to assist individuals in obtaining the skills
needed for employment and include such things as assessments, GED preparation, short -
and long -teen occupational skills training, work experience placements, OJT placements,
etc.
c. 25% Enhanced Dislocated Worker - Funding is in addition to the Dislocated Worker
Program and will be used in a similar manner. Funds will target and serve eligible
dislocated workers, including recent UI recipients and ensure individuals are provided
services designed to assist them in preparing for and obtaining employment.
The funding for both WIA Dislocated Worker and 25% Enhanced Dislocated Worker is
2013-1639
d. WIA Youth - Weld will target eligible out -of -school youth and eligible in -school youth
ages 16-24. The primary focus of services will be towards the out of school youth
population, particularly those who have dropped out of school. The funding for this is
$687,164. The term of this EA is July 1, 2013 through June 30, 2015.
e. Wagner-Peyser - Weld County will continue to provide priority services to veterans and
targeted services to unemployment insurance claimants, migrant and seasonal farm
workers. The Weld County Disability Program Navigator will.continue to focus on
increasing access to services in the workforce system for people with disabilities.
f. Employer Support Funds (ESF) - Funds received will be used to support and provide
the services identified under Section 7(a) of the Wagner-Peyser Act which are universally
available to all customers. Funds will also be used to implement and revise strategies to
increase business services to employers and incorporate the lean practices in our Business
Development unit as appropriate. ESF funding will also be used to support activities
associated with the workforce center and as well as focus on the provision of intensive
pre -vocational services to unemployed job seekers and veterans.
The funding for both Wagner Peyser and Employer Support Funds is $928,859. The term of
these EAs is July 1, 2013 through June 30, 2015.
2. H1B Technical Skills Training Grant — $30,000.00 (Period of Performance 5/1/13 to
6/30/14)
These additional funds are being provided to continue our existing services under the
H1B Technical Skills Training grant and are designed to develop strategies to advance
Colorado's highly skilled workforce in high growth industries and occupations. These
additional funds will allow Employment Services to continue to provide or facilitate
training and services to 23 incumbent workers and 15 long term unemployed workers.
The goal of the grant is to provide training targeted to meet employer's needs for their high
level skills positions in advanced manufacturing and some information technology industry
sectors that might otherwise be filled by H -1B foreign workers. Employment Services will
continue to build off of our sector -based strategies identified under our Manufacturing Sector
initiative.
If you have any questions, give me a call at extension 6510.
Employment Services of Weld County
PY13 Local Plan Modification Signature Sheet
Exhibit B
Name: Employment Services of Weld County
Address: PO Box 1805
City/State/Zip: Greeley, CO 80632
CMS# 38158
This Exhibit B provides the Local Plan required under the Workforce Investment Act of 1998
(WIA) for implementation starting in Program Year 2013. This Local Plan shall be implemented
to cover the interim period until the Workforce Investment Act of 1998 (WIA) is reauthorized.
We certify that all planned activities under the Local Plan are presented here for implementation beginning
July 1, 2013 for Program Year 2013-2014.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
c L JUL 0 12013
I Q-01
Douglds Rademabher, Date
Chair Pro-tem
By:
Weld County Workforce Development Board
Li1da Perez, Division,Head Date
Employment Service of Weld County
ATTEST:
`"Y`�-
Weld County Clerk to the Bo
Deputy Clerk to thF'Board
oV/3-/63/
WIA/Wagner Wagner-Peyser Local Plan Modification Narrative for PY13
Employment Services of Weld County
A. Strategies to Address Continuous Improvement of Programs and Discretionary Initiatives
1. The Weld County Workforce Development Board has identified a priority for regional and local sector partnerships
for PY 2013 in the manufacturing, energy, health care, administrative support, and transportation and logistics
sectors.
The Workforce Board identified manufacturing, energy, health care and transportation as priorities sectors 4 years
ago and these sector decisions were confirmed for continued emphasis over the course of the next year at the Sector
Summit held in January 2013. Manufacturing/Advanced Manufacturing, Health Care, and Energy dashboard
information reflected these sectors as focus/growth areas for both counties in Region 2 and the Larimer County and
Weld County workforce systems, as well as the respective economic development organizations, agree to grow and
develop partnerships in these sectors.
a. Weld County's goals for the manufacturing sector are to continue to refine and enhance our existing successful
partnerships developed under the sector initiative funding, expand the number of employers and other partners to
assist manufacturing employers in meeting their identified needs, and coordinate efforts with CAMA as appropriate.
Weld County has a high LQ for the energy sector in both the renewable and fossil fuel segments of that sector. Many
renewable energy employers NAICS4 codes are reflected in both the energy and manufacturing sectors and therefore
will be targeted under the manufacturing sector efforts. Goals for the next year in for the energy & natural resources
sector, specifically as they relate to continuing expansion of the fossil fuels NAICS4 codes in Weld County, are to
continue to refine and expand our existing Oil and Gas taskforce and coordinate efforts for training needs in this area
with the Aims TAA-COETC grant which focuses on oil and gas curriculum. Sector partnership efforts in the health
care sector is in the process of being developed between the two counties in Region 2 and Columbine Health and we
would anticipate these efforts will expand partnerships to incorporate to the primary health systems of Banner,
Kaiser, and University of Colorado (formerly Poudre Valley Health).
Our efforts in the Logistics and Transportation sector is in partnership with Adams county and a yearly hiring event
is co -hosted between the two regions and is held in northeastern Adams County. This industry sector focus also
crosses over into the oil and gas task force focus on the energy sector as transportation is one of the energy sectors
major needs. Weld County uses some of our WIA training funds to increase the number of qualified CDLA drivers,
and Aims Community College is working on developing a short term CDLA training program to meet the increased
demand for this sector. Upstate Colorado has taken the lead in convening partners and employers for the
Administrative Support sector. This sector's focus has been, and continues to be, on increasing the talent pool for
inbound call centers. Employer partners in this sector effort include Teletech, Xerox, Startek, and AFNI. Teletech
has provided information regarding on-line customer service training and Aims Community College ios looking at
developing a certificate program for this sector.
b. Conveners vary based upon the industry sector. Upstate Colorado Economic Development (Upstate) has acted as
the convener for the Weld Manufacturing efforts and coordination is taking place between Upstate and Northern
Colorado Economic Development Corporation (NCEDC) and other partners to develop additional efforts. New
initiatives being developed under this sector may have different conveners based upon industry sector segments.
Energy sector efforts include a variety of sector employers including; Anadarko Petroleum, Halliburton, Complete
Energy, A&W Water Service, K Energy Services, Lesh Drilling, Atoms Energy, Noble Energy, Western Pump and
Dredge, Cal Frac Well Services, Clark Well Service, Foster Trucking, and Front Range Energy. Aims Community
College is also a key partner and their COETC TAA grant focuses on the Oil and Gas energy sector. At this time
Employment Services is acting as the convener however we would anticipate a employer lead effort for the future.
The emerging health care sector initiative is currently being led by Yvonne Meyers from Columbine Health and as
this sector partnership develops further we would anticipate the convener to be an employer group from this industry.
c. Partners involved in each of the targeted sectors include economic development, education (secondary and post
secondary), industry associations, and sector employer representatives. As each sector partnership continues to
develop, additional partners will be engaged as appropriate.
Page 1 of 43
d. As noted previously discussions at the Sector Summit resulted in partners indicating a willingness to provide staff
time and resources to continue to develop our sector strategies. As a workforce region, we have identified staff,
management, and business development representatives to provide support for work in the identified sectors.
e. Employment Services is currently leveraging resources from both H1B funding and the Aims TAA-COETC grant
for the manufacturing and energy sector efforts respectively. H1B funds are being used to address the high skill
needs of manufacturer's high level workers as required by funding guidelines, and for training long term unemployed
participants in the skills identified.
f. Employment Services is committed to continue to participate in sector based training to increase the knowledge of
all staff regarding sector partnerships, and will continue to access technical assistance for sector partnerships as
needed and available. Employment Services goal for all staff is to look at sector strategies and the resulting identified
needs of the targeted sector employers as the way to do business in all programs and to ensure customers are
adequately trained in skills meeting employers needs
2. Employment Services has had a longstanding collaborative relationship with Upstate Colorado Economic
Development and this partnership includes involvement in the site selection process for new business, identifying
potential labor force and training needs, and involvement in company start-up processes through recruitment and
hiring events, and business retention efforts. Representatives from Upstate also participate on the Board as well as
various taskforces and as previously noted, Upstate has acted as the conveners for the Weld manufacturing sector
initiative. ESWC actively participates with a number of community economic development agencies to help address
employer needs and strategize with the communities concerning their future businesses development needs. ESWC
will continue to foster and expand relationships with the various economic development and chambers of commerce
to encourage their ongoing participation with the Board and ESWC. These relationships will help ensure we develop
and maintain the link to the needs of existing business as well as potential new employers to enable us to respond to
business needs.
The Greely Chamber of Commerce continues to be an active participant on the Board and participates in various task
forces. They are instrumental in developing the yearly Career and Teen Hiring event and along with School District
6 help facilitate a career pathways event for 8t" graders.
Employment Services continues to be involved in collaborative efforts with a number of local chambers, Aims
Community College, the Small Business Development Center, and High Plains Library District and the Carbon
Valley Library District to facilitate the coordination and development of workshops and training services to meet the
needs of business in the various communities in Weld County. ESWC is also actively involved in a variety of
collaborative projects targeted towards South Weld County businesses and residents. The Carbon Valley and the
Erie Chambers of Commerce assist in outreach efforts to their members for hiring events as well as the Summer Job
Hunt Program and keep member businesses informed of workforce development information and training. The Fort
Lupton Chamber and the Ft Lupton City Council continue to be actively involved in energy sector efforts to meet the
growing needs for oil and gas industries in South Weld County.
We continue to believe the key industry work and the Colorado Blue Print, in general, provide a structure to align
economic development, industry, and workforce partners in a common framework for both discussion and work
direction. Our existing sector approaches complement the key industry work and help to focus work on integration
and non -duplication of efforts. The previously mentioned partnerships and collaborative efforts are strategies that
help ensure our sector initiatives are focused on indentified needs and are utilized effectively without duplicating
others efforts. Previously, the Board and Employment Services targeted efforts on the health care sector and helped
Aims expand their programs. We believe that these past experiences will help guide our future work as we continue
to work and target the health care sector, and we will utilize the lessons learned from the CUWA health care
initiative to build our partnerships and work efforts as we continue to develop our local initiatives for that sector.
3. Employment Services continues to actively participate in the statewide business services group subcommittees and
the monthly conference calls. As we continue to develop and refine our SMART goals, we will ensure they are
aligned to support the four main statewide lean process goals and will develop new processes and procedures around
these tasks to help achieve overall goals. Continued regional efforts such as the WYCO Partnership (Weld, Larimer,
Boulder and Wyoming) help our business services meet the needs of employers on a regional basis. Other regional
efforts have, and continue to be formed,(i.e. Weld/Adams Sustainable Manufacturing Alliance or the joint Logistics
Page 2 of 43
and Transportation Event) to address sector and key industry work. The Boards' Oil and Gas Sector Task Force
continues to focus on sector needs and includes training to meet the demand for qualified workers. Program training
resources are targeted towards the sector or key industries identified to develop employer specific training and
increase the number of training options employers/job seekers can select from. Business Services will continue to
develop and refine SMART Goals in conjunction with Upstate Economic Development to analyze the needs of
existing companies, and identify which companies should be targeted for Business Retention and expansion efforts.
ESWC Business Services staff will continue to participate in joint calls and support the efforts of our various
economic development partners.
As anticipated staffing changes occur in the management level of the Business Services unit, ESWC intends to
transition Rapid Response activities from the Adult Special Programs unit and the Dislocated Worker program to the
Business Services unit to develop a stronger connection to business needs and to align BSR services across sectors.
4. a. Employment Services agrees to support the statewide awareness campaign, and as appropriate, will have staff
participate in the statewide work group. We also will utilize agreed -upon communication methods and tools and
include the American Job Center Network logo as well as the statement "a proud partner of the American
Job Center network" on the various outreach materials used.
b. Employment Services agrees to support the Statewide Awareness Campaign as appropriate will
assign staff to work on the work group and will utilize the agreed upon methods and tools once
developed.
c. Employment Services also agrees to utilize the Workforce Investment Works: Working for Colorado website to
share success stories and will follow guidance provided and as identified by the state. Employment Services
commits to submitting at least three success stories, customer testimonials, workforce innovations, or industry
partnerships each quarter to the Workforce Investment Works website.
5. a. Information regarding the workforce services available to all segments of the community including
employers and job seekers, is available through local, state, and national websites. This plan identifies the
core services available to all job seekers and additional intensive services that will be targeted towards the
long term unemployed, veterans, etc. In addition, ESWC staff developed collaborative relationships with
a variety of community organizations that serve veterans, homeless individuals, ex -offenders, etc.
Examples of these partnerships include State Probation services, re-entry programs, homes shelters,
women's shelters, Vocational Rehabilitation, and faith based service providers such as Tower 21. These
partnerships result in a better understanding of available services, better referrals, and collaborative
assessments. ESWC has also developed good working partnerships with Lutheran Family Services and
the Global Refugee Center to help serve a variety of refugee populations, primarily Somali and Karin
groups, and had an active Language Assistance Plan, included as Attachment 4, to serve the communities
limited English speaking customers as appropriate.
Employers are made aware of a variety of programs available as staff work with them and we encourage
employers to consider hiring the various target groups and inform them of the potential for incentives as
appropriate. We encourage employers and community based organizations and agencies to participate in
hiring events which provides the opportunity to target groups to connect with the employers.
b. Partnerships/initiatives:
• As a Division under the Weld County Department of Human Services, ESWC is responsible for working
with all TANF Basic Cash Assistance recipients, regardless of work ready status; and provides services to
Employment First customers
• Workforce programs regularly refer customers to services to Right to Read of Weld County when basic
literacy is identified as a need. A pilot project with Right to Read was completed in 2011 and shared
processes were developed to assist adult learners in advancing form basic literacy education to GED
services and employment.
• Workforce programs regularly collaborate with a variety of Colleges to assist program participants in
acquiring the skills needed in targeted sectors. ESWC has maintained a long standing collaborative
relationship with Aims Community College and through that relationship have helped develop a number of
Page 3 of 43
ongoing certificate and degree programs based on sector needs. Most recently this has included Industrial
Technology curriculum based on indentified needs obtained from the WIRED and Sector initiatives and the
Oil and Gas curriculum under the TAA-COETC programs. Management staff from ESWC participate on
two Program Advisory groups for Aims and provide input to curriculum to ensure subject matter is in line
with employer needs.
c. In addition to the provision of services to disenfranchised youth through WIA Youth programs, ESWC continues
to explore options for expanding services and alternatives for youth who involved in the social services or
juvenile justice systems through our TIGHT Youth Corps. ESWC WIA Youth program strengths include
effectively serving disenfranchised youth, a minimum of 70% of funds are targeted towards out -of -school youth,
and we continue to meet performance standards at the 80% or higher level. ESWC historically serves a high
volume of youth and our partnerships with community agencies allow us to serve participants as effectively as
possible while eliminating the possibility of duplicating services. Partners include the Department of Human
Services, Chafee, 19th Judicial District, Youth and Family Connections, Job Corps, local school districts etc. The
Weld County Youth Conservation Corps (WCYCC) operated by ESWC provides services to a broad spectrum of
youth and corps members gain three to six months of full-time work experience in a variety of skills, receive
employment preparation support, post -corps placement assistance and an AmeriCorps educational award.
6. Increasing/enhancing services for UI claimants under the Wagner Peyser funding will be accomplished by notifying
UI claimants registering with workforce center of the various programs and workshops available to them to assist in
their reemployment. ESWC plans to continue to dedicate 1-2 Wagner Peyser staff to focus efforts on the provision
of direct staff assisted services to UI recipients which may include:
• Assessments including basic skills, interest inventories, aptitude and attitudinal assessment
• Testing including the CareerReady Colorado Certificate (CRC)
• One-on-one or group staff assistance regarding labor market and occupational information
• Interview and resume workshops and assistance
• Individualized job search assistance
• Referral to training including WIA or H1B
• Other allowable services as identified under the Wagner-Peyser Act.
Employment Services will continue to work closely with CDLE and UI to integrate various program initiatives
developed to ensure appropriate services are provided to individuals. ESWC will continue to serve individuals who
bring in job contacts and provide workshops and services to individuals receiving UI benefits.
The Colorado Enhanced Approved Training Program (CEATP) provides additional compensation for UI claimants in
an approved training program. Approved training programs are those that prepare individuals for entry into
occupations within high -demand industry sectors, occupations that lead to stable long-term employment, are in the
renewable energy industry, or as determined by labor market data. ESWC will continue to identify and submit
occupations for inclusion on the CEATP approved list for occupations where local labor market data indicates a
demand. ESWC will also continue to inform and recruit eligible individuals for the CEATP and assist those
individuals in applying for benefits. Additionally, ESWC will continue to assist customers with submitting for UI
regular approved training for those individuals enrolled in training for growth occupations.
For the remainder of 2013, planned EUC services for unemployment insurance claimants will include the following:
• An overview of HR 3630 Legislation
• An overview of the Work Search/Work Log requirements
• UI Expectations and contact information
• Marketing skills courses Information sites
• One -on -One Session information ( includes a review of the clients on-line skills, assessment results, work search
logs, and the provision of LMI pertinent to the individual's employment goals)
• An overview of Workforce Center Services and the Resource Room
• Information regarding available work shops
Activities and services under the UI Pilot project are specified under that project's EA and will focus services to
recently separated dislocated workers with a focus on occupations in the targeted sectors identified previously.
Page 4 of 43
B. Organizational/Infrastructure Changes, Waivers, CAP, LAP, and Charts
1. Describe organizational changes that occurred during PY12 and indicate any changes that you anticipate
for PY13, as well as office moves or consolidations. Explain the reasons for the anticipated changes, such
as reduction of formula funding or leveraging and managing of discretionary or additional grants.
Include any hiring or layoffs that have or may occur with temporary and permanent staff.
No significant organizational changes took place in PY 12 and Employment Services does not foresee there will
be any significant changes as a workforce center or system for PY13. Temporary staff brought on to assist with
services resulting in the EUC efforts may have their position end as a result of the end of the EUC program. At
this time it is unclear if we will be able to retain those positions due to lower funds.
2. Provide a copy of your latest organizational chart.
A copy of the current organizational chart is included as Attachment 1.
3. Provide a copy of your latest workforce region Cost Allocation Plan and a copy of the organization -wide
(county or state) Cost Allocation Plan. If the workforce region allocation plan is incorporated in the
county or state plan, then the county or state plan is the only document that needs to be submitted.
The Employment Services and the Weld County Department of Human Services Cost Allocation Plan is included
as Attachment 2. The Weld County Cost Allocation Plan is sent under separate cover due its size.
4. Provide a spreadsheet listing the job title for each staff member and gross annual salary. In addition,
provide the average percentage of the total salary that is expected to be charged to WIA. Of these
expected WIA charges, provide the % that is expected to be charged to the WIA admin cost category and
the % expected to be charged to the WIA program cost category.
A chart listing the staff person, job title, gross annual salary, and percentage of time to be charged is included as
Attachment 3.
(It should be noted that other federal, state and local funds help support programs operated by Employment
Services of Weld County. Staff salaries as well as other costs are allocated based on time spent in various
programs as identified in the Weld County Cost Allocation Plan.)
5. Discuss the region's intent to utilize the State's waivers identified below. Regions wishing to implement the
first two waivers effective July 1, 2013, should include planned transfers and set -asides in the original EAs
for PY13. (Note: These waivers are effective through June 30, 2017.)
a. Transfer of up to 50% of funds between the Adult and Dislocated Worker formula -allocated funding
streams
Employment Services does not anticipate transferring funds between funding streams at this time. If we do
identify a need to transfer funds in the future, we will submit the required modifications.
b. Set -aside of up to 20% of DW formula funds for incumbent worker training/layoff aversion
projects. DW eligibility and the negotiated Common Measures goals must be met.
Employment Services does not intend to set -aside any funds for discretionary projects at this time. If, at
some point in the future things change and we chose to submit for a discretionary project, we will follow the
guidelines established under the current PGL.
c. Use of the sliding scale for employer reimbursement for Oils and customized training.
Employment Services is still considering whether to utilize a sliding scale for employer reimbursements for
OJT's. If it is decided to adopt a sliding scale for reimbursements, changes to our OJT policy will be made
and a copy will be sent to CDLE.
Page 5 of 43
d. WIA Waivers, for a description of all waivers.
Employment Services does not foresee any additional waivers that may be needed to allow for additional
flexibility in utilizing formula funds at this time. If in the future additional waivers are identified as being
beneficial, Employment Services will communicate that information to CDLE.
6. Identify any additional regulatory relief that might be needed to allow increased flexibility in the use of
the workforce funding. This could include waivers of federal or state law, regulation or policy, or
changes to WIA that could be included in reauthorization of the Act.
In light of the continued difficulty regions experience with identifying eligible Dislocated Workers that meet the
definitions outlined in WIA law as well as the requisite eligibility documentation, Employment Services believes
the continued flexibility of utilizing the notification letters sent to Emergency Unemployment Compensation
(EUC) recipients in a similar way as profiling letters should be continued.
7. Provide a copy of your newly revised Language Assistance Plan (LAP) that will be utilized for PY13.
(See PGL 10-18-L: Language Assistance Services for further guidance.)
The updated Language Assistance Plan is included as Attachment 4.
8. Provide copies of any updated county or city ordinances (or other documents that identify the current
signature authorities for Expenditure Authorizations.) Include a copy of any signed statement of
delegation for the workforce region to sign EAs in place of the designated signature authority, such as
when the EA funding is less than a certain amount.
The Board of Weld County Commissioners are the authorized signatories for Expenditure Authorizations (EA).
Weld County does not delegate this authority to the workforce region although by state guidelines, the workforce
director is able to sign minor modifications to EAs. The Resolution appointing the Board Chair is included as
Attachment 5.
9. Charts
a. Expenditure Authorizations for PY13/FY14 funding:
The Expenditure Authorizations are included following Attachment 5.
b. Budget and Service Level Chart:
The Budget and Service level chart is included as Attachment 6 located after the Expenditure Authorizations.
Page 6 of 43
Attachment f
>-
0
- J
O= ]
§� I(
§ • k ) ]
®~'_
®0
� • O
)
2
0
0
k §
]& \f
/\ to O
I]
m
E2 ,
e0 2 )
One -Stop Structure
Veteran Programs
Unit
DVOP
j
co
E
co
E
e
Youth Programs
Unit
Manager
Tami Grant
>;:®:\\
Ct0\\\0/
Y CD —s _
3 `
Adult Special
Programs Unit
Manager
Ted Long
!
2 /_ ] CO 0
)§{§)-Jn-c7)
Part Time Staff
Evangeline Sandoval
# C.) . r '. C
\ - \e `/()»)
zI§ _ {
Employer Services
Unit
Manager
Marie Llamas
0o
Temporary Staff
Leslie Galindo
\I®
Assessment and
Learning Lab Unit
Manager
Ann Stelling
o
_]_r[
{�{\f
<0.=C
)®)/#
f
Client Data Systems
Unit
Manager
Dora Lara
/
N
Temporary Staff
Kimberly Mora
Patti Wolff
//
O IC_O
y)/(§!
))§t5 =-o N
0
0 ,\®\o§
,@¢_0
# C O $
: o <
\
0
\
O
O
O
CL
CD
O
O
z C3
O LO
w
\_
O
Attachment 2-pgl
WELD COUNTY
DIVISION OF HUMAN SERVICES COST ALLOCATION PROCESS
BY
LENNIE BOTTORFF
FISCAL AND BUDGETING MANAGER REVISED MARCH 2013
Revised 3/13
Page 8 of 43
Attachment 2-pg2
CERTIFICATION OF COST ALLOCATION PLAN
This is to certify that I have reviewed the cost allocation plan submitted herewith and
to the best of my knowledge and belief:
All the costs covered by this proposal revised March 2013, to establish the
cost allocation method for calendar year 2013 on, are allowable and in
accordance with the requirements of OMB Circular A-87 and the
requirements to the Federal awards to which they apply.
2. All costs covered by this proposal are properly allocable to the Federal
awards on the basis of a beneficial or causal relationship between the
expenses incurred and the awards to which they are allocated in
accordance with the applicable requirements. Further, similar types of
costs have been accounted for consistently.
I declare that the foregoing is true and correct.
State of Colorado
County of Weld County
Division of Human Services
C,
Griegg
ctor, CDHS
Page 9 of 43
Revised 3/13
Attachment 2-pg3
WELD COUNTY DIVISION OF HUMAN SERVICES
COST ALLOCATION PLAN
PURPOSE
The purpose of this cost allocation plan is to outline, in writing, the methods and procedures that Weld County
Division of Human Services will use to allocate costs to its various programs, contracts and grants.
BACKGROUND
Weld County Department of Human Services includes various federal, state and county funded grants and
contracts. The Divisions within Human Services include Child Support, Child Welfare, Assistance Payments,
Employment Services, Area Agency on Aging, Business and Fiscal Services and Common Support. The three
areas affected by the cost allocation plan are Employment Services, Area Agency on Aging and Business and
Fiscal Services. Employment Services include the following grants and contracts: Workforce Investment Act
Grant programs; Wagner/Peyser programs; Summer Job Hunt; Employment First Food Stamp/Job Search
Program; Workfare; TANF; TIGHT; AmeriCorps; and the Educational Computer Lab. Area Agency on Aging
incorporates Older American Act funds into several senior programs. It also relies on USDA funds for senior
nutrition programs; Community Service Block Grant Funds for coordinating the senior volunteer program;
Single Entry Point Funds; and Private Contracts for senior case management. The Community Service Block
Grant Program is also included. Annual budgets for all DHS grants and funds are incorporated in the Weld
County Calendar Year Budget Book.
These grants require that DHS complies with OMB Circular A-102, Uniform Administrative Requirements for
State and Local Governments and OMB Circular A-87, Cost Principles for State and Local Governments. This
Cost Allocation Plan is based on the definitions and requirements spelled out in OMB Circular A-87.
GENERAL APPROACH
The general approach of DHS in allocating costs to particular programs, grants and contract is as
follows:
A) All costs identifiable with a specific program, grants or contracts are
charged directly to the benefiting program. This includes salaries and benefits beginning with
the December 15, 2009 payroll charged through the PeopleSoft payroll time and labor
distribution module.
B) Unassigned direct costs are assigned to cost pools and are allocated
monthly based on PeopleSoft time and effort distribution percentages. For example, the percentages
taken against the Employment Services cost pool relate only to the collective distribution of time
from Employment Services staff and are allocated only to the programs served by the Employment
Services staff.
Page 10 of 43
Attachment 2-pg4
ALLOCATION METHODOLOGY DHS uses four cost pools:
fl Employment Services Cost Pool
This pool is used to accumulate travel, operating, supply, contract, utility and building
repair/maintenance costs which cannot be directly identified to a grant or contract.
21 Area Agency on Aging Cost Pool
This pool is used to accumulate travel, operating, supply, contract, utility and building
repair/maintenance costs which cannot be directly identified to a grant or contract.
al Administrative Cost Pool
This pool includes all travel, operating and supply costs associated with administering all DHS
programs which cannot be directly identified to a grant or contract.
Client Payroll Pool
This pool is used to accumulate all the client payroll expense, salary and fringe benefits, from all
Employment Services programs.
EMPLOYMENT SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages, the time worked per program is entered into a
spreadsheet and applied to this pool of costs for monthly allocations to grants served.
AREA AGENCY ON AGING SERVICES COST POOL
Using the PeopleSoft time and effort distribution percentages, the time worked per program is entered into a
spreadsheet and applied to this pool of costs for monthly allocations to grants served.
ADMINISTRATIVE COST POOL
Using the PeopleSoft time and effort distribution percentages, the time worked per program is entered
into a spreadsheet and applied to this pool of costs for monthly allocations to grants served.
CLIENT PAYROLL POOL
A bimonthly payroll log is sent from County Payroll. The Business and Fiscal Services technician identifies,
through work experience time sheets, what program each client is associated with on the payroll log. A
manual journal entry is done monthly to move the salary and fringe benefits from the pool to the fund/grant
that the client is directly associated with.
GENERAL LEDGER ACCOUNTING
Weld County uses a uniform classification of accounts for all general ledger departments. Each grant or
program is its own general ledger department (fund). All direct costs are charged directly to the particular
department served. All allocated costs are entered into the ledger by journal entry from the pools to the grant
departments. Each allocated line item is coded so it can be identified as to cost pool source. Each expense,
whether direct or allocated, is also coded with a program code to charge it against the cost category defined by
the grant.
Revised 3/13
Page 11 of 43
Attachment 2-pg5
REPORTING
Most grant programs are on a monthly reporting. Each general ledger department is printed for the time period
to report. The department carries the calendar year-to-date totals for each cost category of expenses. Monthly
reports are derived from the difference between current year-to-date and previous year-to-date totals. The
balance for the cost category is transferred to the report for the current period. The ledger report is the
documentation of costs and backup to reported expenditures.
Page 12 of 43
Attachment 3
Employment Services of Weld County
Salary Information (Does not include Fringe)
Unit/Name
Salary (less
Fringe)
Funding
Source *
% Charged
to WIA
% of WIA to
Admin
% of WIA to
Program
Director
Linda Perez
$76,169.02
WP/Ad/Pr/Oth
50%
50%
50%
Administrative Assistant
Tedi Guerrero
$37,737.18
WP/Ad/Pr/Oth
30%
50%
50%
Complaint Specialist/EEO Officer
Susan Talmadge
$55,532.20
WP/Ad
30%
100%
0%
Fiscal Officer
Lenny Bottorff
$97,990.88
0%
0%
0%
Client Data System Unit
Dora Lara —Manager
$62,850.68
WP/Ad/Pr/Oth
50%
10%
90%
Pat Curts — CST II
$38,424.65
WP/Pr/Oth
10%
0%
100%
Joe Galindo — CST II
$41,984.56
WP/Pr/Oth
10%
0%
100%
Annette Gutierrez — CST II
$43,244.11
WP/Oth
0%
0%
0%
Alicia Lopez — CST II
$41,984.56
WP/Pr/Oth
10%
0%
100%
Jhandry Martinez- CST III EF Case Manager
$38,772.49
WP/Oth
0%
0%
0%
Cecilia Garcia- Moreno CST III EF Case Manager
$38,772.49
WP/Oth
0%
0%
0%
Nancy Sanchez— CST III EF Case Manager
$43,648.83
WP/Oth
0%
0%
0%
Alondra Cuevas-Sotelo — CST II
$36,198.81
WP/Oth
0%
0%
0%
Nereyda Torres — CST II
$37,274.79
WP
0%
0%
0%
Erik Zamora — CST II
$39,574.47
WP/Oth
0%
0%
0%
Kimmi Mora- Full Time Temp
$34,105.48
WP
0%
0%
0%
Patty Wolff- Full Time Temp
$34,105.48
WP
0%
0%
0%
Assessment and Learning Lab
Anne Bruce —Manager
$55,840.55
WP/Oth
0%
0%
0%
Kris Armstrong —Vocational Education Assistant
$50,022.66
WP/Oth
0%
0%
0%
John Ingle — CST III
$39,957.75
WP/Oth
0%
0%
0%
Kenneth (Glenn) Robinson CST III
$34,105.48
WP/Oth
0%
0%
0%
Anne Sumner — CST III
$38,772.49
WP/Oth
0%
0%
0%
Chris Williams — CST III
$39,957.75
WP/Oth
0%
0%
0%
Veterans
Tim Marquart— State Employee-DVOP
N/A
Oth
0%
0%
0%
Special Programs Adult
Ted Long —Manager
$64,107.69
WP/Ad/Pr/Oth
50%
30%
70%
Julie Atkinson — CST III TANF Case Manager
$43,648.83
Oth
0%
0%
0%
Esther Camacho — CST III TANF Case Manager
$38,772.49
Oth
0%
0%
0%
Sergio Castillo — CST III TANF Case Manager
$38,772.49
Oth
0%
0%
0%
Charlotte Debrock — CST III AD/DW Case Manager
• $44,658.31
Pr
0%
0%
0%
Tracy Jacks — CST III TANF Case Manager
$38,772.49
Oth
0%
0%
0%
Leigh Lee — CST III AD/DW Case Manager
$38,772.49
Pr
100%
0%
100%
Loretta Llamas — CST III TANF Case Manager
$44,958.31
Oth
100%
0%
100%
Tomas Perez — CST III DW Case Manager
$38,772.49
Pr
100%
0%
100%
Vangie Sandoval —CST III AD/DW Case Manager
$17,887.58
Pr
100%
0%
100%
Laurie Speck — CST IIITAA Case Manager- DPN
$43,648.83
Pr
100%
0%
100%
Brittiny Vasquez— CST III TANF Case Manager
$38,772.49
Oth
0%
0%
0%
Mary Ann Welzbacker — CST III AD/DW Case Manager
$43,648.83
Pr
100%
0%
100%
Tammy Winter — CST III DW Case Manager
$39,957.75
Pr
100%
0%
100%
Special Programs Youth
Tami Grant - Manager
$54,236.45
WP/Ad/Pr/Oth
90%
30%
70%
Karina Amaya — CST III Youth Caser Manager
$39,957.75
Pr
100%
0%
100%
Greg Cordova — CST III Youth Case Manager
$39,957.75
Pr
100%
0%
100%
Matt Cornett— CST III TIGHT Crew Leader
$38,772.49
Oth
100%
0%
100%
Candi De La Cruz- CST III Youth Case Manager
$38,772.49
PriWP
50%
0%
50%
Holly Nelson — Youth Team Lead- Corps
$41,946.04
Ad/Pr/Oth
50%
10%
90%
Joe Unnerstall — CST III TIGHT Crew Leader
$34,105.48
Oth
0%
0%
0%
Dave Woolman — CST III AmeriCorps Crew Leader
$38,772.49
Oth
0%
0%
0%
Employer Services
Marie Llamas — Manager
$58,089.36
WP/Ad/Oth
20%
10%
10%
Amber Duchaine — CST II
$38,772.49
WP
0%
0%
0%
Elvira Gonzalez CST II
$41,984.56
WP
0%
0%
0%
Shana Hess —CST II
$36,195.81
WP
0%
0%
0%
Leslie Galindo — Full Time Temp
$38,772.49
WP
0%
0%
0%
*Note —WP = Wagner Peyser; Ad = WIA Admin; Pr = WIA Program; 0th = Other funding sources such as Employment First, TANF,
AmeriCorps, TIGHT Youth Corps, CSBG etc.
Page 13 of 43
Attachment 4
Program Year 2013 Language Assistance Plan
Employment Services of Weld County
July 1, 2013 - June 30, 2015
The Employment Services of Weld County's PY13 Language Assistance Plan uses data from the 2010 Census Data and
updates estimates for 2012. Additional information was also obtained from community -based refugee populations. The
LAP provides a baseline of data to be updated biannually. The next update for this LAP shall be completed by June 1,
2015.
SUMMARY/UPDATE: Summary/Update Narrative [two paragraphs]
1. What significant changes in language populations served and/or language assistance services provided have
occurred since the last submittal of your LAP?
• Employment Services of Weld County (ESWC) has not experienced significant changes in language
populations served, or in the services provided to ELL customers since our 2011 Language Assistance Plan
(LAP).
2. What enhancements/changes in your language assistance services are planned for the coming Program Year?
As of March 2013, to meet the needs of Business Continuity, Weld County departments and offices have
access to professionally trained interpreters. Language Line Solutions provides on -demand over -the -
phone interpretation with more than 200 languages via a toll free number 24 hours a day, 7 days a week,
365 days a year. Language Line Solutions interpreters ensure critical information and communication are
supported for dependable operations as well as ensuring professional and polite service.
ASSESSMENT: Identify populations in the workforce region that are in need of language assistance services to access
Federal programs.
A. Data Collection
Date Source: 2010 & 2012 Census
Total Region Population: 263,691
Date Data was gathered: May/June 2013
Sources from which data was gathered: US Census Bureau Data,
American Community Survey, Family Lutheran Services &
Global Refugee Center- Greeley, CO
Total/I of people
Language
Distribution
% of Regional Population 7/1/10
— 6/30/11
% of Regional Population
7/1/11 - 6/30/12
% Change since last LAP
English
179,919 or 82%
177,464 or 67.3%
-2,455 or -1%
Spanish
37,182 or 17%
75,152 or 28.5%
37,970 or 102%
Somali*
1,656 or. 0075%
1700 or .0064%
44 or .03%
Burmese*
600 or .0027%
700 or .0027%
100 or 2%
*Source: Lutheran Family Services and Global Refugee Center, Greeley CO
Date Source: Connecting Colorado
Date Data was gathered: 7/1/2011-6/30/2012
Language
Distribution
% of Customers Served 7/1/10
— 6/30/11
% of Customers Served 7/1/11
- 6/30/12
% Change since last LAP
English
94.5% or 22,483 individuals
93% or 17,623 individuals
-8% or 4,860 less individuals
Spanish
3.9% or 934 individuals
.45% or 899 individuals
-4% or 35 less individuals
Somali
1% or 255 individuals
.012% or 238 individuals
.07% or 17 less individuals
Burmese
.01% or 39 individuals
.003% or 59 individuals
1.51% or 20 more individuals
Other
.02% or 56 individuals
.004% or 87 individuals
1.55% or 31 more individuals
To capture the languages in WELD other than English, an online search in Job link was used, capturing all the limited
Page 14 of 43
English speakers, than breaking down the race categories: Hispanic, Black, Asian. A listing of client names within the
Black and Asian races and created and similar names were found to categorize the various languages existing in WELD
WELD. Because our population is quite small, we had only 1 person who spoke French in the Black category and the
others were Somali. We also have some Burmese and one or two who spoke Karin. A review of the client record
information was not time consuming, to check the limited English population other than Spanish.
B. Assessment Report
Given the data collected and based on the four factors listed below, identify the language groups that warrant
language assistance services.
Spanish, Somali and Burmese (Karani, Karin and Chin languages) limited English -speakers
1. Number or proportion of ELLs in the eligible service population —
As noted in the assessment, there has been a slight increase in the Somali and Burmese
population as well as visiting the workforce center. Weld County has seen a large increase in the
Spanish population and we have seen a decrease in the number of customers who indicate
Spanish as a primary language with more indicating English as the primary language.
2. Frequency that ELLs come in contact with workforce region services —
The Workforce Center is a primary source of recruitment for JBS. Limited English -speakers
have a good bilingual resource in our Resource Room to assist in completing application or other
work search activities. Our partner agencies provide translation assistance as required. We also
coordinate with partners for hiring events so translators are on -site during the events.
3. Importance of the service provided by the workforce region —
Employment Services provides a linkage and resource for English language learners. The
Employment First Programs provide more intensive or training services for English language
learners. Business Services focused on employment opportunities by identifying employers who
are able to hire English limited learners. In 2012-2013, two hiring events and a number of job
fairs were held which increased access to employment
4. Resources available to the agency to provide access to workforce development programs —
The resources available to provide access to programs are noted below:
I. LANGUAGE ASSISTANCE SERVICES: Describe the local policies, procedures and resources that are currently in
lace to provide Language Assistance Services to workforce center customers.
Currently in Place: Services/Resources
Currently in Use: Translated documents in which languages
Spanish- speaking customers:
Spanish language materials:
• Bilingual -Spanish staff, on site and
• Intake forms
through telephone system - 27% of the staff is
• EEO Laws
bilingual -Spanish
• Complaint procedures
• Disability Navigator Program
• Customer satisfaction survey, complaint law
• Signage within the workforce center
• Brochures providing information on WIA Progs
• Comprehensive ESL programs
• Rapid Response Program forms
• Spanish Test of Adult Basic Education (TABE)
• Referral to existing Spanish -written resource
• Employment Inventory Assessment (EI)
materials
• Employability Skills (ES TIP) Training Program
• Job Fair materials (fliers/posters) are translated
• ESL Training Program (Computer -based)
• Various Colorado Dept of Labor fliers/posters
• Several Prove -It Tests in Spanish, Dutch, French,
German, Italian and Portuguese
• TANF forms
• Various Program Brochures
• Migrant and Seasonal Bilingual Outreach Specialist
• Various program applications
• Various client correspondence notification letters
Page 15 of 43
Somali and Burmese (Karani, Karin and Chin
languages) speaking customers:
• Purchase of translator services, local vendors
Somali and Burmese (Karani, Karin and Chin languages)
Aides:
• Oral translators
New Resources/Services/Translated Documents Planned
Planned Date of Implementation
• Language Line Solutions providing over -the -phone
interpretation of over 200 languages 24/7, 365 days
a year
• March 2013
Describe how the workforce region responds to communication needs of customers at the first point of contact:
In Person
• As a significant Workforce Center, we have full-time bilingual (Spanish-speaking) staff
who can provide assistance to Spanish-speaking customers at the first point of contact
and coordinate with the Global Refugee Center to provide interpretation of our
employment services to our Somali and Burmese- speaking customer. A Spanish-
speaking MSFW staffs first point of contact is usually in the fields and is equipped
with information on workforce services, including community resources, in English
and Spanish. Coordination with Global Refugee Center also provides interpretation of
employment services to Somali and Burmese customers in the fields.
In Writing/email
• Signage throughout the workforce center
By telephone
• 13 Bilingual staff- Spanish
• Interpretation services through the Global Refugee Center
See the Safe Harbor Provisions of the USDOL Policy Guidance (Federal Register, 5/29/03, page 32290-32291).
II.STAFF TRAINING
Staff Training Completed
When
Who attended
• Staff are trained and resources are available to assist
• At time of hire
• All staff who provide
ELL customers.
direct services to clients
• All staff is required to review and familiarize
• On -going
• All staff who provide
themselves with the Language Assistance Guide
direct services to clients
• Staff is required to review other tools and other tools
available at www.e-colorado.org through the team
• On -going
• All staff who provide
rooms.
direct services to clients
• The LAP Plan is made available to all staff as a
rAll
resource and to garner their comment and input.
• On -going•
staff who provide
• Migrant and Seasonal Outreach Specialist Training
direct services to clients
on services rules and regulations for this population
• On -going
• All staff who provide
• Employment Services staff participated in the
mandatory training "Defeating Prejudice and
direct services to clients
Stereotypes: The Law of Discrimination", presented
• Various dates begin-
• All staff
by Charles Passaglia.
ning March 5, 2012,
thru May 23, 2012
Page 16 of 43
Staff Training Planned
When
Who will attend
• Utilize tools and other tools made available
through www.-e-colorado.org
•
On -going
• All staff who provide
direct services to clients
• Continued use of Language Assistance Guide
•
On -going
• All staff who provide
direct services to clients
• Provide input into the development of bi-annual
LAP
•
On -going
• All staff who provide
direct services to clients
VI. OUTREACH
How are you notifying potential Ell customers that free interpretation services are available?
Outreach to ELLs is provided through the following means:
• At time of service
• Outreach tools are made available in the community as stated previously. Outreach documents are translated
into Spanish. Employment Services also collaborates with various community service agencies such as The
Grove Neighborhood Network which offers various educational and employment services and Lutheran
Family Services.
• Public service announcements on Spanish-speaking radio
Outreach Completed
Date
To what language groups did you extend information?
• Spanish - Primary
• Somali
• Burmese
• On -going
• On -going
• On -going
What information was provided and through what media?
Employment Services of Weld County (ESWC) utilizes the following to distribute to its Spanish-
speaking clients, information on the services it provides, as well as announcements of upcoming
events:
• Public service announcements via newspaper, radio and brochures.
• Bilingual Fliers, posters, lawn signs and other written materials
• Employment Services reached out to include Global Refugee Center, Lutheran Family
Services and Right to Read to participate in hiring events and job fairs. They connect with
the refugee community and provide on -site translation services during these events. ESWC
also visits the Global Refugee Center at least monthly to collaborate. Lutheran Family
Service provides internal case management for TANF refugees at the five year mark if still
in TANF. The refugees transfer to ESWC for additional case management training services
and other support to assist them maintain employment
On -going
On -going
On -going
What collaborative partnerships and/or community resources are used to serve ELL customers
effectively?
The partnerships used to serve English Language Learners (ELL) include:
• Aims Community College
• Global Refugee Center
• Right to Read, Inc.
• SER-Jobs in Progress, Nat'l Inc.
• Vocational Rehabilitation Services
On -going
On -going
On -going
On -going
On -going
Page 17 of 43
Planned Outreach
Date Planned
What information will be provided and through what media?
Information will continue to be provided through language appropriate translated materials,
Spanish speaking radio stations and newspaper announcements
On -going
What strategies will you implement to follow-up on outreach activities?
• Communication with partners
On -going
V. MONITORING/EVALUATION
Monitoring the LAP
Date Monitored
What did you do to monitor your LAP during the past Program Year?
• Utilized unit staff meetings to maintain staff awareness, provide and review
updated ELL information and materials and receive staff feedback on ELL
Continuous
services to limited English-speaking customers.
What was the outcome of your monitoring?
• While occasionally faced with very small increases in one or another limited
English-speaking groups the Spanish-speaking group remains Weld County's
primary limited -English speaking population.
What is the awareness level of your staff about your LAP and the language assistance
resources that are available to them?
• Staff are made aware of our LAP through initial orientations and monthly staff
meetings where they are provided with ELL materials, resources and
information as they are received from by the state or through state sources (e -
Colorado)
• On -going
Monitoring Checklist — Rate your Staffs awareness of the following. Include dates
for when these events occurred.
Staff used resources (desk aide, team room, flyers, etc.) and how did you verify this?
Part of overall staff training
Check for staff usage of I -speak cards and desk aide
Located at entry points of
facility
Special staff meetings to review service delivery
Monthly staff meetings
Usage of CWS team room
Staff meetings
Discussed language assistance services at staff meeting
Monthly staff meetings
provide opportunities to
discuss any issues or concerns
New employees were provided with an orientation on assisting ELL customers
Included in New Hire
Orientation
Page 18 of 43
Evaluation of the LAP
Describe the criteria upon which you evaluated the effectiveness of your LAP.
• Staff awareness and Diversity Employment Evaluations
Identify the strengths and weaknesses of your LAP and the level of language assistance services provided to your ELL
customers.
• Strengths include a solid plan and increase in partnership.
• A weakness is the follow-up with staff to ensure they access new resources
What will do to address those weaknesses and improve the delivery of language assistance services to your ELL
you
customers?
• Copies of current 2013 LAP will be distributed to current staff with a review/discussion at unit meeting within
6 months.
• LAP information will be provided to new employees
• Staff will review current LAP activities at Unit meetings on an on -going basis to discuss and modify, if
appropriate, services to ELL customers.
• Include in evaluations, staff access of information on e -Colorado
Page 19 of 43
ectory to this LAP prior to submittal Date Updated*:
EMPLOYMENT SERVICES STAFF DIRECTORY (970) 353-3800
6726
A&L
LAB
6735
A&L
LAB
6766
Special
Programs
6759
Youth
Programs
s E
.
CC t- o IPO
L
a
6735
A&L
LAB
6776
Program
6733
Client
Data
6759
Youth
Programs
6738
Client
Data
STELLING, ANN - MANAGER
carnaud@co.weld.co.us
SUMNER, ANNE
asumner@co.weld.co.us
TORRES, NEREYDA - B -Span
ntorres@co.weld.co.us
UNNERSTALL, JOE
junnerstall@co.weld.co.us
WELZBACKER MARYANN
mwelzbacker@co.weld.co.us
WILLIAMS, CHRIS
cwffiianveld.co.us
1 WINTER, TAMMY
twinter@coweld.co.us
WOLF PATTI
pwolf@co.weld.co.us
WOOLMAN, DAVE
dwoolman@co.weld.co.us
ZAMORA, ERIC
ezamora(cdco weld co us
6777
Special
Programs
6731
Client Data
6769
Veteran
Services
5893
Client Data
6733
Client Data
6759
Youth
Programs
6750
Administrat
ion
6772
Special
Programs
5890
A & L Lab
6779
Youth
Programs
6745
Client Data
6775
Special
Programs
6759
Youth
Pro rams
LONG, TED - MANAGER
tlong@co.weld.co.as
LOPEZ, ALICIA - B -Span
balopez@co.weld.co.us
MARQUART, TIM , DVOP
tmarquart@co.weld.co.us
MARTINEZ, JHANDERY
martinjk@co.weld.co.us
MORA, KIMBERLY
kmora@co.weld.co.us
NELSON, HOLLY
bnelson@co.weld.co.us
PEREZ, LINDA, DIVISION HEAD
Iperez@co.weld.co.us
PEREZ, TOMAS
tnerez(edco.weld.co.us
K GLENN ROBINSON
kgrobinson@co.weld.co.us
SANCHEZ, BRITTANY
bsanchez@co.weld.co.us
SANCHEZ, NANCY - B -Span
nsanchez(cdco.weld. co.us
SANDOVAL VANGIE - B -Span
esandoval@co.weld.co.us
SPECK, LAURIE
Ispeck@co.weld.co.us
6715
Business
Services
6746
Client Data
6714
Business
Services
6754
Youth
Programs
6756
Administ
ration
6743
Client
Data
6716
Business
Services
6735
A&L
LAB
6778
Special
Programs
C W ,`"
•_
e j a
fa
6773
Special
Programs
R E
V L
,..0 � o
a
6713
Business
Services
GALINDO, LESLIE
Inalindo@coweldco.us
GARCIA-MORENO, CECELIA
n-moreno@coweldco.us
GONZALEZ, ELVIRA -B-Span
egonzalez@co.weld.c0.us
GRANT, TAMI - MANAGER
tgrant@coweld cons
GUERRERO, TEDI - ADMEN
ASSIST
tguerrero 0,co.weld.co.us
GUTIERREZ ANNETTE
anutierrez@co.weld.co.us
HESS, SHANA
shess@co.weld.co.us
INGLE, JOHN
iingleaco.weld.co.us
JACKS, TRACY
tjacks@co.weld.co.us
LARA, DORA - MANAGER
dlara@co.weld.co.us - B -Span
LEE, LEIGH
Ileigh@co.weld.co.us
LLAMAS, LORETTA - B -Span
Illamas(fdco weld co.us
LLAMAS, MARIE - MANAGER
maw
6763
Youth
Programs
.., r p
rta d
�cd
6781
Special
Programs
677'
Client Data
5892
Special
Programs
6762
Youth
Programs
6741
Client Data
6732
Client Data
6742
Client Data
6766
Special
Programs
6764
Youth
Programs
h G V
r._ >
v OA )
6748
Client Data
AMAYA, KARINA
kamava@co.weld.co.us
ARMSTRONG, KRIS
kamistrong(aco.weld.co.us
ATKINSON, JULIE
jatkinson(c co. weld.co us
CAMACHO, ESTHER
ecamacho@co.weld.co.us
O0
a-6
� O a
v
174 E
d u
U y
CORDOVA, GREG
abruce@co.weld.co.us
CORNETT, C MATT
ccornettaco.weld.co.us
CUEVAS-SOTELO, ALONDRA
Acuevas-sotelo@co.weld.co.us
CURTS, PAT
pcurts@co.weld.co.us
CHARLOTTE DEBROCK
cdebrock@co.weld.co
DELACRUZ, CANDI
cdelabruz@co.weld.co.us
DUCHAINE, AMBER
aduchaine@co.weld.co.us
GALINDO, JOE
inalindo@co.weld.co.us
Attachment 5
RESOLUTION
RE' ELECTION CFCHAIR OF THE BOARD FOR nn
WHEREAS, the Ecard of County commissioners of weld County, Colorado, pursuant to
Colorado statue and The Weld County Home Rug Charter, Is vested with the authority of
administering the affai:e of Weld County, Colorado, and
WHEREAS, pursuanttn Section 3-5(1) of iheWeld County Home RuteCharter, the Board of
County Cornmissioners shalt eie_ct, at its first meeting ir. Januaryof each year, a Chair of the Beard,
and
WHEREAS, on January 2, 2013. the Board herd its annual organizational meeting, and
WHEREAS, on motion duly node and seconded, Commissioner William F, Garcia was
unanimously elected as Chair of the Board for the year 2013.
NOW, THEREFORE, BE IT RESOLVED by the Boars of County Con rnssirws or Weld
County, Colorado, That CoirmieaionarWilliam F. Garcia he. and hereby is. eected to serve SR Chair
of :he Board of County Commissioners of Weld County, Colorado, far the year 2013.
BE IT FURTHER RESOLVED by the Board That Me Chair be, and hereby is. authorized and
directed to sign all leg a! documents on behalf at the Weld County Commissioners and for the
County of Weld. also arty document wherein the statutes require only the signature of the Chair at
the Daard, attested to by the Clark to the Board.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 2nd day of January A.D., 2013, nuns pro tune January 1, 2O13.
BOARD OF COUNTY COMMISSIONERS
WELD GOU TY_ COLORADO
ATTEST:
Wale Gouty C
BY:
noiouty - " o the Board _
rr�
APP.k2OSi5 L55 lORM:
aunt tornay,
Date of signatuna: I I'5
A •
ter F=..efiair
J{' Doug!as�Radema. her,
Sean P. UOnw2y
Nike Freeman /
A.. t
n1 4.4:b:i y 'i_
'' ,bars Kirkme}+ar i
2013-0002
500044
Page 21 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
EXPENDITURE AUTHORIZATION (EA)
Program/Project Coordinator: Ted Long
Phone Number: (970) 353-3800 x6777
This Expenditure Authorization (EA) covers the following Funding Streams:
Workforce Region: Weld
CMS# 38158
Funding Source
Term
Vax
#
$ Amount
PY13 WIA Adult
7/1/13 to 6/30/15
2361
$14,686.00
PY13 WIA Youth
7/1/13 to 6/30/15
2362
$687,164.00
PY13 WIA Dislocated Worker (DW)
7/1/13 to 6/30/15
2363
$47,4 98.00
PY13 Wagner Peyser (WP)
7/1/13 to 6/30/15
2364
$512,357.00
PY13 Employment Support Fund (ESF)
7/1/13 to 6/30/14
2365
$416,502.00
FY13 25% Enhanced Dislocated Worker
7/1/13 to 6/30/15
2379
$16,039.00
Total
$1,694,546.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be incorporated into the
Workforce Development Programs (WDP) Agreement as an attachment and is subject to the provisions of the executed
WDP Agreement referenced above. This Expenditure Authorization is not valid until it has been approved by the State
Controller or desi JUL 0 1 2013
By:<
Douglas R4demache,Chair ?rotem Date
Board of Weld County Commissioners
Colorado Depy.,of Labor and Employment
Fr to , Chair Date
By:
By:
M 0
Weld County Workforce Development Board
i
By:
7/'y/i
William B. Dowling, Directo4/ / Date
Division of Employment and Training
By:
Date
Title: sue% %(eel 0—bfeiktae-
`nb en . GOO11aL
e —73 By:
a Perez, Division Head Date
Employment Services of Weld County Title:
-a6-(3
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
Date
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or
such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement, the contractor is not
authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State
of Colorado may not be obligated to pay for the goods and/or services provided.
By
S ATE CONTROLLER:,
RT JAROO CPS , JD.
Date .....77?i6 /s
Page 21 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
NFA# 12-07
I.
BUDGET CHARTS:
Workforce Region: Employment Services
of Weld County
CMS# 38158
Funding Source
Term
Vax #
$ Amount
PY 13 Wagner Peyser (WP)
7/1/13 to 6/30/15
2364
$512,357.00
PY 13 Employment Support Funds (ESF)
7/1/13 to 6/30/14
2365
$416,502.00
Workforce Region: Employment
Services of Weld County
Funding Stream: PY13 Adult
Period of Performance: 7/1/13 - 6/30/15
Revised Period of Performance:
Original Allocation:
$14,686.00
Vax # 2361
Original Program Budget:
$13,218.00
Original Admin Budget:
$1,468.00
Transfer In (+):
$00.000
From Fund Year and Name:
Transfer Out (-):
($00.00)
To Fund Year and Name:
Cost Category
Approved
Current
Budget
Transfer In/Out (+/-)
Or
Adjustment (+/-)
Revised Budget
Admin
$1,468.00
$1,468.00
Program
$13,218.00
$13,218.00
Total Program
$14,686.00
$14,686.00
Workforce Region: Employment
Services of Weld County
Funding Stream: PY13 Dislocated
Worker
Period of Performance: 7/1/13 - 6/30/15
Revised Period of Performance:
Original Allocation:
$47,498.00
Vax ft 2363
Original Program Budget:
$42,749.00
Original Admin Budget:
$4,749.00
Transfer In (+):
$00.000
From Fund Year and Name:
Transfer Out (-):
($00.00)
To Fund Year and Name:
Cost Category
Approved
Current
Budget
Transfer In/Out (+/-)
Or
Adjustment (+/-)
Revised Budget
Admin
$4,749.00
-
$4,749.00
Program
$42,749.00
$42,749.00
Total Program
$47,498.00
$47,498.00
Page 23 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
Workforce Region: Employment
Services of Weld County
Funding Stream: FY13 25%
Enhanced Dislocated Worker
Period of Performance: 7/1/13 - 6/30/15
Revised Period of Performance:
Original Allocation:
$16,039.00
Vax # 2379
Original Program Budget:
$14,436.00
Original Admin Budget:
$1,603.00
Transfer In (+):
$00.000
From Fund Year and Name:
Transfer Out (-):
($00.00)
To Fund Year and Name:
Cost Category
Approved
Current
Budget
Transfer In/Out (+/-)
Or
Adjustment (+/-)
Revised Budget
25% Enh DW Admin
$1,603.00
$1,603.00
25% Enh DW Prog
$14,436.00
$14,436.00
Total Program
$16,039.00
$16,039.00
Workforce Region: Employment
Services of Weld County
Funding Stream: PY13 Youth
Period of Performance: 7/1/13 - 6/30/15
Revised Period of Performance:
Original Allocation:
$687,164.00
Vax # 2362
Original Program Budget:
$618,448.00
Original Admin Budget:
$68,716.00
Cost Category
Approved
Current
Budget
Changes In/Out (+/-)
Revised Budget
Admin
$68,716.00
$68,716.00
Out -of -School
$432,914.00
$432,914.00
In -School
$185,534.00
$185,534.00
Total Program
$687,164.00
$687,164.00
II. BUDGET INFORMATION:
A. ❑ This EA includes a transfer between the Adult and Dislocated Worker/25%
Enhanced Dislocated Worker funding streams.
B. ❑ This EA covers a Discretionary Grant.
1. ❑ The Line Item Budget for this Discretionary Grant is included in the Approved
Grant Proposal which is attached to this EA (required).
2. ❑ The Line Item Budget for this Discretionary Grant is as follows:
Page 24 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
Budget Line Items
Planned Expenditures
Salaries, Fringe Benefits, Travel
Equipment
Supplies
Subcontracting arrangements
Operating/Overhead
Direct Training
Program Related Supportive Services
Other Participant Related Services
Total Cumulative Expenditures
III. STATEMENT OF WORK:
A. ® The Statement of Work for this EA is as follows:
1. Describe the services, program activities, and/or training that will be provided using these
funds.
Adult and Dislocated Workers:
Adult and Dislocated Worker participants will be able to access core, intensive, and training services
and activities authorized under Section 134 (b) of the Workforce Investment Act through
Employment Services of Weld County's Workforce Centers. Customers will also be able to access
information regarding WIA partner programs and will be referred as appropriate to the customers
need.
Wagner-Peyser Act services have been an integral part of Employment Services One -Stop Center for
more than thirty years, and therefore, do not exist as a stand-alone system. The services described in
Section 7(a) of the Wagner-Peyser Act are universally available to the customers of Employment
Services of Weld County.
The following WIA employment and training activities and services will be available to eligible
Adult and Dislocated Worker participants:
Core Services
a. Determination of eligibility to receive assistance under Title I of WIA.
b. Outreach, intake (including worker profiling), and orientation to the information and services
available through the One -Stop system at Employment Services of Weld County.
c. Initial assessment of the skill levels, aptitudes, abilities, and supportive service needs of
customers.
d. Job search and placement assistance.
e. Career counseling, where appropriate.
f. Labor market information which will include information related to the local, regional, and
national labor markets including job vacancy listings, information on the job skills necessary to
obtain the jobs, and information regarding occupations in demand in the local area and the
earnings and skill requirements for those occupations.
g. Performance and program cost information on eligible training providers furnished for each
training program.
h. Information regarding the One -Stop Center's performance.
i. Information regarding the availability of supportive services, including daycare and transportation
Page 25 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
services, in the local area and when appropriate, the referral to such services.
j. Information regarding filing claims for unemployment compensation.
k. Assistance in establishing eligibility for programs of financial aid assistance for training and
education programs not funded by WIA.
1. Follow-up services, including counseling regarding the workplace, for participants placed in
unsubsidized employment for not less than 12 months.
Intensive Services
Intensive services will be provided to Adults and Dislocated Workers who: 1) have been unable to
obtain employment through the provision of core services; and 2) have been determined to be in need
of more intensive services in order to obtain employment; or 3) have been determined to be in need of
intensive services in order to retain their employment or obtain employment which allows for self-
sufficiency.
The following intensive services may be provided to customers who meet the above criteria:
a. Comprehensive and specialized assessments of the skill levels and service needs of customers
including:
(a) diagnostic testing and use of other assessment tools; and
(b) in-depth interviews (comprehensive assessments) and evaluations to identify any employment
barriers and appropriate employment goals.
b. Development of an individual employment plan (IEP) which identifies an employment goal,
appropriate achievement objectives, and the appropriate combination of services to allow the
customer to achieve their employment goals.
c. Individualized counseling and career planning
d. Case management for customers seeking training services
e. Short term pre -vocational services to prepare customers for unsubsidized employment or training
which may include work experience placements and:
(1) development of learning skills;
(2) improvement of basic skills (i.e. reading and math levels);
(3) GED preparation;
(4) development of communication skills;
• Interviewing Techniques
• Resume Development
• Labor Market Information
• Application Completion
• How to Dress for Interviews
• Effective Communication
• Other Related Activities
(5) development of interviewing skills;
(6) development of resume and cover letters;
(7) punctuality;
(8) development of personal maintenance skills; and
(9) professional conduct.
Training Services
Training services will be provided to Adults and Dislocated Workers who: 1) have met the eligibility
requirements for intensive services and who have been unable to obtain or retain employment through
the receipt of such services; 2) after receipt of an interview, evaluation, assessment, and case
management are determined to be in need of training services and have the skills and qualifications to
successfully participate in the selected training services; 3) select training programs and services that
are directly linked to employment opportunities in the local area or in an area where the participant is
Page 26 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
willing to relocate and relate to sectors that are in demand; 4) are unable to obtain other grant
assistance for such services as required by law; and if applicable 5) are determined eligible in
accordance with the established Weld County priority of service policy if enacted.
The following training services may be made available to customers:
a. occupational skills training, including training for non-traditional employment
b. on-the-job training
c. training programs operated by the private sector
d. programs that combine workplace training with related instruction, including cooperative
education programs
e. skill upgrading and retraining
f. entrepreneurial training
g. job readiness training
h. customized training conducted with commitments from an employer or employers to hire the
individual upon successful completion of the training
i. adult education and literacy activities provided in combination with the above listed services
Supportive Services
The Weld County Workforce Development Board and Employment Services have adopted a
supportive services policy to ensure that services are provided on a consistent and equitable basis for
those individuals who need such services to assist them in obtaining or retaining employment or to
participate in and complete core, intensive, or training services and who are unable to obtain such
services through other programs or means.
The supportive services that may be provided are:
• transportation
• child care/dependent care
• job related medical expenses
• training related medical expenses (i.e. immunizations for health care training, DOT physicals,
drug screening, etc.)
• special clothing
• license costs
• assistance to secure bonding
• books, and supplies for training
Enhanced Dislocated Worker: The purpose of this program will be to provide eligible dislocated
workers the appropriate mix of services they require to assist them in obtaining and retaining
employment. Weld will provide the same service as identified in the Adult and Dislocated Worker
section of this plan and target and serve eligible dislocated workers, including recent UI recipients
and ensure individuals are provided services designed to assist them in preparing for and obtaining
employment.
Funding will be used to provide the appropriate mix of core, intensive, and training services that will
help prepare individual participants to meet specified employer needs. Participants in need of basic
skills remediation or GED preparation will be provided services as part of their overall employment
goal.
Occupational skills training (typically 1 year certificates or less although some 2 year programs may
also be considered), work experience/internship activities, and/or on-the-job training placements will
target jobs identified as growth occupations for Weld County. Services will be structured to prepare
individuals for growing occupations and as appropriate to the participant's employment goals.
Page 27 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
Youth
In accordance with Section129(c) of the Workforce Investment Act, Employment Services of Weld
County will deliver the following to eligible youth participants:
a. Eligible youth will be provided an objective assessment of the academic levels, skill levels, and
service needs of each participant. This assessment will include a review of the basic skills,
occupational skills, prior work experience, employability, interests, aptitudes (including interests
and aptitudes for nontraditional jobs), supportive service needs, and developmental needs of the
participant;
b. Service strategies for each participant will be developed and they will identify an employment
goal (including, in appropriate circumstances, nontraditional employment), appropriate
achievement objectives, and appropriate services for the participant, taking into account the
assessment conducted pursuant to paragraph (a).
The following services will be provided to eligible youth participants:
(1) preparation for post -secondary educational opportunities, in appropriate cases;
(2) strong linkages between academic and occupational learning;
(3) preparation for unsubsidized employment opportunities, in appropriate cases; and
(4) effective connections to intermediaries with strong links to
(i) the job market; and
(ii) local and regional employers
Program Elements
Employment Services of Weld County will provide the following program elements to eligible youth
participants:
a. Tutoring, study skills training, and instruction leading to completion of secondary school,
including drop -out prevention strategies;
b. alternative secondary school services as appropriate;
c. summer employment opportunities that are directly linked to academic and occupational learning;
d. as appropriate, paid and unpaid work experiences, including internships and job shadowing;
e. occupational skill training, as appropriate;
f. leadership development opportunities, which may include community service and peer centered
activities encouraging responsibility and other positive social behaviors during non -school hours,
as appropriate;
g. supportive services which may include;
• transportation
• child care/dependent care
• job related medical expenses
• special clothing
• license costs
• assistance to secure bonding
h. adult mentoring for the period of participation and a subsequent period, for a total of not less than
12 months;
i. follow-up services for not less than 12 months after the completion of participation, as
appropriate; and
j. comprehensive guidance and counseling, which may include drug and alcohol abuse counseling
and referral, as appropriate.
Each participant or applicant who meets the minimum income criteria to be considered an eligible
Page 28 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
youth shall be provided
a. information on the full array of applicable or appropriate services that are available through the
local board or other eligible providers or One -Stop partners including those receiving funds under
subtitle I of WIA; and
b. referral to appropriate training and educational programs that have the capacity to serve the
participant or applicant either on a sequential or concurrent basis.
Applicants not meeting enrollment requirements: Employment Services of Weld County will continue
to ensure that an eligible applicant who does not meet the enrollment requirements of the program or
who cannot be served through other means shall be referred for further assessment, as necessary, and
to appropriate programs to meet the basic skills and training needs of the applicant.
Wagner Peyser
Wagner-Peyser Act services are an integral part of Employment Services of Weld County. The
services described in Section 7(a) of the Wagner-Peyser Act are universally available to all customers
of Employment Services of Weld County.
The Weld County Workforce Development Board and Employment Services will continue to
implement and revise strategies to increase business services to employers and applicant services and
incorporate lean practices in our Business Development services as appropriate.
a. General Business Development Strategies.
(1). Continue to augment the awareness of the services offered through Employment Services by
utilizing an educational marketing campaign designed to increase the number of presentations
to employers and community groups, and improve our brand awareness through the use of
media displays and promotional materials. This includes increasing the awareness of our
services in the South Weld area.
(2). Continue to review job orders for specific industry sector groups to identify how well we are
generating applicants to respond to those job orders, and identify how well we are recruiting
customers for specific programs to increase the utilization of those services. As part of this
effort, the Business Services Unit has, and will continue, to increase hiring events and
targeted sector strategies to meet the needs of employers.
(3). Continue to partner with Adams, Larimer, and Boulder county to support the applicant base
for employers. Sector approaches in identified growth sectors between the counties will
continue to be developed and will target resources to meet the needs of the sector employers.
Various chambers in the Weld County area have proven to be great partners in collaborating
services, especially for small businesses.
(4). Continue to conduct customer satisfaction surveys and gather statistical data to assist in
determining program effectiveness. Information obtained will be used to identify areas that
can benefit from improved marketing efforts and/or program design.
(5). Continue to offer workshops to customers to acquire or update their skills in interviewing,
resume preparation, job search, etc.
b. Strategies for new and existing business development will continue to include coordinating
efforts between Upstate Colorado Economic Development and the various Weld County
Chambers of Commerce to ensure businesses are informed about services and to offer assistance
in meeting their specific needs through sector approaches, the H1B initiative, or other workforce
programs as appropriate.
Page 29 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
c. Marketing strategies that promote the usage of the Colorado Career Ready Certificate.
Employment Services will utilize some of the Wagner Peyser funding to continue to support the
Disability Program Navigator position to ensure services are accessible to individuals with
disabilities and to provide information to the business customer regarding accommodations as
appropriate.
Employment Services will continue to work on enhancing services to unemployed veterans including
long term unemployed and the recently unemployed. Resources, designed to better prepare the job
seeker for the labor force, will be enhanced and information regarding the access to technology,
workshops, and printed materials will be provided to job seekers.
Staff will continue to work in collaboration with the local DVOP to identify and develop specific
tools that can be used in redefining local staff triage roles and direct services to veterans. New
resources will be developed and provided to veterans in the form of the following:
• Handouts that clearly define services provided by the local workforce center staff separate from
the DVOP's role
• Provide veterans with follow-up services throughout the program year to support securing
employment opportunities by increasing job referrals, labor market information, supportive
services to other community agencies
• Staff will promote a variety of assessment services delivered through the use of the resource room
and the assessment and learning lab that will improve job seeking skills and marketing abilities
• Intensive efforts by staff will be made to provide each registered veteran with a minimum of 2 job
referrals during the 2013 program year
Employment Services will focus on providing intensive pre -vocational services to long term
unemployed job seekers, which may include Wagner Peyser registrants who are not able to access
those pre -vocational services through other work force center sponsored programs. The intent of
these services will be to improve job seeker's employment opportunities through the delivery of
intensive these services. Services may include the following:
✓ Comprehensive Assessments (e.g. WPA, Prove -It, Interest Inventories, etc.)
✓ Vocational Testing, (i.e., typing, keyboarding and calculating tests)
✓ Basic business tutorials, including Word, Excel, Access, and Outlook
✓ GED preparation support in the form of online lab courses and tutorial services to help
individuals in preparing for and obtaining their GED prior to the new GED testing effective
January 2014.
UI claimants, and increased linkages with UI programs or UI initiatives.
Increasing/enhancing services for UI claimants under the EUC-Wagner Peyser funding will be
accomplished by notifying those UI claimants registering with workforce center of the various
programs and workshops available to them to assist in their reemployment. For the remainder of
2013, planned EUC services for unemployment insurance claimants will include the following:
• An overview of HR 3630 Legislation
• An overview of the Work Search/Work Log requirements
• UI Expectations and contact information
• Marketing skills courses Information sites
• One -on -One Session information ( includes a review of the clients on-line skills, assessment
results, work search logs, and the provision of LMI pertinent to the individual's employment
goals)
• An overview of Workforce Center Services and the Resource Room
Page 30 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
Employment Services will continue to dedicate 1-2 Wagner Peyser staff to focus efforts on the
provision of direct staff assisted services and those services for long term unemployed UI claimants
that may include the following:
• An overview of Workforce Center Services and the Resource Room,
• Assessments including basic skills, interest inventories, aptitude and attitudinal assessment
• Testing including WorkKeys tests for the CareerReady Colorado Certificate (CRC)
• One on one or group staff assistance regarding labor market and occupational information
• Workforce Center marketing skills workshops and assistance
• Individualized job search assistance
• Referral service to training including WIA funded training
• Other allowable services as identified under the Wagner-Peyser Act.
Employment Services will continue to work closely with CDLE and Unemployment Insurance to
integrate the various program initiatives developed to ensure appropriate services are provided to
eligible individuals. Employment Services will continue to serve individuals who bring in job
contacts and provide workshops and services to individuals receiving UI benefits.
The Colorado Enhanced Approved Training Program (CEATP) provides additional compensation for
Unemployment Insurance claimants who are in an approved training program. Approved training
programs are those that prepare individuals for entry into occupations within high -demand industry
sectors, occupations that lead to stable, long-term employment, or occupations in the renewable
energy industry, as determined by labor market data. Employment Services will continue to identify
and submit occupations for inclusion on the CEATP approved Occupational Code list for occupations
in those instances where local labor market data indicates a demand for the occupation. Employment
Services will also continue to inform and recruit eligible individuals for the Colorado Enhanced
Approved Training Program (CEATP) and assist those individuals in applying for benefits.
Additionally, Employment Services will continue to assist customers, whether Wagner Peyser or
those enrolled in WIA programs, with submitting for UI regular approved training for those
individuals enrolled in training for growth occupations.
Employer Support Funds (ESF)
The PY 13 Program Year will be the first time Employment Services has accepted/received Employer
Support Funds (ESF). Funds received will be used to support and provide the services identified
under Section 7(a) of the Wagner-Peyser Act which are universally available to all customers of
Employment Services of Weld County. Funds will also be used to implement and revise strategies to
increase business services to employers and applicant services and incorporate the lean practices in
our Business Development services as appropriate.
In addition to the costs associated with Wagner-Peyser services, ESF funding will also be used to
support the following activities associated with the workforce center:
• Support the activities and meetings of the Weld County Workforce Development Board and
the sector planning and taskforce groups.
• Support the activities and meetings of the Weld County Youth Council
• Support for costs associated with hiring events and job fairs
• Support costs associated with outreach and marketing materials (e.g. flyers, brochures, pens,
refreshments for events, etc.) for hiring event, job fairs, promotional activities, etc.
• Employment Services will also use WSF funding to focus on the provision of intensive pre-
vocational services to unemployed job seekers and veterans including Wagner Peyser
Page 31 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
registrants who are not able to access those pre -vocational services through other work force
center sponsored programs. The intent of these services will be to improve job seeker's
employment opportunities through the delivery of intensive these services. Services may
include the following:
✓ Comprehensive Assessments (e.g. WPA, Prove -It, Interest Inventories, etc.)
✓ Vocational Testing, (i.e., typing, keyboarding and calculating tests)
✓ Basic business tutorials, including Word, Excel, Access, and Outlook
✓ GED preparation support in the form of online lab courses and tutorial services to help
individuals in preparing for and obtaining their GED prior to the new GED testing
effective January 2014.
2. Identify whether the primary focus is participant services, program planning, capacity
building, supportive services, training, etc., and/or if there are specific intended outcomes.
The primary focus for all funds is to provide eligible participants services to enable them to prepare
for and obtain employment and where those services are in accordance with local eligibility and
policies. Specific program purposes are as follows:
Adult and Dislocated Worker: The purpose of these programs is to provide participants with the
appropriate mix of services (core, intensive, training, and support services) they require to assist them
in obtaining and retaining employment. Weld will continue to target and serve unemployed adults
who are in need of and can benefit from additional assistance and eligible dislocated workers, and
will continue to provide services to all segments of the population to ensure that those most in need
are provided the necessary services to assist them in preparing for and obtaining employment.
Funding will be used to provide the appropriate mix of core, intensive, and training services that will
help prepare individual participants to meet specified employer needs and these will typically focus
on the growth industry sectors identified in this plan. Those participants in need of basic skills
remediation or GED preparation will be provided those services as part of their overall employment
goal.
Occupational skills training (typically 1 year certificates or less although some 2 year programs may
also be considered), work experience/internship activities, and/or on-the-job training placements will
target those jobs identified as growth occupations for Weld County. Services will be structured to
best prepare individuals for growing occupations within the Weld County and as appropriate to the
participant's employment goals.
Enhanced Dislocated Worker: Funds received for this program will be used to provide participants
with the appropriate mix of services they require to assist them in obtaining and retaining
employment. Weld will continue to target and serve eligible dislocated workers, including recent UI
recipients, to provide services to ensure individuals are provided services designed to assist them in
preparing for and obtaining employment.
Funding will be used to provide the appropriate mix of core, intensive, and training services that will
help prepare individual participants to meet specified employer needs. Participants in need of basic
skills remediation or GED preparation will be provided services as part of their overall employment
goal.
Occupational skills training (typically 1 year certificates or less although some 2 year programs may
also be considered), work experience/internship activities, and/or on-the-job training placements will
target jobs identified as growth occupations for Weld County. Services will be structured to prepare
individuals for growing occupations and as appropriate to the participant's employment goals.
Page 32 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
Youth: The purpose of the program is to provide eligible youth participants with the appropriate mix
of services they require to assist them in obtaining a GED or high school diploma, assist them in
obtaining and retaining employment, or preparing the participant for post -secondary education.
Funding will be used to provide the appropriate mix of services that will help prepare individual
participants to prepare for and obtain their GED or high school diploma, prepare for employment or
post secondary education placements, and to increase their functioning levels in literacy and
numeracy. Participants in need of basic skills remediation or GED preparation will be provided
those services as part of their overall participation goal.
Occupational skills training and work experience/internship activities will target jobs identified as
growth occupations for Weld County. Services will be structured to best prepare youth participants
for growing occupations within the Weld County and as appropriate to the participant's goals.
Wagner Peyser: The purpose of the Wagner Peyser program is to provide basic labor exchange
services to job seekers and employers in the Weld County area. Funding will be used to support the
appropriate mix of services that will meet the needs of the employers and job seekers utilizing
Employment Services of Weld County.
Employer Support Funds (ESF): The purpose of the ESF funding will be to support the Wagner
Peyser program and provide basic labor exchange services to job seekers and employers in the Weld
County area. Funding will be used to support the appropriate mix of services that will meet the needs
of the employers and job seekers utilizing Employment Services of Weld County. Additionally,
funds will be used to:
• Support the activities and meetings of the Weld County Workforce Development Board and
the sector planning and taskforce groups.
• Support the activities and meetings of the Weld County Youth Council
• Support for costs associated with hiring events and job fairs
• Support costs associated with outreach and marketing materials (e.g. flyers, brochures, pens,
refreshments for events, etc.) for hiring event, job fairs, promotional activities, etc.
• Employment Services will also use WSF funding to focus on the provision of intensive pre-
vocational services to unemployed job seekers and veterans including Wagner Peyser
registrants who are not able to access those pre -vocational services through other work force
center sponsored programs. The intent of these services will be to improve job seeker's
employment opportunities through the delivery of intensive these services. Services may
include the following:
✓ Comprehensive Assessments (e.g. WPA, Prove -It, Interest Inventories, etc.)
✓ Vocational Testing, (i.e., typing, keyboarding and calculating tests)
✓ Basic business tutorials, including Word, Excel, Access, and Outlook
✓ GED preparation support in the form of online lab courses and tutorial services to help
individuals in preparing for and obtaining their GED prior to the new GED testing
effective January 2014.
3. If this EA includes a transfer between the Adult and Dislocated Worker/25% Enhanced
Dislocated Worker funding streams, explain the impact of this transfer on program
activities and performance outcomes for each program.
This EA does not include a transfer between the Dislocated Worker and Adult funding streams at
this time. In the futures, if Employment Services determines a transfer of funds is needed to best
serve our customer groups, modifications will be submitted to request the transfer of funds as
Page 33 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
appropriate.
B. ❑ The Statement of Work for this EA is included in the attached Discretionary Grant
Proposal.
Refer to page numbers:
C. ® The Performance Outcomes for this EA are identified in the Program Charts in Section
VII of this EA.
D. ❑ The Performance Outcomes for this EA are included in the attached Discretionary
Grant Proposal or are included in D.1. below in an Alternative Performance Outcomes
Chart required by the specific discretionary grant.
Refer to page numbers:
1. If the Performance Outcomes are not identified in the Program Charts or in the attached
approved Discretionary Grant proposal, describe the performance outcomes that shall be
completed with these funds and insert the Alternative Performance Outcomes Chart here.
IV. EA MODIFICATION(S):
A. ❑ This EA Increases the amount of funding.
B. ❑ This EA Decreases the amount of funding.
C. ❑ This EA Modifies the Budget
1. The Purpose and Rationale for this modification is:
D. ❑ This EA modifies the Budget Line items for the Discretionary Grant as shown in the
Table Below:
Budget Line Items
Planned Expenditures
Salaries, Fringe Benefits, Travel
Equipment
Supplies
Subcontracting arrangements
Operating/Overhead
Direct Training & Program Related Supportive Services
Other Participant Related Services
Total Cumulative Expenditures
E. ❑ This EA Modifies the Statement of Work
1. The Purpose and Rationale for this modification is:
2. The Impact of this modification on the Delivery of Services, Program Activities, and Training
is:
Page 34 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
F. ❑ Changes to the Performance Outcomes are shown in the modified Program Charts in
Section VII of this EA or here in the Alternative Performance Outcomes Chart required by
the specific discretionary grant.
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
The services provided and work performed as described in this EA document shall be completed
pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and
requirements, including, but not limited to, Federal guidance documents, relevant State -issued Policy
Guidance Letters, Program Information and Operations Manuals, and/or specifications identified in
the Notice of Fund Availability (NFA) or in the funding provisions below.
A. ® The following Additional Funding Provisions apply to this EA:
A. Employment Support Fund (ESF)
3.1 Statutory Reference: Colorado Revised Statutes(C.R.S.) 8-77-109 Establishment of the
Employment Support Fund (ESF) for use by the Colorado Department of Labor and
Employment — Division of Employment and Training and C.R.S. 8-83 Workforce
Development Part 1 Division of Employment and Training; C.R.S. 8-83-104 State
Employment Service; and C.R.S. 8-83 Part 2, Workforce Investment Act.
3.2 Purpose of Funding: Funds may be used to carry out employment and training activities
in the workforce region and/or to support workforce center operations.
3.3 Allowable Costs:
a. Allowable costs shall be reasonable and necessary for workforce center operations and
employment and training activities which include, but are not limited to: building overhead
and operating costs; indirect and administrative costs; training activities for participants; staff
development; information technology initiatives that benefit workforce development
programs; leverage and match for other workforce development programs in the local
workforce region; and other employment service activities typically covered by the Local
Workforce Region's annual Wagner Peyser funding.
b. In the case when Employment Support Funds (ESF) are formula -allocated to the local
workforce region, allowable costs are the same as those allowed (pursuant to Section 7a of
the Wagner Peyser Act) in Part 3, A. Wagner-Peyser (90%) - Employment Services above.
The general categories for allowable costs identified in the Wagner Peyser Act Section 7a,
include, but are not limited to:
1. job search and placement services to job seekers including counseling, testing,
occupational and labor market information, assessment, and referral to employers;
2. appropriate recruitment services and special technical services for employers;
3. evaluation of programs;
4. developing linkages between services funded under the Wagner Peyser Act and related
Federal or State legislation, including the provision of labor exchange services at
educational sites;
5. providing services for workers who have received notice of permanent layoff or
impending layoff, or workers in occupations which are experiencing limited demand due
to technological change, impact of imports, or plant closures;
6. developing and providing labor market and occupational information;
7. developing a management information system and compiling and analyzing reports
therefrom; and,
Page 35 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
8. administering the work test for the State unemployment compensation system and
providing job finding and placement services for unemployment insurance claimants.
c. WIA regulations (20 CFR 652.206) indicate that Wagner Peyser funds may be used to
provide core and intensive services as defined in WIA at 134(d)(2) and 20 CFR663.150,
and at 134(d)(3)(C) and 20 CFR 663.200. See also the United States Department of
Labor/Employment and Training Administration Advisory Training and Employment
Guidance Letter (TEGL) Number 11-12 for a further delineation of allowable uses of
Wagner Peyser funds. ESF funds may cover all of the allowable costs cited in these
regulations and guidelines.
d. Formula -allocated ESF may also be used for non -Wagner Peyser defined activities such
as those listed in 3.3.a above.
e. hi the case when ESF funds are provided to the local workforce region for a discretionary
project, allowable costs are those described in 3.3.a above and/or those identified in specific
funding provisions included in the NFA for the discretionary project.
f. Expenditures of ESF funds may be used as stand-in costs required by other Federal
grants provided under the WDP Agreement.
g. Whereas Wagner Peyser funds may not be used for training, ESF funds ARE allowed to
be used for costs related to participant training.
3.4. Restrictions on Funding: The funds shall be used only for the stated purpose identified in
the allowable costs sections of these funding provisions, funding provisions in any NFAs, and/or as
defined in an executed EA. Funds may not be used for religious, political, or discriminatory activities.
C. Additional Federal Funding Provisions. These funding provisions apply to all Federal funding
issued to the Local Workforce Region under the PY12 WDP Agreement NFA series 12-xx.
Executive Order 13333: Trafficking in Persons. This Agreement may be terminated without penalty,
if the Local Workforce Region or any subcontractor (i) engages in severe forms of trafficking in
persons or has procured a commercial sex act during the period of time that the grant, contract, or
cooperative agreement is in effect, or (ii) uses forced labor in the performance of the grant, contract, or
cooperative agreements (22 U.S.C. 7104(g)).
Special Requirements for Conferences and Conference Space: The Local Workforce Region must
obtain prior approval from the United States Department of Labor before holding any conference
(which includes meeting, retreat, seminar, symposium, training activity, or similar event held in either
Federal or non -Federal space), or any activity related to holding a conference, including, but not
limited to, obligating or expending Federal funds, signing contracts for space or services, announcing
USDOL's involvement in any conference, and using USDOL Official's name or USDOL's name or
logo. USDOL retains the right to obtain information from the subrecipient about any conference that is
funded in whole or in part with Federal funds.
Seat Belts: Pursuant to Executive Order (EO) 13043 (April 16, 1997), Increasing the Use of Seat Belts
in the United States, subrecipients are encouraged to adopt and enforce on-the-job seat belt policies
and programs for theft employees when operating vehicles, whether organizationally owned or rented
or personally owned.
Executive Order 13513: Sec. 4. Text Messaging While Driving by Government Contractors,
Subcontractors, and Recipients and Subrecipients. Contractors, subcontractors, and recipients and
subrecipients are encouraged to adopt and enforce policies that ban text messaging while driving
company -owned or -rented vehicles or Government -owned, Government -leased, or Government -
Page 36 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
rented vehicles, or while driving privately -owned vehicles when on official Government business or
when performing any work for or on behalf of the Government, and to conduct initiatives of the type
described in section 3(a) of the Executive Order.
B. n This EA includes the following subcontracting arrangements for delivery of services:
(See definition in the EA PGL Attachment A).
C. n This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
D. n This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
E. ❑ There is a Cost Sharing/Match Requirement for this Grant.
Cost Sharing/Matching/Leverage Summary Table
Name of
Collaborating
Entity
Planned
Contribution(s)
Match Source
(Federal/State/Private)
Type of Leverage (Cash, In -kind,
Staff Time, Materials/Supplies,
Other)
Page 37 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
VI. PROJECTED QUARTERLY EXPENDITURES — CUMULATIVE FOR PY13
elude all years of Adult funding estimated to be spent during PY13
Expenditures
1st Quarter Projections
Jul 1 to Sep 30, 2013
2nd Quarter Projections
Oct 1 to Dec 31, 2013
3rd Quarter Projections
Jan 1 to Mar 31, 2014
4th Quarter Projections
Apr I to Jun 30, 2014
Administration
13,380
33,450
54,460
66,912.64
Program
109,400
273,645
438,645
547,483.53
Total
122,783
307,095
493,105
614,396.17
Carry In/Carry Out
243,848.17
N/A
N/A
158,806.00
*Of the above amount, $14,686 is 1W 13 funding
Funding Stream: WIA Dislocated Worker (include all years of DW and Enhanced DW funding estimated to be
Expenditures
1st Quarter Projections
Jul 1 to Sep 30, 2013
2nd Quarter Projections
Oct I to Dec 31, 2013
3rd Quarter Projections
Jan 1 to Mar 31, 2014
4th Quarter Projections
Apr 1 to Jun 30, 2014
Administration
11,720
29,310
47,050
58,632.64
Program
109,550
274,050
438,750
548,475.77
Total
121,270
303,360
485,800
607,108.41
Carry In/Carry Out
277,914.41
N/A
N/A
145,893.00
*Of the above amount, $47,498 is PY 13 DW funding and $16,039 is FY 13 25% Enhanced OW funding
ream: WIA Youth (include all years of Youth funding estimated to be spent during PY 13
Expenditures
1st Quarter Projections
Jul 1 to Sep 30, 2013
2nd Quarter Projections
Oct 1 to Dec 31, 2013
3rd Quarter Projections
Jan 1 to Mar 31, 2014
4th Quarter Projections
Apr 1 to Jun 30, 2014
Administration
20,880
36,130
51,630
76,292.45
Program
210,020
350,020
52,5120
700,060.39
Total
230,900
386,150
576,750
776,352.84
Carry In/Carry Out
295337.84
N/A
N/A
206,149.00
Funding Stream: PY13 Wagner-Pevser (include any cany in funding from prior Program Year estimated to be
PY13
Expenditures
1st Quarter Projections
Jul 1 to Sep 30, 2013
2nd Quarter Projections
Oct 1 to Dec 31, 2013
3rd Quarter Projections
Jan 1 to Mar 31, 2014
4th Quarter Projections
Apr 1 to Jun 30, 2014
Program
160,200
371,600
506,200
640,665.37
Total
160,200
371,600
506,200
640,665.37
Carry In/Carry Out
282,015.37
N/A
N/A
158,707.00
Funding Stream: PY 13 ESF (include additional quarters if the grant is longer than one year)
Expenditures
1st Quarter Projections
Jul 1 to Sep 30, 2013
2nd Quarter Projections
Oct 1 to Dec 31, 2013
3rd Quarter Projections
Jan I to Mar 31, 2014
4th Quarter Projections
Apr I to Jun 30, 2014
Program
104,100
237,400
324,800
416,502.00
Total
104,100
237,400
324,800
416,502.00
Page 38 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
VII. PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: PY13 WIA Adult
In each category, indicate the total cumulative number of Adults to be served with all years of WIA funds
bein? spent during the current Program Year. Submit a revised chart when changes in planned participant
num Ders occur. Note: Performance outcomes shall not be changed for any quarter that has already been
completed or is within one month of being completed.
CATEGORY
1ST QUARTER
July 1 to
September 30, 2013
2ND QUARTER
October 1 to
December 31, 2013
3RD QUARTER
January 1 to
March 31, 2014
4TH QUARTER
April 1 to
June 30, 2014
Total Participants* '
80
123
162
180
Carry In*
67
Enter total carry in
from first quarter
here
Enter total carry in
from first quarter here
Enter total carry in
from first quarter
here
New*
13
56
95
113
Entered Employment Rate* 2
-
-
-
76%
Employment Retention Rate* 2
-
-
-
86%
Average Earnings/Wage* 2
-
-
-
$17,000
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus
actual numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY
1ST QUARTER
July 1 to
September 30, 2013
2ND QUARTER
October 1 to
December 31, 2013
3RD QUARTER
January 1 to
March 31, 2014
4TH QUARTER
April 1 to
June 30, 2014
Training Services Participants (#) '
75
115
151
160
Training Completions (#) I
n/a
n/a
n/a
115
Training Related Placements (%) I
n/a
n/a
n/a
60%
NOTE:
1. CDLE uses the ConnectingColorado Activity Summary Report (AS) to track planned versus actual
for this item
2. CDLE uses the ConnectingColorado WIA Common Measures Report (CO) to track planned versus
actual for this item
Page 39 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: PY13 Dislocated Worker
In each category, indicate the total cumulative number of Dislocated Workers to be served with all years of
WIA funds being spent during the current Program Year. Submit a revised chart when changes in planned
participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already
been completed or is within one month of being completed.
CATEGORY
1ST QUARTER
July 1 to
September 30, 2013
2ND QUARTER
October 1 to
December 31, 2013
3RD QUARTER
January 1 to
March 31, 2014
4TH QUARTER
April 1 to
June 30, 2014
Total Participants"'
68
98
128
150
Carry In*
53
Enter total carry in
from first quarter
here
Enter total carry in
from first quarter here
Enter total carry in
from first quarter
here
New*
15
45
75
97
Entered Employment Rate* 2
-
-
-
80%
Employment Retention Rate* 2
-
-
-
87%
Average Earnings/Wage* 2
-
-
-
$21,500
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus
actual numbers. All other items are for the purpose of reviewing program delivery strategies.
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
CATEGORY
1ST
QUARTER
2ND QUARTER
October Ito
3RD QUARTER
January 1 to
4TH QUARTER
April 1 to
July 1 to
December 31, 2013
March 31, 2014
June 30, 2014
September 30,
2013
Training Services Participants (if)
55
89
121
135
Training Completions (#) 1
n/a
n/a
n/a
101
Training Related Placements (%)
n/a
n/a
n/a
60%
NOTE:
1. CDLE uses the ConnectingColorado Activity Summary Report (AS) to track planned versus actual
for this item
2. CDLE uses the ConnectingColorado WIA Common Measures Report (CO) to track planned versus
actual for this item
Page 40 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
Program and Year: PY13 All Youth Combined
In each category, indicate the total cumulative number of Youth to be served with all years of WIA Youth
funds being spent during the current Program Year. Submit a revised chart when changes in planned
participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that has
already been completed or is within one month of being completed.
CATEGORY
1ST QUARTER
July I to
September 30,
2013
2ND QUARTER
October 1 to
December 31, 2013
3RD QUARTER
January 1 to
March 31, 2014
4TH QUARTER
April 1 to
June 30, 2014
Total Participants* I149
175
199
224
Carry In*
129
Enter total carry in
from first quarter
here
Enter total carry in
from first quarter
here
Enter total carry in
from first quarter
here
New*
20
46
70
95
Placement in Employment or-
Education* 2
-
-
68%
Attainment of a Degree or
Certificate* 2
-
-
69%
Literacy & Numeracy Gains* 2
-
-
-
49%
Training Services Participants (#) '
149
175
199
224
Training Completions (#)' _
n/a
n/a
n/a
178
Training Related Placements (%) '
n/a
n/a
n/a
20
NOTE:
Only those items with an ASTERISK * above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
1. CDLE uses the ConnectingColorado Activity Summary Report (AS) to track planned versus actual
for this item (Program Code Y* which includes the program code YT for new PY13 enrollments).
2. CDLE uses the ConnectingColorado WIA Common Measures Report (CO) to track planned versus
actual for this item.
Page 41 of 43
Exhibit C
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PARTICIPATION SUMMARY — CUMULATIVE
Program and Year: PY13 Wagner-Peyser
In each category, indicate the total cumulative number of customers to be served with all years of Wagner
Peyser funds being spent during the current Program Year. Submit a revised chart when changes in
planned participant numbers occur. Note: Performance outcomes shall not be changed for any quarter that
las already been completed or is within one month of being completed.
CATEGORY*
1ST QUARTER
July 1 to
September 30, 2013
2ND QUARTER
October 1 to
December 31, 2013
3RD QUARTER
January 1 to
March 31, 2014
4TH QUARTER
April 1 to
June 30, 2014
Total Participants
18200
21800
25600
29000
Entered Employment Rate* 1
-
-
-
50%
Employment Retention Rate* 1
-
-
-
77%
Average Earnings/Wage*'
-
-
-
$15,000
Total Employers Served
250
415
559
600
Total Job Openings Received
441
724
1070
1100
NOTE:
Only those items with an ASTERISK * above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
1. CDLE uses the ConnectingColorado ES9002 report to track planned versus actual for all items
except Total Employers Served. CDLE uses the Employers Served report found on Connecting Colorado -
Reports -Other Queries to track planned versus actual for Total Employers Served.
Page 42 of 43
w
Co N
.N.
C
LL o U
0 0
00 0
0
oi
I" "
0
oi
N
a m
01
U co
Q Co
N a U
C C
O To
2 C (n
O
U Q
U
O t' 0 y
O.
O
O CO
C /)
LL
m
o Y 0 o E
L Q a Q C
bA
O 0 0 O g- c R
Qi , J. c N CO cod H
O OD B C C U O
W . , NQ2 C N N
0 =t CO 0
3 0
r- U
>-U
di O
0
t)
t
0
N
C
0
E
0
C
E
W
I
Co llm
O;0
COj
r '.,O
oi
O11co
0l0
O
0N -
W
O
0
0
0110
SIC
w
J
0 0 W
co O
o co
O
N
N
Co
CoCC
69
Gs::
N
cd
co
10,0
0 0
0
0
co
63
co
0
O
OD
PPP -
O
CD
O
r
69
co
co
N -
to
am;
0 0 'C Co
N- ]
0 C N
h
O
O
co
Co
co
Co
O
CO
0
O
to
co
0)
C
C
O O 'O ti
c N H N
Q C 0
a
0 O T
U O
O
0
R9
CI]
N.N. jLO - `I
M co
Co N C
Co c r;Co co
0 w r
`4 M IN- U.CO
a 6 691M1,
Co
V
L6
OD
V!
2 n Co o y
p }a
3
ca co 0_ U z.
0 fl C C R
V U
Co
0 T -
a CD
N
Co
0
r
1 9 Co C
Co 0-
64, e. 0 m
LL C a of
0
N 3
Q U
F O v co
10'Co
M".O
1 O
1'169,69
IN
CO
Co
V
yr
0 9
Co T W 3
N
c = - a J
LL a C
m
0 Z 115
< N CO
U
O
O
0
co
O
N
S
O
co
vi
Cry
N-
00
Cl
C)
0
Co
N
Co
00
S
r
W
0
OD
co
co
0
Co
v
O
O
Co
co
0
co
co
Co
er
O
Co
w
r
P
co
r
0
r
0
ad
N-
1.6
n
0
r
Co
0
Co
CO
W
O
Co
Co
Co
OD
m
r
0J
C
O
O
0)
OD
61 -
CO
OD
CO
O
co
co
S
J
0
g
Co Co
C 0I
SIR CO
E
'>- >-
co
SILL FW 0O O:
g R'a la
ai
0 C
>-
u_
Cl
>-
LL
0!0
W.W
ea-
> -
u_
co
0
J
0
0
a
C
w
N
0 C
O O
0.
0
>-
>-
a
>-
0
C'
Q'
a
0
C
E
U
en
ea -
co
O
Co
0
O
69
OD
Co
S
Co
oD
Cra
0
Co
GRAND TOTAL
0
U
Co
ea
S
ae
0
U
-0
aC
N
a
0
.0
0
-C
E
Q IC
W
N
ott
E
J
v
a
CO
oti
N'
co
El
OI
U
C
Si
wl
W
2I>.
m
ro I� c
C
o_j0
0)12
JICO
ca
T!•, Co
Of
O �. 0
O m.=
EI
m 0
v!To! �7
ea ..+
N
W
0
0
•
en Co
43 O
CO N O
`f= U
C 0 d 0
-
N N w
0
Uly Ia
KI O ''. '
N:C c o
zia
}
N
0
-o
CC
co
U
C
CIO 1.21
IQ
o
m l�
0
0
C
O LII,
O HO
0 N
0 !I0
9 H I
alo 6.5!j
oIcn
- N
-=Ir 01
11 U TI
0
'I: C
0 N h•
wI� m
01 = O
aI0
.C'3 @!.E
O N
C 'OD O Qf
O
i° ON a
C
°QI
U,
Qa O 116
p j Z
f C
Co _ ""
SIN C
O I U
¢- 0 eu o
01 Y'
0 J'U
O N
n W
Co N = 0
C Co 0 O
0 CD 0
O y N
o m a
_o rn a
m.
E o
0 0-
JO C.
C
N yOr
0 ala
O C
R
of
N_
E
U
0
an
en
toC
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
EXPENDITURE AUTHORIZATION (EA)
Program/Project Coordinator: Ted Long
Phone Number: (970) 353-3800 x6777
This Expenditure Authorization (EA) covers the following Funding Streams:
Workforce Region: Weld
CMS# 38158
Funding Source
Term
Vax #
$ Amount
PY11 H -1B Training Grant
5/1/13 to 6/30/15
t
2155
$30,000.00
This Expenditure Authorization has been reviewed and approved by the following parties and will be
incorporated into the Workforce Development Programs (WDP) Agreement as an attachment and is subject to
the provisions of the executed WDP Agreement referenced above. This Expenditure Authorization is not valid
until it has been a proved by the State Controller or designee.
By.
JUL 0 12013
Dduglas'Rademacher Date
Chair, Board of Weld County Commissioners
Protem
3
y Fr' a,, Chair • Date
d County Workforce Investment Board Title:
da Perez, Division H.e)d Date
By:
William B. DowliDirector Dat
Division of Employment and Training
Colorado Dept. of Labor and Employment
By:
Date
By:
Date
Employment Services of Weld County Title:
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State
Controller, or such assistant as he may delegate, has signed it. Subject to the provisions of the executed WDP Agreement,
the contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins
prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
T JARO/, A, JD
-By
Date
Funding is provided to cover the time period of Mayl, 2013 through June 30, 2014 at which time additional funds may be provided for
the final year of the EA.
Page 1 of 15
oywai /its
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
NFA# 12-05
I. BUDGET CHARTS:
Workforce Region: NAME
1
Funding Stream: PY11 II -1B
Technical Skills Training Grant
Period of Performance: 5/1/13 - 6/30/15
Revised Period of Performance:
Original Allocation:
$30,000.00
Vax # 2155
Original Program Budget:
$27,840.00
Original Admin Budget:
$2,160.00
Cost Category
Approved
Current
Budget
Transfer In/Out (+/-)
Or
Adjustment (+/-)
Revised Budget
Admin (7.2%) exp 6/14
$2,160.00
$2,160.00
Program exp 6/14
$27,840.00
$27,840.00
Total Program
$30,000.00
$30,000.00
II. BUDGET INFORMATION:
A. ❑ This EA covers a Discretionary Grant.
1. n The Line Item Budget for this Discretionary Grant is included in the
Approved Grant Proposal which is attached to this EA (required).
2. Z The Line Item Budget for this Discretionary Grant is identified in the BIST
above.
III. STATEMENT OF WORK:
A. Z The Statement of Work for this EA is as follows:
1. Describe the services, program activities, and/or training that will be provided using
these funds.
The primary focus for these funds will continue to be for participant services, including
education/training and supportive services that increase/provide the higher level skills of
both incumbent workers and long term unemployed individuals needed in the Advanced
Manufacturing and Information Technology sectors. Employment Services will provide
the following services for incumbent workers and long termed unemployed individuals as
described below:
Incumbent Workers
a. Participants and Employer Groups
• Targeted populations to be served —
Employment Services and its partners will continue to focus efforts and
services for the H1B funds primarily to advanced/sustainable
manufacturing companies as this was our target under the Weld Adams
Sector Initiative. H1B funds will be targeted towards the higher level
skills needs of the employers, and as was the case with the Sector
initiative, employers will continue to be worked with on an individual
Page 2 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
basis to enable them to identify their company's and employees specific
needs.
Incumbent workers served will continue to be those individuals
identified by the employer as in need of acquiring additional higher level
skills to assist the company in maintaining their competitive edge, be less
reliant on H1B visas, and/or assist the worker in moving up in position to
allow additional backfill hires.
• Targeted industries and occupations —
As was the case in the Weld Adams Sector initiative, identification of the
current and projected needs for training within the Sustainable and
Advanced manufacturing industries will continue to be made by each
employer based on their own specific needs. This initiative has not
predetermined what those specific employer training needs may be as we
feel this is a decision best made by the employer.
b. Services and program activities:
• Recruitment strategies for participants —
Employment Services recruitment strategies for incumbent workers will
continue to utilize Upstate Colorado Economic Development to reach out
to employers who were part of the Weld Sector initiative as well as other
manufacturing employers within Weld County. Since a relationship has
been established by Upstate with those employers, and discussions
regarding their training needs may already taken place, it is logical that
this initiative build upon those efforts.
• Recruitment strategies for employers and methods to maintain
employer relationships.
Recruitment strategies for employers will be similar to those previously
stated for participants. Employment Services will continue to utilize
Upstate Colorado Economic Development to reach out to employers who
were part of the Weld Sector initiative as well as other manufacturing
employers within Weld County.
• Assessment process and tools to be used to identify skills and
training gaps of participants —
Assessment processes used will continue to utilize discussions with
employers. As previously discussed, Employment Services' intent is to
continue to have employers identify the specific training needed based
upon their own internal analysis of needs. It continues to be our belief
that the employer best knows the need and the gaps of their employees
and therefore additional assessments have not been predetermined.
c. Identified skills gaps
• Employment Services will continue to have the employers identify the
specific training needed based upon their own analysis of their
employee's skills needs. We believe employer's best know the needs
and the gaps of their employees and therefore additional assessments are
not predetermined.
• Training gaps will be identified by the incumbent worker's employer as
will the degree/credentials necessary for the employee's retention and
advancement.
Page 3 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
d. Training strategy
Provide a complete and clear description of the training strategy, including:
• How this strategy will meet the needs of the targeted business(es).
Services provided will be based on the higher level skills needs of the
employers and as determined by the employer.
Incumbent workers served will continue to be those individuals
identified by the employer as in need of the acquisition of additional
higher level skills and training will be structured to specifically meet the
needs identified by the employer.
The partnerships developed under our Sector Initiative will continue to
be utilized when appropriate although employers will make the
determination concerning, what provider best meets their training needs.
As appropriate, employers will be linked with our education and training
partners (Aims Community College, Front Range Community College,
Colorado Association for Manufacturing and Technology (CAMT).
• Identify the specific activities to be used.
Employment Services will continue to utilize the same process for meeting with
employers as was developed under our Sector Initiative. This process includes
arranging appointments with the appropriate company representative(s) who are
able to identify skills gaps in the current workforce as well as identify the needed
training to close those gaps.
As appropriate, representatives from our partnership (Community Colleges,
CAMT, Economic Development, and workforce center staff) will be invited to
meet with the employer to clearly identify the employer's needs, and discuss
options and propose ways to meet those needs. Once the employer specifies the
type of training needed, arrangements will be made to deliver the training in a
manner best suited to the employer (e.g. location, method, time that best meets
their demands, etc.) In those cases where no existing training is available, the
education partners will continue to assist us in identifying whether suitable
training can be developed.
• Identify how the WFC and its partners will develop and implement the
career training programs.
As stated above, as appropriate, representatives from the partnership will meet
with the employers to clearly identify needs, and discuss training/certificate
options to meet those needs. At a minimum, representatives from Employment
Services and Upstate will meet with each employer.
Once training needs are clearly identified, arrangements will be made to deliver
the training in a manner best suited to the employer. In those cases where no
existing training is available, the education partners will identify whether suitable
training can be developed.
• Identify the degrees and industry -recognized credentials that will result
from the training programs.
Training needs will continue to be identified by the employer based on
the individual gaps in their workforce and therefore no set credentials or
degrees have been predetermined. We will continue to work with our
education partners in those situations where the employer does not
Page 4 of 15
Local Workforce Region: Employment Services of Weld County
CMS/4: 38158
identify a specific training provider for the skills needed to ensure
training developed and delivered will provide appropriate credentials that
are recognized by the industry and are transportable.
• Clearly explain how the proposed project will address the skills and training
gaps identified earlier, allowing participants to advance along a targeted
career pathway.
Training gaps will be continue to be identified by the incumbent worker's
employer as will the degrees/credentials necessary for the employee's retention
and advancement.
e. Project management
• Provide a clear description of the commitment from employers to retain
workers who successfully complete the program and the anticipated wages
that the participants expect to earn.
Each of the employers who have participated in this initiative to date is
committed to retaining their employee(s). No specific details regarding wages
are available. It continues to be our assumption and belief employers that
identify the need for training and allow their employee to participate in services
will inherently have the commitment to retain the worker since it would benefit
their company.
• For each activity, include the name of the partner that will be responsible
for implementing the activity and the specific roles and responsibilities of
the partner.
Training activities will continue to be delivered by the training providers that can
best meet the identified needs of the employer. We will continue reimburse
employers for the costs of training and, when identified as a need and as
appropriate, may cover any supportive service needs of the participant. Costs of
travel to training and other related items typically are paid by the employer and
are considered as part of their leveraged funds.
• Identify the specific activities that will be funded by the grant, including
anticipated start and end dates of each activity and estimated costs
associated with each activity.
Activities funded by the grant will continue to include training, support services
as appropriate, and the associated staff and overhead costs of staff working in the
project. Activity costs such as training will vary depending on the training
identified as will the start and end dates. Support services provided to
participants will be based upon individual need and therefore we have not
identified the anticipated costs and/or duration of those services.
• Describe how the cost per participant proposed through this program aligns
with similar training programs that you or a partner has conducted.
The proposed budget developed and the per -participant costs were based loosely
on the existing average costs in the WIA programs, however higher costs of
training may be considered and approved.
Page 5 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
• Describe how internal monitoring and oversight of this project will be
conducted to ensure successful progress and completion of the project.
Employment Services will continue to utilize its existing WIA monitoring policy
and processes to ensure successful progress and completion. As appropriate, on
site monitoring will be completed and follow-up services will be provided to
incumbent workers to track training and employment retention.
• Describe how the region will collect data on employment outcomes of
participants.
Employment Services will continue to enroll participants in Connecting Colorado
to track activities and services. When available, information will be utilized from
Common Measures reports to track employment outcomes. Employment
Services will also track wage, retention and advancement data for each
participant through CUBS and direct follow-up with the employer and record
information in Connecting CO.
Long-term unemployed
a. Participants and Employer Groups
• Targeted populations to be served
Employment Services will continue to target those individuals who have
been selected for the Emergency Unemployment Compensation (EUC)
program. Individuals identified as interested in the H1B sectors or with a
previous work history in those sectors and who need additional higher
level skills training will be primary targets for services under the H1B
program.
• Targeted industries and occupations —
As is the case for the incumbent worker under this program, Employment
Services will target training within the Sustainable and Advanced
manufacturing industries as well as higher level skill occupations in the
IT industry. Those occupations identified by employers as having gaps
in the higher level skills of their existing workforce will be targeted.
This initiative has not predetermined what the specific employer training
needs may be as we feel this is a decision best made by the employer.
b. Services and program activities:
• Recruitment strategies for participants —
As previously indicated, Employment Services will continue to target
those individuals who have been selected for the Emergency
Unemployment Compensation (EUC) program. The EUC Program
structure in Weld County provides a presentation to individuals and
during this presentation information regarding additional services is
reviewed. Individuals identified as either interested in the Manufacturing
sector, or those with a previous work history in those sectors and who
need additional skills to re-enter the sector, will be provided information
specific to the H1B program.
• Identify supportive services to be offered to participants
Supportive Service needs are made on an individual basis, and depending
on the specific need of the participant may include assistance similar to
Page 6 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
those offered under the WIA programs. This includes assistance with
books, school supplies, transportation assistance (gas or bus vouchers),
tools, etc. Employment Services will continue to utilize our existing
Supportive Services policy regarding services available and the limits
attributed to each.
• Assessment process and tools to be used to identify skills and
training gaps of participants
Participants will initially be assessed utilizing the existing Initial and
Comprehensive assessment tools used in the Weld County WIA program. After
determining the individual as an appropriate candidate for the H1B program,
additional assessments such as TABE, WorkKeys, and/or ProveIt! may be
utilized to assess and document participant skills levels.
c. Identified skills gaps
• As identified previously, it is Employment Services intent to have
employers identify the specific training needed based upon their own
identified needs. It continues to be our belief that the employer best
knows the needs of the higher skills positions and the gaps (educational
or skills) seen in individuals applying for those positions. Education
levels have not been established as each employer and position may have
a different requirement. A minimum level would be that required by the
employer.
• Skill training gaps will be identified by comparing what employers
identify as the required skills to those skills possessed by the participant.
The degrees/credentials necessary for the entry into the industry will be
those identified by employers as needed for hire, retention and
advancement.
d. Training strategy
Provide a complete and clear description of the training strategy, including:
• Identify the specific activities to be used.
Services will continue to be targeted towards the higher level skills needs
of manufacturing employers (some IT jobs will also be targeted), and
will be similar to the process used in Weld County's Sector Initiative.
Employers will be asked to identify their company's specific needs and
Employment Services and Upstate will utilize the same process for
meeting with employers as was developed under our Sector Initiative.
This includes arranging appointments with the appropriate company
representative(s) who is able to identify skills gaps for higher level
positions in the current workforce as well as identify the needed training
to close those gaps.
As appropriate representatives from our partnership (Community Colleges,
CAMT, Economic Development, and workforce center staff) will be invited to
meet with the employer to clearly identify needs, and discuss options and
propose ways to meet those needs. Once the employer specifies the type of
training needed, arrangements will be made to deliver the training in a manner
best suited to the employer (e.g. location, method, time that best meets their
demands, etc.) In those cases where no existing training is available, the
education partners will identify whether suitable training can be developed.
Page 7 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
• Identify how the WFC and its partners will develop and implement the
career training programs.
As stated Previously, at a minimum representatives Employment Services and
Upstate will meet with the employers to clearly identify needs, and discuss
training/certificate options to meet those needs.
Once those training needs are clearly identified, arrangements will be made to
identify the training provider best suited to the employer. In those cases where
no existing training is available, our education partners will identify whether
suitable training can be developed.
• Identify the degrees and industry -recognized credentials that will result
from the training programs.
As sated above, training needs will be identified by the employer based
on the individual gaps seen in their workforce and therefore no set
credentials or degrees have been predetermined. If no pre-existing
training is available, we will work with our education partners to ensure
training is developed and delivered and that appropriate credentials are
made available that are recognized by the industry and are transportable.
• Clearly explain how the proposed project will address the skills and training
gaps identified earlier, allowing participants to advance along a targeted
career pathway.
Training gaps will continue to be identified by employers, as will the
degrees/credentials necessary for hire. Since training is identified by employers
it is assumed that the new hire will possess the skills needed to retention and
advancement.
e. Project management
• Identify the specific activities that will be funded by the grant, including
anticipated start and end dates of each activity and estimated costs
associated with each activity.
Activities funded by the grant will include training, support services, and the
associated staff and overhead costs of individuals working on the project.
Activity costs such as training will vary depending on the training identified as
will the start and end dates. Support services provided to participants will be
based upon individual need and therefore we are unable to identify the
anticipated costs and/or duration of those services.
• Describe how the cost per participant proposed through this program aligns
with similar training programs that you or a partner has conducted.
The proposed budget developed and the per -participant costs were loosely based
upon the existing average costs in the WIA programs, however higher costs of
training may be considered and approved.
• Describe how internal monitoring and oversight of this project will be
conducted to ensure successful progress and completion of the project.
Employment Services will continue to utilize its existing WIA monitoring policy
and processes to ensure successful progress and completion. As appropriate, on
Page 8 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
site monitoring will be completed and follow-up services will be provided to
track training and employment retention.
• Describe how the region will collect data on employment outcomes of
participants.
Employment Services will continue to enroll participants in Connecting Colorado
to track activities and services and as a result will utilize the existing Common
Measures report to track employment outcomes.
2. Describe how this discretionary grant is leveraged with other workforce
development and/or other partner programs. Specifically, address the following:
a. Describe how services, program activities and training that you provide with
these funds shall be leveraged and aligned with SECTORS and other relevant
special initiatives.
As indicated previously, Weld County's plan for the H1B funds is to continue to
utilize the structure, processes and lessons learned from our Manufacturing
Sector Initiative to drive most of this grants efforts. We believe the projects
complement each other very well and that their alignment makes sense.
b. What is the value added as a result of this leveraging and integration. For
example, employer engagement, targeting employers currently using H -1B visas, the
match requirement, etc.
The value added from leveraging and aligning the HIB and the Manufacturing Sector
Initiative is we are able to offer and provide for the employers full range of needs and as
a result, anticipate additional jobs will be created
B. ❑ The Statement of Work for this EA is included in the attached Discretionary Grant
Proposal.
Refer to page numbers:
C.
D. ❑
The Performance Outcomes for this EA are identified in the Program Charts in
Section VII of this EA.
The Performance Outcomes for this EA are included in the attached Discretionary
Grant Proposal or are included in D.1. below in an Alternative Performance
Outcomes Chart required by the specific discretionary grant.
Refer to page numbers:
1. If the Performance Outcomes are not identified in the Program Charts or in the attached
approved Discretionary Grant proposal, describe the performance outcomes that shall be
completed with these funds and insert the Alternative Performance Outcomes Chart here.
IV. EA MODIFICATION(S): NOT APPLICABLE
V. OTHER PROGRAM REQUIREMENTS OR SPECIFIC FUNDING PROVISIONS
The services provided and work performed as described in this EA document shall be completed
pursuant to the terms and conditions of the WDP Agreement and any Federal and State laws and
requirements, including, but not limited to, Federal guidance documents, relevant State -issued
Policy Guidance Letters, Program Information and Operations Manuals, and/or specifications
identified in the Notice of Fund Availability (NFA) or in the funding provisions below.
Page 9 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
D.
A. ® The following Additional Funding Provisions apply to this EA:
ADDITIONAL FUNDING PROVISIONS - H1B TRAINING GRANT
In addition to the H1B Training Grant Funding Provisions outlined in Exhibit D of the WDP
Agreement, the Local Workforce Region shall provide services pursuant to the following:
1. Allocation of Funds: Funding is provided to cover the time period of Mayl, 2013
through June 30, 2014 at which time additional funds may be provided for the final year of
the EA.
2. Statement of Work: A copy of the approved H1B Training Grant Proposal shall be
attached to the original EA document. Details of the Statement of Work for the time period of
Mayl, 2013 through June 30, 2014 shall be explicated in the EA.
3. Allowable Costs: 7.2 % of this funding allocation may be used for the local workforce
region's administration costs related to this grant.
4. Projected Quarterly Expenditure - Cumulative Charts: The original EA document
shall show the planned cumulative expenditures for the time period of 5/1/13 through June
30, 2014.
5. Planned Participation Summary — Cumulative: The original EA document shall show
the planned participant numbers for the time period of 5/1/13 through June 30, 2014.
6. Restrictions on Funding: The funds shall be used only for the stated purpose identified
in the approved H1B Training Grant EA, in the funding provisions outlined in Exhibit D of
the WDP Agreement, and/or for activities identified in these additional funding provisions.
B. ❑ This EA includes the following subcontracting arrangements for delivery of
services: (See definition in the EA PGL Attachment A).
C. ❑ This EA includes the following Other Internal Financial Resources to support this
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
This EA includes the following Other External Financial Resources to support the
initiative/discretionary grant: (See definition in the EA PGL Attachment A).
See Cost Sharing/Matching/Leverage Summary Table in Section V.E below
E. ® There is a Cost Sharing/Match Requirement for this Grant.
A 55% match is required of each region. Please explain how the region will meet this grant
requirement. Information about the type of match will be collected quarterly in a chart like the
one shown below.
Cost Sharing/Matching/Leverage Summary Table
Name of Collaborating
Entity
Reported
Contribution(s)
Match Source
(Federal/State/Private)
Type of Leverage - Cash or In -kind
(ex. Staff Time, Meeting Space,
Materials/Supplies, Other)
Employers receiving
training services
Private
Cash and In -Kind (wages for worker
time while in training will be counted
as cash match) In -Kind will be
employer staff time contributed while
identifying training needs, space, etc.)
Page 10 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
VI. PROJECTED QUARTERLY EXPENDITURES - CUMULATIVE FOR PY13
Funding Stream: PY11 H -1B Technical Skills Training Grant
Expenditures
1st Quarter Projections
May 1, 2013 to June 30,
2013
2nd Quarter Projections
July 1, 2013 to
September 30, 2013
3rd Quarter Projections
October I, 2013 to
December 31, 2013
4th Quarter Projections
January 1 to March 31,
2014
Administration
0
1,000
2,160
2,160
Program
0
10,000
19,200
27,840
Total
11,000.00
21,360.00
30,000.00
Expenditures
5th Quarter Projections
April 1 to June 30, 2014
Administration
2,160
Program
27,840
Total
30,000.00
Page 11 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
VII.
PLANNED PARTICIPATION SUMMARY — CUMULATIVE
Program and Year: PY11 H -1B Technical Skills Training Grant
In each category, indicate the total cumulative number of Adults to be served with all years of WIA funds
being spent during the current Program Year. Submit a revised chart when changes in planned participant
numbers occur. Note: Performance outcomes shall not be changed for any quarter that has already been
completed or is within one month of being completed.
INCUMBENT WORKERS
CATEGORY
1ST QUARTER
2ND QUARTER
3RD QUARTER
4TH QUARTER
February 15, 2012 to
March 31, 2012
April 1 to June 30,
2012
July 1 to September
30, 2012
October 1 to
December 31, 2012
Total Participants* 1
0
0
4
10
New*
0
0
4
10
Entered Employment Rate* 2
0
0
100%
100%
Employment Retention Rate* 2
0
0
95%
95%
Average Earnings/Wage* 2
0
0
$46,000 annual
$46,000 annual
INCUMBENT WORKERS
CATEGORY
5TH QUARTER
January 1 to March
31,2013
6TH QUARTER
April 1 to June 30,
2013
7TH QUARTER
July 1 to September 30,
2013
8TH QUARTER
October 1 to
December 31, 2013
Total Participants* I
16
19
19
20
New*
16
19
19
20
Entered Employment Rate* 2
100%
100%
100%
100%
Employment Retention Rate* 2
95%
95%
95%
95%
Average Earnings/Wage* 2
$46,000 annual
$46,000 annual
$46,000 annual
$46,000 annual
INCUMBENT WORKERS
CATEGORY
9TH QUARTER
January 1 to March
31, 2014
10TH QUARTER
April Ito June 30,
2014
Total Participants*'
-----
22
23
New*
22
23
Entered Employment Rate* 2
100%
100%
Employment Retention Rate* 2
95%
95%
Average Earnings/Wage* 2
$46,000 annual
$46,000 annual
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
Page 12 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
INCUMBENT WORKERS
CATEGORY
1ST QUARTER
February 15, 2012 to
March 31, 2012
2ND QUARTER
April I to June 30,
2012
3RD QUARTER
July Ito September
30, 2012
4TH QUARTER
October lto December
31, 2012
Training Services Participants (#) '
0
0
3
9
Training Completions (#) I
n/a
n/a
n/a
n/a
Participants receiving degree or
credential (#)
n/a
n/a
n/a
n/a
# of credentials each participant
will receive
n/a
n/a
n/a
n/a
INCUMBENT WORKERS
CATEGORY
5TH QUARTER
January Ito March 31,
6TH QUARTER
April 1 to June 30,
7TH QUARTER
July 1 to September
8TH QUARTER
October lto December
2013
2013
30,2013
31,2013
Training Services Participants (#) I
14
19
19
19
Training Completions (#) '
n/a
16
16
17
Participants receiving degree or
credential (#)
n/a
15
15
15
# of credentials each participant
will receive
n/a
1
1
1
INCUMBENT WORKERS
CATEGORY
9TH QUARTER
January lto March 31,
2014
10TH QUARTER
April 1 to June 30,
2014
Training Services Participants (#) 1
20
23
Training Completions (#)'
17
18
Participants receiving degree or
credential (#)
15
15
# of credentials each participant
will receive
1
1
NOTE:
1. CDLE uses the ConnectingColorado H -1B Performance Report to track planned versus actual for this item
2. CDLE uses the ConnectingColorado H -1B Performance Report to track planned versus actual for this item
Page 13 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PARTICIPATION SUMMARY - CUMULATIVE
LONG TERM UNEMPLOYED
CATEGORY
1ST QUARTER
2ND QUARTER
3RD QUARTER
4TH QUARTER
February 15, 2012 to
March 31, 2012
April 1 to June 30,
2012
July 1 to September
30, 2012
October 1 to
December 31, 2012
Total Participants*'
0
0
2
5
New*
0
0
2
5
Entered Employment Rate* 2
0
0
50%
86%
Employment Retention Rate* 2
0
0
0
86%
Average Earnings/Wage* 2
0
0
0
$40,000 annual
LONG TERM UNEMPLOYED
CATEGORY
5TH QUARTER
January 1, 2013 to
March 31, 2013
6TH QUARTER
April 1 to June 30,
2013
7TH QUARTER
July 1 to September 30,
2013
8TH QUARTER
October 1 to
December 31, 2013
Total Participants* '
9
11
11
12
New*
9
11
11
12
Entered Employment Rate* 2
86%
86%
86%
86%
Employment Retention Rate* 2
86%
86%
86%
86%
Average Earnings/Wage* 2
$40,000 annual
$40,000 annual
$40,000 annual
$40,000 annual
LONG TERM UNEMPLOYED
CATEGORY
9TH QUARTER
10TH QUARTER
January Ito March
31, 2014
April 1 to June 30,
2014
Total Participants*'
13
15
New*
13
15
Entered Employment Rate* 2
86%
86%
Employment Retention Rate* 2
86%
86%
Average Earnings/Wage* 2
$40,000 annual
$40,000 annual
NOTE: Only those items with an ASTERISK * above will be formally monitored based on planned versus actual
numbers. All other items are for the purpose of reviewing program delivery strategies.
Page 14 of 15
Local Workforce Region: Employment Services of Weld County
CMS#: 38158
PLANNED PROGRAM ACTIVITIES - CUMULATIVE
LONG TERM UNEMPLOYED
CATEGORY
1ST QUARTER
February 15, 2012 to
March 31, 2012
2ND QUARTER
April I to June 30,
2012
3RD QUARTER
July 1, 2012 to
September 30, 2012
4TH QUARTER
October 1, 2012 to
December 31, 2012
Training Services Participants (#) '
0
0
2
4
Training Completions (#) '
n/a
n/a
n/a
n/a
Participants receiving degree or
credential (#)
n/a
n/a
n/a
n/a
# of credentials each participant
will receive
n/a
n/a
n/a
n/a
LONG TERM UNEMPLOYED
CATEGORY
6TH QUARTER
April 1 to June 30,
2013
7TH QUARTER
July Ito September 30,
2013
8TH QUARTER
October 1 to December
31, 2013
5TH QUARTER
January 1, 2013 to
March 31, 2013
Training Services Participants (#) I
8
11
11
12
Training Completions (#) I
n/a
8
8
8
Participants receiving degree or
credential (#)
n/a
8
8
8
# of credentials each participant
will receive
n/a
1
1
1
LONG TERM UNEMPLOYED
CATEGORY
9TH QUARTER
January 1 to March
10TH QUARTER
April 1 to June 30,
31,2014
2014
Training Services Participants (#) '
13
15
Training Completions (#) I
8
9
Participants receiving degree or
credential (#)
8
8
# of credentials each participant
will receive
1
I
NOTE:
1. CDLE uses the ConnectingColorado H -1B Performance Report to track planned versus actual for this item
2. CDLE uses the ConnectingColorado H -1B Performance Report to track planned versus actual for this item.
Page 15 of 15
Hello