HomeMy WebLinkAbout760684.tiff MINUTES
WELD COUNTY COUNCIL
August 4, 1976
The Weld County Council met in regular session in full conformity
with the Weld County Home Rule Charter at 401 N. 15th Avenue,
Greeley, Colorado, on Wednesday, August 4, at the hour of 2 o'clock.
ROLL CALL: The meeting began with an invocation by Mr. John T. Martin, President.
On roll call the following members were present:
President, John T. Martin
Vice President, Nancy Clark
Councilman Bob E. White Absent: Councilman Floyd Oliver
Also present: Bonnie Hickman, Secretary; Barton Buss, Director of
Finance; Sue Cross and Robert Flowers, UNC Summer Intern Students;
four members of the press.
MINUTES: The July 21, 1976 minutes were approved as submitted by motion of
Nancy Clark and second by Bob White. Motion carried.
REPORTS
LEASE-EQUIPMENT REPORT: Sue Cross and Robert Flowers presented a final
supplemental report to the July 7 report on Lease-Purchasing.
The purpose of this report was to compare the approximate total
cost of automobile leases to the approximate cost of an outright
purchase. Also included in the report were mileage and insurance
charges. Of the fifteen (15) automobile leases investigated (thirty
automobiles are currently being leased by the county), the report
showed that leasing cost the county many more dollars than outright
purchasing. Other information showed that there is no additional
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cost to the county for licensing the vehicles and no specific
ownership tax is paid. Their conclusions were the same as the
July 7 report. (See the July 7, 1976 minutes.) The council
expressed their appreciation and thanks to them for the fine
work done. (See attached report).
DIRECTOR OF FINANCE: Barton Buss, County Finance Director, explained to the
Council his role in county government. Under his jurisdiction are
personnel, purchasing, accounting and the budget. Budget changes
were discussed and also the question of who approves the commissioners'
budget.
Mr. Buss commented that office space for the Council is being
provided on the third floor of the Phase 2 building of the
Centennial Center. This will be completed sometime in 1978.
760684
County Council Minute^ Page 2
August 4, 1976
He reported that the new computer is now installed and being tested.
The county is planning on counting their own ballots, and thus will
need a high speed reader. He added that Aims College has agreed to
let the county use their computer as a back up.
The subject of nepotism was discussed. Mr. Buss said that it does not
exist. In the contrary incidents cited by the council members, it
was learned that these people were hired before the Charter had
gone into effect.
Mr. Buss discussed the invention and use of the IGA fund. He remarked
that it is currently not working as originally planned and to make it
work qualified people are needed to do the reporting. He stated that
a new auditor, Jack Schumaker may remedy this problem through
performance auditing.
Council members discussed with him lease-purchasing versus outright
purchasing. Mr. Buss explained that lease-purchasing is not the
best procedure, but will be necessary until the IGA fund can work
properly. He predicts that in a few years the county will be able
to purchase outright from the IGA fund. He also explained the
advantages of leasing with an equipment company rather than a bank -
low interest rates are charged and there is a residual value remain-
ing.
Mr. Buss added that there are no big problems with the purchasing
procedures and he is seeing improvements in the area of bidding.
The use of state price lists in comparing costs was discussed. He
said state purchasing lists are used whenever an item can't be
bought locally.
Mr. Buss sees the limitation on taxes the main problem.
Bob White requested Mr. Buss send the Council a 1975 audit report
as soon as it is completed.
HOME RULE SUIT: Mr. John Martin read a letter from the district attorney re-
garding the resolving of the Home Rule Suit. Judge Behrman's decision
suggests that a request be made to the Department of Local Affairs
to make a determination whether the taxing clause is more restrictive
or less restrictive than the state statute. He suggested that the
County Council consult with the commissioners and make such a joint
request to the Department of Local Affairs as soon as possible.
Mr. Miller says that the 5% contained in the Charter is more
restrictive than the 7% now contained in state law. Mr. John
Martin will consult with Mr. Billings on this issue.
LETTERS OF INTENT: The Council had received four letters of intent for
applicants for the vacated post before the requested cut off date
of August 4, and one was phoned in to the president. Bob White
County Council Minutes," Page 3
August 4, 1976
suggested waiting until election time to make a decision, since
the council's immediate decision might influence the November
election. Bob White then made a motion that the Council abide
by their previous decision and set up appointments for August 9
in an executive session with those who have sent in letters of
intent. Nancy Clark seconded, and motion carried.
BUDGET PLANNING: Nancy Clark suggested that on Monday, August 9, the Council
have a brief work session for establishing their budget for 1977.
CORRESPONDENCE: A copy of a letter written to the commissioners from the
Agriculture Council of Weld County was read which demanded to know
what decision the commissioners would make concerning county owned
mineral rights and the severed minerals. Bob White suggested sending
a letter of acknowledgment to the Agriculture Council, but first
requested the secretary request a copy of the commissioners' reply
be sent to the council.
The meeting was recessed until 1:00 P.M. Monday, August 9, to interview the
five applicants. (It will not be an executive session.)
Respectfully submitted,
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Bonnie Hickman, Secretary
rat.
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LEASE EQUIPMENT REPORT
WELD COUNTY COUNCIL
August 4, 1976
This report was initiated to supplement the July 7, 1976 "Lease
Equipment Report." Its purpose is to compare the approximate total cost
of the lease to the approximate cost of an outright purchase of the vehicles.
We felt it was necessary to include two additional costs to the monthly
payments of the lease to arrive at an approximate total lease cost. These
two costs, the mileage and insurance charges, were the only additional costs
incurred in the current lease agreements. (We found that the county pays no
licensing fee although the automobiles are registered under the lessor's name.)
The mileage charges are based on the total mileage we've estimated the
individual vehicles will accumulate. (See schedule A. ) This estimation is
developed by totaling the current mileage with the forecast of future mileage.
(The future mileage was determined by multiplying the current county mileage
by months expired over months remaining.) Once the total estimated mileage of
the vehicles due to county use is established, the total free mileage allowed
in the contract is deducted. The remaining mileage is multiplied by the
additional cost per mile charge to determine the total estimated mileage charge
per vehicle.
The estimated insurance figures were derived from the schedule of
insured Weld County vehicles with The.Hartford Insurance Company. This
schedule did not include the recent leased vehicles due to a delay by the
insurance company in forwarding the endorsements from the home office. To
get an approximate cost of the additional comprehensive and collision insurance
that is required for leased vehicles, we chose similar automobiles from the
coverage schedule and used the figures for these automobiles to arrive at an
approximate figure for tha } use4 1carLLwg are investigating. For example, we
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matched the 1976 police carsilid tea ln the schedule. Naturally, this figure
will be lower and will serve to give a conservative cast to the additional insur-
ance costs involved.
In the process of selecting similar automobiles we considered such
variables as use of the car, relative age and the make of the car whenever
possible in order to arrive at a suitable approximation.
The figures thus derived showed the coverage for one year. To arrive
at the total additional insurance cost, these estimated figures were projected
over the entire life of the lease. It should be noted that this assumes a
constant rate for insurance regardless of the age of the vehicle, which would
overstate the actual cost since the insurance costs would normally be reduced
as the age of the vehicle increases. (We feel that this overstatement is more
than offset by the original understatement by the matching procedure explained
above.) Consequently, we believe that the total figures for the additional
insurance costs fairly represent the actual additional costs incurred for
insurance over the life of the lease.
Lease Equipment Report" Page 2
August 4, 1976
Of course, tied in with these additional costs are additional benefits
in case of accident, theft, fire, etc. The self-insurance policy presently
being followed by the county on its purchased vehicles would not relieve the
county of the financial responsibilities due to such losses and by the very
nature of self insurance there is an implied insurance cost that is not easily
determinable.
A very important fact that the reader should keep in mind is that much
of this report is based on estimates and approximations. Not only are the
mileage and insurance costs both estimated, but the purchase cost and salvage
value of the autos at the end of the lease are also approximations. However,
though the figures may not be completely accurate, we feel that they are a
good representation of the probably costs involved in the current leases. We
also believe that the results of this report support the conclusions we reached
in the original report of July 7, 1976.
Report prepared by and
Susan Cross Robert Flowers
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