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Home My WebLink About20130769.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO MARCH 20, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, March 20, 2013, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer - EXCUSED Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika MINUTES: Commissioner Conway moved to approve the minutes of the Board of County Commissioners meeting of March 18, 2013, as printed. Commissioner Freeman seconded the motion, and it carried unanimously. a AMENDMENTS TO AGENDA: Commissioner Rademacher moved to amend item #5 under Bids to read as follows: Present and Approve Emergency Bid #B1300064, Service Truck - Motor Pool. Commissioner Conway seconded the motion, and it carried unanimously. a PUBLIC INPUT: No public input was given. a CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: Commissioner Conway participated in the monthly Northern Colorado Legislative Alliance; he reported that due to a late session of the General Assembly many legislators could not attend, but he and others there took the opportunity to highlight Weld County issues, such as HB1231, on tail -docking, which for the first time codifies animal husbandry and livestock management practices and recently passed committee by one vote. The Board has sent a letter asking Representative Dave Young to reconsider his vote when the bill comes to the house floor. Commissioner Conway also mentioned two up -coming town meetings, with Representative Young in Evans and with Representative Cory Gardner at the Frederick Town Hall, and encouraged the public to attend. Minutes, March 20, 2013 2013-0769 Page 1 BC0016 BIDS: 1) APPROVE BID #B1300063, PANELS AND GATES FOR THE FAIR - EXTENSION OFFICE: Trevor Jiricek, Director of General Services, reviewed staff's recommendation to accept the low bid from WW Livestock Systems. Janet Konkel, Weld County Fair staff, and Keith Maxie, Extension Director, thanked the Board for providing new equipment for the fair, especially for the lamb and goat area. Commissioner Conway announced that the Board has agreed to extend wi-fi resources to the fair, in concert with the Island Grove Board and the City of Greeley, and he thanked Ms. Konkel and Mr. Maxie for bringing the need for wi-fi to their attention and for trying to find a local vendor. Ms. Konkel reported the Weld County Fair will be held from July 24th to the 28th. ER In response to Commissioner Conway, Mr. Maxey gave an update on the campaign to get a dedicated extension agent for 4-H. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. ra 2) PRESENT BID #B1300025, FORKLIFT FOR ISLAND GROVE - MOTOR POOL: Mr. Jiricek presented this bid, with five (5) vendors, some local. This bid will be brought back for approval on April 3, 2013. In response to Chair Garcia, Barb Connolly stated this will be paid for with motor pool funds. a 3) PRESENT BID #B1300058, DEMOLITION SERVICES (2 FREDERICK BUILDINGS) - BUILDINGS AND GROUNDS: Mr. Jiricek presented this bid which has four (4) vendors, two (2) local, and noted the large discrepancies. This bid will be brought back for approval on April 3, 2013. Commissioner Conway reported Toby Taylor, Director of Buildings and Grounds, said the lower bid is due to projected salvage during demolition which will require additional time. 4) PRESENT BID #61300062, CONTRACT TRUCKS (HAULING MATERIALS) - PUBLIC WORKS: Mr. Jiricek presented this bid which has three (3) vendors listed; one late bid will not be considered. This bid will be brought back for approval on April 3, 2013. a 5) PRESENT AND APPROVE EMERGENCY BID #B1300064, SERVICE TRUCK - MOTOR POOL: Mr. Jiricek requested this be approved as an emergency bid due to an inoperative vehicle (engine) hindering staff's ability to work and the cost of repair is not worthwhile. In response to Commissioner Rademacher, Ms. Connolly reviewed the bids and indicated that the emergency approval should accommodate an early May delivery date for the truck. Commissioner Conway moved to approve said bid on an emergency basis. The motion was seconded by Commissioner Rademacher, and it carried unanimously. NEW BUSINESS: a 1) CONSIDER PERMIT FOR TEMPORARY ASSEMBLY ON APRIL 13 AND 14, 2013 (APRIL 20 AND 21, 2013, ALTERNATE DATES IN THE EVENT OF POOR WEATHER) — MARTIN AND BERTA GUTIERREZ: Brad Yatabe, Assistant County Attorney, introduced the application for a two-day horse racing event in Fort Lupton with 1,500 expected attendees (over two days), with security, portable toilets, paramedic service and insurance, and additionally, an on -call vet, as requested by the Board. Roy Rudisill, Director of Emergency Management, stated he has met with first responders in the area and they have an action plan and will follow up again closer to the actual date and a traffic plan has been established. In response to Commissioner Conway, Mr. Rudisill said that these events in the past have gone smoothly. Lisa Carpenter, Weld County Sheriff's Deputy, expressed no concerns with the application. In response to Chair Garcia, Mr. Rudisill confirmed there was an incident at a different event, last year, wherein a person was injured and a horse was killed. In response to Commissioner Conway, Mr. Rudisill said that there were paramedics present at that event and there was adequate Minutes, March 20, 2013 2013-0769 Page 2 BC0016 response to the accident. Martin Guitierezz introduced himself and thanked staff for their assistance. In response to Commissioner Conway, Mr. Rudisill affirmed that Janet Carter, Department of Public Works, was comfortable with the traffic plan, which is similar to one that worked well last year. Commissioner Rademacher moved to approve said permit and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. w� 2) CONSIDER RENEWAL APPLICATION FOR A TAVERN LIQUOR LICENSE AND AUTHORIZE CHAIR TO SIGN - DEWEY'S BAR AND GRILL, LLC, DBA DEWEY'S BAR AND GRILL: Mr. Yatabe introduced the request for a renewal. Deputy Carpenter stated that no concerns were noted and there were no reported calls for service in the past year. Commissioner Conway moved to approve said application and authorize the Chair to sign. Seconded by Commissioner Freeman, the motion carried unanimously. e 3) CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY AND TEMPORARY CONSTRUCTION EASEMENT FOR CERTAIN IMPROVEMENTS TO CR 1 AND AUTHORIZE CHAIR TO SIGN - CARL AND PAMELA SCHAAL: Leon Seivers, Department of Public Works, explained the purpose of the agreement for the State Highway 66 and County Road 1 joint improvement project, which is using Colorado Department of Transportation funding and oversight. In response to Commissioner Rademacher, Mr. Seivers explained they are putting in a turn lane and improving the turning radius. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Conway, carried unanimously. Commissioner Rademacher said this will assist trucks getting off and on Highway 66. Commissioner Conway said improving County Road 1 is very important to public safety with the added truck and car traffic in those intersections. a 4) CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN IMPROVEMENTS TO CR 1 AND AUTHORIZE CHAIR TO SIGN - TESTAMENTARY FAMILY TRUST OF OLNA MARET BOYD AND JAMES BOYD, JR.: Mr. Siever stated this agreement is for the same project described in the previous item, on the NE corner of the intersection in question. Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. a 5) CONSIDER REPEALING AND RE-ENACTING BYLAWS FOR THE WELD COUNTY EMERGENCY MEDICAL/TRAUMA SERVICES COUNCIL AND AUTHORIZE CHAIR TO SIGN: Mr. Barker introduced the bylaws as reviewed and approved by the EMS Council. Mr. Jiricek confirmed that all changes suggested in the work session were incorporated. Commissioner Conway thanked Commissioner Rademacher for attending so many meetings and noted this council was a suggestion from the Fire Chiefs. It will provide a good basis of technical expertise from first responders in terms of how the county licenses ambulances, and is a great example of collaboration. He stated he looks forward to working with the EMS Council to provide good emergency services. Commissioner Conway moved to repeal and re-enact said bylaws and authorize the Chair to sign. The motion was seconded by Commissioner Rademacher, and it carried unanimously. a 6) CONSIDER REPEALING AND RE-ENACTING APPOINTMENTS TO WELD COUNTY EMERGENCY MEDICAL/TRAUMA SERVICES COUNCIL: Mr. Jiricek noted that the membership list was updated by Barry Schaffer and there are now different terms listed and several open seats and there may be new names in the near future. Commissioner Conway moved to repeal and re-enact said appointments. The motion was seconded by Commissioner Freeman, who clarified with Mr. Jiricek that 8.6 on the list should be Thompson Valley instead of Poudre Valley (with an open position). Commissioner Conway accepted the friendly amendment and the motion carried unanimously. Minutes, March 20, 2013 2013-0769 Page 3 BC0016 7) APPROVE APPOINTMENT OF DEPUTY DISTRICT ATTORNEY AND AUTHORIZE CHAIR TO SIGN - RAJ CHOHAN: Commissioner Conway moved to approve said appointment. Seconded by Commissioner Freeman, the motion carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:53 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTES Weld C. unty Clerk to the Board BY: Deputy EXCUSED Iliam F!Garci Douglas Radem ike Freeman Barbara Kirkmeyer Minutes, March 20, 2013 2013-0769 Page 4 BC0016 Hello