HomeMy WebLinkAbout20130518.tiffRESOLUTION
RE: APPROVE VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
APPLICATION FOR VICTIM SERVICES UNIT AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Victim's Assistance and Law
Enforcement (Vale) Grant Application from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office,
Victim Services Unit, commencing July 1, 2013, and ending June 30, 2014, with further terms
and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Victim's Assistance and Law Enforcement (VALE) Grant
Application from the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, Victim Services Unit, be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 20th day of February, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD 9G COLORADO
Weld County Clerk to the Board
BY:
AP
Deputy Cle
ounty Attorney
to the Boar
DAS :? raRM:
FEB 2 6 2013
Date of signature:
a.P =7 Danj.t IP
William F. Garcia, Chair
ougl. s Radem-cher, Pro-Tem
XCUSED
an P. Conway
P� XCUSED
Mike Freeman
)(LCiL // 1
Barbara Kirkmeye/
CC Drnairi
-/a,tl
2013-0518
SO0034
2012-2013 VALE ASSISTANCE FUNDS
19th Judicial District, Weld County Application
SECTION A - AGENCY INFORMATION:
1. APPLICANT AGENCY: Weld County Sheriffs Office
Program Name: Weld County Law Enforcement Victim Services Unit
Street Address (if not confidential):
1950 O Street
Greeley, CO 80631
Mailing Address (if different):
Phone: (970)356-4015
Fax: (970)304-6468
E -Mail: dpatch@weldgov.com
2. CONTACT PERSON: Donald Patch
Title: Commander
Phone: (970)356-4015 ext 2853
Fax: (970)304-6468
E -Mail: dpatch@weldgov.com
3. Agency Status (i.e., governmental, private -non-profit, or private -for-profit): Governmental
Non -Profit agencies include their TAX ID Number here.
NOTE: If you are claiming non-profit status and if you have not previously provided documentation supporting this claim
to the VALE Board, then you must provide sufficient documentation concerning your agency's non-profit status with this
application.
4. PROJECT TITLE: Victim Services Funding
5. Give a problem statement that is specific to the community the project will serve.
Residents of Weld County need assistance and resource information when they are the victim of
a crime or are involved in a critical incident The Weld County Victim Services Unit provides
immediate crisis counseling and follow up services to all victims of crime and critical incidents for
the Sheriff's Office and the nine Police Departments who utilize the unit.
6. FUNDS REQUESTED: $68,981.00
ITEMS 1 - 6 MUST REMAIN ON THIS PAGE
1
SECTION B - NARRATIVE SUMMARY:
7. Agency description:
The Weld County Victim Services Unit is law enforcement based and operates as a unit of the Weld
County Sheriff's Office. The Victim Services Unit serves all of unincorporated Weld County and the
incorporated communities of Mead, Severance, Keenesburg, Hudson and Garden City. The Victim
Services Unit also provides services for the communities of nine police departments: Dacono, Erie,
Firestone, Fort Lupton, Frederick, Gilcrest, Lochbuie, Nunn, and Platteville.
The Victim Services Unit's primary responsibility is to provide 24 -hour crisis intervention, resource
information and referrals to supporting agencies for Victims' Rights Act related incidents. In addition,
the Victim Services Unit provides support to citizens during emotionally traumatic events when
requested.
8. Brief Project Description for which the funds are being requested.
The primary objective of the Weld County Victim Services Unit is to continue serving the citizens of
Weld County by providing immediate crisis intervention and follow up service to all victims of crime and
those who are experiencing a critical incident. The Victim Services Unit is dedicated to providing
people with the resources and assistance they need to successfully move forward. The Victim
Services Unit continues to provide training to all agencies regarding the importance of serving victims.
9. RESPONSIBLE PARTIES:
a) List the two individuals who are responsible for ensuring the grant is administrated as
proposed by the organization and approved by the VALE Board.
NAME
TITLE
PHONE
EMAIL
Donald Patch
Commander
(970)356-4015
(970)356-4015
dpatch@weldgov.com
acaldwell@weldgov.com
Alan Caldwell
Deputy Bureau Chief
b) Who (give name and title) in your agency is responsible for reviewing agency bank statements
against agency financial reports for accuracy of financial information?
Barbara Connolly — Controller
2
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
11. GOAL 1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Definitions:
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of their own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
50
Child Physical Abuse
10
Adults Molested as Children
150
Child Sexual Abuse
25
Survivors of Homicide
10
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
10
Robbery
400
Domestic Violence
150
Assault
20
Adult Sexual Assault
20
Other violent crimes such as hate and
bias crime, gang violence (specify):
menacing
10
Elder Abuse (including economic
exploitation and fraud crimes)
350
Other, please specify: Indecent exposure,
Kidnapping, Stalking, Investigated deaths
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
1205
3
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of victims who will receive
each type of service during the grant period. A victim may receive the same type of service more than
once (i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
0
Civil Legal Advocacy/Court
Accompaniment
0
Individual Therapy
0
Civil Legal Attorney Assistance
400
Information / Referral (in person)
5
Criminal Justice Support /
Advocacy/Court Accompaniment
400
Information / Referral (by phone)
400
Crisis/Counseling Intervention (in person)
10
Language Services (interpretation)
400
Crisis/Counseling Intervention (by phone)
0
Shelter / Safehouse
0
Emergency Financial Assistance
0
Transitional Housing
1205
Follow-up (in person, by phone, or written)
5
Transportation
0
Forensic Exam
1205
Victim Compensation Assistance
(required)
0
Group Treatment / Support
25
Victim/Survivor Advocacy
15
Hospital/Clinic Response
1205
Victim Rights Act Services
4
PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than four additional goals with objectives.
Use format provided below. Goals should be clear, concise, broad statements that highlight what the project
intends to achieve. They should relate to the Project Description and Budget pages of the Application.
Obiectives (no more than three per goal) should be specific and measureable (i.e. a number can be attached) in
order to measure changes brought about by the project toward achieving each goal. Objectives state specifically
what will be done, by whom, and by when. Objectives should be related to the personal positions requested in the
budget. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2:
The victim advocates and volunteer victim advocates will provide Victims' Rights Act information,
resources, referrals, Victims' Compensation information, advocacy, education and crisis support service
to all victims of crime. This service will be provided for crimes reported to the Weld County Sheriff's
Office, and the Dacono, Erie, Firestone, Fort Lupton, Frederick, Gilcrest, Lochbuie, Nunn and Platteville
Police Departments.
Objective 1: From July 1, 2013 through June 30, 2014; the Victim Services Unit will provide on scene
crisis support and referral information to 300 victims of crime.
Objective 2: Each day, advocates will check for any VRA crimes they were not notified of and conduct
follow up with the victims.
Objective 3: Advocates will make, at a minimum, one follow up contact to ensure victims have received
VRA information and to answer any questions the victims may have. The follow up will be conducted
within one week of the initial report of the crime.
GOAL 3:
The Victim Services Unit will conduct training and have regular communication with the Law Enforcement
agencies that utilize the unit.
Objective 1: On a quarterly basis, each agency will be contacted to maintain an open dialog regarding
any problems, concerns or questions.
Objective 2: Advocates will offer annual training to each agency regarding VRA and services/
resources available for non-VRA incidents.
Objective 3: Advocates will maintain a supply of brochures for each agency.
GOAL 4:
To recruit, train and maintain volunteer advocates for the Victim Services Unit
Objective 1: Coordinate with Greeley Police Department Victim Services to assist with providing a
basic advocate training twice per year.
Objective 2: Maintain a minimum of seven volunteer advocates.
5
GOAL 5:
Provide surveys to victims and deputies/officers to allow comment and assessment of the quality of
service provided by the advocates. Victim surveys will be in paper form with the option of completing the
survey electronically. Officer surveys will be electronic only.
Objective 1: As part of the follow up process, a survey will be provided to each victim initially served
with an on scene response.
Objective 2: On a quarterly basis, surveys will be provided to 25% of the total deputies/officers that
were on scene when an advocate responded.
Objective 3: Research and implement an electronic version of the victim survey to increase survey
return rates which are currently < 1%
12. Address what problems, if any, you anticipate in implementing your program's goals and objectives.
N/A
How do you plan to resolve these problems?
6
13a. Services as defined in the V.A.L.E. statute, 24-4.2-105 (4) (a - m) C.R.S.
Indicate YES for services which are indicated in the Goals and Objectives of this application, and
NO for services NOT indicated in the Goals and Objectives of this application.
YES
NO
Services: C.R.S. 24-4.2-105 (4) (a — m)
Yes
(a) Provision of services for early crisis intervention;
No
(b) Provision of telephone lines for victims and witnesses
assistance;
Yes
(c) Referral of victims to appropriate social service and victim
compensation programs and assistance in filling out forms for
compensation;
Yes
(c.5) Assistance programs for victims and their families;
Yes
(d) Education of victims and witnesses about the operation of the
criminal justice system;
Yes
(e) Assistance in prompt return of the victims' property;
Yes
(f) Notification to the victim of the progress of the investigation,
the defendant's arrest, subsequent bail determinations, and the
status of the case;
Yes
(g) Intercession with the employers or creditors of victims or
witnesses;
Yes
(h) Assistance to the elderly and to persons with disabilities in
arranging transportation to and from court;
Yes
(i) Provision of translator services;
No
(j) Coordination of efforts to assure that victims have a secure
place to wait before testifying;
No
(k) Provision of counseling or assistance during court appearances
when appropriate;
Yes
(1) Protection from threats of harm and other forms of
intimidation;
No
(m) Special advocate services
(7) (b) "Special advocate services" means the services offered to aid victims
who are children, including, but not limited to, court -appointed special advocate
(CASA) programs, sexual assault treatment and prevention programs,
community -based youth and family servicing programs, gang alternative
programs, school -based intervention and prevention programs, big brother and
big sister programs offering aid to children who are victims, restitution
programs, partners programs offering aid to children who are victims, and child
abuse treatment programs.
7
Only grants submitted by the Court Administrator's Office would check (2.5) (a) (I) below.
(2.5) (a) (I) The court administrator of each judicial district may apply for grants of
moneys for the purpose of collecting all moneys assessed by the courts, including moneys owed
pursuant to this article, and collecting and disbursing restitution owed to victims of crime;
Only grants submitted by the local Probation Department would check (2.5) (a) (II) below.
(2.5) (a) (I) The local probation department may apply for grants of moneys for the
purpose of implementing the right of victims.
13b. For each YES listed in 13 a), reference the Goal and Objective that relates to the service
provided with a brief explanation. DO NOT RESTATE THE GOAL OR OBJECTIVE.
List letter (a — m)
which refers to
question 13.a
List Goal and Objective(s) pertaining to the service provided in your GOALS and
OBJECTIVES.
a
Goal 1 -objective 2 and Goal 2; provide crisis intervention (on the phone or in -
person) to an estimated 800 victims and conduct follow up with all victims.
c and c.5
Goal 1 -objective 2 and Goal 2; provide VRA and Victim's Compensation
information as required; provide information and resource referrals when
applicable.
d
Goal 1 -objective 2 and Goal 2; accompany victims to court, if requested, and
provide education support on the criminal justice process.
e
Goal 1 -objective 2 and Goal 2; provide follow up service to assist with property
returns.
f
Goal 1 -objective 2 and Goal 2; provide continued follow up service and case
status notifications as the investigation progresses or when changes occur
g
Goal 1 -objective 2 and Goal 2; provide victim/survivor advocacy service when the
victim needs such assistance.
h
Goal 1 -objective 2 and Goal 2; provide transportation services to assist victims
who do not have transportation available.
i
Goal 1 -objective 2 and Goal 2; arrange translation services when needed by the
victim.
I
Goal 1 -objective 2 and Goal 2; inform victims about safety plans and assist them
with creating a safety plan or finding a safe place. Inform victims to notify law
enforcement immediately if they are being harassed, if they are in danger, or if
they are being intimidated.
14. Will this project utilize volunteers and or interns? ® Yes n No
If yes, please answer the following:
1 Number of volunteers/interns which were utilized from July 1, 2012 through
December 31, 2012; The advocate program now has three volunteers who are servicing
calls on their own, seven infield training, and one scheduled to attend a spring academy.
95 Number of volunteer/intern hours from July 1, 2012 through December 31, 2012
8
SECTION D - SERVICE INFORMATION:
15. What is the population and geographic area targeted for service through this project?
The 2010 U.S. Census lists the population of Weld County as 252,825 people. Of that population,
an estimated 28% or 70,791 people live in the rural portion of the county. There are approximately
49,000 people living in the incorporated and unincorporated towns serviced by the Victim Services
Unit. The estimated total population serviced by the Victim Services Unit is 119,791 people.
Bordered on the north by Wyoming and Nebraska and the south by the Denver Metropolitan area,
the geographic area served consists of the entire 3,999 square miles of Weld County; an area
larger than Rhode Island, Delaware and the District of Columbia combined.
a) How many crime victims have you served and will you serve?
VICTIMS SERVED
1 YEAR
July 1, 2010
Through
June 30, 2011
VICTIMS SERVED
1 YEAR
July 1, 2011
Through
June 30, 2012
PROJECTED VICTIMS
SERVED
July 1, 2012
Through
June 30, 2013
PROJECTION OF
VICTIMS TO SERVE
July 1, 2013
Through
June 30, 2014
1077
1098
1165
1205
b) What is the number of victims served July 1, 2012 through December 31, 2012? _567_
c) Are there other community agencies currently providing like services to the targeted population?
In the jurisdictions served by the Victim Services Unit there are not any Law Enforcement based
victim services units or any community based agencies that provide immediate crisis intervention or
VRA services to crime victims.
If yes, explain how this project is not a duplication of services.
16. Document community support, coordination and networking by providing the following information:
a) List the top five agencies who your agency works most closely with in coordination and provision
of crime victim services and indicate how you work with them.
AGENCY
HOW YOU COORDINATE
1— District Attorney's Office
The Victim Services Unit collaborates with Victims' Assistance and
Victims' Compensation to ensure victims' rights are protected during
the legal process. Victims' Assistance and Victims' Compensation
are also utilized for training of officers and advocates.
9
2 — Greeley Police Department
The Coordinators of both units are working together to provide
training for volunteer advocates in order to provide consistent
services to all the residents of Weld County. In times of personnel
shortages, the other agency is available to provide coverage.
3— A Woman's Place
Victim advocates assist victims in contacting the shelter for intake
process and providing transportation if needed.
4 — Sexual Assault Victim
Advocate Center (SA VA)
The Victim Services Unit assists victims with contacting the SAVA
center for intake or by providing referral for walk in assessments.
5— Colorado Legal Services
The Victim Services Unit assists victims with contacting CLS for aid.
b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of Crime
(CCVC)? If "yes," provide the name(s) and position(s) of the CCVC participant(s) and their level of
involvement in that group.
NAME OF MEMBER
HOW THEY PARTICIPATE
Suzi Cvancara
Attends the quarterly meetings and is part of the committee that organizes the
Victims' Rights Week luncheon and trainings.
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
Victim Specialist Cvancara is proactive in several community oriented programs regarding victim
advocacy.
1. Suzi is on the Sexually Violent Predator Community Notification Team that presents information
to the community when a sexually violent predator is released into the community.
2. Suzi is a participant of the Centennial Crisis Support Team that holds debriefings for critical
incidents in the community.
3. Suzi performs the duties of a victim advocate for the Every 15 Minutes presentations during the
two day event when it is hosted at area high schools. She also dedicates her personal time to
assist with planning the presentations.
4. Suzi speaks at MADD victim impact panels in Weld County. She is highly regarded for the
presentations she gives during the panel.
5. Suzi conducts RESPECT program presentations to provide education and awareness to
students regarding domestic violence and sexual assault.
The Victim Services Unit is working closely with Greeley Police Department Victim Services unit to
coordinate consistent training for the volunteer advocates. The purpose is to ensure that advocates
are providing similar services to all victims of crime and to ensure that when one agency covers the
other agency, the same services are provided. The coordinated effort of providing training also
eliminates redundancy, thereby saving on resources.
Victim Specialist Graves is working with the Chief of Platteville in a coordinated effort to locate more
outlets for resources to better provide for victims of crime.
10
SECTION E - VICTIM COMPENSATION:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
17. a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? ® Yes n No
How? Every eligible victim that is contacted by the Victim Services Unit is provided with information
about Victims' Compensation. They are also offered assistance in completing the forms.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits. No major issues have been observed.
c) Does your a ency regularly conduct/receive Victim Compensation training for direct services staff
and volunteers? UA Yes n No
Date of the last training: 6 advocates on 10/18/13 and one advocate on 07/25/12
Person who conducted the training: Karol Patch
13 Number of Staff and Volunteers in your agency providing services to crime victims
7 Number of Staff and Volunteers who attended the last Victim Compensation Training
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES WITH YOUR APPLICATION.
VALE USE ONLY
Reviewed Victim Compensation Coordinator
Comments:
11
SECTION F - VICTIM RIGHTS ACT:
18. Has your agency taken steps to assure that all staff and volunteers have read and understand the
GUIDELINES FOR ASSURING THE RIGHTS OF VICTIMS OF AND WITNESSES TO CRIMES:
Rights afforded to crime victims - C.R.S. 24-4.1-302.5; Procedures for assuring rights of victims of
crimes; C.R.S. 24-4.1-303; and Child victim or witness — rights and services — C.R.S. 24-4.1-304
® Yes ❑ No
a) Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
The volunteers are required to attend a basic training and are updated yearly. Training is also
provided to the officers and deputies on a yearly basis.
b) Does your agency have a statutory mandate to notify victims about their rights under VRA?
® Yes ❑ No
c) VRA Training: CVAA Academy/Dan Griffin
Date of the last training: June 2012/August 14, 2012
Person who conducted the training:
13 Number of Staff and Volunteers in your agency providing services to crime victims
2 Number of Staff and Volunteers who attended the VRA Training
d) How does your agency notify victims of their rights under VRA?
The advocates ensure that the VRA brochure was provided if they respond to the scene; they also
explain the information to the victims. In the event of a phone contact or a refusal of services, the
advocate sends out a packet of information which includes the VRA brochure. A follow up is
conducted for each case and the advocates confirm the brochure was received and explain the
information, if needed.
e) Does your agency have a brochure describing VRA? ® Yes ❑ No
If "yes", list the languages in which your brochure is available. See SECTION I. ATTACHMENTS
Yes, the brochure is available in English and Spanish. We also have a brochure specific to jail
inmates.
f) If you agency does not have a brochure describing VRA, please indicate if your agency utilizes
brochures from other agencies. See SECTION I ATTACHMENTS. DO NOT INCLUDE VICTIM
COMPENSATION BROCHURES TO YOUR APPLICATION. VRA brochures SHOULD be included
in the application (all languages).
12
SECTION G - EVALUATION:
How will you evaluate the effectiveness of this project?
19. If this is an application for continuing funding, how successful has this project been in the past in
accomplishing its proposed goals and objectives?
1. The victim services project has been successful in accomplishing the goals and objectives.
Current practices are that each day the advocates review all calls for service from the previous
day to ensure that all victims of VRA crimes have been provided service and information.
2. Surveys regarding quality of service that have been returned are generally positive in nature.
3. The program is constantly evaluated for ways to enhance performance and changes are being
made when inefficient practices are discovered.
20. What is the projected cost per client served (cost/benefit ratio)? $57.25 per victim
Funds requested divided by number of victims projected to serve = cost per client
The grant request of $68,981 was divided by the estimated 1205 victims to be served during the grant
period, resulting in the cost/benefit ratio of $57.25 per victim.
SECTION H - BUDGETARY INFORMATION:
All Budget pages MUST be completed.
All figures should be rounded to the nearest dollar.
21. What is the management plan for the project? (Specifically, who will be responsible or
accountable for the administration of the project?)
The Investigations Commander is responsible for the daily administration of the grant. The
Commander is also responsible for providing the quarterly grant reports to the Board.
22. What controls and processes does your agency have in place for writing checks? The answer
should include information including: who in the agency is authorized to request a check, who is
authorized to write a check, who is authorized to sign a check, whether or not dual signatures are
required on any checks, and whether or not a person authorized to write a check could sign a check to
themselves. If you were asked to rewrite the answer to this question last year, be sure you are
using the updated language in this application.
Each department can request a payment (check); the request is made to the finance system with
appropriate approval in the department. It then goes to accounting for final review. The Chair of
the Board of County Commissioners and the Clerk to the Board are authorized to sign checks.
Dual signatures are required on issued checks. A person authorized to write a check cannot sign
a check to themselves, because the check has to go through levels of approval before it is issued
or signed.
23. What process does your agency have in place to reconcile financial information with the quarterly
VALE Financial Report?
The Investigations Commander compares the advocates' payable time that was approved with a
quarterly budget report provided by the Accounting Department. The numbers are then entered
into a spreadsheet for tracking and comparison; to reconcile the information.
13
BUDGET INFORMATION
TOTAL AGENCY VICTIM SERVICES
This page recaps your entire Victim Service Agency Budget. This recap provides an overall
picture of your agency's funding sources and percentage of funding being requested in the VALE
Application.
Please indicate the sources for ALL funding your agency receives for victim
services.
FUNDING START DATE
AMOUNT Month/Day/Year Month/Day/Year
END DATE
VALE Grant (if applicable)
$60,828.00
07
/
01
/
12
06
/
30
/
13
DCJ Consolidated Grant
VOCA or VAWA
0
01
/
01
/ 12
12
/
31
/13
Grant
0
/
/
/
/
Other Victim Services
Grants received from other
VALE JD
0
/
/
/
/
Other — Weld County
Government, salary and
benefits
$71,295.00
07
/
01
/
12
06
/
30
/
13
Other — Weld County
Government, operating
supplies
$11,580.00
07
/
01
/
12
06
/
30
/
13
TOTAL
$143,703.00
Please specify the source of "Other" funds (other grants, government funds,
city funds, donations, fund-raising, etc.) "Other" funds should reflect hard
dollars and NOT in -kind contributions (office space, phones, etc)
HOW WILL FUTURE FUNDING NEEDS BE MET?
Preliminary letters have been sent to the Chiefs of the municipal agencies serviced by the Victim
Services Unit. Individual letters, requesting funding assistance, have been hand delivered. These
letters cite the total cost of the unit, how much the VALE grant funds and how much the Sheriff's
Office funds along with agency specific statistics regarding use of the Victim Services Unit and
what each agencies percentage is of the total calls for service. Decisions by each agency are
pending on how much, if any, funding is available to assist.
14
Services to victims are required of Law Enforcement under the Victim's Rights Act. The cost of the
program is continuing to increase, and funding is more difficult to obtain in the current economic
climate. The bid for an OVP grant was denied in 2012; a duplication of funding was cited as the
reason since Weld County Government currently funds a portion of the program. Future needs of
the unit will be assessed and cutbacks may be necessary to meet budgetary concerns; possibly
leaving the duties to fall to one professional advocate, the volunteer advocates, and the deputies or
officers on scene with the victims.
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
Continuation Applicants
ALL APPLICANTS
Continuation
(Column 1)
2012 - 2013
(Column 2)
2013 - 2014
Applicants
(Column 3)
Current Grant Award
Requested Budget
Increase or
Decrease
PERSONNEL
PERSONNEL
(+/-)
Job Position
Job Position/NAME
Victim Specialist
24,054.00
Victim Specialist/ Suzi Cvancara
23,799.00
-255.00
Victim Specialist
24,264.00
Victim Specialist/ Tara Graves
23,503.00
-761.00
Fringe Benefits
11,710.00
Fringe Benefits
20,724.00
+9,014.00
Subtotal
60,028.00
Subtotal
68,026.00
+7,998.00
SUPPLIES AND OPERATING
EXPENSES
SUPPLIES & OPERATING EXPENSES
(+ / -)
Cell Phones
800.00
Cell Phones
750.00
-50.00
Brochure printing (2500)
205.00
+205.00
Subtotal
800.00
Subtotal
$955.00
+155.00
IN -STATE TRAVEL
IN -STATE TRAVEL
(+ / -)
Subtotal
Subtotal
PROFESSIONAL SERVICES 1
PROFESSIONAL SERVICES
(+ / -)
Subtotal
Subtotal
TOTAL FUNDS: 60,828.00
TOTAL FUNDS REQUESTED: 68,981.00
+8,153.00
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VALE PROJECT
BUDGET DETAIL AND JUSTIFICATION
A. PERSONNEL:
List each job position; include the name of the employee, if available. If two individuals have the same job
title, list it twice.
Indicate FTE of individual (EX: 1 FTE; .5 FTE; .75 FTE)
TOTAL COST - Show the total amount of salary and fringe benefits of the position
(SALARY and FRINGE BENEFITS are to be shown separately.)
VALE % - Show the VALE percent requested for the total cost of the position
VALE Funding - Calculate the VALE funding request based on the TOTAL COST and VALE %.
Other Funding Source(s) - Indicate how the position is paid for other than VALE funding. If the position
cannot be funded (because 100% VALE Funding) indicate this.
Title of Job
Position\Name
FTE
Total
Cost
VALE
°A
Requested
VALE
Funding
Request
ed
If THIS grant funding will not pay for
the entire position, what other SOURCE
will be used to pay for the rest of the
position
Victim Specialist/
Suzi Cvancara
1
60,045
57
34,226
Weld County Government,
Municipal Government
Victim Specialist/
Tara Graves
1
59,299
57
33,800
Weld County Government,
Municipal Government
Narrative Justification: Explain and justify the project's budget and relate the personnel budgeted to
project activities and their qualifications. Separate job descriptions are no longer required in the
application but indicating a person's qualification in this section is required.
Duties to be performed\project activities:
The Specialist is responsible for providing on scene, direct services to victims when called out.
When a victim is contacted by phone or refuses services, a packet of information about resources
and VRA is mailed to them. The Specialist conducts follow up contact with all victims. The
Specialist assists with scheduling and training for volunteers and any training for
deputies/officers. The Specialist may be tasked by a supervisor with maintaining records or
statistics. The Specialist conducts victim oriented outreach programs as authorized by a
supervisor. The Specialist ensures each agency is supplied with the necessary brochures and
documentation for officers to give to victims.
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Position: Susan Cvancara, Victim Specialist
VALE Cost: $23,799.00 wages/$10,427 benefits
QUALIFICATIONS:
Victim Specialist Cvancara has extensive training on topics specific to victim advocacy; examples
of the disciplines are domestic violence, advocate safety, law enforcement trauma, teen dating
violence, EVAW, peer support, family violence, suicide awareness, and dealing with the
emotionally disturbed. She has attended both the National and Colorado's Victim Assistance
Academies. She has significant training in Critical Incident Stress Management. She is a seven-
year employee of the Victim Services Unit and has prior advocacy experience.
Position: Tara Graves, Victim Specialist
VALE Cost: $23,503.00 wages/ $10,297.00 benefits
QUALIFICATIONS:
Victim Specialist Graves attended the Colorado Victim Assistance Academy and has training in dealing with
family violence. She is a two-year employee in the Victim Services Unit.
B. SUPPLIES AND OPERATING REQUEST: All supplies and operating requests must be specific,
itemized costs related to victim services.
It is requested that the VALE Board funds the printing of VRA brochures, which are provided to the
municipalities serviced by the Weld County Law Enforcement Victim Services Unit. A total of 2500 VRA
brochures, English and Spanish versions, are expected to cost $205.00 for printing.
It is requested that the VALE Board continue to fund cell phones for the advocates at a cost of $750 per year,
which is 50% of the total yearly cost. Inaccurate data was relied upon for last year's request; the 2012 budget
reflects a cost of $1500.00 for four cell phones.
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C. IN -STATE TRAVEL REQUEST: Itemize travel expenses of project personnel by purpose
D. PROFESSIONAL SERVICES REQUEST: List consultants or independent contractors who
will provide victim services under the grant.
E. DIFFERENCES FROM LAST YEAR'S REQUEST (Continuation Applicants only): If this
is an application for continuing funding, explain any changes from last year's awarded funding
and this proposed funding.
An estimated cost of $205.00 for printing of VRA brochures, which are provided to the municipalities
serviced by the Weld County Law Enforcement Victim Services Unit.
A marked increase in the benefits portion is being asked for to compensate for an accumulation of
increases over the past years without an increase to the grant request. Benefit costs have increased from
$24,168 in 2009 to $36,359 in 2012.
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VALE Grant Application Signature Page
Applicant Agency:
Project Title:
Grant Period: July 1, 2013 to June 30, 2014
We hereby certify that the information contained herein is true and correct to the best of our
knowledge and belief. The following signatories understand and agree that any grant received as a
result of this application shall incorporate and be subject to the statements made within the above
described VALE Grant Application (The Application). Furthermore, the signatories certify that
they have each read The Application and are fully cognizant of their duties and responsibilities for
this project.
Original signatures of each party to this application (i.e., Project Director, Financial Officer and
Authorized Official) are required. Please use BLUE INK to distinguish the original documents
from copies. Refer to Application Instructions for definitions for the signing authorities.
Project Director:
Name: Donald Patch Position/Title: Commander
Agency (including Division or Unit): Weld County Sheriffs Office — Investigations Division
Mailing Address: 1950 O Street, Greeley, CO 80631
Phone: (970J4ytA)
-4015 Fax:r�70)304-6468 E -Mail: dpatchweldgov.com
Signature: Date: V.2.2 ( 13
Financial Officer:
r:
Name: Barbara Connolly Position/Title: Controller
Agency (including Division or Unit): Weld County Government - Accounting
Mailing Address: P.O. Box 578, Greeley, CO 80631
Phone: (970)336-7240
Signature:
Authorized Official:
Name: William Garcia Position/Title: Chair of the Board of County Commissioner
Agency (including Division or Unit): Weld County Government — Board of County Commissioners
Mailing Address: P.O. Box 578, Greeley, CO 80631
Phone: (970)336- Fax: E -Mail: wgarcia@weldgov.com
Signature: Date: 2 / Z 2 / / 3
In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record.
Fax:
E -Mail: bconnolly@weldgov.com
Dale:
aI9)alI�
19
Be certain to designate the appropriate persons as signing authorities.
• The Project Director: The person who has direct responsibility for the implementation
of the project. This person should combine knowledge and experience in the project area
with ability to administer the project and supervise personnel. He/She shares
responsibility with the Financial Officer for seeing that all expenditures are within the
approved budget. This person will normally devote a major portion of his/her time to the
project, and is responsible for meeting all reporting requirements. The Project Director
must be a person other than the Authorized Official or the Financial Officer.
• Financial Officer: The person who is responsible for all financial matters related to the
program and who has responsibility for the accounting, management of funds,
verification of expenditures, audit information and financial reports. The person who
actually prepares the financial reports may be under the supervision of the Financial
Officer. The Financial Officer must be a person other than the Authorized Official or
Project Director.
• Authorized Official: The authorized official is the person who is, by virtue of their
position, authorized to enter into legal contracts for the funded agency; for example, if the
funded agency is one of the following, then the corresponding authorized official is as
follows: state agency - department or division director; city - mayor or city manager;
county - chairperson of the county commissioners; sheriffs department - chairperson of
the county commissioners; police department - mayor or city manager; courts - chief
judge; district attorney's office - district attorney; institution of higher education -
president of the institution or chair/dean of the appropriate department; private non-profit
agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other
than the project director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been
delegated the authority to enter into contractual agreements such as this grant, you must provide
official documentation of delegation (such as bylaws or resolutions) immediately following the
signature page.
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SECTION I- ATTACHMENTS:
ATTACH WITH EACH COPY OF THE APPLICATION GRANT:
blank Client Survey
A list of ALL of your agency's board members which delineates the Board of Directors, (private
non-profit).
ATTACH ONLY WITH ORIGINAL APPLICATION:
Your agency's VRA brochure OR the VRA brochure your agency utilizes (ALL languages)
DO NOT INCLUDE VICTIM COMPENSATION BROCHURES TO YOUR APPLICATION.
A signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims.
Include a copy of agency's most recent audit report or financial review. * If agency is not subject to
audit, explain how proper management and disbursement of funds is monitored. (Only one copy of the
audit or financial review is required.)
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ATTACHMENT
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105 (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT
SUCH AGENCY OR PERSON HAS READ AND UNDERSTANDS THE RIGHTS
AFFORDED TO CRIME VICTIMS PURSUANT TO SECTION 24-4.1-302.5 AND THE
SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-4.1-304.
SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH
REQUESTING AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT
TO THIS SECTION. THE BOARD SHALL NOT ACCEPT FOR EVALUATION ANY
APPLICATION FOR A GRANT OF MONEYS PURSUANT TO THIS SECTION UNTIL
THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH
WRITTEN ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant
Applicant Memorandum of Understanding Concerning the Rights Afforded to Crime Victims,
that the agency or person described herein has read and understands the rights afforded to crime
victims as required by C.R.S. 24-4.2-105 (4.7).
PROJECT DIRECTOR: Donald Patch
TITLE: Commander
PROJECT: Weld County Law Enforcement Victim Services Unit
AGENCY: Weld County Sheriff's Office
ADDRESS: 1950 O Street, Greele , CO 80631
SIGNATURE: DATE: t 2 ( �3
COPIES OF THE STATUTES DESCRIBED WILL BE PROVIDED TO PROSPECTIVE
GRANT RECIPIENTS UPON REQUEST.
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