HomeMy WebLinkAbout20130826.tiffRESOLUTION
RE: APPROVE ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION
FOR COUNTY ROAD 49 EXTENSION PROJECT (PHASE 1B) AND AUTHORIZE
ELECTRONIC SUBMITTAL
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Energy and Mineral Impact Assistance
Program Application for the County Road 49 Extension Project (Phase 1 B) from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of
the Department of Finance and Administration, to the Colorado Department of Local Affairs, with
terms and conditions being as stated in said application and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Energy and Mineral Impact Assistance Program Application for the
County Road 49 Extension Project (Phase 1B) from the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Finance and Administration, to the Colorado Department of Local Affairs be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the electronic submittal of the application
be, and hereby is, authorized.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 1st day of April, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST:
Weld County Clerk to the Board
BY:
Deputy Clerk
AP
my Attorney
APR 1 1
Date of signature:
EXCUSED
William F. Garcia, Chair
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Sean P. Conway
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L1115... F10057
Rev. 7/12
STATE OF COLORADO
(For Use by State)
Department of Local Affairs
ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION
Tier I or Tier II
Applications Must Be Submitted Electronically - Directions on Last Page
A. GENERAL AND SUMMARY INFORMATION
1. Name/Title of Proposed Project:
Weld County Road 49 Extension Project — Phase 1B
2. Applicant: Weld County Government
(In the case of a multi -jurisdictional application, name of the "lead" municipality, county, special district or other political subdivision).
In the case of a multi -jurisdictional application, provide the names of other directly participating political subdivisions:
3. Chief Elected Official (In the case of a multi -jurisdictional application, chief elected official of the "lead" political
subdivision):
Name: William F. Garcia
Mailing Address:
City/Zip:
E -Mail Address:
1150 O Street
Greeley, CO 80550
wgarcia@co.weld.co.us
Title:
Phone:
Phone: 970-356-4000
Chair
4. Designated Contact Person (will receive all mailings) for the Application:
Name: Monica Mika Title: Director of Finance & Administration
Mailing Address: 1150 O Street Phone:
City/Zip: Greeley, CO 80550 Phone: 970-356-4000
E -Mail Address: mmika@co.weld.co.us
5. Amount of Energy/Mineral Impact Funds requested: (Tier I; Up to $200,000 or Tier II; Greater than $200,000 to
$1,000,000)
I $9,000,000 - Phase 1B ($3,917,174) of the project request is for $1,000,000
6. Brief Description of the Project:
(The reason for this project application in 100 words or less)
Weld County's long range transportation plan is to request funding to assist in extending Weld County Road 49
for 3.5 miles, north from US 34 to SH 263 (WCR 60.5). This request is for Phase 1B of the project, which will be to
concrete the existing earthwork improvements from US 34 to CR 58. County Road 49 is the most significant
arterial oil and gas truck route county -wide. This roadway does not currently exist, but if built would provide less
out of direction travel from the Niobrara natural gas play in the north to the Wattenberg energy field in south
county. The extension of CR 49 will be a new four lane concrete roadway, which is needed to accommodate the
7% annual increase in traffic over the past 10 years. The County is in the process of securing the 140' right-of-
way for the entire CR 49/47 corridor from 1-76 to SH 14.
7. Local priority if more than one application from the same local government (1 of 2, 2 of 2, etc.) 1 of 1
2013-0826
Page 1 of 8
B. DEMOGRAPHIC AND FINANCIAL INFORMATION.
1. Population
a. What was the 2010 population of the applicant jurisdiction?
b. What is the current population?
(Current/most recent conservation trust fund/lottery distribution estimate is acceptable
c. What is the population projection for the applicant in 5 years?
What is the source of the projection?
252,825
268,639
.) What is the source of the estimate? DOLA
308,928
DOLA
2. Financial Information (Current Year):
In the column below labeled "Applicant" provide the financial information for the municipality, county, school district or special district directly
benefiting from the application. In the columns below labeled "Entity", provide the financial information for any public entities on whose behalf the
application is being submitted (if applicable).
Complete items "a through i" for ALL project types:
Applicant
Entity
Entity
a. Assessed Valuation (AV) Year: 2012
$6,416,128,090
b. Mill Levy
16.804
c. Property Tax Revenue (mill levy x AV)
$71,116,616
d. Sales Tax
(Rate/Estimated Annual Revenue)
0"/0/$0
0/0 / $
% I $
e. Total General Fund Budget
$93,865,203
f. Total Applicant Budget
(Sum of General Fund and all Special or Enterprise
Funds)
$226,820,758
g. Total Multi -year Debt Obligations for all Fund
Types*
$0
h. Total Lease -Purchase and Certificates of
Participation obligations*
$0
i. General Fund Balance (Reserves) as of
January 1 of this current calendar year.
(11/12) $9,000,000
For projects to be managed through a Special Fund other than the General Fund (e.g. County Road and Bridge
Fund) or managed through an Enterprise Fund (e.g. water, sewer, county airport), complete items "j through
n":
Identify the relevant Special Fund or Enterprise Fund: Road & Bridge Fund
j. Special or Enterprise Fund Budget Amount
$41,793,329
k. Special or Enterprise Fund Multi -Year Debt
Obligations*
$0
I. Special or Enterprise Fund Balance (Reserves)
on January 1 of this calendar year
$23,564,296
m. Special or Enterprise Fund Lease -Purchase
and Certificate of Participation Obligations*
$0
n. Special Fund Mill Levy (if applicable)
1.403
For Water and Sewer Project Only complete items "o through q":
o.
Tap Fee
p.
Average Monthly User Charge
(Divide sum of annual residential revenues by 12 and then
divide by the number of residential taps served.)
q.
Number of Taps Served by Applicant
* Include the sum of the year-end principal amounts remaining for all multi -year debt obligations, lease purchase
agreements or certificate of participation notes
Page 2 of 8
2 L
enditures and sources of revenue for the
C. PROJECT BUDGET. List ex
Funding
Committed
0
z
H
-
N
Z
}
Sources of Revenue
(Dollar for Dollar Cash Match is Encouraged)
List the sources of matching funds and indicate either cash or
documentable in -kind contribution
Cash In -Kind
EA
*Loans with a 5% interest rate may only be awarded for potable
water and sewer projects. Leave blank if a loan is not requested.
$ 1,000,000
$2,917,174
$3,917,174
Energy/Mineral Impact Fund Grant
Request
*Energy/Mineral Impact Fund Loan
Request (If applicable)
Local Government Cash
J
4
H
O
F-
Expenditures
List Budget Line Items (Examples: architect, engineering, construction,
equipment items, etc.)
Wt
n
I-
n
at
M
M
o
0
o
to
N
fN
0
0
sor. .
o
o
a -
W
$2,917,174
$3,917,174
Please attach a more detailed budget if available
CR 49 Extension Project Phase 1B (1.5
miles)
C
o
&
Construction
J
4
I—
o
D. PROJECT INFORMATION.
The statutory purpose of the Energy and Mineral Impact Assistance program is to provide financial assistance to
"political subdivisions socially or economically impacted by the development, processing or energy conversion of
minerals and mineral fuels."
1. Demonstration of Need:
a. Why is the project needed at this time?
This project is needed to improve safety. Weld County is one of the most active oil and gas counties in the State.
As a result, the impact to county roads is significant. By connecting this arterial roadway, it will reduce traffic
congestion impacting adjacent roadways constantly under reconstruction by Public Works. For example, one of
these parallel routes is Old State Highway 37 (CR 55, 60.5 & 53), which was exchanged with CDOT for CR 392.
The truck traffic on this road can reach in excess of 60%. This project is needed to improve the safety of this
corridor by offsetting the amount of truck traffic on this disjointed connection to US 34.
b. How does the implementation of this project address the need?
Implementation of this project will have immediate safety results. A less congested, safer roadway will provide a
more direct truck route for the traveling public, especially, the oil and gas industry.
c. Does this project, as identified in this application, completely address the stated need? If not, please describe
additional work or phases and the estimated time frame. Do you anticipate requesting Energy and Mineral Impact
Assistance funds for future phases?
Yes, this project completely addresses the need of this Phase 1B section of CR 49. This project improves safety,
mobility, and connectivity to the Wattenberg Energy Field, which will continue to experience increased traffic.
Therefore, Weld County may need assistance on widening other sections of CR 49 in future requests.
d. What other implementation options have been considered?
The County is using a significant amount of oil and gas property taxes and direct distribution severance funds to
help off -set oil and gas impacts to all areas of the County. In addition, by constructing the four -lane extension
now will help save money in the long-range construction efforts of the corridor.
e. What are the consequences if the project is not awarded funds?
The County will not be able to implement this long range transportation planning effort identified since 2004.
2. Measurable Outcomes:
a. Describe measurable outcomes you expect to see when implementation of this project is complete. How will the
project enhance the livability* of your region, county, city, town or community (e.g. constructing a new water plant will
eliminate an unsafe drinking water system and provide safe and reliable drinking water; the construction of a new
community center will provide expanded community services, or projects achieving goals regarding energy conservation,
community heritage, economic development/diversification, traffic congestion, etc.)?
*(Livability means increasing the value and/or benefit in the areas that are commonly linked in community development such as jobs,
housing, transportation, education, emergency mitigation, health and environment)
This project will enhance the livability of Weld County. The most significant measureable outcome of this project
is economic development. The Greeley -Weld County airport is located at the north end of this connection and
will provide a more safe, direct route to DIA. In addition, since this roadway links the communities of
Keenesburg, Hudson, Kersey, and Greeley it will provide a safer transportation corridor, which can also help
mitigate emergency traffic impacts on US 85.
b. How many people will benefit from the project? (i.e., region, county, city, town, community, subdivision, households or
specific area or group; or any portion thereof)
Not only will the more than 6,900 vehicles per day will benefit from this project, but all the residents who
currently travel out -of -direction to get to US 34 from the north, including the Greeley -Weld County Airport users.
All Weld County residents will benefit from this project and more specifically, the communities of Keenesburg,
Hudson, Kersey and Greeley.
c. How will the outcome of the project be measured to determine whether the anticipated benefits to this population
actually occur?
This project can be easily measured by traffic counts. In addition, use of this corridor should improve safety and
reduce the amount of traffic accidents on adjacent roadways due to less congestion.
d. Does this project preserve and protect a historic building, facility or structure? If yes, please describe.
e. Will this project implement an energy efficiency/strategy that could result in less carbon footprint or conserve energy
use or capitalize on renewable energy technology? If yes, please describe.
Yes, this project will implement energy efficient strategies by constructing the roadway in concrete. Asphalt
pavement life is less than half the expected life of concrete roadways, therefore, asphalt needs repairs more
often versus repairs of concrete roads. In addition, asphalt pavement requires burning of fossil fuel to heat the
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pavement material to 320 degrees (warm mix is typically 280 degrees). In a 2009 study Prepared for the New York
State Energy Research and Development Authority, the impact on energy consumption and greenhouse gas
emission is largely affected by transport distances and heating of asphalt hot mix as compared with concrete
placement. The study found that 60 percent more energy was used to create and place asphalt versus concrete.
Also, studies have demonstrated a statistically significant fuel savings for semi -tractor trailers (18 wheelers) on
concrete versus asphalt pavements; trucks traveling on concrete pavements burn up to 7% less fuel per mile.
According to the USEPA (document 420F, 2005), an average of 22 pounds of Carbon Dioxide and approximately 4
ounces of NOx are emitted per gallon of diesel burned in an semi -truck engine. On a concrete road, CO2
emissions from a typical diesel truck would be expected to be reduced by 1.5 pounds and a quarter ounce per
gallon of fuel burned. Trucks travelling over 20 miles would see reductions of 10 pounds of CO2 and 2 pounds of
NOx.
3. Relationship to Community Goals
a. Is the project identified in the applicant's budget or a jurisdictionally approved plan (e.g. capital improvement plan,
equipment replacement plan, comprehensive plan, utility plan, road maintenance and improvement plan or other local or
regional strategic management or planning document)? What is its ranking?
This project is identified in Weld County's 2035 Transportation Plan and Public Works 2013-2015 CIP.
4. Local Commitment and Ability to Pay
a. Why can't this project be funded locally?
This project can't be entirely funded locally because the oil and gas impacts to the County are so significant that
we cannot use all of our resources on one road.
b. Has this project been deferred because of lack of local funding? If so, how long?
Yes, this project has been deferred since 2004, when the alignment study was first adopted.
c. Explain the origin of your local cash match. (Note: Whenever possible, local government cash match on a dollar for
dollar match basis is encouraged.)
The local cash match will be from Public Works General Fund.
d. What other community entities, organizations, or stakeholders recognize the value of this project and are
collaborating with you to achieve increased livability of the community? Please describe how your partners are
contributing to achieve the improvement to the livability of the community through this project. If in -kind contributions are
included in the project budget, detailed tracking will be required on project monitoring report.
The Greeley -Weld County Airport recognizes the economic development opportunities this project creates. The
oil and gas industry, including the communities of Greeley, Kersey, Keenesburg and Hudson also recognize the
improved safety and connectivity this project affords them and the ancillary users.
i. Please describe the level of commitment by each collaborator. (e.g. fee waivers, in -kind services, fundraising,
direct monetary contribution, policy changes.)
Please refer to the attached letters of support.
ii. Please list the value of the resources that each collaborator is bringing to the program.
e. Has the applicant dedicated the financial resources in their current budget, reserve funds and/or unused debt capacity
that are being used for the local matching funds? Explain if No
Weld County Public Works Capital Improvement Plan has budgeted the design and right-of-way purchases for
this project in 2013. To date, the county has paid $350,000 of Atkins $1.2 million dollar design contract.
f. Have the applicant's tax rates, user charges or fees been reviewed recently to address funding for the proposed
project?
Weld County revised the Road Impact Fees in 2011, but with stagnant development there are little resources
available to offset this project.
g. If the tax rate, user charges or fees were modified, what was the modification and when did this change occur?
In 2011, there was an inflationary increased to the existing fee, but the effect to the fund was nominal.
h. Has the applicant contacted representatives from local energy or mineral companies to discuss the project? If yes,
when was the contact and what was discussed.
Yes, Weld County has been in contact with Anadarko, Noble, and Encana on this long-range transportation effort.
i. Has the applicant requested financial support from the industry? If yes, when was the contact, what amount did you
request? What were the results? If no, why not?
The industry is contributing through oil and gas property tax funds and direct distribution severance funds.
5. Readiness to Go
a. Assuming this project is funded as requested, how soon will the project begin? What is the time frame for
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completion?
This project has been identified to be constructed in three phases. Phase 1a will be completed this summer and
Phase lb will be completed by the end of this year. The great thing about concrete is it at can be poured year
round. Phase 1 extends CR 49 north from US 34 to CR 58. Phase 2 includes a new bridge over the Poudre River
and Phase 3 includes an additional bridge over the South Platte River. All phases will be completed by 2015.
b. Describe how you determined that the project can be completed within the proposed budget as outlined in this
application? Are contingencies considered within the project budget?
This project can be completed within the proposed budget and is currently under design. Public Works is
including a contingency within the construction budget.
c. Has the necessary planning been completed? How? What additional design work or permitting must still be
completed, if any? When? How did the applicant develop project cost estimates? Is the project supported by bids,
professional estimates or other credible information? Please attach a copy of any supporting documents.
Phase 1: Final Design will be completed in April of 2013, with construction finishing in Spring of 2014.
Phase 2: Final Design will be completed in April of 2013, with construction in Summer of 2014.
Phase 3: Final Design will be completed in Summer of 2013, with construction in Summer of 2015.
Right-of-way acquisition is in process now. Through a competitive Qualifications -Based Selection (QBS)
process, Weld County contracted Atkins to design the entire project. Atkins developed the cost estimates and
preliminary design. Felsburg, Holt, & Ullevig is contracted to provide all the environmental clearances. Please
see the attached cost estimates.
6. Energy & Mineral Relationship
a. Describe how the applicant is, has been, or will be impacted by the development, production, or conversion of energy
and mineral resources.
Weld County has 24,024 oil and gas wells and is the most producing oil and gas County in the State. Weld
County's Wattenberg Energy Field is the Nation's 7th largest Energy Field. This production does have impacts on
County roads with more than 700 truck trips needed for a horizontal well and 400 trips for a vertical well. After
the well is in operation after about nine months, you will have 4 truck trips per day (2 semi -trucks and 2'h -ton to
1 -ton trucks).
b. To further document the impact in the area, name the company or companies involved, the number of employees
associated with the activities impacting the jurisdiction and other relevant, quantitative indicators of energy/mineral impact.
There are many oil and gas companies operating in Weld County, but to name a few, Anadarko, Noble Energy,
PDC, DCP, and Encana. In 2011, Weld County collected $109 million in property taxes from just two companies
(Anadarko & Noble). In 2012, there were 3,546 oil and gas employees residing in Weld County. Weld County's oil
and gas assessed property value for 2012 was $565,884,747.
7. Management Capacity
a. How will you separate and track expenditures, maintain funds and reserves for the capital expenditures and
improvements as described in this project?
Weld County's Accounting Department is recognized as a Tier 3 local government by the State and can manage
all invoicing information through the Banner Accounting System. In addition, Public Works will use the project
management software PubWorks to assist in administering the project.
b. Describe the funding plan in place to address the new operating and maintenance expenses generated from the
project?
This new road will be added to the Highway Users Tax Fund (HUTF) as part of the County's maintenance
program. This additional funding will assist in maintenance; however, by using concrete for the road the
maintenance life is increased by 30 years.
c. Describe the technical and professional experience/expertise of the person(s) and/or professional firms responsible to
manage this project.
The County Engineer, Wayne Howard, P.E. is the Project Manager and will be in constant contact with Atkins
Project Manager. Wayne Howard has been managing DOLA grants for a number of years and has the expertise
to manage this grant project.
d. Does the project duplicate service capacity already established? Is the service inadequate? Has consolidation of
services with another provider been considered?
This is a safety project and does not duplicate service capacity but creates it. Current service is inadequate and
inefficient to meet current traffic demands.
E. HIGH PERFORMANCE CERTIFICATION (HPCP) PROGRAM COMPLIANCE.
Colorado Revised Statutes (C.R.S. 24-30-1301 to 1307) require all new facilities, additions, and renovation projects funded with 25% or
more of state funds to conform with the High Performance Certification Program (HPCP) policy adopted by the Office of the State
Page 6 of 8
Architect (OSA) if:
• The new facility, addition, or renovation project contains 5,000 or more building square feet; and
• The project includes an HVAC system; and
• In the case of a renovation project, the cost of the renovation exceeds 25% of the current value of the property; and
• The project has NOT entered the design phase prior to January 1, 2008.
The HPCP requires projects achieve the highest possible LEED certification with the goal being LEED Gold. Projects are strongly
encouraged to meet the Office of the State Architect's (OSA) Sustainable Priorities in addition to the LEED prerequisites. Projects
funded through DOLA are required to participate in the OSA's registration and tracking process. See DOLA's HPCP web page for more
information or contact your DOLA regional manager.
In instances where achievement of LEED Gold certification is not practicable, an applicant may request a modification of the HPCP
policy or a waiver if certain conditions exist.
Please answer the following questions:
1. What is the total building square footage of the new facility, addition, or renovation? N/A
2. Does the project include an HVAC system? Yes No
3. Is the project a renovation? (If no, please skip to Question 6 below.) Yes No
4. What is the current property value*? $
5. What is the total project cost for the renovation? $
6. Will you need assistance locating resources, third party consultants, or technical assistance for LEED requirements, preparing cost
estimates, or otherwise complying with the HPCP?
Yes No Explain
F. TABOR COMPLIANCE.
1. Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR spending
limitations? Explain:
Yes
2. If the applicant jurisdiction receives a grant with Federal Mineral Lease funds, will the local government exceed the
TABOR limit and force a citizen property tax rebate?
NO
3. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations? Explain.
NO
4. Has the applicant sought voter approval to keep revenues above fiscal spending limits? Explain.
Yes
5. Are there any limitations to the voter approved revenues? (e.g., Can revenues only be spent on law enforcement or
roads?)
All Weld County ad valorem tax levies for county purposes, when applied to the total valuation for assessment of
the County, shall be reduced so as to prohibit the levying of a greater amount of tax revenue than was levied
from ad valorem taxation in the preceding year plus five percent (5%) except to provide for the payment of bonds
and interest thereon.
6. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect this
status? Explain.
NO
G. ENVIRONMENTAL REVIEW.
Indicate below whether any of the proposed project activities:
1. Will be undertaken in flood hazard areas. Yes X No
List flood plain maps/studies reviewed in reaching this conclusion. Describe alternatives considered and mitigation
proposed.
This project is within the limits of the following FEMA Map Panels:
080266-0635C; 080266-0645C; 080266-0637C
2. Will affect historical, archeological or cultural resources, or be undertaken in geological
hazard area?
Describe alternatives considered and mitigation proposed.
Yes X No
There is no geologic hazard area in the 47-49 Corridor. The consultants (FHU, Atkins) are surveying and
documenting for all environmental (404, Floodplain, wetland, habitat, endangered species), and for historical and
archaeological artifacts. These will be avoided or catalogued and properly removed (to museum, library,
university, or other repository) from any construction area of the project.
Page 7 of 8
3. Address any other related public health or safety concerns? Describe.
Yes No X
APPLICATION SUBMISSION INSTRUCTIONS
AND
OFFICIAL BOARD ACTION DATE (REQUIRED)
Application and attachments must be submitted electronically in
WORD .DOC (Preferred) or .PDF Format (Unsecured) to: ImpactGrantsstate.co.us
In email subject line include: Applicant Local Government name and Tier for which you are applying
-example- Subject: Springfield County EIAF Grant Request, Tier 1
NOTE: Please do not submit a scanned application (scanned attachments ok).
(If you are unable to submit electronically please contact your DOLA regional manager)
For any questions related to the electronic submittal please call Bret Hillberry @ 303.866.4058
Attachments List (Check and submit the following documents, if applicable):
► Preliminary Engineering Reports
► Architectural Drawings
► Cost Estimates
D. Detailed Budget
► Map showing location of the project
► Attorney's TABOR decision
Official Board Action taken on
March 27, 2013
Date
Submission of this form indicates official action by the applicant's governing board
authorizing application for these funds.
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