HomeMy WebLinkAbout20131397.tiffRESOLUTION
RE: APPROVE 2013 PARTNERSHIP AND VENDOR AGREEMENTS AND AUTHORIZE
CHAIR TO SIGN - GREELEY INDEPENDENCE STAMPEDE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with 2013 Partnership and Vendor
Agreements between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Greeley Independence Stampede, commencing upon execution of
signature, with further terms and conditions being as stated in said partnership and vendor
agreements, and
WHEREAS, after review, the Board deems it advisable to approve said partnership and
vendor agreements, copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Partnership and Vendor Agreements between the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf
of the Weld County Department of Public Health and Environment, and the Greeley
Independence Stampede be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said partnership and vendor agreements.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 10th day of June, A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD oU TY, COLORADO
ATTEST:
Weld County Clerk to the Board
r
BY..
APP
Attorney
Date of signature:
JUN 18 2013
William F. G-`rciaChair
Douglds Rademaldler, Pro-Tem
Sean P. Conway
ike Freem
Barbar*'K r me er`
Ora_ 4:21--A--1
2013-1397
HL0040
Memorandum
TO: William F. Garcia, Chair
Board of County Commissioners
FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and
Environment
DATE: May 20, 2013
SUBJECT: Signature Requested on Youth Tobacco
Media Prevention Contracts
Enclosed for Board signature are four (4) contracts related to youth tobacco media prevention.
The contracts include Lamar outdoor advertising (bus benches and billboards, $9775), Spot -On
Solutions (school bus ads, $8000), Townsquare Media (radio, $4,000), and the Greeley
Stampede (PSA—public service announcement, $10,000). All of these contracts will be paid
with state A35 tobacco funds and are included in our existing workplan.
Weld County attorney Bob Choate reviewed the Greeley Stampede contract and the Stampede
has approved his suggestions to the contract; the other media contracts have been sent to him for
review. Additionally, the Greeley Stampede has approved the PSA (see attached approval).
Please see attached for samples of the billboard and bus ads. The spit ads have been reviewed
and revised based on youth suggestions. The school bus ad will circulate on school bus routes
where there are higher chew and spit rates and run for six months.
Of note is the Greeley Stampede is requesting a signature on their contract by May 31,
2013.
2013-1397
DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
1555 North 17th Avenue
Greeley, Colorado 80631
Public Health
Web: http://www.weldhealth.org
Health Aasale►etron Public Heelth & Cltnlcal Environmental Health Communication, EnHryency Preparedness
Vital Records Services Services !decagon 8 Penning & Response
Tele: 970.304.8410 Tele: 970.3046420 Tele: 970 3046415 IS.: 970 304 8470 Tele: 970 304 6420
Fax: 970 304 6412 Fax 970304 8416 Fax: 970 3046411 Fu: 970.3046452 Fax: 970304 8489
Our vleion: Together with the communities we serve, we are working to make Weld County the healthiest place 'olive, teem, work and play
Memorandum
Date: May 21, 2013
To: Commissioners
From: Mark E. Wallace, MD, MPH — Director
Re: Contracts for Pass -Around Review
Commissioner Rademacher, Coordinator for Health, approved the items listed below for pass -around
review. Please indicate your preference for the next step.
Youth Tobacco Prevention Media Contracts
For Board review and approval are four contracts related to youth tobacco prevention media. The
contracts include:
• Lamar Outdoor Advertising (bus benches and billboards, $9,775.00)
• Spot -On Solutions (school bus ads, $8,000.00)
• Town square Media (radio, $4,000.00)
• Greeley Stampede (PSA—public service announcement, $10,000.00)
All of these contracts will be paid with State A35 tobacco funds and are included in our existing work
plan.
Weld County attorney Bob Choate reviewed the Greeley Stampede contract and the Stampede has
approved Mr. Choate's suggested revisions to the contract; the other media contracts referred to in this
Memo have been sent to him for review as well. Additionally, the Greeley Stampede has approved the
PSA (see attached approval).
The spit/chew ads (Lamar, Spot -On & Greeley Stampede) have been reviewed and revised based on
youth suggestions. The school bus ad will circulate on school bus routes where there are higher chew
and spit rates and run for six months.
Of note Is the Greeley Stampede is requesting a signature on their contract by May 31, 2013.
I recommend your approval.
Sean Conway
Mike Freeman
Bill Garcia
Barbara Kirkmeyer
Doug Rademacher
Approve for agenda Request work session first
Yes O No
Yes ❑ No
LED Yes ❑ No
Yes ❑ No
IB—Yes O No
WCDPHE Page 1 of 1
CONTRACT NO. 5130046
2013 Partnership Agreement
Greeley Stampede & Weld County Department of Public Health and Environment
This Partnership Agreement (hereinafter referred to as "Agreement") is made and entered into by the
Greeley Independence Stampede (hereinafter referred to as the "Stampede") and Weld County
Department of Public Health and Environment (hereinafter referred to as the "Sponsor").
Consideration
In exchange for the benefits provided by the Stampede as described below, the Sponsor shall provide
the Stampede with the following:
1. Cash sponsorship in the amount of ten thousand dollars ($10,000.00) payable to the Stampede
no later than May 31, 2013.
Sponsor Benefits
In consideration of the sponsorship support provided by the Sponsor, the Stampede shall provide the
Sponsor with the following benefits as part of the Event, unless otherwise noted:
Promotional Rights
1. Recognized as Formal Sponsor of the Stampede and is entitled to the promotional media and
on -site marketing benefits as set forth in this Agreement.
Integrated Branding
1. Use the 2013 Official Greeley Stampede Logo in any of the Sponsor's promotions and
advertising through July 31, 2013.
2. Entry as participant in the Official Independence Day Parade. Application to be provided -
guaranteed entry, no fee. This agreement must be signed no later than May 17, 2013 in order to
meet application deadlines for benefit to apply.
3. Recognized with Sponsor Logo in listing on the Sponsor Appreciation page of the Official 2013
Greeley Stampede Event Program. This agreement must be signed no later than May 17, 2013
in order to meet press deadlines for benefit to apply. Sponsor must provide logo in an electronic
format (300 dpi; full color; .jpg, .eps, .png format) no later than May 17, 2013.
4. Recognized in listing on the Sponsor Appreciation page of the Official 2013 Greeley Stampede
Rodeo Program. This agreement must be signed no later than May 17, 2013 in order to meet
press deadlines for benefit to apply.
S. Sponsor name and logo with link to sponsor's website will be included on the Sponsor
Recognition page in the sponsorship section of the Greeley Stampede Website. Sponsor must
provide logo in an electronic format (300 dpi; full color; .jpg, .eps, .png format) no later than
May 17, 2013.
Activation
1. Exhibit I Vendor Space as described in the executed Vendor and Exhibit Space Contract
between Sponsor and the Greeley Stampede.
On -Site Promotion
aI/3-/397
1. Allocated a 30 -second Advertisement Spot to be played in the Arena prior to the start of, or
directly following, the PRCA Rodeo Performance on six (6) rodeo performance nights. Sponsor is
responsible for all aspects of production the spot, and must provide it to the Stampede's
Audio/Video Contractor in electronic format no later than June 1, 2013.
2. Recognized by the Rodeo Announcer in up to six (6) PRCA Rodeo Performances. Sponsor must
provide a one to two line script no later than June 1, 2013. Announcer may summarize script as
appropriate for time limitations based on the performance.
3. Sponsor logo will be featured on the LED Scoreboard prior to and/or directly following each
PRCA Rodeo Performance. Sponsor must provide logo in an electronic format (300 dpi; full color;
.jpg, .eps, .png format) no later than May 17, 2013.
VIP Event Experience
1. Two (2) Season General Parking Passes for parking for the duration of the Event.
Term
This Agreement shall not become effective until signed by the General Manager of the Stampede and
the Chair of the Weld County Board of County Commissioners, and will terminate on July 31, 2013.
Conduct Harmful to the Stampede
In the event the Sponsor engages in conduct which endangers the health or safety of the public,
contestants, or other persons on the event grounds, or tends to injure the property or reputation of the
Stampede, the Stampede shall have the right to immediately terminate this Agreement.
Sponsor assumes the full responsibility for the character, acts and conduct of all persons under its
employ and direction.
Subcontracting and Assignment
The Sponsor shall not subcontract any portion of the services to be performed under this agreement nor
assign or transfer any interest in this Agreement or assign any claims for money due or to become due
under this Agreement without prior written approval of the Stampede.
Independent Contractors
Each party shall perform its duties hereunder as an independent contractor and not as an employee of
the other party. Each party shall be solely responsible for its acts and those of its agents and employees
for all acts performed pursuant to this Agreement. Neither party shall have any authority to act for, or on
behalf of, or to bind the other party in any manner whatsoever.
Compliance with Laws and Regulations
The Sponsor shall comply with all the laws of the United States (including, without limitation, Sponsor's
obligations under the Americans with Disabilities Act) and of the State of Colorado. Sponsor shall also
comply with all ordinances, rules and regulations adopted by the City of Greeley, Weld County, and any
other government agency with authority to regulate the acts of the Sponsor. The Sponsor will require
that its agents, servants, employees, or invitees comply with all such laws, ordinances and regulations.
The Sponsor shall be responsible for payment of all licenses, permits, fees, registrations, taxes,
assessments, and charges of every kind and character levied or required by any federal, state, or local
law, ordinance, or regulation in connection with or because of any act or activity engaged in by the
Sponsor or its agents, servants, employees, or invitees under the Agreement.
2013 Greeley Stampede Partnership Agreement Page 2 of 4
Applicable Law This Agreement shall be governed by the laws of the State of Colorado. Venue shall lie in
Weld County, State of Colorado.
Governmental Immunity
No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of
any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental
Immunity Act 4§24-10-101 et seq., as applicable now or hereafter amended.
No Third Party Beneficiary
It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement,
and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other
person not included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
Attorneys Fees/Legal Costs
In the event of a dispute between County and Contractor, concerning this Agreement, the parties agree
that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or on
its own behalf.
The balance of this page has intentionally been left blank.
2013 Greeley Stampede Partnership Agreement Page 3 of 4
In witness whereof, the parties have executed this Agreement as of the date of the last signature by the
parties below who herby warrant and assert that he/she has the authority to bind the Sponsor to the
terms and conditions of this Agreement.
Board of Weld County Commissioners
on behalf of:
Weld County Department of Public Health & Greeley Stampede
Enwrvwrremti , JUN 102013
gnature Date Signature Date
By: Wi 1 1 i Am F. Garcia Anthea Dreisbach
me: Chair General Manager
06-07-2013
115O O St- P O Box 758
Address
Greeley, CO 80632
City, State, Zip
970-336-7204
Phone
wgarcia@weldgovcom
Email
Contact Parson -gaiter than above Signor
Rachel Freeman - Program Coordinator
Name, Title (please print)
(970) 304-6470 x 2385
Phone
rfreeman@co.weld.co.us
600 North 14th Avenue
Address
Greeley, CO 80631
City, State, Zip
(970) 356-7787
Phone
anthea@ • reeleystamogde_ yg
Email
Greeley Sum
Signature
Trudy Sargent
Chair
mince Mem
k//3
Date
Email
2013 Greel y Stampede Partper,lhip Agreement Page4d4
d a
aoi3-/397
CONTRACT NO. V130002
2013 Vendor Agreement
Greeley Stampede & Weld County Department of Public Health and Environment
This Partnership Agreement (hereinafter referred to as "Agreement") is made and entered into by the
Greeley Independence Stampede (hereinafter referred to as the "Stampede") and Weld County
Department of Public Health and Environment (hereinafter referred to as the "Vendor").
Vendor Space Information
Per your 2013 Vendor or Concessionaire Application the following Space and Items have been approved
for participation in the Greeley Stampede, June 27 —July 7, 2013:
Width: 10' Depth: 36'
Location: Southwest Park, near Pavilion
Approved Items for Sale:
None: Informational & Educational
Also included with your standard space fee:
1. Two (2) Season Admission Passes — good for admission of two (2) individuals for the duration of
the event.
2. One (1) Season Parking Pass — good for parking of one (1) vehicle for the duration of the event.
3. Access to one (1) electrical hook up; 110v 20amp duplex.
Payments and Fees Due
The following payment and fees are due to the Stampede no later than May 17, 2013:
Space Fee:
Partnership Agreement #S130046 = $0,000.00
Term
This Agreement shall not become effective until signed by the General Manager of the Stampede and
the Chair of the Weld County Board of County Commissioners, and will terminate on July 31, 2013.
Vendor Manual
Vendor agrees to comply with all rules and regulations as set forth in the 2013 Greeley Stampede
Vendor Manual.
Conduct Harmful to the Stampede
In the event the Sponsor engages in conduct which endangers the health or safety of the public,
contestants, or other persons on the event grounds, or tends to injure the property or reputation of the
Stampede, the Stampede shall have the right to immediately terminate this Agreement.
Sponsor assumes the full responsibility for the character, acts and conduct of all persons under its
employ and direction.
020/3- /.327
Subcontracting and Assignment
The Sponsor shall not subcontract any portion of the services to be performed under this agreement nor
assign or transfer any interest in this Agreement or assign any claims for money due or to become due
under this Agreement without prior written approval of the Stampede.
Independent Contractors
Each party shall perform its duties hereunder as an independent contractor and not as an employee of
the other party. Each party shall be solely responsible for its acts and those of its agents and employees
for all acts performed pursuant to this Agreement. Neither party shall have any authority to act for, or on
behalf of, or to bind the other party in any manner whatsoever.
Compliance with Laws and Regulations
The Sponsor shall comply with all the laws of the United States (including, without limitation, Sponsor's
obligations under the Americans with Disabilities Act) and of the State of Colorado. Sponsor shall also
comply with all ordinances, rules and regulations adopted by the City of Greeley, Weld County, and any
other government agency with authority to regulate the acts of the Sponsor. The Sponsor will require
that its agents, servants, employees, or invitees comply with all such laws, ordinances and regulations.
The Sponsor shall be responsible for payment of all licenses, permits, fees, registrations, taxes,
assessments, and charges of every kind and character levied or required by any federal, state, or local
law, ordinance, or regulation in connection with or because of any act or activity engaged in by the
Sponsor or its agents, servants, employees, or invitees under the Agreement.
Applicable Law This Agreement shall be governed by the laws of the State of Colorado. Venue shall lie in
Weld County, State of Colorado.
Governmental Immunity
No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of
any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental
Immunity Act §524-10-101 et seq., as applicable now or hereafter amended.
No Third Party Beneficiary
It is expressly understood and agreed that the enforcement of the terms and conditions of this Agreement,
and all rights of action relating to such enforcement, shall be strictly reserved to the undersigned parties
and nothing in this Agreement shall give or allow any claim or right of action whatsoever by any other
person not included in this Agreement. It is the express intention of the undersigned parties that any
entity other than the undersigned parties receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
Attorneys Fees/Legal Costs
In the event of a dispute between County and Contractor, concerning this Agreement, the parties agree
that each party shall be responsible for the payment of attorney fees and/or legal costs incurred by or
on its own behalf.
The balance of this page has intentionally been left blank.
2013 Greeley Stampede Partnership Agreement Page 2 of 3
in witness whereof, the parties have executed this Agreement as of the date of the last signature by the
parties below who herby warrant and assert that he/she has the authority to bind the Vendor to the
terms and dconditions c f this Agreement.
Board o e ounty commissioners
on behalf of:
Weld County Department of Public Health and Greeley Stampede
Enviror t
JUN 1 0 2013 -
Signature
By: William F. Garcia
Title: Chair
Date Signature
Anthea Dreisbach
General Manager
1150 0 St
P.O. Box 758 600 North 14th Avenue
Date
Address Address
Greeley CO 89632 Greeley, CO 80631
City, State, Zip City, State, Zip
970-336-7204 (970) 356-7787
Phone Phone
wgarcia@weldgov . com anthea@greeleystampede.org
Email Email
Contact Person - If other than above Signor Greeley Stampede Committee Member
(2"
Rachel Freeman — Program Coordinator
Name, Title (please print)
(970) 304-6470
Phone
rfreeman@co.weld.co.us
Email
Signature
Heidi Grogg
Event Operations Coordinator
GIP -V/3
Date
2013 Greeley Stampede Partnership Agreement Page 3 of 3
Hello