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Home My WebLink About20131526.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JUNE 17, 2013 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, June 17, 2013, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro-Tem Commissioner Sean P. Conway Commissioner Mike Freeman Commissioner Barbara Kirkmeyer - EXCUSED Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Susan Brown Controller, Barbara Connolly (Clerk's Note: There is no audio file associated with this meeting.) MINUTES: Commissioner Rademacher moved to approve the minutes of the Board of County Commissioners meeting of June 12, 2013, as printed. Commissioner Conway seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: There were no amendments to the agenda. CONSENT AGENDA: Commissioner Rademacher moved to approve the Consent Agenda as printed. Commissioner Freeman seconded the motion, and it carried unanimously. PRESENTATIONS: 1) RECOGNITION OF SERVICES, WORKFORCE DEVELOPMENT BOARD — ROBERT ENDYK: Chair Garcia read the certificate into the record and thanked him for his voluntary services to the citizens of Weld County and Commissioner Conway stated Mr. Endyk has been a valuable member of this board. PUBLIC INPUT: Lou Beard, County resident, spoke on the issue of subsidized mental health care in Colorado. He said that during the meeting on June 10, 2013, Commissioner Conway erroneously stated that the Colorado General Assembly did not increase funding for mental health; however the governor just signed SB13-266 — Coordinated Behavioral Health Crisis Response — and H813-1296 — Civil Commitments Task Force — sponsored by Representatives Tracy Kraft -Tharp and Dave Young and Senator Jeanne Nicholson, which will provide $20 million dollars in mental health funding. Mr. Beard said he believes the Commissioners tend to have a negative view of the General Assembly no Minutes, June 17, 2013 2013-1526 Page 1 BC0016 matter what they do. Commissioner Conway said he had a meeting with Representative Young and was informed that this bill had passed, but was not previously aware of it. He said they applaud Representative Young, but wonder how much of those funds will reach Weld County. He also noted that he asked Representative Young about the current mental health budget and how much of an increase this was and was told that Representative Young would get back to him with that information. Commissioner Conway shared that at the recent Colorado Counties, Inc. (CCI) meeting, he and Commissioner Kirkmeyer stood and applauded Democratic State Senator Mary Hodge for her hard work on the Budget Committee and support for oil and gas issues. Commissioner Conway stated, "We are not here as 'us versus them,' anyone who works for the betterment of our community is respected and honored. On the other hand, we will not remain silent on issues we feel are important." Commissioner Conway invited Mr. Beard to attend a proposed upcoming meeting with Representative Young. Mr. Beard said that he agreed with many of the Board of Commissioner's stands on issues, but feels truth and factual accuracy are very important, because some of the people who were "in this room that day are now misinformed". Commissioner Conway thanked Mr. Beard for his comments. NEW BUSINESS: 1) CONSIDER STATEMENT OF GRANT AWARD FOR THE JUVENILE DIVERSION PROGRAM AND AUTHORIZE CHAIR TO SIGN: Kirsta Britton, Director of Juvenile Diversion, District Attorney's Office, reported that the full amount requested was not awarded due to statewide funding limitations; therefore, the certification of match needs to be amended to reflect the lesser amount. She anticipates a difference of $2,800, which will be covered by the new program fee. In response to Commissioner Conway, Ms. Britton confirmed the legislature has not increased funding for juvenile diversion in several years. Referring back to public comment, Commissioner Conway noted that this is a highly successful program addressing mental health issues. Commissioner Conway moved to approve said statement of grant award and authorize the Chair to sign. The motion was seconded by Commissioner Freeman, and it carried unanimously. Commissioner Conway thanked the District Attorney's Office, stating the program, which started in 2005, goes to the heart of the issue of reaching troubled youth. 2) ESTABLISH CHANGE FUND FOR JUVENILE DIVERSION PROGRAM: Ms. Britton explained this request is for a petty cash fund to make change for the $50 program fee. Commissioner Rademacher moved to correct the resolution (to name the District Attorney's Office in place of the Sheriff's Office). Seconded by Commissioner Freeman, the motion carried unanimously. Commissioner Rademacher moved to approve establishing said change fund, as amended. Seconded by Commissioner Freeman, the motion carried unanimously. 3) CONSIDER TEMPORARY CLOSURE OF CR 19 BETWEEN CRS 4 AND 6: Janet Carter, Department of Public Works, reviewed the temporary road closure for a bridge re -deck. She said staff will be using message boards for the detour route and mag chloride for dust abatement. In response to Commissioner Conway, Ms. Carter said that she would send Commissioner Kirkmeyer an email so she can keep her constiuents informed. Commissioner Rademacher moved to approve said temporary road closure. Seconded by Commissioner Conway, the motion carried unanimously. 4) CONSIDER TEMPORARY CLOSURE OF CR 88 BETWEEN CRS 43 AND 45: Ms. Carter reviewed the temporary road closure for a culvert replacement. Commissioner Freeman moved to approve said temporary road closure. Seconded by Commissioner Conway, the motion carried unanimously. Minutes, June 17, 2013 2013-1526 Page 2 BC0016 5) CONSIDER TEMPORARY CLOSURE OF CR 63 BETWEEN CRS 8 AND 10: Ms. Carter reviewed the temporary road closure for two culvert replacements. Commissioner Conway moved to approve said temporary road closure. Seconded by Commissioner Freeman, the motion carried unanimously. Commissioners Freeman and Conway noted they have received complaints about traffic on CR 27 and CR 25 because of the CDOT bridge closure on SH 14. Ms. Carter said her staff is consulting with CDOT to make adjusts to that detour route and are monitoring those issues. Commissioner Freeman and Conway noted that they had made a trip in District 1 and that there is a safety issue on CR 390 because it is a rough road. The also reported that for activities and sporting events the School District goes 22 miles out of their way to avoid this roadway. Commissioner Conway concurred this is something that needs to be examined due to high usage, although it probably only trips the triggers on activity days. Ms. Carter said that this is a key topic and her staff has discussed getting a piece of CR 390 done every year, because different areas are popular at different times, but it is not high -use along the entire route. 6) CONSIDER PROFESSIONAL SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN — ERIC MELVIN AND ANGELYNE THE AMAZING DEAF CATTLE DOG: Brad Yatabe, Assistant County Attorney, reviewed this professional service agreement for the 2013 Weld County Fair. He explained that the deaf dog responds to hand signals and the performance conveys a positive message about overcoming adversity. Commissioner Conway moved to approve said agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. 7) CONSIDER VETERANS SERVICE OFFICER'S MONTHLY REPORT AND CERTIFICATION OF PAY FOR MAY, 2013, AND AUTHORIZE CHAIR TO SIGN: Toby Taylor, Director of the Department of Buildings and Grounds, reviewed the report. Commissioner Conway moved to approve said monthly report and certification of pay and authorize the Chair to sign. The motion, which was seconded by Commissioner Freeman, carried unanimously. PLANNING: 1) CONSIDER VACATION OF USE BY SPECIAL REVIEW PERMIT USR-1069 — JOHN WARDLAW: Bruce Barker, County Attorney, reviewed the letter from Mr. Wardlaw and recommended approval or continuation. Commissioner Conway moved to approve said vacation of Use by Special Review Permit, USR-1069. Seconded by Commissioner Rademacher, the motion carried unanimously. BIDS: 1) PRESENT BID #B1300123, ROOF REPLACEMENT - 1400-1402 N. 17TH AVENUE BUILDINGS - DEPARTMENT OF BUILDINGS AND GROUNDS: Trevor Jiricek, Director of General Services, presented the bid, with eight vendors, to be brought back before the Board on July 1, 2013. Commissioner Rademacher noted the disparity between the high and low bids. 2) APPROVE BID #61300109, ARCHITECTURAL SERVICES - SOUTH ANNEX/918 10TH ST. - DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Jiricek said staff recommended the low bid from Bley and Associates, which meets specifications. Mr. Taylor explained staff compared the low bid with a hypothetical budget. He also committed to update the bid tabulation to include the additional information requested. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 3) APPROVE BID #B1300112, HOUSING REHABILITATION/5 HOUSES IN FORT LUPTON - DEPARTMENT OF FINANCE: Mr. Jiricek said that staff recommended accepting the low bid from Steamway, LLC, for all five houses. Commissioner Conway moved to approve said bid, as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. Minutes, June 17, 2013 2013-1526 Page 3 BC0016 4) APPROVE BID #B1300120, 12' SNOW PLOW BLADES/BLADE INSERTS - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek said that staff recommended the sole bid from Valk Manufacturing for a total amount of $33,369.60. Commissioner Rademacher moved to approve said bid, as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. 5) APPROVE BID #B1300127, EMULSION DUST CONTROL AGENT - DEPARTMENT OF PUBLIC WORKS: Mr. Jiricek said that staff recommended the sole bid from Cobitco, Inc., in the amount of $59,892. This emulsion is to be used on 2013 HRP Construction Projects. Commissioner Rademacher moved to approve said bid, as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. Mr. Jiricek noted there are four vendors in the area, but only one bid was received. 6) APPROVE BID #B13000016, SUVS - 4X4/4 DOOR (QTY. 2) - SHERIFF'S OFFICE (COMMANDERS): Mr. Jiricek said staff recommended the sole bid from John Elway Chevrolet in the amount of $90,296. He noted it was necessary to solicit this bid. Commissioner Freeman moved to approve said bid, as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 7) APPROVE BID #61300022, 1/2 TON 4X4 EXT CAB PICKUPS (CNG) (QTY. 3) - DEPARTMENT OF PUBLIC WORKS (ENGINEERING, GRADER & PAVEMENT MANAGEMENT DIVISIONS): Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford in the amount of $106,962. Mr. Jiricek noted, as relevant to all of these bids, that staff invested a significant amount of time to examine every state bid that was available, and Elizabeth Relford, Department of Public Works, confirmed. Commissioner Freeman moved to approve said bid, as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 8) APPROVE BID #B1300023, LNG TRUCK TRACTORS (QTY. 2) - DEPARTMENT OF PUBLIC WORKS (GRADER AND ROAD AND BRIDGE DIVISIONS): Mr. Jiricek said that staff recommended the low bid from MHC — Kenworth in the amount of $442,500. This project received CMAQ funds. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. 9) APPROVE BID #B1300024, LNG TRUCK TRACTORS (QTY. 2) - DEPARTMENT OF PUBLIC WORKS (TRUCKING DIVISION): Mr. Jiricek said staff recommended the sole bid from MHC — Kenworth for a total amount of $424,540. This project received CMAQ funds. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 10) APPROVE BID #B1300026, VANS - 11 PASSENGER (QTY. 2) - DEPARTMENT OF HUMAN SERVICES (AMERICORPS): Mr. Jiricek said staff recommended the low bid from Weld County Garage, in the amount of $74,826. This project received CMAQ funds. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. 11) APPROVE BID #61300084, 1 TON 4X4 STANDARD CAB DUAL WHEEL TRUCK (CNG) — TOWN OF PIERCE: Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford in the amount of $54,429. This project received CMAQ funds. In response to Chair Garcia, Ms. Relford confirmed that CMAQ grant funds apply to all of these bids/vehicles at approximately 83%, and the remainder is a local match share from the communities/districts, who take possession of their vehicle upon payment. In response to Commissioner Conway, Ms. Relford confirmed these are a mixture of Upper and North Minutes, June 17, 2013 2013-1526 Page 4 BC0016 Front Range funds. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Rademacher, and it carried unanimously. 12) APPROVE BID #B1300085, 1/2 TON 2X4 EXTEND CAB SHORT BOX PICKUP (CNG) (QTY. 2) — TOWN OF PIERCE: Mr. Jiricek said staff recommended the low bid from Spradley Barr Ford in the amount of $61,254. This project received CMAQ funds. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Rademacher, and it carried unanimously. 13) APPROVE BID #B1300086, 3/4 TON 4X4 EXTEND CAB PICKUP (CNG) - TOWN OF KERSEY: Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford. This project received CMAQ funds, in the amount of $39,885. He noted that staff double-checked the state bid, which did not meet specifications. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 14) APPROVE BID #61300087, 3/4 TON 4X4 CREW CAB PICKUPS (CNG) (QTY. 2) - PLATTEVILLE-GILCREST FIRE PROTECTION DISTRICT: Mr. Jiricek said staff recommended the low bid from Weld County Garage for a total amount of $85,257. This project received CMAQ funds. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 15) APPROVE BID #B1300088, 1 TON 4X4 CREW CAB WHEEL SHORT BASE TRUCK (CNG) - AULT-PIERCE FIRE PROTECTION DISTRICT: Mr. Jiricek said that staff recommended the low bid from Weld County Garage, with all options, for a grand total of $52,837. This project received CMAQ funds. Commissioner Conway moved to approve said bid. The motion was seconded by Commissioner Rademacher, and it carried unanimously. 16) APPROVE BID #B1300089, SUV-LARGE 4X4 VEHICLE (CNG) - PLATTE VALLEY FIRE PROTECTION DISTRICT: Mr. Jiricek said staff requested that this bid be continued until Wednesday, June 19, 2013, as Ms. Relford is still soliciting bids for this vehicle. Ms. Relford explained these are 'pull vehicles' and if the dealers don't claim them immediately, they could be sold to someone else; however, it takes time for the fire district to review the available vehicles. She noted that the vehicle currently available is higher -end, and staff will try to determine in the next couple days if it is approved. Commissioner Conway moved to continue the matter to Monday, June 24, 2013, but noted the bid may be addressed on Wednesday if that is more expedient. Seconded by Commissioner Rademacher, the motion carried unanimously. (Clerk's Note: This item was listed early, on June 19, 2013, at the direction of staff and the Chair) 17) APPROVE BID #61300090, 3/4 TON CREW CAB PICKUP (CNG) - DEPARTMENT OF PUBLIC WORKS (MAINTENANCE DIVISION): Mr. Jiricek said staff recommended the low bid from Spradley Barr Ford in the amount of $44,349. This project received CMAQ funds. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Rademacher, and it carried unanimously. 18) APPROVE BID #B1300091, 1 TON 4X4 STANDARD CAB DUAL WHEEL TRUCK - (CNG) - TOWN OF KEENESBURG: Mr. Jiricek said staff recommended the lowest qualifying bid which met all specifications from Spradley Barr Ford in the amount of $53,963. This project received CMAQ funds. He noted that the bid from Weld County Garage did not meet specifications due to the gross vehicle weight rating (GVWR). Commissioner Conway moved to approve said bid as recommended by staff and the Town. The motion was seconded by Commissioner Freeman, and it carried unanimously. Minutes, June 17, 2013 2013-1526 Page 5 BC0016 19) APPROVE BID #B1300092, 3/4 TON 4X4 EXTEND CAB LONG BED PICKUP - (CNG) - TOWN OF KEENESBURG: Mr. Jiricek said the Town of Keenesburg recommended the sole bid from Spradley Barr Ford in the amount of $50,571. This project received CMAQ funds. Commissioner Freeman moved to approve said bid as recommended by staff and the Town. The motion was seconded by Commissioner Rademacher, and it carried unanimously. 20) APPROVE BID #B1300093, 3/4 TON 4X4 EXTEND CAB PICKUP (CNG) - TOWN OF HUDSON: Mr. Jiricek said staff recommended the low bid from Spradley Barr Ford in the amount of $43,867. This project received CMAQ funds. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 21) APPROVE BID #B1300094, 1/2 TON 4X4 CREW CAB PICKUP (CNG) - TOWN OF HUDSON: Mr. Jiricek said staff recommended the low bid from Spradley Barr Ford in the amount of $39,227. This project received CMAQ funds. Commissioner Conway moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. 22) APPROVE BID #61300095, 1 TON 4X4 STANDARD CAB REAR WHEEL TRUCK - (CNG) — TOWN OF PLATTEVILLE: Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford in the amount of $56,539. This project received CMAQ funds. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. 23) APPROVE BID #B1300096, 1/2 TON 4X4 EXTEND CAB PICKUP (CNG) — TOWN OF PLATTEVILLE: Mr. Jiricek said staff recommended the low bid from Spradley Barr Ford in the amount of $36,061. This project received CMAQ funds. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Rademacher, and it carried unanimously. 24) APPROVE BID #61300097, 3/4 TON 4X4 EXTEND UTILITY BED PICKUP- (CNG) - TOWN OF GILCREST: Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford in the amount of $43,356. This project received CMAQ funds. A motion was made to approve said bid as recommended by staff. The motion was seconded, and it carried unanimously. 25) APPROVE BID #B1300098, LIQUEFIED NATURAL GAS (LNG) — A & W WATER: Mr. Jiricek said A&W Water Service, Inc., recommended the second low bid from MHC — Kenworth, in the amount of $238,300, noting that the low bid from Rush Truck Center of Colorado did not meet specifications due to the rear wheel suspension. Commissioner Rademacher moved to approve said bid as recommended by staff for the reason stated. The motion was seconded by Commissioner Conway, and it carried unanimously. 26) APPROVE BID #B1300099, SUV/FULL SIZED - EVANS FIRE PROTECTION DISTRICT: Mr. Jiricek said staff requested a continuation of this bid to Monday, June 24, 2013. Commissioner Conway moved to grant the continuance as requested. The motion was seconded by Commissioner Rademacher, and it carried unanimously. 27) APPROVE BID #B1300100, 1/2 TON 4X4 EXT CAB SHORT BOX PICKUP - TOWN OF LASALLE: Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford, in the amount of $35,975. This project received CMAQ funds. Commissioner Conway moved to approve said bid. The motion was seconded by Commissioner Freeman, and it carried unanimously. Minutes, June 17, 2013 2013-1526 Page 6 BC0016 28) APPROVE BID #B1300101, SUV - FULL SIZED - MOUNTAIN VIEW FIRE PROTECTION DISTRICT: Mr. Jiricek said staff was requesting a continuance until Monday, June 24, 2013. Commissioner Conway moved to approve the continuance as recommended by staff. The motion was seconded by Commissioner Rademacher, and it carried unanimously. 29) APPROVE BID #B1300102, 1/2 TON 4X4 EXT CAB LONG BOX PICKUP (QTY. 3) - TOWN OF MILLIKEN: Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford. This project received CMAQ funds in the amount of $108,609. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. 30) APPROVE BID #B1300103, VAN - 7 PASSENGER - TOWN OF MILLIKEN: Mr. Jiricek said staff recommended accepting the sole bid from Weld County Garage in the amount of $37,423. This project received CMAQ funds. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 31) APPROVE BID #B1300104, 1/2 TON 4X4 - 4 DOOR CREW CAB SHORT BOX PICKUP - DEPARTMENT OF PUBLIC WORKS (MOTOR POOL): Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford, in the amount of $38,875. This project received CMAQ funds. Commissioner Rademacher moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 32) APPROVE BID #61300105, 1/2 TON 4X4 EXT CAB SHORT BOX PICKUP - DEPARTMENT OF PUBLIC WORKS (ROAD AND BRIDGE DIVISION): Mr. Jiricek said staff recommended the sole bid from Spradley Barr Ford in the amount of $35,893. This project received CMAQ funds. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 33) APPROVE BID #B1300106, LNG TRUCK TRACTOR — A & W WATER: Mr. Jiricek said A&W Water Service, Inc., recommended accepting the sole bid from MHC — Kenworth, in the amount of $238,830. This project received CMAQ funds. Commissioner Conway moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Freeman, and it carried unanimously. 34) APPROVE BID #B1300107, LNG TRUCK TRACTOR - DAIRY FARMERS OF AMERICA: Mr. Jiricek said staff recommended accepting the sole bid from MHC — Kenworth, in the amount of $227,035. This project received CMAQ funds. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. 35) APPROVE BID #61300108, LNG TRUCK TRACTOR - NORTHERN PLAINS TRUCKING: Mr. Jiricek said staff recommended accepting the sole bid from MHC — Kenworth, in the amount of $238,830. This project received CMAQ funds. Commissioner Freeman moved to approve said bid as recommended by staff. The motion was seconded by Commissioner Conway, and it carried unanimously. Commissioner Conway thanked Ms. Relford, Mr. Jiricek and Barbara Connolly, Controller, for their hard working getting a fair price on these vehicles for the benefit of Weld County taxpayers. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Minutes, June 17, 2013 2013-1526 Page 7 BC0016 Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 10:07 a.m. BOARD OF COUNTY COMMISSIONERS WELDS 11 Y, COLORADO ATTEST: Weld County Clerk to the Board BY acher, Pro-Tem ke Freeman EXCUSED Barbara Kirkmeyer Minutes, June 17, 2013 2013-1526 Page 8 BC0016 Hello