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Home My WebLink About20132701.tiffRECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO SEPTEMBER 23, 2013 4:30 P.M. The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Administration Building, Greeley, Colorado, September 23, 2013, at the hour of 4:30 p.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William F. Garcia, Chair Commissioner Douglas Rademacher, Pro -Tern Commissioner Sean P. Conway Commissioner Mike Freeman — BY TELEPHONE Commissioner Barbara Kirkmeyer — BY TELEPHONE Also present: County Attorney, Bruce T. Barker Director of Budget and Management Analysis, Don Warden — BY TELEPHONE Acting Clerk to the Board, Susan Brown Director of Finance and Administration, Monica Mika AMENDMENTS TO AGENDA: There were no amendments to the agenda. OLD BUSINESS: 1) CONSIDER PROFESSIONAL SERVICES AGREEMENT AND AUTHORIZE CHAIR TO SIGN - BASE TACTICAL DISASTER RECOVERY: Monica Mika, Director of Finance and Administration, thanked the Board for extra time to perform due diligence in researching the top four candidates in the County's search for one primary firm to provide both FEMA and Public Infrastructure flood damage assessments. She said it quickly narrowed down to two choices, Witt O'Brien's and Base Tactical. Referencing a spreadsheet, she noted they are around the same in response times and experience levels, with a cost differential; both have experience with mitigation services. She said the two firms have a different approach to disaster recovery, and she was unable to connect with any of Witt O'Brien's references, but there were two articles that pointed to concerns with O'Brien. Don Warden gave a review of his research. He said one firm was eliminated right away based on the fact this is not their core business. He noted that Base Tactical is more expensive, but either one could do the job, and the advantage of Base Tactical is that they will probably be more aggressive in going after FEMA dollars. He said, based on Bruce Barker's interviews with references, Base seems highly competent and were instrumental in recovering FEMA dollars. He said that another benefit of working with Base is that they are a small firm and the principals will be at the County's disposal as 'boots on the ground'. He referred to good references for Base as well. He noted that Witt O'Brien was the FEMA director under Clinton - with a background in construction, and the majority of their personnel Minutes, September 23, 2013 2013-2701 Page 1 BC0016 are former FEMA employees. He expressed his belief they may be too conservative, and made Base Tactical his final recommendation. Commissioner Conway stated the business concept of leveraging the dollar is important here, and the small amount of difference in fee will be made up down the road. Trevor Jiricek, Director of General Services, noted that Witt O'Brien participates in a cooperative purchasing entity out of Texas, which would put the County in a better position to get reimbursement. Commissioner Rademacher stated he is in favor of going forward with Base Tactical. Commissioner Conway stated that Base seems to be an aggressive small company, and he is encouraged that they will only be signing no more than two Colorado contracts, which means they will be focused on Weld County. Commissioner Kirkmeyer concurred. _ Commissioner Freeman said he concurred with Mr. Warden's recommendation. In response to Commissioner Conway, Mr. Barker stated he is comfortable with this decision, especially after speaking with references. Commissioner Rademacher thanked staff for their speed and efficiency in following up on these. Commissioner Conway noted he looked through articles on Cedar Raids, Iowa, and is comfortable with the explanations provided by Mr. Levy in regard to those events. "iiii!ttAi Commissioner Rademacher moved to approve said agreement and authorize the Chair to sign. The motion was seconded by Commissioner Conway, and it carried unanimously. NEW BUSINESS: 1) CONSIDER INTERGOVERNMENTAL AGREEMENT FOR THE PROVISION OF MUTUAL AID DURING DISASTER EMERGENCIES AND AUTHORIZE CHAIR TO SIGN - BOARD OF COUNTY COMMISSIONERS OF DOUGLAS COUNTY: Mr. Barker explained this agreement is for the purpose of putting the people borrowed from Douglas County to work. He noted that Douglas County has bent over backwards to help Weld County. Commissioner Conway said Douglas County immediately reached out and provided two crews (nine workers), and he said they are knocking out projects. Commissioner Conway moved to approve said intergovernmental agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Rademacher, carried unanimously. Commissioner Kirkmeyer said she had expressed gratitude to Commissioner Jack Hilbert directly, and noted that Alamosa, Mesa, and other counties all made offers of assistance. Commissioner Conway said Commissioner Hilbert has been in constant contact offering assistance and support. In response to Chair Garcia, Mr. Barker suggested that today's meeting be recessed until tomorrow morning at 9:00 a.m. Commissioner's Freeman and Kirkmeyer concurred. Commissioner Kirkmeyer suggested recessing the meeting until 2:15 p.m. and Chair Garcia declared a recess until that time. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the Consent Agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, September 23, 2013 2013-2701 Page 2 BC0016 There being no further business, this meeting was adjourned at 4:59 p.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY COLORADO ATTEST: Weld County Clerk to the Board BY: Deputy C o the Boar William Garcia, Chair 0 0wre AL/ Dougras Rademacher, Pro -Tern an P. Conway CD p Freeman arbara Kirkmeyer Minutes, September 23, 2013 2013-2701 Page 3 BC0016 Hello