HomeMy WebLinkAbout20131983.tiffrk to the Board
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RESOLUTION
RE: APPROVE CHILD PROTECTION AGREEMENT FOR SERVICES AND OFFICE LEASE
AND AUTHORIZE CHAIR TO SIGN - PRIDE DIALECTIC, LLC
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Child Protection Agreement and Office
Lease between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, and Pride
Dialectic, LLC, commencing July 1, 2013, and ending June 30, 2014, with further terms and
conditions being as stated in said agreement and office lease, and
WHEREAS, after review, the Board deems it advisable to approve said agreement and office
lease, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Child Protection Agreement for Services and Office Lease between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, and Pride Dialectic, LLC, be, and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement and office lease.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 29th day of July, A.D., 2013, nunc pro tunc July 1, 2013.
BOARD OF COUNTY COMMISSIONERS
WELD COST COLORADO
ATTES
Weld County Clerk to the Board
BY:
Deputy
APP
William F. Garcia, Chair
iti cwa—ii4r,
glab Radem cher, Pro-Tem
Conway
1.4 e0
e Freeman
Date of signature:AUG 15 2013
arbara Kirkmeye
2013-1983
HR0084
MEMORANDUM
DATE: July 25, 2013
TO: William F. Garcia, Chair, Board of County C ssio rs
FROM: Judy A. Griego, Director Human Services
�.
RE: Child Protection Agreement for Services and Office Lease
between the Weld County Department of Human Services and
the Pride Dialectic, LLC
Enclosed for Board approval is a Child Protection Agreement for Services and Office Lease
between the Department and the Pride Dialectic, LLC. This Child Protection Agreement was
reviewed under the Board's Pass -Around Memorandum dated June 21, 2013, and approved for
placement on the Board's Agenda.
The Department and Contractor will collaboratively deliver and refine P.R.I.D.E. (Peer, Respect,
Initiative, Direct Education) services and evidence -informed practices and outcomes to youth
between the ages of 10 and 18 who have been identified to have early gang involvement or at -risk
of gang involvement. Under this Agreement the Department will provide:
A. Two (2) intensive P.R.I.D.E. 28 -week classes.
B. Five (5) 2 -hour community gang awareness trainings throughout the county; two (2) of which
to be held in South Weld County.
C. Two (2) community -wide events to promote anti -gang message; one of which to be held in
South Weld County.
D. Two (2) alternative education and work opportunity brochures (one in English, one in
Spanish) for targeted population.
E. Four (4) school -based community programs to help reduce local gang activity; one of which
will be in South Weld County. Each program should be at least once a week for 4 -weeks.
F. Manage a client caseload of an average of 15 youth per month with gang activity concerns
through the fiscal year.
The total amount of funding is $40,000.00 with a term of July 1, 2013 through June 30, 2014.
If you have any questions, please telephone me at extension 6510.
2013-1983
CHILD PROTECTION AGREEMENT FOR SERVICES AND OFFICE LEASE BETWEEN
THE WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AND THE PRIDE DIALECTIC, LLC
This Agreement, made and entered into the _ day of , 2013, by and between the Board of Weld
County Commissioners, sitting as the Board of Human Services, on behalf of the Weld County Department of
Human Services, hereinafter referred to as the "Department" and The Pride Dialectic, LLC, hereinafter referred to
as the "Contractor".
WITNESSETH
ESSETH
WHEREAS, required approval, clearance, and coordination have been accomplished from and with
appropriate agencies; and
WHEREAS, the Colorado Department of Human Service has provided Child Welfare Adminstration funds
to the Department for Gang Prevention Services; and
NOW THEREFORE, in consideration of the premises, the parties hereto covenant and agree as follows:
1. Term
This Agreement shall become effective on July 1, 2013 upon proper execution of this Agreement and shall
expire June 30, 2014 unless sooner terminated as provided herein.
2. Scope of Services
Services shall be provided by the CONTRACTOR to any person(s) eligible for child protection services in
compliance with Exhibit A "Scope of Services," of which is attached hereto and incorporated herein by
reference.
3. Referrals/Billing/Tracking
CONTRACTOR understands and will comply with all aspects of the referral authorization, billing and
tracking requirements as outlined in Exhibit A and Exhibit B "Payment Schedule", of which is attached
hereto and incorporated herein by reference.
4. Payment
Payment shall be made on the basis of Exhibit B, of which is attached hereto and incorporated herein by
reference.
"Payment Schedule" shall establish the maximum reimbursement which will be paid from
Child Welfare Administration funding during the duration of this Agreement.
a. CONTRACTOR shall submit an itemized monthly bill to the Department for all costs incurred and
services provided pursuant to Exhibit A of this Agreement in accordance with criteria established by
the Department. CONTRACTOR shall submit all itemized monthly billings to the Department by the
1.
7th day of the month following the month the cost was incurred. Failure to submit by the
aforementioned deadline may result in forfeiture of payment.
b. Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon
the continuing availability of said funds for the purposes hereof.
c. The Department shall not be billed for, and reimbursement shall not be made for time involved in
activities outside of those defined in Exhibit A and authorized by the Department. Work performed
prior to the execution of this Agreement and prior to an authorized referral shall not be reimbursed
or considered part of this Agreement.
5. Financial Management
At all times from the effective date of Agreement until completion of this Agreement, CONTRACTOR shall
comply with the administrative requirements, cost principles and other requirements set forth in the
Financial Management Manual adopted by the State of Colorado. The required annual audit of all funds
expended under this Agreement must conform to the Single Audit Act of 1984 and OMB Circular A-133.
6. Payment Method
Unless otherwise provided in Exhibit A and Exhibit B:
a. CONTRACTOR shall provide proper monthly invoices and itemization of services preformed for costs
incurred in the performance of this Agreement.
b. The Department may withhold any payment if CONTRACTOR has failed to comply with the Financial
Management Requirements, program objectives, contractual terms, or reporting requirements. In
the event of forfeiture of reimbursement, CONTRACTOR may appeal such circumstance to the
Director of Human Services. The decision of the Director of Human Services shall be final.
7. Compliance with Applicable Laws
CONTRACTOR shall abide by all applicable laws and regulations, including, but not limited to the following:
a. Compliance with Applicable Laws
At all times during the performance of this Agreement, CONTRACTOR shall strictly adhere to all
applicable Federal and State laws, orders, and all applicable standards, regulations, interpretations or
guidelines issued pursuant thereto. This includes the protection of the confidentiality of all
applicant/recipient records, papers, documents, tapes and any other materials have been or may
hereafter be established which relate to the Agreement. CONTRACTOR acknowledges that the
following laws are included:
• Title VI of the Civil Rights Act of 1964, 42 U.S.C. Sections 2000d-1 et. seq. and its implementing
regulation, 45 C.F.R. Part 80 et. seq.; and
• All provisions of Civil Rights Act of 1986 so that no person shall, on the grounds of race, creed,
color, se, or national origin, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under the is approved Agreement.
• Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and its implementing
regulations, 45 C.F.R. Part 84; and
• the Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et. seq. and its implementation
regulations, 45 C.F.R. Part 91; and
• Title VII of the Civil Rights Act of 1964; and
• the Age Discrimination in Employment Act of 1967; and
• the Equal Pay Act of 1963; and
• the Education Amendments of 1972; and
• Immigration Reform and Control Act of 1986, P.L. 99-603
• 42 C.F.R. Part 2; and all regulations applicable to these laws prohibiting discrimination because of
race, color, National origin, and sex, religion and handicap, including Acquire Immune Deficiency
Syndrome(AIDS) or AIDS related conditions covered under Section 504 of the Rehabilitation Act
of 1973, as amended, cited above. If necessary, CONTRACTOR and Department will resist in
judicial proceedings any efforts to obtain access to client records except as permitted by 42
C.F.R. Part 2. 45 C.F.R. Part 74, Appendix G 9, which requires that affirmative steps be taken to
assure that small and minority businesses are utilized, when possible, as sources of supplies,
equipment, construction and services. This assurance is given in consideration of and for the
purpose of obtaining any and all Federal and/or State financial assistance.
• Colorado Revised Statute (C.R.S.) 26-6-104, requiring criminal background record checks for all
employees, CONTRACTORS, and sub -contractors.
CONTRACTOR is further charged with the knowledge that any person who feels that s/he has
been discriminated against has the right to file a complaint either with the Colorado Department
of Human Services or with the U.S. Department of Health and Human Services, Office for Civil
Rights.
b. CONTRACTOR assures that it will fully comply with all other applicable federal and state laws which
may govern the ability of the Department to comply with the relevant funding requirements.
CONTRACTOR understands that the source of funds to be used under this Agreement is
Child Welfare Adminstration funds.
c. CONTRACTOR assures and certifies that it and its principals:
i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transaction by a federal department or agency.
ii. Have not, within a three-year period preceding this Agreement, been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(federal, state or local) transaction or contract under a public transaction; violation of
federal or state antitrust statues or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
iii. Are not presently indicted for other otherwise criminally or civilly charged by a
government entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph 12 of this certification; and
iv. Have not, within a three-year period preceding this Agreement, had one or more public
transactions (federal, state, and local) terminated for cause or default.
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•
d. CONTRACTOR certifies that it shall comply with the provisions of Colorado Revised Statutes
(C.R.S.) 8-17.5-101, et. seq. CONTRACTOR shall not knowingly employ or contract with an illegal
alien to perform work under this Agreement or enter in to a contract with a subcontractor that
fails to certify to the CONTRACTOR that the subcontractor shall not knowingly employ or contract
with an illegal alien to perform work under this Agreement. CONTRACTOR represents., warrants,
and agrees that is (a) has verified that it does not employ any illegal aliens, through participation
in the Basic Pilot Employment Verification Program administered by the Social Security
Administration and Department of Homeland Security, and (b) otherwise will comply with the
requirements of C.R.S. 8-17.5-102(2)(b). CONTRACTOR shall comply with all reasonable requests
made in the course of an investigation under C.R.S. 8-17.5-102 by the Colorado Department of
Labor and Employment. If CONTRACTOR fails to comply with any requirements of this provision
or C.R.S. 8-17.5-101, et. seq., the Department may terminate this Agreement for breach and
CONTRACTOR shall be liable for actual and consequential damages to the Department.
Except where exempted by federal law and except as provided in C.R.S. 24-76.5-103(3), if
CONTRACTOR receives federal or state funds under this Agreement, CONTRACTOR must confirm
that any individual natural person eighteen (18) years of age or older is lawfully present in the
United States pursuant to C.R.S. 24-76.5-103(4) if such individual applies for public benefits
provided under this Agreement. If CONTRACTOR operates as a sole proprietor, it hereby sears or
affirms under penalty of perjury that is (a) is a citizen of the United State or is otherwise lawfully
present in the United States pursuant to federal law, (b) shall produce one of the forms of
identification required by C.R.S. 24-76.5-101, et seq., and (c) shall produce one of the forms of
identification required by C.R.S. 24-76.5-103 prior to the effective date of this Agreement.
8. Compliance with Child and Family Services Review
The Child and Family Services Review (CFSR) examines child welfare service outcomes in three areas;
Safety, Permanency and Well Being of families. For each outcome, data and performance indicators
measure each state's performance according to national standards and monitor progress over time.
Following the review, a Program Improvement Plan (PIP) will be implemented for the state to enhance
services to families.
Any CONTRACTOR providing services under this Agreement to families and children referred by the
Department will continually strive for positive outcomes in the areas of Safety, Permanency and Well
Being. Any CONTRACTOR providing services in the program area(s) identified by the Department is
required to comply with the standard assessment and reporting system set forth in Exhibit C which will
address the aforementioned three areas, unless otherwise determined by the Department.
9. Insurance
Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be
held liable for injuries or damages caused by any negligent acts or omissions of CONTRACTOR, its
subcontractor, or their employees, volunteers, or agents while performing duties described in this
Agreement. CONTRACTOR shall indemnify, defend, and hold harmless Weld County, the Board of County
Commissioners of Weld County, its employees, volunteers and agents.
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Therefore, CONTRACTOR shall provide adequate liability (including professional liability insurances where
necessary) and worker's compensation insurances for all its employees, volunteer, and agents engaged in
the performance of the Agreement. Upon request, CONTRACTOR shall provide the Department with the
acceptable evidence that such coverage is in effect.
At a minimum, CONTRACTOR, shall procure, either personally or through its employer as applicable to the
CONTRACTOR'S business, at its own expense, and maintain for the duration of the work, the following
insurance coverage. Weld County, Colorado, by and through the Board of County Commissioners of Weld
County, its employees and agents, shall be named as additional named insured on the insurance, where
permissible by the insurance CONTRACTOR.
• General Liability (PL and PD) (Minimum).
o Combined single limit - $500,000.00 written on an occurrence basis.
o Any aggregate limit will not be less than $1 million ($1,000,000.00).
o CONTRACTOR must purchase additional insurance if claims reduce the annual aggregate
below $500,000.00
o State of Colorado to be named as additional insured on each comprehensive general
liability policy.
o Certificate of Insurance to be provided to Weld County.
o Insurance shall include provision preventing cancellation without 60 days prior notice by
certified mail to Weld County.
• Automobile Liability (Minimum) for any CONTRACTOR transporting children or any party to
whom Department services are being provided.
• Additional coverage may be required in specific program areas. For any insurances that are
required by this Agreement, a completed Standard Certificate of Insurance shall be provided to
the Department by the Contractor prior to the start of any Agreement.
10. Certification
CONTRACTOR certifies that, at the time of entering into this Agreement, it has currently in effect all
necessary licenses, approvals, insurance, etc., required to properly provide the services and/or supplies
covered by this Agreement. Copies of all necessary licenses shall be provided to the Department by the
Contractor prior to the start of any Agreement.
11. Training
CONTRACTOR may be required to attend training at the request of the Department specific to services
provided under this Agreement. The Department will not compensate CONTRACTOR for said training in
the form of registration fees, time spent traveling to and from training, attending the training or any other
associated costs unless otherwise agreed to by the Department.
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12. Subpoenas
CONTRACTOR will, on behalf of its employees and/or officers, accept any subpoena for testimony from
the Weld County Attorney's Office by facsimile and will return a waiver of service within 72 business
hours. If the Contractor receives a subpoena via facsimile but will only accept personal service, the
Contractor will contact the Weld County Attorney's Office immediately at 970-353-5215, x6503, and
advise that the subpoena must be personally served.
13. Monitoring and Evaluation
CONTRACTOR and the Department agree that monitoring and evaluation of the performance of this
Agreement shall be conducted by the Contractor and the Department. The results of the monitoring and
evaluation shall be provided to the Board of Weld County Commissioners, the Department and the
Contractor.
CONTRACTOR shall permit the Department, and any other duly authorized agent or governmental agency,
to monitor all activities conducted by Contractor pursuant to the terms of this Agreement. As the
monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special
analyses, on -site checking, formal audit examinations, or any other reasonable procedures. All such
monitoring shall be performed in a manner that will not unduly interfere with work conducted under this
Agreement.
14. Modification of Agreement
All modifications to this Agreement shall be in writing and signed by both parties.
15. Remedies
The Director of Human Services or designee may exercise the following remedial actions should s/he find
Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to
satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by
Contractor. These remedial actions are as follows:
a. Withhold payment to Contractor until the necessary services or corrections in performance are
satisfactorily completed.
b. Deny payment or recover reimbursement for those services or deliverables, which have not been
performed and which due to circumstances caused by the Contractor cannot be performed or if
performed would be of no value to the Department. Denial of the amount of payment shall be
reasonably related to the amount of work or deliverables lost to the Department.
c. Incorrect payment to Contractor due to omission, error, fraud, and/or defalcation shall be recovered
from Contractor by deduction from subsequent payments under this Agreement or other agreements
between the Department and Contractor, or by the Department as a debt due to the Department or
otherwise as provided by law.
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16. Representatives
For the purpose of this Agreement, the individuals identified below are hereby designated representatives
of the respective parties. Either party may from time to time designate in writing a new or substitute
representative(s):
For the Department:
Heather Walker
Name
For Contractor:
Renee Lara
Name
17. Notice
Administrator
Title
Owner
Title
All notices required to be given by the parties hereunder shall be given by certified or registered mail to
the individuals at the addresses set forth below. Either party may from time to time designate in writing a
substitute person(s) or address to whom such notices shall be sent.
For Department:
Judy A. Griego, Director
P.O. Box A
Greeley, CO 80632
(970)352-1551
18. Litigation
For Contractor:
Renee Lara, Owner
3018 West 7th St. 4104
Greeley, CO 80634
(970)301-2625
CONTRACTOR shall promptly notify the Department in the event that Contractor learns of any actual
litigation in which it is a party defendant in a case that involves services provided under this Agreement.
Contractor, within five (5) calendar days after being served with a summons, complaint, or other pleading
which has been filed in any Federal or State court or administrative agency, shall deliver copies of such
document(s) to the Director of Human Services. The term "litigation" includes an assignment for the
benefit of creditors, and filings of bankruptcy, reorganization and/or foreclosure.
19. Termination
This Agreement may be terminated at any time by either party giving thirty (30) days written notice to the
individuals identified in paragraph 18. No portion of this Agreement shall be deemed to create an
obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise
appropriated in each succeeding year, as this Agreement is subject to the availability of funding.
Therefore, the Department may terminate this Agreement at any time if the source of funding for the
services made available to the CONTRACTOR is not longer available to the Department. CONTRACTOR
reserves the right to suspend services to clients if funding is no longer available.
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20. No Third Party Beneficiary Enforcement
It is expressly understood and agreed that the enforcement of the terms and conditions of this
Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to the
undersigned parties and nothing in this Agreement shall give or allow any claim or right of action
whatsoever by any other person not included in this Agreement. It is the express intention of the
undersigned parties that any entity other than the undersigned parties receiving services or benefits
under this Agreement shall be an incidental beneficiary only.
21. Governmental Immunity
No term or condition of this contract shall be construed or interpreted as a waiver, express or implied, of
any of the immunities, rights, benefits, protections or other provisions, of the Colorado Governmental
immunity Act §§24-10-101 et seq., as applicable now or hereafter amended.
22. Partial Invalidity of Agreement
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for any reason held
or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions.
The parties hereto declare that they would have entered into this Agreement and each and every section,
subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more
sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional
or invalid.
23. Improprieties
No officer, member or employee of Weld County and no member of their governing bodies shall have any
pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof.
The Appearance of Conflict of Interest applies to the relationship of a CONTRACTOR with the Department
when the CONTRACTOR also maintains a relationship with a third party and the two relationships are in
opposition. In order to create the appearance of a conflict of interest it is not necessary for the
CONTRACTOR to gain from knowledge of these opposing interests. It is only necessary that the
CONTRACTOR know that the two relationships are in opposition. During the term of the Agreement,
CONTRACTOR shall not enter any third party relationship that gives the appearance of creating a conflict
of interest. Upon learning of an existing appearance of a conflict of interest situation, CONTRACTOR shall
submit to the Department, a full disclosure statement setting forth the details that create the appearance
of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph
shall constitute grounds for the Department's termination, for cause, of its Agreement with
CONTRACTOR.
CONTRACTOR certifies that federal appropriated funds have not been paid or will be paid, by or on behalf
of CONTRACTOR, to any person for influencing or attempting to influence an officer or employee of an
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any federal grant, the
making of any federal loan, the entering into of any cooperative agreement, and the extension,
8
continuation, renewal, amendment, or modification of any Federal contract, loan, grant, or cooperative
agreement.
24. Storage, Availability and Retention of Records
CONTRACTOR agrees that authorized local, federal, and state auditors and representatives shall, during
business hours, have access to inspect and copy records, and shall be allowed to monitor and review
through on -site visits, all activities related to this Agreement, supported with funds under this Agreement
to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and
evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The
results of the monitoring and evaluation activities shall be provided to the appropriate and interested
parties.
All such records, documents, communications, and other materials created pursuant or related to this
Agreement shall be maintained by CONTRACTOR, in a central location and shall be made available to
Human Services upon its request, for a period of seven (7) years from the date of final payment under this
Agreement, or for such further period as may be necessary to resolve any matters which may be pending,
or until an audit has been completed with the following qualifications: If an audit by or on behalf of the
federal and/or state government has begun but is not completed at the end of the seven (7) year period,
or if audit findings have not been resolved after a seven (7) period, the materials shall be retained until
the resolution of the audit finding.
25. Confidentiality of Records
CONTRACTOR shall protect the confidentiality of all applicant records and other materials that are
maintained in accordance with this Agreement except for purposes directly connected with the
administration of Child Protection, no information about or obtained from any applicant/recipient in
possession of CONTRACTOR shall be disclosed in a form identifiable with the applicant/recipient or a
minor's parent or guardian unless in accordance with CONTRACTOR's written policy governing access to,
duplication and dissemination of, all such information, in any form, including social networks.
CONTRACTOR shall advise its employees, agents, and sub -contractor, if any, that they are subject to these
confidentiality requirements.
CONTRACTOR shall provide its employees, agents, and sub -contractors, if any, with a copy or written
explanation of these confidentiality requirements before access to confidential data is permitted.
CONTRACTOR shall have its employees, agents, and subcontractors, if any, sign a written confidentiality
agreement and shall provide a copy of such agreement to the Department, if requested.
26. Proprietary Information
Proprietary information for the purposes of this Agreement is information relating to a party's research,
development, trade secrets, business affairs, internal operations and management procedures and those
of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third
parties, (2) that which is in the public domain, or (3) that which is developed independently. Neither
party shall use or disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Agreement. Any proprietary
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information removed from the Department's site by CONTRACTOR in the course of providing services
under this Agreement will be accorded at least the same precautions as are employed by CONTRACTOR
for similar information in the course of its own business.
27. Independence of CONTRACTOR: Not Employee of Weld County
CONTRACTOR agrees it is an independent contractor and that its officers and employees do not become
employees of Weld County, nor are they entitled to any employee benefits as Weld County employees, as
the result of the execution of this Agreement.
28. Entire Agreement
This Agreement, together with all attachments hereto, constitutes the entire understanding between the
parties with respect to the subject matter hereof, and may not be changed or modified except as stated in
Paragraph 14 herein. This Agreement shall be binding upon the parties hereto, their successors, heirs,
legal representatives, and assigns. CONTRACTOR or the Department may not assign any of its rights or
obligations hereunder without the prior consent of both parties.
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IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month, and
year first above written.
ATTEST:
Weld County Clerk to the Board
By:
Deputy Clerk he Board
APP r' AS TO FO
C.., ty Attorney
WELD COUNTY DEPARTMENT
OF HUMAN SERVICES
By:
11
BOARD OF COUNTY COMMISSIONERS
WELD CORADO
iam F. Garcia, Chair
CONTRACTOR:
By:
JUL 2 9 2013
cpc/g-
EXHIBIT A
SCOPE OF SERVICES
1) Target Population
Youth, between the ages of ten and eighteen, who have been identified to have early gang -involvement or at -
risk of gang involvement.
2) Description of Services
CONTRACTOR and Human Services will collaboratively deliver and refine P.R.I.D.E. (Peer Respect, Initiative,
Direct Education) services and evidence -informed practices and outcomes in the areas of:
a. Provide strong county -wide anti -gang education and training programs to parents, professionals
and others involved with youth and families.
b. Build youth resiliency and social competency through services that increase youth developmental
assets, to include providing youth with training and support to learn how to deal with unsolicited
gang activity.
c. Collaborate with a variety of human services organizations to build support for anti -gang
initiatives.
d. Increase opportunities for appropriate socialization for youth through recreational and other
after -school programming.
e. Identify and offer positive role -modeling services and social recreational activities to engage
youth in pro -social behaviors including sports/recreation, education, community service and
mentoring.
f. Identify a range of ongoing educational opportunities (GED, community college, work/story
apprentice programs) to those at risk of school failure.
g. Obtain partnerships between the community and local police departments working together to
reduce the tolerance and acceptance of gangs, drugs and violence.
h. Serve as a leader for surrounding communities to have access and provide training to their staff.
i. Case management services including interviewing, assessing, making appropriate side -by -side
home visits with existing case managers/workers, accepting the assignment of specific cases for
the purposes of delivering the P.R.I.D.E. program, documenting progress of goals listed in
individual family support plans and follow-up contact as indicated in Item 3b, iv.
3) Scope of Services
At a minimum, the P.R.I.D.E. program, through its collaboration between CONTRACTOR and Human Services,
will document if:
a) The project successfully focused resources within Human Services and CONTRACTOR to continue the
P.R.I.D.E program.
b) The project successfully developed a better system design to meet the needs of youth and families in
regards and, at a minimum, to:
i) Better utilize strengths within the family to promote protective factors.
ii) Increase attendance rates of youth in school.
iii) 70% of youth who successfully discharge from the program will continue to reside at home and have
not entered the juvenile justice system at the time of discharge.
iv) Document through 30-, 90- and 180 -day follow-up contacts with parents that youth have not entered
new systems (i.e. child welfare or DYC) since discharging from the program.
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4) Referral Process
a) Contractor will contact Department of Human Services (DHS) Case Managers/Workers within 72 hours of
receiving a referral for services. Contractor will meet with Case Manager/Case Worker in order to
develop a brief history of the case and clarify who the participants are in the case. Contractor will
describe to the Case Manager/Case Worker what services Contractor believes would be the best fit for
the client and what family members should be included in the programming.
b) Contractor will access all referrals through an intake interview with the family and the Case Manager/Case
Worker in order to ensure that the case manager and family will commit to the necessary time resources
in order to support a successful intervention.
c) Contractor will meet with Case Manager Supervisor to review cases prior to final acceptance into the
program.
5) Role of Human Services
a) Human Services will assign its Manager(s) to assist in the development and implementation of program
and assignment of clients for CONTRACTOR. This will include screening referrals, client staffing and
supervision, family support plan and performance plan approvals.
b) Human services will be responsible for the identification and referral of youth and families to the
P.R.I.D.E. program.
c) Human services will manage monthly meetings to be held between the Contractor and Human Services.
d) Human Services, as the Lessor, will provide office space for the first transitional year, as located at either
the Weld County Department of Human Services Building at 315 North 11`h Avenue, Greeley, Colorado,
hereinafter referred to as "the Premises" as follows:
i) Human Services, as the Lessor, will provide one work space to CONTRACTOR, as Lessee, which will be
located at the Premises.
H) In consideration of leasing of the aforesaid, the parties covenant and agree as follows:
(1) Human Services will charge no rent to CONTRACTOR for use of the office space
(2) CONTRACTOR agrees to use ordinary care when using the office space;
(3) CONTRACTOR may not sublet any part of the office space;
(4) CONTRACTOR may not use the office space for any other purpose than conducting business and
duties under the CONTRACTOR agreement;
(5) CONTRACTOR shall keep the office space clean and in sanitary condition;
(6) CONTRACTOR shall allow Human Services any reasonable hour of the day to enter into and upon
the office space.
(7) CONTRACTOR shall be responsible for the loss or damage of equipment. Any time a laptop
computer is assigned to a CONTRACTOR staff member, who is acting in his or her capacity as a
P.R.I.D.E. worker, is lost or damaged, the situation will be assessed on a case -by -case basis with
regard to whether the P.R.I.D.E. worker will be issued another laptop computer and/or whether
CONTRACTOR will be required to reimburse the County for the lost or damaged equipment.
(8) Human Services shall pay utilities and trash removal expenses.
iii) Furthermore, the parties hereto agree as follows:
(1) That no assent, express or implied, to any breach of any one or more of the covenants or
agreements hereof shall be deemed or taken to be a waiver or any succeeding or other breach;
(2) That, to the extent permitted by law, CONTRACTOR agrees to indemnify, save and hold harmless
Human Services from any and all loss, injury, or damage whatsoever, to all office equipment,
furniture, equipment, office supplies and other personal property owned by CONTRACTOR or its
employees as the result of fire, flood, inclement weather, or other casualty, other than
negligence of Human Services;
(3) That Human Services shall own and maintain filing cabinet s and computer systems including
computers, modems, printers and associated computer equipment, used in the office space,
unless provided by CONTRACTOR;
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(4) That CONTRACTOR employees shall escort all P.R.I.D.E. clients to and from the office space and
reception area;
(5) Human Services shall pay for the use of the telephones and all miscellaneous office supplies used
by CONTRACTOR, including photocopying for purposes of P.R.I.D.E. functions only.
iv) Human Services will provide training to the CONTRACTOR employee regarding the operations
manual, the database, case documentation, treatment planning, community resources, team building
and intervention skills.
6) Role of CONTRACTOR
a) CONTRACTOR agrees to participate in the functions of the project as follows:
i) As a policy and program developer and planning partner for the project by attending meetings and
utilizing other forms of communication at least bi-weekly with the assigned Human Services
Manager(s).
ii) As a member of the Prevention Services Unit to enter into a Memorandum of Understanding with
Human Services outlining how its employees will meet the expectations of the Prevention Services
Unit Operational Guidelines and to develop appropriate treatment plans for youth and families
through FTE commitment by CONTRACTOR. CONTRACTOR agrees to comply with the Prevention
Services Unit Operational Guidelines and participation standards through a Memorandum of
Understanding through its assigned supervisor/manager and employee(s).
iii) CONTRACTOR agrees to commit a full-time employee who is familiar with the Prevention Services
Unit goals and the overall operational procedures of Weld County Department of Human Services
policies and procedures.
iv) CONTRACTOR agrees not to transport any of the youth or their families.
v) CONTRACTOR agrees to screen, train and complete criminal background checks on all of their
volunteer mentors who associate with youth in the P.R.I.D.E. program who meet with youth outside
the presence of the family, case worker or P.R.I.D.E. employee.
vi) CONTRACTOR agrees to conduct/create/implement:
(1) Two (2) intensive P.R.I.D.E. 28 -week classes.
(2) Five (5) 2 -hour community gang awareness trainings through the County; two (2) of which should
be held in South Weld County.
(3) Two (2) community -wide events to promote anti -gang message; one of which is to be held in
South Weld County.
(4) Two (2) alternative education and work opportunity brochures (one in English and one in
Spanish) for targeted population.
(5) Four (4) school -based community programs to help reduce local gang activity; one of which is to
be held in South Weld County. Each program should be at least one time per week for four (4)
weeks.
(6) Manage an average client caseload of 15 youth, and their families, per month, with gang activity
concerns through the term of the agreement.
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EXHIBIT B
PAYMENT SCHEDULE
1. Funding and Method of Payment
The Department agrees to reimburse Contractor in consideration for the work and services
performed under this Agreement at the rate specified in Paragraph 2, below. The total amount to be
paid to Contractor during the term of this Agreement shall be reported by the Department in CFMS
for reimbursement, monthly.
Expenses incurred by Contractor prior to the term of this agreement are not eligible Department
expenditures and shall not be reimbursed by the Department.
Payment pursuant to this Agreement, whether in whole or in part, is subject to and contingent upon
the continuing availability of said funds for the purposes hereof. In the event that said funds, or any
part thereof, become unavailable as determined by the Department, the Department may
immediately terminate the Agreement or amend it accordingly.
2. Fees for Services
The maximum amount of reimbursement to the Contractor is $48,050.00 under the terms of
Agreement and is as follows:
a. Three (3) intensive P.R.I.D.E. classes, content and length based upon curriculum, to be paid at
$23.50 per hour with a maximum reimbursement rate of $4,000.00.
b. Five (5) 2 -hour community gang awareness trainings throughout the county; two (2) of which to
be held in South County to be paid at $150.00 per training with a maximum reimbursement of
$900.00. Each training must be a minimum of 2 -hours in length.
c. Two (2) community -wide events to promote anti -gang message; one of which to be held in South
County to be paid at $500.00 per event with a maximum reimbursement of $1,000.00.
d. Two (2) alternative education and work opportunity brochures (one in English, one in Spanish)
for targeted population to be paid at a rate of $75.00 per completed and approved brochure by
the Department.
e. Four (4) school -based community programs to help reduce local gang activity; one of which to be
held in South County. Each program should occur once per week for four (4) weeks. The rate of
pay is $500.00 per 4 -week class with a maximum reimbursement of $2,000.00.
f. Manage an average client caseload of 15 youth, and their families, per month, with gang activity
concerns through the term of the agreement. Services will be reimbursed at $23.50 per hour up
to a maximum reimbursement of $42,000.00.
3. Submittal of Vouchers
CONTRACTOR shall prepare and submit monthly itemized voucher and certify that services
authorized were provide on the date(s) indicated and the charges made were pursuant to the terms
and conditions of Exhibit A.
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CONTRACTOR shall submit all itemized monthly billings to the Department by the 7th day of the
month following the month the cost was incurred. Failure to submit by the aforementioned deadline
may result in forfeiture of payment.
a. CONTRACTOR shall submit an itemized monthly bill to the Department for services provided
pursuant to Exhibit A of this Agreement in accordance with criteria established by the
Department.
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EXHIBIT C
PROCESS REFERENCE GUIDE FOR CONTRACTORS
Contracted Services
Referral/Tracking/Billing Procedures
The following procedures apply to all CONTRACTORS regardless of the service being provided,
unless otherwise directed by the Department. Failure to comply with these procedures may result
in delay of payment or denial of billed charges.
Referral:
I) Authorized referrals are forwarded to CONTRACTORS via through a face-to-face weekly
meeting with the Human Services Manager assigned to oversee the program.
2) Once received, carefully review the referral for service information, client contact
information and specific information regarding the start and end date of the referral.
a. Services provided prior to the start date or after the end date of an authorized referral will
be not be reimbursed. Services SHOULD NOT begin prior to having an authorized
referral.
b. A verbal or written authorization from a caseworker or supervisor does not constitute an
authorized referral.
Tracking:
1) CONTRACTOR will submit a monthly time sheet to track hours worked.
Billing:
1) All billing must be submitted by the 7" of the month following the month of service in order
to be processed for payment that month. Billing received after the 7"' of the month may result
in forfeiture of payment as noted in the Agreement.
2) All billings should be submitted to:
Kathi Brown
Prevention Services Manager
Department of Human Services/Child Welfare
315 N 11"' Ave, P.O. Box A
Greeley, CO 80632
3) Final remittance will be provided by the Weld County Department of Human Services Fiscal
Office.
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WELD COUNTY DEPARTMENT OF HUMAN SERVICES
AUTHORIZATION FOR CONTRACTUAL SERVICES
TO BE COMPLETED BY CONTRACTOR:
Date:
CONTRACTOR: Billing Contact:
Phone Number:
Address:
Description of Services (Program Area):
*Service Month / Year: Charges: $
*Month/Year services were provided.
I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE(S) INDICATED AND THE
CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE WELD
COUNTY DEPARTMENT OF HUMAN SERVICES.
Printed Name
Signature Date
AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA
FOR COUNTY USE ONLY:
AMOUNT AUTHORIZED FOR PAYMENT: $
Approval:
Human Services Manager Date
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