HomeMy WebLinkAbout20131640.tiffRESOLUTION
RE: APPROVE VICTIM ASSISTANCE AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT FOR LONG TERM CARE OMBUDSMAN/FRIENDLY VISITOR PROGRAM
AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Contract for the Long Term Care
Ombudsman/Friendly Visitor Program between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Area Agency on Aging, and the Victim Assistance and Law Enforcement (VALE)
Board, commencing July 1, 2013, and ending June 30, 2014, with further terms and conditions
being as stated in said contract, and
WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Contract for the Long Term Care Ombudsman/Friendly Visitor Program
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Area Agency on
Aging, and the Victim Assistance and Law Enforcement (VALE) Board, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said contract.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 1st day of July A.D., 2013.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: EXCUSED
Weld County Cle
BY:
Deputy Clerk to the B
AP V
Attorney
Date of signature: Ill o
William F. Garcia, Chair
Douglas Rade acher, Pro-Tem
v
P. Conway � ,1
Sean
Mike Freeman
ibldof
arbara Kirkmeye
ee e N ( iega/)
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2013-1640
HR0084
MEMORANDUM
DATE: June 27, 2013
TO: William F. Garcia, Chair, Board of County
FROM: Judy A. Griego, Director, HumsiiIServvice
sioners
RE: Weld County Department of Hhrrian Services' Ar$j Agency
on Aging's Long Term Care Ombudsman Advocate/
Friendly Visitor Program Victim Assistance and Law
Enforcement (VALE) Contract
Enclosed for Board approval is the Department's Area Agency on Aging's Long Term Care
Ombudsman Advocate/Friendly Visitor Program Victim Assistance and Law Enforcement (VALE)
Contract. This Contract was reviewed by Pass -around Memorandum dated June 13, 2013, and
approved for placement on the Board's Agenda.
This Contract allows the Ombudsman program to provide elder abuse prevention programs to long
term care staff, continue the long term care friendly visitor program, and maintain the Volunteer
Ombudsman Program.
The funded amount for the July 1, 2013 through June 30, 2014, finding cycle is $12,000.00.
If you have any questions, give me a call at extension 6510.
2013-1640
M1
VICTIM'S ASSISTA•E &
LAW ENFORCEMENT BOARD
•
Nineteenth Judicial District
19TH JUDICIAL DISTRICT
VICTIM ASSISTANCE
AND LAW ENFORCEMENT (VALE) BOARD
CONTRACT
Pursuant to the Assistance to Victims of and Witnesses to Crimes and Aid to Law Enforcement Act,
Article 4.2, Title 24, C.R.S., the Victim Assistance and Law Enforcement Board of the 19th Judicial
District has made the following award:
Grantee:
Weld County Department of Human Services
Area Agency on Aging
PO Box 1805
Greeley, CO 80632
Grant Number: 2013-11
Project Title: Weld County Long Term Care Ombudsman/Friendlily Visitor Program
Grant Period: July 1, 2013 through June 30, 2014
Amount of Grant Award: $12,000.00
IT IS HEREBY AGREED:
1. All award disbursements are contingent upon the availability of local VALE funds.
2. The contents of the grant application will become contractual obligations of the grant
recipient and are incorporated into this contract as if fully set forth herein.
3. The grant recipient is required to submit four quarterly Financial Reports by
October 31, 2013, January 31, 2014, April 30, 2014 and July 31, 2014. Each quarterly
report is cumulative and the final report must reflect the financial activities of the entire
contract period. Financial Reporting Forms will be provided by the local VALE Board.
Grant recipients are required to use these forms.
4. The grant recipient is required to submit four quarterly Narrative Program Reports by
October 31, 2013, January 31, 2014, April 30, 2014, and July 31, 2014. These reports
must address any special conditions that are listed in this contract. The final report must
be cumulative and reflect the activity of the entire contract period. Narrative Program
Report forms will be provided by the local VALE Board. Grant recipients are required to
use these forms.
5. The Board will pay out in 4 quarterly installments of $3,000.00: 1st payment in July
2013 after the signed contract is received, and 2"t, 3rd and 4th payments after receipt and.
acceptance of the required quarterly Financial Report and Narrative Program Report due
October 30, 2013, January 31, 2014, and April 30, 2014 .
6. Failure to comply with the reporting requirements may result in the Board's termination
of this grant, return of awarded funds, and/or suspension of the grant. Failure to comply
with reporting requirements may also jeopardize future funding to this grantee.
Post Office Box 1167 — 915 Tenth Street — Greeley, CO 80632 — (970) 356 -4010 -FAX (970) 352-8023
Vo
PAGE 2 OF 3
7. SPECIAL CONDITIONS for the award that have been stipulated between the local
VALE Board and the grant recipient are as follows:
a. Subgrantee must notify the 19`h JD VALE Board if the agency has obtained funding
for a specific 19`h JD VALE grant funded position which totals more than 100% of
the total cost for that position. The agency must resolve the allocation of funds to the
satisfaction of the 19` JD VALE Board.
b. Subgrantee must notify the 19t JD VALE Board immediately in writing, via e-mail
or regular mail, of any 19th JD VALE grant funded personnel changes or position
that is vacant for 45 days, or any change of an official and/or employee who is listed
as a responsible signatory on this 19th JD VALE grant funded project.
8. Any proposed change in the use of grant funds must be submitted in writing and
approved by the local VALE Board prior to any such change.
9. In the event all of the monies paid to the grant recipient are not expended within the
contractual period, the local VALE Board, in its discretion, may enlarge the time period
of the contract or request that monies not used be repaid to the Board. The grant recipient
shall submit written notification to the VALE Board by June 3, 2014 if the grant recipient
will have any remaining funds at the end of the grant period and wishes to use the funds
in the current grant cycle. Such requests shall include the following information:
• The amount of remaining funds;
• How the funds will be used;
• When the funds will be expenses; and
• Why the funds were not expended during the grant period.
The local VALE Board will make a decision as allowing use of the funds by June 30,
2014 and will advise the agency in writing as to their decision.
10. The grant recipient agrees that all funds received under this contract shall be expended
solely for the purposed stated in the grant and approved by the local VALE Board. Any
funds not so expended including funds lost or diverted to other purposes, shall be repaid
to the local VALE fund.
11. The grant recipient agrees to comply with all applicable non-discrimination legal
mandates.
12. Non-compliance with any portion of the contract may result in termination of the grant,
withholding of funds, returning money to the local VALE fund, and/or other action as
deemed necessary by the members of the local VALE Board.
13. All grant recipients shall make available to the Board or its authorized designee, upon
request, all current records and other information, including audit/financial statements,
relative to the implementation of the grant.
14. Amendments of any terms of this contract shall have prior approval of the local VALE
Board. Requests to amend this contract shall be in writing.
15. The Grantee Agency certifies by signing this contract that it shall comply with the
RESTRICTIONS ON PUBLIC BENEFITS, set forth in CRS 24-76.5-103 et seq.
2
PAGE 3 OF 3
• •
The grant recipient, through the following signatories, understands and agrees that any VALE
monies received as a result of the awarding of the grant application shall be subject to the terms of
this contract. Original signatures of each party to this application are required. Please use
BLUE INK to distinguish the original documents from copies
Project Director:
Signature: C Date: , — / •2- /
i
Printed Name and Title: /7Z_ "- )f rs i4;!-, -
Financial Officer:
Signature: � Date: 4 r1 Z /13
Printed Name and Title: Leo AArej ,e6 r FF?€ i /hti". �1
Authorized Official:
Signature:
Printed Name and Title:
JUL 0 1 2013
Date:
Douglas Rademacher, Chair Prn-tem
Board of Weld County Commissioners
VALE Board
Signature: � '�� - P-44/Eati......Date: /5—.747,-, r/5
Printed Name and Titl Gary Barbour, Chair of VALE Board
The Project Director: The person who has direct responsibility for the implementation of the project. This
person should combine knowledge and experience in the project area with ability to administer the project and
supervise personnel. He/She shares responsibility with the Financial Officer for seeing that all expenditures are
within the approved budget. This person will normally devote a major portion of his/her time to the project, and
is responsible for meeting all reporting requirements. The Project Director must be a person other than the
Authorized Official or the Financial Officer.
Financial Officer: The person who is responsible for all financial matters related to the program and who has
responsibility for the accounting, management of funds, verification of expenditures, audit information and
financial reports. The person who actually prepares the financial reports may be under the supervision of the
Financial Officer. The Financial Officer must be a person other than the Authorized Official or Project Director.
Authorized Official: The authorized official is the person who is, by virtue of their position, authorized to enter
into legal contracts for the funded agency; for example, if the funded agency is one of the following, then the
corresponding authorized official is as follows: state agency - department or division director; city - mayor or city
manager; county - chairperson of the county commissioners; sheriffs department - chairperson of the county
commissioners; police department - mayor or city manager; courts - chief judge; district attorney's office - district
attorney; institution of higher education - president of the institution or chair/dean of the appropriate department;
private non-profit agency - president or chairperson of the board of directors; school district -
superintendent/assistant superintendent. The authorized official must be a person other than the project
director or the financial officer.
NOTE: If someone other than the AUTHORIZED OFFICIAL as described above has been delegated the authority to
enter into contractual agreements such as this grant, you must provide official documentation of delegation (such as
bylaws or resolutions) immediately following the signature page.
3
076/2 -- /‘
3.
• •
SECTION C - GOALS AND OBJECTIVES:
(Goal 1, objectives 1 and 2, are mandatory for all applicants.)
10. GOAL.1 (standard): This project will provide direct services that assist crime victims with emotional
and physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance
victims' experience with the criminal justice system.
OBJECTIVE 1 (standard): To provide services to the following estimated unduplicated number of crime
victims during the 12 -month grant period.
Although a person may be a victim of multiple crimes in one criminal episode, they can be counted
only once using the predominant crime.
Victims: primary and secondary victims
Primary victim: The person against whom the crime was committed, except in the case of homicide, and DUI/DWI
deaths where the primary victims are the survivors of the victim. In domestic violence crimes, children of the primary
victims (who are receiving services) are also considered to be primary victims.
Secondary Victims: Persons other than primary victims receiving services because of th:ir own reaction or needs
resulting from a crime.
Unduplicated Count: New and continuing victims served by the project . Continuing victim is a person served in the
prior grant year who is continuing to receive services in the new grant year.
EST. NO.
VICTIMS
TYPE OF CRIME
EST. NO.
VICTIMS
TYPE OF CRIME
Child Physical Abuse
Adults Molested as Children
Child Sexual Abuse
Survivors of Homicide
DUI/DWI - Victims of vehicular assault or
vehicular homicide, DUI/DWI crashes or
careless driving resulting in death.
Robbery
Domestic Violence
Assault
10
Adult Sexual Assault
Other violent crimes such as hate and
bias crime, gang violence (specify).
80
Elder Abuse (including economic
exploitation and fraud crimes)
I
I I
Other, please specify
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12 -MONTH PERIOD
90
OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
unduplicated victims during the 12 -month grant period.
Number of Victims Receiving Each Type of Service: Estimate the number of vic*ims who will receive
each type of service during the grant period. A victim may receive the same type -of service more than
once (i.e. counseling), but the type of service can be counted only once during the grant period. An
individual service category cannot exceed the total number of victims listed in table A.
EST. NO.
VICTIMS
SERVICES
EST. NO.
VICTIMS
SERVICES
Civil Legal Advocacy/Court
Accompaniment
Individual Therapy
Civil Legal Attorney Assistance
50
Information / Referral (in person)
Criminal Justice Support /
Advocacy/Court Accompaniment
40
Information / Referral (by phone)
50
Crisis/Counseling Intervention (in person)
Language Services (interpretation)
40
Crisis/Counseling Intervention (by -phone)
Shelter / Safehouse
Emergency Financial Assistance
Transitional Housing
90
Follow-up (in person, by phone, or written)
Transportation .
Forensic Exam
90
Victim Compensation Assistance
(required)
Group Treatment / Support
Victim/Survivor Advocacy
Hospital/Clinic Response
Victim Rights Act Services
Note: The estimated number of victims who will receive each type of service will, depend on the
cognition level ofthe victim. Many of the residents have dementia and may not be able to talk on the
telephone, and would be visited by the Ombudsman at the facility.
4
• •
11. PROJECT -SPECIFIC GOALS AND OBJECTIVES:
Add at least one more goal with objectives but no more than four additional goals with objectives.
Use format provided below. Goals should be clear, concise, broad statements that highlight what the project
intends to achieve. They should relate to the Project Description and Budget pages of the Application.
Objectives (no more than three per goal) should be specific and measureable-(i.e. a number can be attached) in
order to measure changes brought about by the project toward achieving each goal. Objectives state specifically
what will be done, by whom, and by when. Objectives should be related to the personal positions requested in the
budget. A timetable of projected achievement should be indicated in the Goals and Objectives.
Efficiency and Effectiveness are measured in Goals and Objectives and reported on in quarterly reports.
Efficiency: Were the project's proposed activities accomplished as projected?
Effectiveness: How will you determine that your project is effective or has made a difference to the victims served?
GOAL 2: The Assistant Ombudsman and the Lead Ombudsman will educate long term care residents
and their families about the Ombudsman Program, their Rights as Residents and crimes committed
especially against the elderly. This education will also include information regarding Victim Rights and
Victim Compensation.
Objective 1: Provide one-on-one education to 20 long term care residents per quarter.
Objective 2: Provide group education during 2 Resident Council meeting per month (6 per quarter)
during the funding cycle.
Objective 3: Provide education to 4 Family Councils by the end of the funding cycle, June 2014.
GOAL 3: Collaborate with Adult Protective Services when applicable.
Objective 1: Attend monthly Adult Protective Services meetings and, provide information and
assistance, 10-12 by June 2014.
Objective 2: Refer cases to Adult Protective Services when the Ombudsman program is notified of an
elder abuse crime that took place outside of the long term care facility, throughout the July 2013 -June
2014 funding cycle. Examples include but are not limited to physical abuse, neglect of an at -risk adult,
and financial exploitation.
Objective 3: Combine efforts with Adult Protective Services when both programs are responding to a
case that took place in a Weld County long term care facility.
GOAL 4: The Assistant Ombudsman and the Lead Ombudsman will provide education regarding the
Ombudsman Program, Resident Rights and elder abuse detection and response topics. This education
will also include information regarding Victim Rights and Victim Compensation.
Objective 1: Schedule trainings with the Nurse Aide Coordinator at AIMS Community College (both
campuses, Fort Lupton and Greeley), 2-4 times a quarter during the funding cycle.
Objective 2: Educate 50-75 students from July to December 2013, and 50-75 students from January
to June 2014.
Objective 3: Provide education to 3-4 nurse aide high school classes during this funding cycle.
r
VALE PROJECT BUDGET INFORMATION
PROJECT FUNDS REQUESTED BUDGET:
Continuation Applicants fill out Columns 1, 2, and 3.
New Applicants fill out Column 2 only.
ROUND TO NEAREST DOLLAR
Continuation Applicants
'
ALL APPLICANTS
Continuation
Applicants
(Column 2)
2013 - 2014
(Column 1)
2012 - 2013
(Column 3)
� '
Increase or
r
Requested Budget
Current Grant Award.,.
Decrease
(+ / -)
PERSONNEL
'
PERSONNEL
Job Position/NAME
Job Position/NAME
2 z
-738
'-
Kathleen Alvarado
7,348
Kathleen Alvarado
8,086
Assistant Ombudsman
Assistant Ombudsman
Raegan Maldonado
2,180
+1,004
Raegan Maldonado
1176
Lead Ombudsman
Lead Ombudsman
rl
,art
s y
.,
-266
Fringe Benefits
1,772
Fringe Benefits
2,038
'
Subtotal
11,300
Subtotal
11,300
+
( / -)
''
SUPPLIES & OPERATING EXPENSES
SUPPLIES AND OPERATING
EXPENSES
-0-
`'
200
Training Materials
200
; .
-0-
Subtotal
204)
Subtotal
200
(+ / -)
IN-STATE TRAVEL
:,
IN -STATE TRAVEL
-0-
r
500
�.;F
Mileage
500
-0-
�,
t
Subtotal
500
Subtotal 500
/ -)
_
PROFESSIONAL SERVICES
iv(+
PROFESSIONAL SERVICES
Subtotal
_
Subtotal
TOTAL FUNDS: $12,000-
₹ i
TOTAL FUNDS REQUESTED: :. $12,000
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